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CC - Agenda - 04-28-09• • • Margaret Clark, Mayor Gary Taylor, Mayor Pro Tem Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member Rosemead City Council AGENDA April 28, 2009 7:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. Th?e City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours. ROSEMEAD CITY COUNCIL AGENDA April 28, 2009 Page 2 of 6 • CALL TO ORDER – 7:00 PM • PLEDGE OF ALLEGIANCE – Council Member Armenta • INVOCATION – Council Member Low • ROLL CALL – Mayor Clark, Mayor Pro Tem Taylor, Council Members Armenta, Low, Ly 1. PRESENTATIONS A. Metro Gold-Line Extension Representative B. Sheriff’s Department Representative – speak on recent Rosemead incidents C. Child Abuse Prevention Month Proclamation 2. PUBLIC COMMENT FROM THE AUDIENCE 3. PUBLIC HEARING A. Extension of Urgency Ordinance No. 873 to Prohibit the Approval of Mixed-Use Commercial and Residential Developments On March 24, 2009, pursuant to Government Code Section 65858, the Rosemead City Council enacted Urgency Interim Ordinance No. 873, which imposed a moratorium on the approval of applications for land use entitlements for mixed-use residential/commercial developments for a period of 45 days. During the 45 day period, staff has begun to study substantial health and safety issues regarding the inconsistencies between the the City’s current zoning regulations and recently adopted General Plan, as they relate to mixed-use development. Due to ongoing concerns, the limited 45 day period has not provided a sufficient amount of time to address the potential adverse impacts that such developments may present if left unregulated. Therefore, such factors warrant the City Council’s consideration of the adoption of Urgency Interim Ordinance No. 874 to extend Urgency Interim Ordinance No. 873 for a period of ten (10) months and fifteen (15) days. Recommendation: That the City Council introduce and conduct the first reading (by title only) of a City Council Ordinance and adopt as an urgency measure pursuant to California Government Code Section 65858(b) Ordinance No. 874 entitled, “An ordinance of the City Council of the City of Rosemead, California, extending the Interim Urgency Ordinance adopted by Ordinance No. 873 prohibiting the approval of entitlements for mix-use commercial and residential developments and making findings in support thereof”. ROSEMEAD CITY COUNCIL AGENDA April 28, 2009 Page 3 of 6 4. CONSENT CALENDAR A. Minutes February 10, 2009 – Regular Meeting March 10, 2009 – Regular Meeting B. Resolution No. 2009-20 Claims and Demands Recommendation: Adopt Resolution No. 2009-20, for payment of City expenditures in the amount of $924,044.50 numbered 1002504 through 100289 and 65768 through 65908. C. California JPIA Newly Elected Officials Academy – Laguna Beach The California JPIA Newly Elected Officials Academy will be held on May 31 – June 2, 2009 in Laguna Beach, California. Recommendation: That the City Council authorize the attendance, at City expense, any Council Member, City Attorney, City Manager and staff designee. D. Residential Roadway Resurfacing Project – Approval of Plans/Specifications and Authorization to Advertise for Bids As part of the City’s Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a program entitled, “Residential Roadway Resurfacing”, which consists of asphalt concrete overlay, sidewalk sidewalk repairs, curb ramp construction, traffic striping, signage installation and traffic signal upgrades on 9 residential streets. Prop 1B and Gas Tax funds were allocated for this project. Recommendation: That the City Council: 1. Approve the plans and specifications for the Residential Roadway Resurfacing Project. 2. Authorize staff to advertise for bids for this project. E. Renewal of General Services Agreement between the City of Rosemead and the County of Los Angeles For City Council’s consideration staff has included the renewal of the General Service Agreement between the City of Rosemead and the County of Los Angeles. The agreement will be in effect from July 1, 2009 through June 30, 2014. This agreement covers all of the City’s services provided by the County of Los Angeles with the exception of law enforcement and animal control which are covered under separate agreements. ROSEMEAD CITY COUNCIL AGENDA April 28, 2009 Page 4 of 6 Recommendation: That the City Council approved agreement and direct the City Clerk to process the document. . F. Walnut Grove Bridge Repainting Project – Contract Award As part of the City’s Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a project to enhance the aesthetic look of the Walnut Grove Avenue bridge underpass. The project consists of water blasting, sealing and priming all surfaces, followed by applying graffiti-resistant paint to ensure quick and easy removal if surfaces are tagged again in the future. In addition, the project calls for the installation or painting of two large City seals on the bridge walls, north and southbound of Walnut Grove Avenue. The color and logo design will be similar to the Garvey Avenue Bridge. Staff sent a Request for Proposal (RFP) to four (4) qualified companies and on February 18, 2009, four (4) proposals were received. Staff carefully reviewed the proposals and is recommending a contract award to the lowest most responsive bidder, CLM Construction Corp. Recommendation: That the City Council: 1. Authorize the City Manager to enter into a contract with CLM Construction Corp. for the Walnut Grove Bridge Repainting Project in the amount of $22,300. 2. Establish an amount of $2,500 to cover the cost of unforeseen construction expenses. 3. Approve the proposed color painting and City seals. 5. MATTERS FROM CITY MANAGER & STAFF A. Annual Action Plan for Fiscal Year 2009-10 On February 10, 2009, the City Council conducted a public hearing on the City’s Annual Action Plan for the period of July 1, 2009 – June 30, 2010. An Annual Action Plan is required by the U.S. Department of Housing and Urban Development (HUD) in order for the City to receive federal funds under the Community Development Block Gran (CDBG) and HOME Investment Partnership (HOME) programs. The Annual Action Plan includes the proposed activities, resources and expenditures for the CDBG and HOME programs. Four organization (Family Counseling Services, People for People, Rosemead School District, and Southern California Housing Rights Center) made presentations at the public hearing. Two other organizations, Rosemead High School and Morrison Health Care (Senior Nutrition Provider), submitted a funding request and were scheduled to have a representative present; however, they were unable to attend. ROSEMEAD CITY COUNCIL AGENDA April 28, 2009 Page 5 of 6 A summary of staff-endorsed projects has now been prepared based on the funding request and ongoing CDBG and HOME funded activities Recommendation: That the City Council review and finalized its CDBG and HOME funding recommendations under the City’s Annual Action Plan for the Fiscal Year 2009-10. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Scheduling of Interviews for Commissioner Appointments to the Planning Commission and Traffic Commission Planning Commission appointments will need to be made in May and Traffic Commission appointments in July. Presently all Planning Commissioners are due to be appointed at the same time and each commissioner serves a two-year term. The Traffic Commission currently has staggered terms with three concluding in July of this year. The City Council has also authorized the formation of two Ad Hoc Committees. Veterans Committee and Youth Committee. The Veterans Committee was authorized in July 2008 via resolution, however, there have been no committee appointments as the City has held an open call for applications, but has only received one. The terms of service are identical to that of the Commissions with tow year appointments and approval by a majority of the Council. The Youth Committee was authorized by resolution in February 2009 and staff is currently accepting applications. The membership of the Youth Committee is designated at seven members with five representing individual middle/intermediate or high schools and tow being appointed at-large. Board members must be currently enrolled in a grade between 7th and 12th, between the ages of thirteen and eighteen, and a Rosemead resident. Recommendation: That the City Council direct staff to continue accepting applications for both the Planning and Traffic Commission and select a date in May to interview potential Planning Commissioners and June or July for potential Traffic Commissioners. B. Amendment of Park/Sport Facility Use Policy At its regular meeting on December 16, 2008, City Council approved a revision of policies and fees for use of Rosemead Park and Pool, Garvey Park and Pool, and the Jess Gonzalez Sports Complex. The policies, which took effect January 1, 2009, distinguished between non-profit, resident, and non-residents users, revised rules and regulations, fee schedules, and cancellation policy, and outlined maintenance responsibilities for regular users. Mayor Margaret Clark has requested a review of a portion of the policy out of concern that it may negatively impact some non-profit groups serving Rosemead youth. ROSEMEAD CITY COUNCIL AGENDA April 28, 2009 Page 6 of 6 In defining user groups, the policy mandated non-profit groups prove their services are “of significant direct benefit to the community or a significant portion of its residents and is open to the public and in compliance with non-discrimination laws.” The residency requirement was established at 60% of participants. This may preclude some non-profit youth sports organizations from a user fee exemption and limit their access to City facilities. Thus, it is recommended that this policy be amended to read: “Non-profit groups must provide verification of current 501(c)(3) status and a participant roster demonstrating that one in every four participants resides in Rosemead. They must also prove that their services are of significant direct benefit to the community and are not provided by the City or other agency currently serving Rosemead youth. Services must be accessible to the general public and in compliance with non-discrimination laws.” Further, to manage the high volume of use of Rosemead sports facilities, a field allocation committee will be created in the near future. The committee will be comprised of City staff and one representative from each non-profit youth sports organization serving the community. The committee will meet two to four times annually to create a master calendar of field use. Priority will be given to these organizations with the balance of availability awarded on a first-come-first-served basis. Recommendation: That the City Council approve the proposed amendment to the Park/Sports Facility policy. 7. ADJOURNMENT The next regular City Council meeting is scheduled to take place on May 12, 2009 at 7:00 p.m.