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CC - Item 2A - Public Hearing Recommended Expenditures of Citizen's Option for Public Safety COPS Funds• TO: HONORABLE MAYOR AND MEMBERS ROSEMEAD CITY COUNCIL FROM: BILL CRiD' W/ , CITY MANAGER DATE: SEPTEMBER 27, 2005 0 RE: PUBLIC HEARING TO CONSIDER RECOMMENDED EXPENDITURES OF CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) FUNDS In 1996, the California Legislature approved AB 3229 (Brulte) allocating $100 million additional funding for local police services. In 2002, the program was renewed and extended under SB 823 (Poochigian). The Citizens' Option for Public Safety (COPS) is very similar to the federal Local Law Enforcement Block Grant (LLEBG) that the City currently participates in through the federal Department of Justice. Both funding sources may be used to pay for any "frontline police services," as long as the funds are not used to supplant existing services. Last year, COPS funds were earmarked for one Motor Traffic Enforcement Unit and a Law Enforcement Technician. Attached is the Sheriffs Department proposal for allocation of FY 2004-05 funds totaling $100,000. Recommended program expenditures for FY 2004-05 grant funds once again include funding of one Motor Traffic Enforcement Unit and one Law Enforcement Technician in support of the City's Community Oriented Policing efforts. RECOMMENDATION: Staff recommends that the City Council conduct the required public hearing, and approve the appropriation of Citizens' Option for Public Safety (COPS) funds per the recommendations contained in the Sheriffs Department report. SEP 2 7 2005 l C M~ 0 9 County of Los Angeles CHIEF ADMINISTRATIVE OFFICE 13 KENNETH HAHN HALL OF ADIAII41STRATIO14 - LOS ANGELES, CALIFORNIA 4!0012 (213) 9741101 ht1p://cao.co.Ia.ca.us DAVID E. JANSSEN Chief Administrative Officer August 25, 2005 City Manager Bill Crowe City of Rosemead 8838 East Valley Boulevard Rosemead, CA 91770 Dear Mr. Crowe: Board of Supervisors GLORIA MOLINA First District YVONNE B. BURKE Second District ZEV YAROSLAVSKY Third District DON KNABE Fourth District MICHAEL D. ANTONOVICH Fifth District ANNUALREVIEW-EXPE":DITURE OF SUPP .EMENTALL LAW ENFORCEMENT SERVICES FUNDS ESTABLISHED BY SIB 823 (POOCHIGIAN) OF 2002 FOR THE CITIZENS' OPTION PUBLIC SAFETY PROGRAM The Citizens' Option for Public Safety (COPS) program, established by SB 823 (Poochigian) of 2002, requires each participating County's Supplemental Law Enforcement Oversite Committee (SLEOC) to annually review expenditures of Supplemental Law Enforcement Services Funds (SLESF) to determine whether recipient entities have expended SLESF monies in compliance with the program. For the SLEOC annual compliance review of SLESF expenditures for fiscal year 2004-05, please submit the following documents to Yolanda Reyes of my staff at 500 West Temple Street, Room 750, Los Angeles, California 90012, no later than Sept b r Q,2005: A Certified Expenditure Report for 2004-05 (Attachment 1) A copy of the City Council or Board Action appropriating SLESF funds for 2004-05 A copy of the Supplemental Law Enforcement Standardized Form for fiscal year 2004-05 (Attachment II) A copy of the approved funding request from the Police Chief or the Chief Administrator of the law enforcement agency providing police services for 2004-05 To avoid delays in submitting the report to the State Controller's Office, please ensure Attachment 11 is filled out correctly. The beginning fund balance must be last year's ending fund balance and only full-time equivalent or fractions of positions funded by these monies are to be accounted for in the Statistical Data section. Instructions on filling out the form can he found at hftp://www.sco.ca.gov/ard/iocal/locrep/slesf/slesfautoinst.pdf. Failure to submit a SLESF expenditures report may lead to the cessation of funds. In addition, please include the name and number of a contact person should we or the State require additional information. If you have questions, require additional information, or would like electronic copies of the attachments, please contact Yolanda Reyes at (213) 974-0841 or at yreyesCa)cao.co.Ia.ca.us . Sincere! , DAVID E. JANSSEN Chief Administrative Officer Attachments DEJ:DL: RG:YR:yf Annual Letter to sheriffs and city managers.) • 0 ATTACHMEI`T I Supplemental Law Enforcement Services Fund Certified Expenditure Report Certification Period: July 1, 2004 - June 30, 2005 Recipient Agency: 2004-05 SLESF Allocation Amount $ Certification Statement: I hereby certify that this agency has created a Supplemental Law Enforcement Services Fund (SLESF). All Supplemental Law Enforcement Services funds allocated to this agency have been retained in the SLESF pending expenditure, and have not been intermingled with other agency funds. Pending expenditure, these funds have only been invested in safe and conservative investments. Monthly SLESF investment and allocation reports have been submitted to the governing body and the chief law enforcement official of this agency. On or before September 30, 2005, an annual SLESF consolidated allocation report was submitted to the governing body and the chief law enforcement official of this agency. All SLESF monies expended by this agency have been expended in accordance with State law, have been used to supplement existing services, and have not been used to supplant any existing funding for law enforcement services provided by this entity. The annual SLESF consolidated allocation report, the governing body action appropriating SLESF monies, the approved written request for funds, and the closing budget report are submitted in support of this certification. Signature of Recipient Agency Official: Date Signed: Title: • • ATTACHMENT II Supplemental Law Enforcement Standardized Forms LOS ANGELES Oversight Committee Summary County For the Fiscal Year Ended June 30. 200-5 Categories Cite Name: Beginning Fund Balance Prior Year Adjustment Prior Year Encumbrance Reversals Restated Beginning Fund Balance REVENUES State Funding Interest Revenue Other Revenue Total Revenues EXPENDITURES Salaries and Benefits Services and Supplies Equipment Administrative Overhead Total Expenditures Reversed Monevs ENCUMBRANCES Current Year Services and Supplies Equipment Total Encumbrances, Current Year Net Change in Fund Balance Ending Fund Balance STATISTICAL DATA Positions Sworn Officers Correctional Officers Prosecuters Investigators Support Staff Total Positions 7E1551N25A - SH-AD32A, (2f7_; - • • COUNTY OF LOS ANGELES SHERIFF'S DEPARTMENT "A Tradition Of Service" DATE: September 14, 2005 OFFICE CORRESPONDENCE FILE NO. FROM: Wayne A. Wallace, Lieutenant TO: William Crowe, City Manager Temple Station City of Rosemead SUBJECT: Use of 2004/2005 C. O. P. S. grant funds The City of Rosemead's receipt of funds ($100,000.00) under the 2004/2005 Citizens Option for Public Safety (COPS) program, better known as Brulte Funds, will be used to supplement Federal Local Law Enforcement Block Grant funds in paying for two contracted Sheriffs Department personnel items as part of the City's front line law enforcement efforts. These items are 1 Motor Traffic Enforcement unit and 1 Law Enforcement Technician. AT T ACHIJiENT I Supplemental Law Enforcement Services Fund Certified Expenditure Report Certification Period: July 1, 2004 - June 30, 2005 Recipient Agency: CITY OF ROSEMEAD 2004-05 SLESF Allocation Amount $ 100,000.00 Certification Statement: I hereby certify that this agency has created a Supplemental Law Enforcement Services Fund (SLESF). All Supplemental Law Enforcement Services funds allocated to this agency have been retained in the SLESF pending expenditure, and have not been intermingled with other agency funds. Pending expenditure, these funds have only been invested in safe and conservative investments. Monthly SLESF investment and allocation reports have been submitted to the governing body and the chief law enforcement official of this agency. On or before September 30, 2005, an annual SLESF consolidated allocation report was submitted to the governing body and the chief law enforcement official of this agency. All SLESF monies expended by this agency have been expended in accordance with State law, have been used to supplement existing services, and have not been used to supplant any existing funding for law enforcement services provided by this entity. The annual SLESF consolidated allocation report, the governing body action appropriating SLESF monies, the approved written request for funds, and the closing budget report are submitted in support of this certification. Signature of Recipient Agency Official: Date Signed: Title: SEPTEMBER 28, 2005 CITY MANAGER ATTACHK4ENT 11 Supplemental La« Enforcement Standardized Forms LOS ANGELES Oversight Committee Summary County For the Fiscal Year Ended June 30, 2x05 Categories Cit}, Name: ROSEMEAD Beginning Fund Balance 61,389.26 Prior Year Adjustment Prior Fear Encumbrance Reversals Restated Beginning Fund Balance 61 389.26 EXPENDITURES Salaries and Benefits 61,389.26 Services and Supplies Equipment Administrative Overhead Total Expenditures 61 389.26 Reverted Monevs ENCUMBRANCES Current Year Services and Supplies Equipment Total Encumbrances, Current Year Net Change in Fund Balance Ending Fund Balance 0.00 STATISTICAL DATA Positions Sworn Officers Correctional Officers Prosecutors Investigators Support Staff Total Positions ALLOCATION Supplemental Law Enforcement Stand,,rd[zed Forms LOS ANGELES Oversialtt Committee Summary county For the Fiscal Year Ended June 30, 2005 Categories Cite Name: ROSEMEAD Beginning Fund Balance 100 000.00 Prior Year Adjustment Prior Year Encumbrance Reversals Restated Beginning Fund Balance 100 000.00 REVENUES State Funding Interest Revenue Other Revenue Total Revenues EXPENDITURES Salaries and Benefits Services and Supplies Equipment Administrative Overhead Total Expenditures Reverted Moneys ENCUMBRANCES Current Year Services and Supplies Equipment Total Encumbrances, Current Year Net Change in Fund Balance I Ending Fund Balance 100,000.00 STATISTICAL DATA Positions Sworn Officers Correctional Officers Prosecuters Invest; sators Support Staff Total Positions ATTACHI',iENT II 2003-04 SLEF ALLOCATION $100,000.00 P43801 0 0 Supplemental Law Enforcement Standardized Farms LENS ANGELES Oversight ce ntittee Summary count,: For the Fiscal Year Ended June 30, 2005 CateL~.ories Cite Name: ROSEMEAD Beginning Fund Balance 100, 000 .00 Prior Year Adjustment Prior Year Encumbrance Reversals Restated Beginning Fund Balance 100,000.00 REVENUES State Funding Interest Revenue Other Revenue Total Revenues EXPENDITURES Salaries and Benefits Services and Supplies Equipment Administrative Overhead Total Expenditures Reverted Moneys ENCUMBRANCES Current Year Services and Supplies Equipment Total Encumbrances, Current Year Net Change in Fund Balance Ending Fund Balance STATISTICAL DATA Positions Sworn Officers Correctional Officers Prosecuters Investi «ators Support Staff Total Positions ATTACHhJiENT fl 2004-05 SLEF ALLOCATION $100,000.00 P44001