CC - Item 4F - Authorization to Purchase Citywide Digital Aerial Photos•
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: BILL C WE, CITY MANAGER
DATE: APRIL 5, 2005
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L
RE: AUTHORIZATION TO PURCHASE CITYWIDE DIGITAL AERIAL PHOTOS
The 2004-2005 budget includes the purchase of digital aerial photography to supplement
the City's existing Geographic Information System (GIS). This customized system, also
known as "orthophotography" will allow staff to view a highly accurate and detailed imagery
of Rosemead and have the imagery for the City integrated within the City's existing
CityGIS format. In addition to the function of aerial photos, the project includes elevation
models at two-foot intervals as well as capturing rooflines or footprints of critical/essential
facilities and structures.
Staff has received three letter proposals to provide this service. The proposals from Digital
Map Products, AMN Options and Sanborn Maps are attached as exhibits. Digital Map
Products proposal is the lowest priced of the three proposals. It is also advantageous to
utilize DMP for the purpose of system integration with our existing GIS web based software
program.
The total cost of this project is approximately $29,950. This cost includes all of the
deliverables listed on the attached letter proposal from Digital Map Products.
RECOMMENDATION
It is recommended that the Rosemead City Council authorize the City Attorney to draft the
appropriate agreement and the City Manager to sign the agreement for the procurement of
digital orthophotos from Digital Map Products.
COUNICI
Attachments:
1. Letter Proposal from Digital Map Products
3. Letter Proposal from AMN Options
4. Letter Proposal from Sanborn
APR 12 2005
ITEM No. !Z:7s!e-F.
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DIGITAL
MAP
DIGITAL MAP PRODUCTS PROPOSAL
For: Brad Johnson Proposal Number: BM05-R-01
Client: The City of Rosemead Date: March 4. 2005
Digital Map Products is excited to present the Rosemead with this proposal to provide a
cost effective imagery solution that meet current and future business needs.
Proposed Digital Map Products' Solution: OrthoPics Pro
Digital Map Products is proposing the acquisition and integration of DMP OrthoPics Pro
for the City of Rosemead. The OrthoPics Pro is comprised of 3 inch per pixel resolution,
color custom orthophotography for the Rosemead with a 500' buffer around the city limits,
and elevation data sets for use within CityGIS5 and other spatial tools and applications.
This high quality product will provide a highly accurate and detailed imagery for
Rosemead integrated within the City's existing CityGIS5 environment. Along with the
delivery and integration of imagery within CityGIS5, the City of Rosemead will receive
individual riff files and a compressed file that allows the mosaicing of the individual files
for viewing your area of interest at one time. Also included within the scope of this project
is the delivery of a Digital Elevation Model (DEM) and 2' contour data derived from the
DEM. The DEM can be utilized to provide the City accurate and useful information with
regards to drainage, slope, grading and line-of-sight studies.
OrthoPics Pro will prove to be a key data resource to many of the City's departments
enabling the accurate assessment of land and property conditions, locating non-permitted
structures and uses, aiding public safety, identifying facilities & infrastructure and
providing a strong base for all engineering activities.
DMP proposes capturing the rooflines or footprints of critical / essential facilities and
structures that will aid in disaster relief planning and preparedness. These features will be
developed during the creation of the DEM and will be accurate to the standards of the
imagery product. If there is interest in this, The City will need to determine the areas of
interest for an estimate before the project is initiated.
To ensure the City maintains and leverages their investment in high quality imagery DMP
also provides 2nd Generation Orthophotography products, DMP OrthoPics 2Go. OrthoPics
2Go will utilize the correction and accuracy of the I" generation photos to provide
complete or partial updates at a very affordable rate. DMP has passed savings of up to 60%
to clients utilizing crisp, up to date 2"d Generation imagery, leveraging the investment of 1St
generation products.
A digital map representing the flight lines and actual area to be flown will accompany this
proposal. The cost for the custom imagery was based on this layout and if additional areas
need to be covered then this will require a new proposal to reflect any cost changes.
575 Anton Blvd.. Suite 750
Costa Mesa. California 92626
Tel: 714.432.7637
Fax: 714.432.8657
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DIGITAL
MAP
Professional and Data Services: Orthophotography - DMP's Professional and
Data Services team is assigned to work with Rosemead staff regarding the creation
and integration of custom high-resolution imagery. The team works from a defined
scope of work moving forward towards delivery day when all of your users will
begin using and interacting with the newly created orthophotography layer. DMP
will provide a scope of work, and project schedule once the professional agreement
has been signed.
Orthophoto uaphv Description
DMP OrthoPics Pro Digital orthophotography will be produced by creating full digital
terrain models with mass points and break lines, scanning the aerial photo imagery, and
orthorectifying the imagery to the DTM's. The orthophotography proposed for this project
is I"=500' photo scale that will produce 3 inch per pixel resolution, color imagery, this
product is capable of I" = 40' scale plotting and will be I" = 100' horizontal mapping
accuracy 6 inches). Photography will be acquired on a clear day between 10:00 a.m.
and 2:00 p.m. Pacific Standard Time when clouds, fog, haze, smog, shade or precipitation
does not obscure the ground. The entire process will be supervised and conducted on the
direct supervision of a licensed land surveyor. Certified professionals with numerous years
of experience will conduct all flight and data collection utilizing state of the art equipment
and processes.
OrthoPics Pro Deliverables:
• Integration of all imagery within Rosemead's CityGIS5 environment
• One DVD disk bearing a TIF file for each image. Alternate formats such as
ERS may be substituted.
• One compressed file representing entire project area.
• One Digital Elevation Model (DEM) for use in other mapping and analytic
software packages.
• One shapefile containing 2' contours from the project DEM. This data will be
integrated within Rosemead's CityGIS5 environment.
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DIGITAL
MAP
Professional and Data
Services
OrthoPics Pro Color 3" Pixel Resolution Custom $29,950.00
Orthophotography. Approximately a total of 49
_ models for entire project -
Total $29,950.00
There is a 50% initial billing to begin this service. This is a mobilization fee, which
includes flight, survey and control. Final delivery will be within 90 to 120 days of notice to
proceed from the City of Rosemead. It is important to note that this service is time
sensitive. To ensure your jobs position in our schedule and for DMP to deliver the best
possible results it is important that we have the project area flown as soon as possible to
take advantage of good weather conditions.
This document will serve as a framework for arriving at the Digital Map Products solution
that best meets the needs of the City of Rosemead and will be updated as we agree on the
solution for your organization. Your signature below will indicate that we have reached
final agreement on the proposal. This will enable Digital Map Products team to prepare a
project schedule, involve our Professional and Data Services organization and begin the
services work detailed above.
The terms of this proposal expire on May 6, 2005 unless extended by Digital Map
Products.
We look forward to the opportunity to provide additional services to Rosemead, and assure
you that your needs will always receive our very best attention. Please contact me if you
have any questions regarding this proposal or our other services at 714.432.7637 x2361. I
will call you shortly to answer questions that you have developed upon reviewing this
proposal.
Sincerely,
DIGITAL MAP PRODUCTS
Brian Manson
Product Manager, Professional and Data Services
Accepted: Client: The City of Rosemead
By: Brad Johnson Date:
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onkff
UAIZOTILA
Brad Johnson
Planning Director
CITY OF ROSEMEAD
8838 East Valley Boulevard
Rosemead, CA 91770
November 11, 2004
Dear Mr. Johnson:
•
AMN Options, LLC (AMN) would like to provide you this proposal for 3" color digital
orthophotography. This imagery will meet national mapping accuracy standards and
provide a high quality product for use throughout the City, for example in your
geographic information system (GIS), the public counter in Planning, Public Works etc.
AMN is offering the following deliverables to the City of Rosemead:
➢ 3" pixel color digital orthophotography with 2' contours & a MrSID file
Building footprints (Building footprints captured from rooftop outline)
➢ Curb lines - 10'offset from the R/W
Below are the fees for all these services.
FEES
3" Pixel Color Digital Orthophotography $ 26,941.00
Building Footprints 6,600.00
Curb Lines 5,500.00
Total Project Cost $ 39,041.00
If the City decides to use AMN for these services, we will provide a detailed project
approach, out ling the tasks, schedule and deliverables to the City. All fees proposed are
valid for 45 days; extension will need to be mutually agreed upon.
AMN Options looks forward to working with you and the City of Rosemead to support
the continued success of your GIS program.
Sincerely,
o4-ih.Ar c7/stivxe., l..CC
Amelia M. Nufiez
President
6348 E Marita Street • Long Beach, CA 90815
Tel: 562.430.9549 • Fax: 562.596.8123
QANTn XT
Charlotte April 6, 2005
North Carolina
Brad Johnson
Colorado Springs City of Rosemead, California
Colorado 8838 E. Valley Blvd.
Columbus Rosemead, CA, 91770
Ohio
Re: Sanborn quotation for the City of Rosemead, California
Pelham
New York Dear Mr. Johnson:
Rochester 'T'hank you for the opportunity to provide a quotation for Sanborn's photogrammetric services
New York to the City of Rosemead, California. The following is a summary of our understanding of the
San Antonio Scope and associated fees.
Texas Project Area
St. Louis One Mobilization to the City of Rosemead, California to acquire true color aerial photography
Missouri flown at a film scale of 1" = 500' for the 5.5 contiguous square miles, which encompasses the
BoBot.A City's boundaries.
Colombia Data Deliverables
Mumbai Data deliverables includes:
India
♦ 1 set of uncompressed 3" inch pixel resolution TIFF images with world files. Tile
scheme TBD; we assumed a standard 1"=100' map scale size of 2500' x 2500'
♦ 2 mosaics in MrSID fomnat with world files - one in State Plane and one in UTM
♦ 2' interval contours in shapefile format (one set in State Plane and one set in
Geographic coordinates)
♦ DTM (format assumed to be ASCII)
♦ 1 set of contact prints
Cost
Sanborn is proposing the following cost to the City of Rosemead, California for the
aforementioned project.
♦ $45,000.00
This price quotation is valid for 30 days from April 6, 2005
Mr. Johnson
April 6, 2005
Terms and Conditions
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Confidentiality SANBORN and Client shall keep confidential all matters respecting software,
specifications, test data, models, reports, correspondence, discussions, database design, and any
other technical or commercial issues casing out of the performance of any Services under this
Agreement, or prepared in connection therewith, and shall not without prior written consent of the
other Party disclose any such matters. Such confidentiality shall exclude the aforementioned
matters in the public domain or later made public through no fault of either Party and shall also
exclude anything previously known by either Party or which is required to be disclosed by court
order, statute, including any applicable public open records law.
Warranty: SANBORN warrants and covenants to Client that all services performed under this
agreement shall be produced and performed in a skillful and workmanlike manner and shall comply
with the specifications provided to Client in Article 1, Scope of Work. SANBORN warrants that
the products and services provided to Client under this Agreement shall be free from defects in
material and workmanship, as set forth in the specifications contained in Article 1 for a period of
ninety (90) days after delivery.
Furthermore, SANBORN warrants that all services provided by SANBORN hereunder shall not
violate or conflict with any United States intellectual property rights of any third person including,
but not limited to, copyrights, patents and trademarks.
Liability: The Parties shall indemnify and hold each other and their officers and employees
harmless from and against all claims, demands, suits, costs of defense, reasonable attorneys fees,
witness fees of any type, losses, damages, expenses, and liabilities for injury or death of any person
or persons, including but not limited to employees of the Parties, or damages to property, to which
the Parties or their officers, agents or employees may be put or subjected as a result of any failure
by either Party to fulfill its obligations hereunder by reasons of any negligence or default on the
part of either Party's directors, officers or employees, provided either Party receives written notice
within ten (10) business days of the assertion of any such claim against either Party whereupon the
Party may at its option assume the defense and dispose of the claim in any manner of its choice
(following which assumption the Party shall have no further obligation to the other Party for costs
or expenses in connection therewith).
Term and Termination: This Agreement shall be effective from the day noted in the preamble of
this Agreement and shall remain in effect until all services are performed or until temunated as
provided in this Article.
This Agreement may be terminated by either party without cause and for any or no reason upon
thirty calendar days (30) days written notice to the other party. This Agreement may be tem-iinated
immediately for cause upon written notice by either party. If terminated for cause, the written
notice shall state with specificity the cause or reasons for teanination.
Temunation, with or without cause, shall not release the Client of its obligation to pay for services
provided in good faith prior to termination.
Notices: Except as expressly provided otherwise in this Agreement, any notice required to be
given pursuant to this Agreement shall be in writing and shall be either delivered personally to the
party to be notified, or sent by registered or certified United States mail, first class postage prepaid,
return receipt requested, addressed to the party to be notified at such party's address.
Mr. Johnson
April 6, 2005
Sanborn:
B. Craig McDaniel
Vice President, Business Operations
The Sanborn Map Company.
1935 Jamboree Drive, Suite 100
Colorado Springs, CO 80920
a 0
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City of Rosemead- California
Name:
Tide:
8838 E. Valley Blvd.
Rosemead, CA 91770
Invoices and working documents may be hand delivered or sent by regular first class United States
mail. Working documents, progress reports, computer documents, computer files, or computer
software may be sent through electronic mail (e-mail).
Ugak This Agreement shall be construed and governed in all respects by the laws of the State of
Colorado and in any action, special proceedings, or other proceeding brought, arising out of, in
connection with, or by reason of this Agreement, the laws of the State of Colorado shall be
applicable and shall govern to the exclusion of the laws of any other forum, without regard to the
jurisdiction in which any action or special proceeding may be instituted.
It is agreed by the parties that the venue for any legal action or litigation shall be in the County of
El Paso, Colorado.
If any specific provision, Section or Article of this Agreement shall be deemed unenforceable by a
court of competent jurisdiction, said unenforceability shall not extend beyond the specific
provision, Section, or Article affected. The unaffected part of the Agreement shall continue in full
force and effect and shall be binding upon the parties thereto.
Sincerely,
SANBORN
Enclosures