CC - Item 4I - Hybrid Vehicle PurchaseROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: MATTHEW E. HAWKESWORTH, ACTING CITY MANAGER
DATE: MAY 26, 2009
SUBJECT: HYBRID VEHICLE PURCHASE
SUMMARY
Since 1991, local governments have received AB 2766 funds to implement programs
that reduce air pollution from motor vehicles. These funds are generated by a State
mandated vehicle registration fee surcharge through the Department of Motor Vehicles
and are subvened to the South Coast Air Quality Management District (AQMD) for
disbursement. With these funds, cities are able to purchase alternative fuel vehicles for
their fleets. To date, the City of Rosemead has approximately $40,000 in AB 2766
funds available for this purpose.
Staff Recommendation
Staff recommends that the City Council:
1. Appropriate $27,400.00 of AB 2766 funds to purchase a Chevrolet Malibu
Hybrid vehicle;
2. Approve Resolution No. 2009-26 (Attachment B) authorizing staff to purchase
the vehicle from Wondries Fleet Group.
ANALYSIS
In an effort to become more environmentally friendly, one of the overall long term goals
of the City is to transition our entire fleet to alternative fuel vehicles. In that regard, staff
is requesting that the City Council authorize the use of AB 2766 funds to purchase a
2009 Chevrolet Malibu Hybrid to add to our existing fleet.
Staff solicited bids for this vehicle from several local Chevrolet dealerships. The City
received one bid from Wondries Fleet Group in Alhambra. A copy of the bid package
(including the request for bids, response to the bid, and proof of certified mailing to other
dealerships) is attached to this report (Attachment A).
ITEM NO,
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
May 26, 2009
Page 2 of 2
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
City Manager
Attachment A: Bid Package
Attachment B: Resolution No. 2009-26
MAYOR:
JOHN TRAN
MAYOR PRO TEM:
JOHN NUNEZ
COUNCILMEMBERS:
MARGARET CLARK
POLLY LOW
GARY A. TAYLOR
~ if ~ ,.ose"ad
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
The City of Rosemead is soliciting bids for the following vehicle
2009 Chevrolet Malibu 4 Door Sedan Hybrid Code 1ZF69
Preference of color is Summit White with secondary choice being either Silver Ice Metallic or Silver
Moss Metallic
See attached details for specifications
Price shall include all attached specifications
Price shall include the following:
• All preparation costs
• All tax and license fees
• All vehicle registration cost
• Vehicle shall meet all current and future AQMD emission requirements
There shall be no variations from the attached specifications
Bid submittals shall be in a sealed enveloped marked:
City of Rosemead
Public Services
8838 E. Valley Blvd
Rosemead, CA 91770
Bid / 2009 Chevrolet Malibu
Reference Number: NIB 2009-09
Bid shall be mailed or delivered to the City of Rosemead no later then April 20, 2009 by 10:30 a. m.
Bid opening shall be at 11:00 a.m. City Clerk Office
All questions shall be addressed to Mr. Don Anderson, Public Safety Director at (626) 569-2292
Submitted by
William Ornelas
Public Services Manager
City of Rosemead
(626) 569-2262
LLFLEET GROUP
1247 West Main Street 7,.
7-
Alhambra, CA 91801 .7'w
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FLEET GROUP
1 247 W. Main Street, P.O. Box 3850, Alhambra, CA 51803
626/457-5590 626/457-5553 Fax
April 20, 2009
Mr. William Ornealas
City of Rosemead
8838 E. Valley Blvd.
Rosemead, CA. 91770
RE: Bid No. NIB 2009-07
Dear Mr. Ornealas,
Wondries Fleet Group is pleased to submit the following pricing for your consideration:
One (1) new/unused 2009 Chevrolet Malibu 4 Door Sedan Hybrid, per your
specifications, in the amount of $25,052.83 plus tax ($2,317.38) and tire fee ($8.75).
Total Amount = $27,378.96.
This vehicle is in stock and available for immediate delivery.
0 ~ ~ TOYOTA D HONDA
Clarke Cooper
Fleet Manager
■ Complete items 1, 2, and 3. Also complete
item 4 if Restricted Delivery is desired.
■ Print your name and address on the reverse
so that we can return the card to you.
■ Attach this card to the back of the mailplece,
or on the front if space permits.
1. Article Addressed to:
~o .
2. Article Number
(Transfer from service label) ?001 114 0 0002 3963 ?086
Ps Form 3811, February 2004 Domestic Return Receipt 102595-02-M-1540
■ Complete items 1, 2, and 3. Also complete
Item 4 if Restricted Delivery is desired.
■ Print your name and address on the reverse
so that we can return the card to you.
■ Attach this card to the back of the mailplece,
or on the front if space permits.
1. Article Addressed to:
-0 r61:5
A Signat~~i~~! //i~
%~•v~-w_A`" ❑ Agent
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D. Is delivery address diff
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a ow:
o
3. ice Type
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Exp
❑ Registered
Return Receipt for
Merchandise
❑ Insured Mail
C.O.D.
4. Restricted Deliveryt (Extra Fee) ❑ Yes
A. Sig
❑ Agent
X ❑ Addre
B. Re6 by f Prlnhwi A4rmw1 r r>,re .,r r%.j
D. Is delivery address different from item 11 ❑ yes i
If YES, enter delivery address below- ❑ No
3. Ice Type
Certified Mail Express Mall
❑ Registered Return Receipt for Merchandise
❑ Insured Mail C.O.D.
4. Restricted Delivery? (Exha Fee) ❑ Yes
C. Date of Delivery
2. Article Number 7001 1140 0002 3963 7543
(Transfer 6om service fabel)
PS Form 381 1 , February 2004 Domestic Retum Receipt 102595-02-M-1540 i
■ Complete items 1, 2, and 3. Also complete
item 4 if Restricted Delivery Is desired.
■ Print your name and address on the reverse
so that we can return the card to you.
■ Attach this card to the back of the mailplece,
or on the front If space permits.
A.
❑ Agent
1. Article Addressed to:
4
~
B. Received by (Pmfnted Name) I C.
D. Is delivery address different from Vfi 1? IVY-
If YES, enter delivery address below: No
3. Service Type
Certlfled Mail Express Mail
❑ Registered W Retum Receipt for Merchandise
4. Restricted Deliveryf (Extra Fee) ❑ Yes
2. Article Number
(Transfer from label) 7001 1140 0002 3963 7710
service
■ Complete items 1, 2, and 3. Also complete
item 4 if Restricted Delivery is desired.
■ Print your name and address on the reverse
so that we can return the card to you.
■ Attach this card to the back of the mailpiece,
or on the front if space permits.
1. Article Addressed to:
❑
Agent
171% ❑ Addressee
8. 1 e ( ?ate of Delivery
V - C0C
Is a ery a Tess d from item 1? ❑ Yes
fJ ~j If YES, enter delivery address below: ❑ No
3. Ice Type
~/~5 Certified Mail Express Mail
Registered Return Receipt for Merchandise
❑ Insured Mail C.O.D.
4. Restricted Delivery? (Extra Fee) ❑ yes
2. Article Number 7002 0860 0004 6420 6711
(Transfer from service label)
PS Form 3811, February 2004 Domestic Return Receipt 102595-oz-M-1540 i
■ Complete items 1, 2, and 3. Also complete A.
Item 4 if Restricted Delivery is desired. X
■ Print your name and address on the reverse
so that we can return the card to you. 6
■ Attach this card to the back of the maiipiece,
or on the front if space permits.
1. Article Addressed to::
3. Se ice Type
Certified Mail Express Mail
~xv
❑ Registered Return Receipt for Merchandise
11 Insured Mail C.O.D.
4. Restricted Delivery? (Extra Fee) ❑ Yes
2. Article Number 7001 1140 0002 3963 7079
(Transfer from service label)
PS Form 381 1 , February 2004 Domestic Return Receipt 102595-02-M-1540
■ Complete items 1, 2, and 3. Also complete
item 4 if Restricted Delivery is desired.
■ Print your name and address on the reverse
so that we can return the card to you.
■ Attach this card to the back of the mailpiece,
or on the front if space permits.
1. Article Addressed to:
49
❑ Agent
Date of Delivery
Is delivery address different from Item 1? U Ye
D.
If YES, enter delivery address below: ❑ No
B. ecelved by (Printed Name) C. D to of Delivery
2C7C SANC~~7 6 0
D. Is delivery address different from item 1? ❑ Yes
If YES, enter delivery address below: ❑ No
1%
3. S ice Type G J
Certified Mafl Mail
Registered JR i for erchandise
❑ Insured Mall a P-+ri,4-4 rl i-9 XF f- Fm1 r] Yes
2. Article
(Trans
ATTACHMENT B
RESOLUTION NO. 2009-26
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,
CALIFORNIA AUTHORIZING STAFF TO PURCHASE A CHEVROLET
MALIBU HYBRID SEDAN FROM WONDRIES FLEET GROUP AND
APPROPRIATE $27,400 IN THE AQMD FUND
WHEREAS, staff wishes to be responsive to environmental concerns by
purchasing hybrid vehicles whenever possible, and
WHEREAS, staff has identified the need to purchase a new vehicle for
use in the Piblic :Safety Administration Division, and
WHEREAS, after soliciting bids from six qualified bidders only Wondries
Fleet Group was resp~nsi\,e, and
WHEREAS, funds to purchase the car are available in the AQMD Fund.
NOW THEREFORE, BE IT RESOLVED, that the City Council authorize
staff to purchase a 2009 Chevrolet Malibu Hybrid sedan from Wondries Fleet
Group, ar;e appropriate $27,400 in account number 4760-8300-04 "Capital
Projects Diganization, `Jel-,icles, AQMD Fund" to pay for the car.
PASSEL) AND ADOPTED, by the City of Rosemead City Council, County of Los
Angeles, o the Sate or California on May 26, 2009.
Mayor
ATTEST :
City Clerk