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CC - AgendaPublic Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council AGENDA July 14, 2009 7:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Margaret Clark, Mayor Gary Taylor, Mayor Pro Tern Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AGENDA 14, 2009 • CALL TO ORDER - 7:00 PM • PLEDGE OF ALLEGIANCE - Council Member Low • INVOCATION - Council Member Ly • ROLL CALL - Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly 1. PRESENTATIONS • Plaques of Appreciation to Former Planning Commissioners Duc Loi 1997-2007 Diana Herrera 2001-2007 Darrell Kelly 2003-2007 2. PUBLIC COMMENT FROM THE AUDIENCE 3. PUBLIC HEARING A. Municipal Code Amendment 09-01 Amending Density Requirements in the R-1 Zone and Conditional Use Permit Requirements in the R-1 and R-2 zones This is a City initiated amendment to the R-1 (Single Family Residential) zone that would permit one dwelling unit per 6,000 square feet of lot area, with a minimum distance of 20 feet between dwellings. It would also require a Conditional Use Permit (CUP) for any dwelling unit development with a total living area equal to or exceeding 2,500 square feet in the R-1 and R-2 (Light Multiple Residential) zones. Recommendation: That the City Council make the determination that the project is exempt from additional environmental documentation pursuant to Public Resources Code 21083.3 and CEQA Guidelines sections 15162, 15168, and 15183, and introduce Ordinance No. 876 for first reading, approving Municipal Code Amendment 09-01, modifying the Zoning Ordinance with respect to regulations governing density and distance between buildings in the R-1 zone and Conditional Use Permit requirements in the R-1 and R-2 zones. 4. CONSENT CALENDAR A. Minutes April 7, 2009 - Special Meeting May 12, 2009 - Regular Meeting May 26, 2009 - Regular Meeting Page 2 of 7 ROSEMEAD CITY COUNCIL AGENDA July 14, 2009 B. Claims and Demands Resolution No. 2009- 34 Recommendation: Adopt Resolution No. 2009-34, for payment of City expenditures in the amount of $1,607,182.81 numbered 100396 through 100414 and 66466 through 66618. Resolution No. 2009- 36 Recommendation: Adopt Resolution No. 2009-36, for payment of City expenditures in the amount of $422,000.33 numbered 100415 through 100425 and 66619 through 66701, Resolution No. 2009- 37 Recommendation: Adopt Resolution No. 2009-37, for payment of City expenditures in the amount of $698,275.46 numbered 100402 through 100434 and 66702 through 66752. C. Del Mar Avenue Resurfacing Project - Notice of Completion The project consisted of a rubberized AC overlay, sidewalk repair, traffic striping, wheelchair ramp reconstruction, as well as, the planting of street trees. The limits of this project are from Garvey Avenue to Highcliff Street. Proposition C funds were allocated for this program. On May 12, 2009 the City Council awarded a construction contract to Silvia Construction, Inc., for an amount of $254,563.40 with a contingency of up to $38,200. The project has now been constructed and completed to the satisfaction of the City's Public Works Department. Recommendation: That the City Council: Accept the completed public improvement; 2. Authorize the City Engineer to file a Notice of Completion; 3. Authorize the City Engineer to release the Labor and Material Bond thirty- five (35) days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Authorize the City Engineer to release the Faithful Performance Bond one (1) year after City Council acceptance. D. Release of Bond - Parcel Map 65311 (3165 Rosemead Place) A Faithful Performance Bond and Labor and Material Bond were required to guarantee construction of sewer laterals, curb and gutter, sidewalk, parkway drains, and AC pavement for Parcel Map 65311. In lieu of bonds, a Cash Deposit was issued to the City in the amount of $7,935. Page 3 of 7 ROSEMEAD CITY COUNCIL AGENDA 14, 2009 Recommendation: That the City Council accept the public improvements and survey monuments and refund the Cash Deposit including interest. E. Approval of Undertaking Agreement for Parcel Map No. 67472 - 3033 Willard Avenue Parcel Map No. 67472 is being submitted for consideration and approval along with an Undertaking Agreement to guarantee construction for public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve Parcel Map 67472, the Undertaking Agreement, and the recordation of the map. Purchase Agreement for Work Trucks As part of the City's Vehicle Replacement Budget, staff included the purchase of 3 new work trucks for the Public Service Division. After researching truck vendors and types, the City learned that the County of Los Angeles recently conducted a competitive bid for similar work trucks. Staff has obtained information related to the County of Los Angeles bid and requests the City Council's approval to use this bid to purchase 3 new work trucks. Recommendation: That the City Council authorize the agreement for the purchase of 3 new work trucks from Wondries Ford, using the County of Los Angeles Purchase Order No. 0802923 and authorize the City Manager to execute the necessary documents. G. Proposition 1B Transportation Bond Local Streets and Roads Improvement Proposition 1 B provided $19.925 billion in bond funds for a variety of transportation priorities, including $2 billion for cities and counties to fund the maintenance and improvement of local transportation facilities. Of this amount $853,729.42 has been allocated to the City of Rosemead for the current 2009-10 fiscal year. Recommendation: That the City Council approve the project list as required by the California Department of Finance to establish eligibility and for participation in Proposition 1 B Local Streets and Roads Improvements Funds. Application for Used Oil Recycling Block Grant Funding The California Oil Recycling Enhancement Act of 1991 authorizes the California Integrated Waste Management Board (CIWMB) to award grants to enhance the collection and recycling of used lubricating oil. Rosemead is eligible to apply under the fifteenth funding cycle of this program, for the July 1, 2009 - June 30, 2010 fiscal year. It is anticipated that these grant funds will be utilized for the promotion of the City's State-certified collection centers, development of education awareness materials, and assistance in the recruitment of additional collection facilities. Page 4 of 7 ROSEMEAD CITY COUNCIL AGENDA 2009 Recommendation: That the City Council approve Resolution No. 2009-35 authorizing the submittal of an application to the California Integrated Waste Management Board for funding under the Fifteenth Cycle of the Used Oil Recycling Block Grant Program. Resolution to Support the Spending of Federal Stimulus Funds on American-Made Products and Jobs Council Member Polly Low has requested that the City Council consider approving the Resolution No. 2009-38 in support of utilizing federal stimulus dollars to fund American jobs and American built products. In an effort to keep federal stimulus funds in the U.S. and supporting U.S. made goods and jobs, the Alliance for American Manufacturing has developed this resolution and is requesting support from government agencies across the country. The City of Rosemead has received federal stimulus funds for ADA curb ramp installations, energy efficiency upgrades, CDBG programs and public safety, and has applications submitted for additional public works related projects. Staff believes that complying with the resolution will be relatively simple, especially since the majority of the funds will go to support jobs through capital improvements projects. Recommendation: That the City Council adopt Resolution No. 2009-38 directing staff to spend federal stimulus funds to every extent possible on American-made products and jobs, 5. MATTERS FROM CITY MANAGER & STAFF A. Temporary Continuation of Salary and Benefits for Full-Time Team Members Called to Military Duty A full-time member of the City of Rosemead has been ordered to fulfill a military tour of duty in Iraq for a period of one year. Federal and State law require public agencies to guarantee reinstatement upon completion of the military assignments and continuation of salary for 30 days. The City Council will consider a policy that authorizes temporary continuation of salary and benefits to the team member for the entire duration of the military leave less income received from the military. Such a policy would enable a team member and his/her family's income to "remain whole" during the military tour of duty. The City will review each request for this benefit on a case-by-case basis considering various factors such as job performance, length of service, availability of funds, ect. Recommendation: That the City Council authorize the temporary continuation of salary and benefits for regular full-time city team member Art Marquez, Public Services Lead worker, during his period of active military duty. Page 5 of 7 ROSEMEAD CITY COUNCIL AGENDA July 14, 2009 B. Park Monterey - Closure Impact Report Big Island Property, LLC (Hawaii Property, Inc.), the owner of the Park Monterey mobile home park located at 7433 Garvey Avenue, submitted a Closure Impact Report (the "Report") to the City of Rosemead on July 21, 2008 to change the use of mobile home spaces (1A, 2A, and 3A) into a parking lot for a future mixed-use development. The Report was presented to the City Council for consideration at its June 23, 2009 meeting. At that time, the City Council directed staff to arrange for an independent appraiser to provide a valuation of Units 1A and 3A (2A is currently owned by the park owner). Once the appraisals were completed, staff was also directed to coordinate a meeting between all affected parties to discuss the results of the appraisals. This information was to be presented to the City Council at its July 14, 2009 meeting. Coordinating the appraisals of Spaces 1A and 3A and an "all-hands" meeting has been difficult. Therefore, the appraisals and results of the "all-hands" meeting will be presented to the City Council verbally on July 141n. Regardless of this information, it remains imperative that the City Council review the Report and either accept it as complete or add additional mitigation measures pursuant to California Government Code Section 65863.7(e) provided those measures do not exceed the reasonable cost of relocation. It is legal counsel and staffs opinion that appropriate mitigation measures have been provided and that no further mitigation measures are recommended given the option of replacement within the same park and payment of moving costs as being reasonable options for relocation, as well as the fact that neither resident requested a hearing on the Report. Recommendation: That the City Council review, accept and file the "Closure Impact Report". 6. MATTERS FROM MAYOR & CITY COUNCIL A. Center-Based Senior and Youth Programs At its regular meeting on June 23rd, as part of the 2009-10 Fiscal Year Budget process, City Council authorized changes in center-based programs with the following results: 1. Consolidate all primarily senior services (including the lunch program, special events and activities, excursions, clubs, and city-run and El Monte-Rosemead Adult School classes) at the Garvey Center to produce a cost savings of $22,000, and 2. Establish enhanced youth and teen programs and activities at the Rosemead Community Recreation Center using existing resources. Page 6 of 7 ROSEMEAD CITY COUNCIL AGENDA 14, 2009 These program changes were scheduled to take effect on September 7, 2009. The Fall implementation date was established to allow the Parks and Recreation Department time to communicate forthcoming changes to center users and mitigate any expressed concerns. However, at a Special Meeting on July 30th, City Council directed staff to provide details concerning all center-based programs, participation levels, and fee and revenue data to assist in providing direction for the future operation of these programs. In the event that City Council determines not to move forward with the consolidation of all senior programs at the Garvey Center, the resulting $22,000 funding shortfall can be covered by transferring funds from the Community Organization program budget to the Senior program budget. Recommendation: That the City Council direct staff in regards to future operations of center-based senior and youth programs. 7. COMMENTS FROM CITY COUNCIL 8. ADJOURNMENT The next regular City Council meeting is scheduled to take place on July 28, 2009 at 7:00 p.m. Page 7 of 7