CC - Item 4H - Sewer System Management Plan Contract AwardROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY
FROM: JEFF STEWART, CITY MANAGER
DATE: MAY 12, 2009
SUBJECT: SEWER SYSTEM MANAGEMENT PLAN (SSMP) - CONTRACT
AWARD
SUMMARY
In accordance with the State Water Resources Control Board's (SWRCB) Order No.
2006-0003-DWQ, public agencies are required to develop and implement a Sewer
System Management Plan (SSMP). The mandate includes the requirement to properly
manage, operate and maintain all parts of the City's local sanitary sewer system,
including the mitigation of any potential sewer overflows.
Staff Recommendation
Staff recommends that the City Council approve an agreement with Kimley-Horn &
Associates, Inc. to develop the City's Sewer System Management Plan (SSMP) and
authorize the City Manager to execute the contract.
Background
At its February 10, 2009 meeting, the City Council authorized staff to negotiate with
Kimley-Horn & Associates, Inc. to develop the City's Sewer System Management Plan
(SSMP).
Following Council authorization, staff met with Kimley-Horn representatives to negotiate
and refine the firm's proposal. The following items were agreed upon:
Timeline: Kimley-Horn initially proposed to complete all work related to the
SSMP (SWRCB general waste discharge reporting requirements, recommended
capital improvement list, system capacity monitoring, and create geographic
information system (GIS) shape files) prior to the statewide August 2, 2009
deadline. Due to time constraints, staff and contractor have agreed to complete
work in separate phases. The first phase will include the preparation of all
requirements related to SWRCB Order No. 2006-0003 (i.e. a clear definition of
County and City sewer responsibilities, sewer overflow reporting process, and
structure for managing sewer system) prior to the statewide August 2, 2009
deadline. The second phase will include additional analysis, monitoring work,
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
May 12, 2009
Page 2 of 2
and capital improvement recommendations. This portion will be completed by
the end of 2009.
Scope of Services and Cost: Kimley-Horn's initial proposal consisted of
significant review of the Los Angeles County Department of Public Works (DPW)
sewer plans and operations. Staff has obtained the DPW's SSMP and has
agreed to assist with the compilation of DPW sewer files, sewer maintenance
information, and other related documents. Kimley-Horn has also agreed to
reduce its fee for SSMP development services to a not-to-exceed cost of
$160,000.
These changes have been included in the attached agreement.
FINANCIAL REVIEW
Funding for the project in the amount of $175,000 (Community Development
Commission - $125,000, Gas Tax - $50,000) has been approved and appropriated in
the Fiscal Year 2008-09 Capital Improvement Budget.
ENVIROMENTAL REVIEW
This Project does not require environmental review.
PUBLIC NOTICE
This agenda item has been noticed through the regular agenda notification process.
Prepared by:
Lucien LeBlanc, P.E.
City Engineer
Submitted by:
Chris Marcarello
Deputy Director of Public Works
Attachments
(1) Draft Agreement for Development of Sewer System Management Plan
(2) Scope of Services
(3) City Council February 10, 2009 Agenda Report and Minutes
(4) City Council November 18, 2009 Agenda Report and Minutes
(5) State Water Resources Control Board's (SWRCB) Order No. 2006-0003-DWQ