CC - Item 4D - Results of Bid Opening Restoration of Rosemead and Garvey Pool Buildings• •
TO: BILL CROWE, CITY MANAGER
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION
DATE: SEPTEMBER 22, 2005
RE: RESULTS OF BID OPENING FOR THE RESTORATION OF THE
ROSEMEAD AND GARVEY POOL BUILDINGS
On Tuesday, September 13, 2005, bids were received and opened for the Restoration of
the Rosemead and Garvey Pool Buildings. This project is budgeted at $ 777,300.00, and
the bid results are as follows:
GTA Construction
CWS Systems, Inc.
WE Construction, Inc.
Great West Contractors
G. Coast Construction
A Beam
- $ 499,500.00
- $ 718,000.00
- $ 727,700.00
- $ 740,277.00
- $ 748,000.00
- $ 866,103.00
On Wednesday, September 14, 2005, I received a call from the Project Manager of the
low bidder, GTA Construction, who indicated they had made a clerical error in putting
their cost estimates together and would like to withdraw their bid (see attached letter).
The next low bidder is CWS Systems, Inc., at $ 718,000.00. On the bid proposal CWS
Systems, Inc. has provided for a deduct of $ 10,500.00, if we accept a different floor
covering (MERKOTE). The Architect has reviewed this material and has recommended
that we not accept it. I have reviewed their references and background and found them
to be an acceptable Contractor.
RECOMMENDATION:
It is recommended that the City allow the low bidder, GTA Construction to withdraw
their bid, award the contract to CWS Systems, Inc. for $ 718,000.00, and authorize the
Mayor to execute the Agreement.
Attachments
-Bid results
-Letter from GTA Construction
-Bid Proposal
-Contractor's Qualification Statement
-Agreement
CMIGIL AGENDA
SEP 2 7 ?1n5
fTEM N0.
07-n-b9s/sb
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CITY OF ROSEI\IEAD
BID OPENING
ROSEMEAD & GARVEY POOL BUILDINGS
SEPTEMBER 13,2005- 2:00 P.M.
NAME OF BIDDER
BASE.-'IT/ALT. A'NlT.
1.
GTA CONSTRUCTION
5499,500
2.
CWS SYSTEMS, INC.
5718,000
3.
WE CONSTR. INC.
5727,700
4.
GREAT WEST CONTRACTORS
$740,277
3.
G. COAST CONSTRUCTION
5748,000
6.
ABEAM
5866,103
SUBS: SEE ATTACHED LIST
361 Oak Place. Sie L
Brea, Ca 92321
714-255-1995
'/14-255.8142 Fax
Via: fax 626-569-2303
9114105
Mr, Michael Burbank
Director of Parks and Reorewtion
City of Rosemead
8838 E. Valley Blvd.
Rosemead, CA 91770
RE: Request to Withdraw from Bid Proposal:
Rosemead and Garvey Pool Renovation Projects
Rosemead, CA
Dear Mr. Burbank:
0
It was a pleasure speaking to you this morning. Per our conversation, we are requesting to withdraw
from the bid referenced above. The reason for this bid wtthdrawat is clue to clerical error. The error was
in our plumbing price in the amount of $180,000.00.
Thank you for your understanding on this matter. Please contact us at 714-255-1985 if you have any
further questions or oomments.
Very Truly Yours,
OTA Construction, Inc.
4~-
Quyen Trinh
Project Manager
cc: Jay Freeman, DNer Alliant Insurance Services
•
~AL
TO: cit" of r.; s~intad
East 'Valley Foulevard
Rosemea.i: California 917?0
v
I ha ire received the documents titled: Notice Inviting Bids, Dray^zngs, lnstruction to Bidders,
Snecificaticn, , Contractors Qualification Statement, and Enid Proposal Form, and Addendums
- 1- have 8`?ST]'.d myself as to the scope of vvork and conditions of Lll.e site.
In submitting this Proposal, I agee:
1. To hold my bid open f or sixty (60) calendar days from the date of 'lzis Proposal.
To comply' v, ith the Provisions of the Notice In'.-itinu Bids, Instruction to Bidders,
Specifications and Dram-ings.
3. To fun-dsh bonds and I]tisurance as noted in the Instruction to Bidders.
4. To re` n ^Torl; Witlw.l ten (10' j^,crkinr day's after receiving the Notice to Proceed.
5. A work must be accomplished va-itl-mi one-hundred and t venty (120) cor:secutve
calendar days.
payments ing resolution of N _Itice of
~
6. Ox^'ner will retain 1[1'/[, clf the incremental pay ' Pen'
Completion.
7. I have completed acid enclosed the Contractor's Qualification Statement and List of
Sub-Coritractors.
8. Sign and Subnut.Sgreement
9. To name the Rosemead Community Development Conn-dssion and the City of
Rosemead as additional insureds on the 117tsuiance Certificate.
I will provide all labor, materials, supplies and equipment and perform all the work as specified
ki these documents for:
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Fa=7- ,ol: t i,r +l
Handwritten Amount
GanTey Pool:
Handwritten Amount '
mac, ~ ~i;~~ ~l~ f t Trio,:
LurnpS=Bid:
HuLdwritten Amount
BY: C- Lk) S 4ewcs ~ L
ADDRESS:
Street
TELEPH0NE NO.: (02 - ~ 1 y 4 i
City
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TOTAL.
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Title: ?'f e C i
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Notary Pablir-:
19 • ~--mmi55iUA~E~:pires:
1J
ANN L. OGDEN
' Commission # 1372039 z
< ;ur ?ubl c - California ,
Las Anaeies County
my Comm. Expires Aug 27, 2006
M^+M~1
h*Ish has ,!js cat :ion printed in rad.
CAUTION: You should sign an origina doc[:„ent v+`~
An original assur-5 that C k&r1~2s vjIl not -•e Cbscu,=d ~s may occur when GOGuTient£ arc i . r~C'UV~~•
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Contract Agreement
For
Restoration of Garvey a-nd Rosemead Pool Buildings ect
tILs
This Contract Agreement is made and entered TVJEEI~tizlne 1Cit~e of Rose nead and.
day of , EZ AND B
~~JS 5 I e~, as CONTRACTOR.
1N'ITNTESSETI that CITY and COI\TTR CTOR have nnutually agreed as folllov,s:
ARTICLE I
The con~'act documents for the aforesaid project shall consist cf the Notice Inviting
Bids, Instructions to Bidders, Proposal, Specifications, Project 1~'lanual, Standard
Specifications for Public V\'orl.s Construction - -100' Edition, and a1] referenced
specifications, details, standard dz.'awings, and appendices; together v,7ith t1Ls Contract
Agreement and all required bonds, insurance certificates, pernuts, notices, and
affidavits, and also including any and all addenda or supplemental agreements
clarifying or extending the vroork contemplated as ma}J be required to unsure its
completion in an acceptable manner. AD of the provisions of said contract documents
are made a part hereof as through fully set forth herein.
ARTICLE II
For and in consideration of the payments and agreements to be made and performed by
CITY CONTRACTOR agrees to furnish all materials and perform all work required for
the above-stated project and to fulfill all other obligations as set forth in the aforesaid
contract documents.
• 0
.RTICLE III
CONTP-zCTOR agrees to recei ,-e and accept the price-s set forth in the Prc.posal as fall
compensation for furnishing all n,Laterials, perfornzi.-:g all w ork, and fulfil inn all
all expenses, losses, damages and
obligations hereunder. Said compensation sl'la]l COZ`-r
consequences arising out of the nature of td-ie -Mork and the v,,hole thereof in the nnanner
and time specified in the aforesaid contract documents; and also including td-iose arising
from actioro of the elements, uruoreseen difficulties or obstructions, encountered in the
prosecution of the work, suspension or discontinuance of the ivork, and all other
unh-noti,,-ns or risks of any description connected ,1,7 ith the work.
ARTICLE IV
CITY hereby prohLises and agrees to employ, and does hereby employ, CONTRACTOR
to provide the material, do'Jze 1h7 C1171, and fulfill the obligations according to the ternns
and conditions herein contained and referred to for the prices aforesaid, and hereby
contracts to pay the saline at the tiine, the rnasuner, and upon the ccjnditlonS set forth in
the contact documents.
ARTICLE V
CONTRACTOR acknowledges the provisiorLs of the State Labor Code requiring every
employer to be h- sured against liabilit-y for \~~orl:er's connpensation, or to undertake self
insurance in accordance vaith the provisions of that code, and certifies compliance vvith
such provisions.
ARTICLE VI
CONTRACTOR agrees to indenuufy, defend and hold harmless COT 0\61SSION and
TIC CITY OF ROSEI\/IEAD and all of its officers and agents, from any claims, demand,
or cause of action, including related expenses attorney's fees and costs based on arising
out of, or in any way related to the v,,ork undertaken by CONTRACTOR hereunder. In
the event the i2-Lsurance coverage is on a claims made basis, the Contractor shall
indenu-Lify and hold harmless the Corrannission, Cite of Rosemead, and all of its officers
and agents, from any and all claims, demands, or causes of action that arise after the
expiration of the Contractor's current policy or after the senTice contract has ended, for
any occurrences arising out of, or in any way related to the work undertaken by the
Contractor. The liability insurance coverage requirements shall be as set forth in Exlubit
"I", California Joint Powers Insurance Authority.
0
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17j 14 j
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rC111iTt1~•s1Crt, lt. Cii_1Clc ;.`;,ts G1P_I tli~} C' aa' 1rll-L~ ] n1iC:, lilllFts, S11a11 Lc
r C,f Ll•l'- CI l''-lc~r~cnliClL~r
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Cif the Contractors police. ~ c= SlLC~
Provided to the ClLI1111usSiolt and Clti' CA1 C'1 LeIC!I- ~1`1~inl~ It CC;1trdCt.
AF`TICLE \'II
CC)NTRACTOR affinTLS that ti-le signatures, tit1ES and seals set for the hereinafter in
execution of this Contract Agreement represents all individuals, firm members,
partner:, joint entares, and/ Or corporate Of~+lc~rs haviricl iClpd1 ill`tCr?St 1!°re Tl.
ARTICLE VIII
Records and Audits. The Contractor shall maintain accounts and records, including
dentif}'
personnel, propeM,, and f-na-l1cial records, adet uate to i ana account for all costs
pertaining to the contract and such other records as n-tay be deemed necessary by the
City to assure proper accounting for all project funds. These records a , l be saidll be
availaL~le fc>r audit purposes to the Cit)r or arty authorized represen
retained for 5 }ears after the expiration of tlus Co; ttract unless perrusslon to destroy,
them is granted oy the Clt1'.
i
t ]I.Itt, thi~ ._cu
a-iiTLin, ratGl'S, StiCcessoi's, and assl reed dc. hereby ap ee to the rul] performarLc- GI the
covenants herein contained and have caused this Contract Ac-rr Bement Lc L,e e>.ecured in
triplicat v settin; hereunto their names, titles, I-Lands, arLd seals this day
of ~S
CONTRACTOR:
Contractor's License N
City Business Licez~se 1\10:
Federal Tax Identification N
Subscribed and sip; orn to
NOTARY
CITY:
At
City
, ~ CA e,.
1~1 Lf (z- I Iv
ANN L. OGDEN
Commission# 1372039
,.a. Notary PublIc - California
Los Angeles County
_ 14 I S~ 1,p.,! Corrnm Expires Aug 27, 2006
day of
of Rosemead
Date:
Approved as to Form:
City Attorney Da