CC - Item 4B - Comprehensive Fee ResolutionROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER q4
DATE: AUGUST 25, 2009
SUBJECT: COMPREHENSIVE FEE RESOLUTION
SUMMARY
The City provides various individualized services i.e. inspections, permits, variances,
etc. that are not of general benefit. Such individualized services are usually funded by
fees charged to the individual user rather than by subsidies from the general taxpayers
of the City. However, the City does not currently have a single source document or
"comprehensive" list of the various fees charged for individual services, which is
problematic. Therefore, the City Council is requested to consider the enactment of a
comprehensive fee resolution that will:
o Provide a single source comprehensive fee document listing all fees charged by
the City for services;
. Establish a regular practice of bringing all fees to the City Council for their review
and approval on an annual basis;
*Minimize the erosion of the City's General Fund fund balance, which occurs
when services are provided for individualized benefits (i.e. developers,
contractors, etc.) at the expense of general taxpayers.
Staff Recommendation
Staff recommends that the City Council:
1) Approve Resolution No. 2009-47 which is a comprehensive listing of current
fees, plus the imposition of fees of $25 for the first "bad" check and $35 per
check thereafter for processing "non sufficient funds" (NSF) checks to cover
charges assessed to the City by banks plus staff costs; and a 1% per month late
payment charge on unpaid balances.
2) Direct staff to bring back, at a future meeting, recommended fee adjustments that
will equitably cover the costs for certain services that directly benefit individual
users.
APPROVED FOR CITY COUNCIL AGENDA: ITEM NUMBER: Of~
City Council Meeting
August 25, 2009
Pace 2 of 3
ANALYSIS
The provision of certain individualized services is not of general benefit to all but of
benefit to individuals and, therefore, certain filing fees, permit fees, inspection fees,
deposits and other fees for services performed by City staff should be paid for by those
directly receiving the benefits. When the full cost of the services provided are not
charged to the user, the City subsidizes the portion of the cost that is greater than the
fee that is charged. When this happens the additional cost is absorbed by the City
General Fund to the detriment of residents and local businesses.
Because City fees have been determined and brought forth for Council adoption on a
piecemeal, department basis; some fees have not been adjusted for as many as 17
years. It is a common practice in most public agencies to approve one comprehensive
fee schedule annually, often as part of the budget process, and adjust fees in small
increments rather than large "catch up" increases less often. Again, the City's past
practice has been for various departments to bring their individual fee schedules to City
Council from time to time for approval. However, that practice is inefficient and prevents
Council Members from having a global view of City fees as well as the timing of fee
adjustments. Many City fees have not been reviewed and adjusted since 1992 and in
some cases staff cannot find documentation of Council authorization for fees that
historically have been charged for services. Finally, some services are not charged for
at all, for instance, "Non Sufficient Funds" (NSF) check handling, DUI recovery costs
and vehicle towing costs to name a few.
Building permit revenues are updated annually. They are updated each year based on
Los Angeles County building permit fees and further adapted to requirements of the
Rosemead Municipal Code, therefore, they remain current each year. Building permit
fee charges are based on the specifications of each project and are too extensive to be
included in this report. However, they are available for inspection at the public counter.
With this comprehensive fee resolution, staff is recommending a "Non Sufficient Funds"
(NSF) check fee at the legal limit of $25 for the first check and $35 for each subsequent
check returned by the City's bank. The NSF check fee is needed to defray charges
assessed by the bank plus staff costs.
City Council Meeting
August 25, 2009
Pace 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Steven Brisco
Finance Director
Attachment: Resolution No. 2009-47
RESOLUTION 2009-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,
CALIFORNIA, ENCOMPASSING AND ESTABLISHING CERTAIN FEES AND
POLICIES FOR SERVICES PROVIDED BY THE CITY OF ROSEMEAD
WHEREAS, the Municipal Code of the City of Rosemead provides that
certain filing fees, permit fees, inspection fees, deposits, and conditions of
service may from time to time be established by the City Council, and
WHEREAS, the City Council of the City of Rosemead has determined that
the cost of providing certain services is not of general benefit but of benefit to the
individual and, therefore, certain filing fees, permit fees, inspection fees and
deposits should be required to pay for materials and special services performed
by the City staff, and
WHEREAS, after the passage of Propositions 4 and 218, local
governments were made to charge the costs of services to those who benefited,
and
WHEREAS, for certain services performed, the cost of providing said
services greatly varies and is contingent upon the specifics of each project or
application. The City Council finds it more appropriate to require an initial deposit
to guarantee the applicant will reimburse the City for costs associated. If the
costs exceed the deposit, the applicant shall be responsible for additional
deposits or reimbursement necessary to offset cost. If cost of service performed
is less than deposit, then the difference shall be refunded to applicant, and
WHEREAS, based upon fee justification reports on file with the City Clerk
and the City Finance Director, the City Council finds that the fees included in this
Resolution represent a portion of the actual costs of the services provided or
facilities funded and, therefore, there is a rational relationship between the fees
charged and the services and facilities funded, and
WHEREAS, the City Council finds that since the fees represent a portion
of the actual costs of the service or facilities provided, there is a reasonable
relationship between the amount of the fee charged and the costs of the services
provided to the person paying the fee, and
WHEREAS, the City Council desires to adjust fees for certain services
from time to time and to incorporate all adjusted and/or new fees for services
provided into one comprehensive resolution, and
Page 1 of 14
WHEREAS, the City Council finds it necessary to adjust fees for services,
and to maintain a comprehensive document which incorporates most or all fees
for services provided by the City into one Resolution, however, the City Manager
shall have the authority to establish staff billing rates and equipment charges by
Administrative Policy on an as needed basis, and
WHEREAS, after notifying those parties interested in fee revisions the City
Council proposed adoption of the Resolution on August 25, 2009.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rosemead as follows:
SECTION 1. That the general regulations and project deposit guidelines
are established as follows:
A. TIME AND MATERIALS DEPOSITS - Certain types of applications have
been determined by the City Council to benefit the applicant. Therefore, these
deposit projects will be billed on a time and materials basis including applicable
administrative overhead.
Project costs include City Attorney, City Staff, City Engineer, City Landscape
Consultant and other fees including overhead costs for staff and contract
personnel. All deposited fees shall be due and payable immediately upon
presentation of a billing statement by the City. All deposited fees not used to
process and manage the application shall be returned after receipt and payment
of final project-related bills. Staff billing rates and equipment charges are
established periodically by Administrative Policy of the City Manager.
B. BILLING - Failure to pay all charges invoiced within thirty (30) days of the
date of invoice shall be considered a sufficient cause to stop processing until full
payment is made. The City will accept only cash, cashiers checks, bank.checks
or credit/debit cards; payment by credit/debit card may not exceed $5,000 (five
thousand). Work on a deposit project will not commence until payments have
cleared the bank and funds have been transferred to the City. Projects shall not
be deemed approved until all City fees have been paid in full.
C. LATE PAYMENT CHARGE - Outstanding balances that are not paid in
full within twenty-five (25) days after the statement is rendered shall accrue a late
payment fee of one percent (1 per month.
Page 2 of 14
D. REVISIONS - Fees set forth for plan check and development review shall
be for the initial application. See attached fee listing for additional costs for
revisions.
E. RECORDS - Records of deposit projects are available by contacting the
City. Project deposit updates or closing out of projects shall be accompanied by
project summary sheets, detailing costs of staff time, City Attorney, City
Engineer, City Landscape Consultant, and other consultation charges.
F. HARDSHIPS - Fees shall be paid in full for all development projects. The
City recognizes that in unique and special circumstances financial hardship may
preclude the full payment of fee prior to application for permits. In such cases,
the applicant shall apply for a payment deferral agreement with the City
Manager.
In no case shall the fees be waived or partially paid when the project is
completed. The applicant shall state in writing the reasons for deferral. The City
Manager shall inform the Community Development Director and Finance Director
in writing of the fee deferral and reasons for the deferral. In no case shall the City
Manager permit less than half of the fee to be initially paid.
G. OTHER FEES AND CHARGES FOR SERVICE - Applicants should be
aware that they may be subject to other fees and charges for service established
periodically by Administrative Policy of the City Manager or by Ordinance.
H. EXEMPTION OF FEES - Where it is verified by the City Manager or
appropriate department head that the City is the applicant or party to be charged,
fees will be waived. Additionally where a contractor has been hired on behalf of
the City, fees may be waived at the discretion of the City Manager.
SECTION 2. That the general regulations and project deposit guidelines
are established as follows:
A. COMMUNITY DEVELOPMENT/PLANNING
Planning Fees
Current
General Plan Amendment $ 950
Conditional Use Permit $ 875
Tentative Parcel Map $1,385
Tentative Tract Map $1,385
Page 3 of 14
Current
Zone Variance
$ 975
Zone Change
.$1,050
Design Review
$390
Modification
$300
Lot Line Adjustment
$290
Other (CEQA Review, Etc.)
$75
Planning Copies:
Land Use Database
$35/each
General Plan
$25/each
General Plan Map
$5/each
Reconstruction section of code
Zoning at a Glance Chart
Zoning Map 5/each
Zoning Requirements
Zoning Ordinance
$35/each
Public Hearing Items:
Conditional Use Permit
$875
DesignReview - Commercial/Residential
$390
General Plan Amendment
$950
Municipal Code Amendment
$925
Planned Development Review
$635
Relief from Ordinance (moratorium)
$300
Relocation Impact Report (mobil home parks)
$1,500
Subdivision: Tentative Map Fee
$1,385
Tentative Map Per Lot
$100
Engineering
$270
Page 4 of 14
Current
Zone Change $1,050
Zone Variance $975
Other Public Hearing Requests $300
Wildlife Exemption Fee $25
Appeals:
Filing Fee
$300
Public Hearing Fee
$38
Other Planning Items:
Conditional Use Permit Extensions
-
Occupancy Permit
$225
Site Plan Review
$225
Sign Plan Review
$225
Environmental Impact Assessment
$300
EIR Plus Outside Consultant
$2,900
Map Extensions
$400
Minor Lot Line Adjustment
$290
Geologic Report
$325
B. ENGINEERING SERVICES
Tract Map
Tentative Tract Map
(Establishing engineering and public improvement conditions)
$270
'Record Map Analysis:
$2,850 plus
50/lot and
1. Monument review
$370
2. Verification that map is consistent with conditions to tentative
Approval
$255
3. Map clearance and review of agreement and/or improvement
securities
$300
4. Fourth and each subsequent check submittal
$450
Page 5 of 14
Current
Deferred Monuments
Monument Review $300
Certificate of Compliance (Lot Line Adjustment)
Record document analysis, clearance, and processing $600
Plus Parcel and: $50
1. Verification of compliance with conditions of approval $225
2. Review of agreements and/or improvement securities $225
Plan Checking
1. Initial $300 plus 2'/: percent of
the first $50,000 plus 2
percent of the next
$100,000 plus 1'/
percent thereafter of the
estimated construction
cost
2. Revision
Actual Cost Same
Construction Permits
1. Issuance Fee $50 and
$25
2. Initial Observation
3. Modifications Observation
$500 plus 6 percent of
first $100,000 plus 5
percent of next
$100,000 plus 4 percent
thereafter of the
estimated construction
cost.
Actual cost (an initial
deposit is required) for
all modifications
requiring plan revisions
or as-built.
Road permit Fees
(applicable to
improvements not
subject to Section 3)
Page 6 of 14
Current
Construction Permits
1. Driveway
2. Close existing driveway opening
3. Individual sidewalk
4. Individual curb and gutter
5. Individual alley improvement
6. Street trees
7. Curb drain (curb only)
8. Parkway drain
9. Relocate existing drainage structure
B. Excavation Permits
1. Service cut
2. Main Line
3. Sewer cuts (residential)
4. Sewer cut (commercial)
C. Encroachment Permits
1. Stockpile material or waste in street right-of-way
or easement
2. Placing container for material or waste in a street
right-of-way or easement
$50 issuance fee for all
construction and
encroachment permits
plus corresponding
observation fee
$250/driveway
$250/driveway
$250/location
$200/location
$3/sq. ft./location
$50/location for first tree
plus $25/tree thereafter
$150/drain
$300/drain
$1, 000/structure
$17.50/cut and $2 for
each sq. ft. excavation
$2 sq. ft. for each sq. ft.
of excavation
$250/connection to main
$350/connection to main
$200/stockpile
$250/container
(refundable deposit)
Page 7 of 14
Current
3. Placing temporary structure or parking equipment in
street right-of-way or easement $200/structure or piece
of equipment
4. Pedestrian protection required by building code
(Construction at parkway grade) $200/location
5. Street closures $200/location
6. Commercial filming $400/working day plus
$800/night, Saturday,
Sunday, or holiday
7. Other encroachments
$50 issuance fee plus
actual cost (deposit
required)
Parcel Map
Tentative Parcel Map (establish engineering and public
improvement conditions
$270
Record Map Analysis
-
$2,000 plus
$50/parcel and
1. Dedications
$750
2. Monument review
$370
3. Verification that map is consistent with conditions
of tentative approval
$255
4. Map clearance and review agreements and/or
improvements securities
$300
5. Fourth and each subsequent check submittal
$450
Plans and Specifications
$25 walk-in
$40 mailed
C. BUILDING PERMIT FEES
Based on L.A. County fee schedule and adjusted per Rosemead
Municipal Code.
Page 8 of 14
D. PARKS AND RECREATION FEES
Pool Admission:
Resident Non-Resident
Daily recreation swim (18 and under)
$1
$1
Daily recreation swim (19 and over)
$1.50
$1.50
Season recreation swim (18 and under)
$20
$20
Season recreation swim (19 and over)
$30
$30
Family pass
$50
$50
Lap Swim:
Per visit
$2.00
$2.00
20 visits
$25.00
$25.00
Lessons
Group Swim Lesson - Youth
$20
$20
Group Swim Lesson - Adult
$25
$25
Parent Tot
$20
$20
Private Lessons (one instructor one student)
$80
$80
Semi-Private Lessons (one instructor two
$60 ea
$60 ea
or three students)
Aqua Aerobics
$45
$45
Swim Team Fees
$30 mo
$30 mo
Luau
$5
$5
Wacky Wednesday's
$3
$3
Dive in Movies
$2
$2
Classes
Day Camp - first child
$100/week
$100/week
Day Camp - second child
$90/week
$90/week
Day Camp - third and additional child
$85/week
$85/week
Tiny Tots Sports
$201season
$201season
Pre-school
$274/qtr
$299/qtr
Facility Use:
Auditoriums:
Rosemead Center - Room 3 and 4
$60/hr
$901hr
Rosemead Center - Room 1 and 2
$50/hr
$751hr
Garvey Center - Banquet Room
$65/hr
$100/hr
Rosemead/Garvey Kitchen (non res)
Security Deposit
$300
$500 .
Page 9 of 14
Resident
Non-Resident
Meeting Rooms:
Rosemead Center - Room 5 or 8
$251hr
$40/hr
Garvey Center - Rooms 103 or 104 (50)
$25/hr
$40/hr
Garvey Center - Rooms 103 & 104 (100)
$40/hr
$60/hr
Garvey Center - Rooms 108 or 109 (50)
$25/hr
$40/hr
Garvey Center - Rooms 108 & 109 (100)
$40/hr
$60/hr
Security Deposit
$100
$150
Special Event Insurance:
Class I:
1 -100
$95
$95
101 -500
$130
$130
501 -1500
$200
$200
Class II:
1 -100
$135
$135
101 -500
$230
$230
501 -1500
$275
$275
Class III:
1 -100
$205
$205
101 -500
$355
$355
501 -1500
$471
$471
Park Facilitv Use
Rosemead Park - Field #1
$12/hr
$501hr
Rosemead Park - Field #2
$12/hr
$501hr
RosemeadPark - Lights
$15/hr
$30/hr
Garvey Park - Field #1
$12/hr
$50/hr
Garvey Park - Field #2
$12/hr
$501hr
Garvey Park - Multi-Purpose Field
$12/hr
$50/hr
GarveyPark - Gymnasium
$32/hr
$751hr
Garvey Park - Gymnasium (Non-Profit Team)
$25/hr
$25/hr
GarveyPark - Lights
$15/hr
$30/hr
Rosemead Pool - Large Pool
$35/hr
$75/hr
Rosemead Pool - Small Pool
$25/hr
$40/hr
Garvey Pool
$35/hr
$75/hr
Sports Complex - Fields
$12/hr
$50/hr
Sports Complex - Lights
$15/hr
$301hr
Key Deposit (Non-Profit Team)
$100
$100/hr
Lifeguard (min. 3)
$12/hr
$121hr
Lifeguard (Non-Profit Team) (min. 3)
$12/hr
-
Staff
$11/hr
$11/hr
Staff(Non-Profit Team)
$11/hr
$11/hr
Page 10 of 14
Resident
Non-Resident
Security Deposit
$75
$11/hr
Security Deposit (Non-Profit Team)
$100
$100
Vendor Booths - Special Events:
Booth Space (10' X 10')
$50
$50
Electrical Needs
$25
$25
Table and Chairs (2)
$5
$5
No charge for non-profit organizations
Excursions - Event admission plus 10%
Adult Sports:
Men's Softball $250/team $250/team
Men's Basketball $325/team $325/team
Open Gym (badminton/ping pong) $1 Visit $1 Visit
Current
E. PUBLIC TRANSPORTATION
Senior Bus Pass
$6/mo
EZ Pass
$26/mo
Dial-A-Ride
$0.50/Ride
Shopper Shuttle
$0.50/Ride
F. CITY CLERK FEES
Subpoenas
$15
Subpoenas - personal appearance
$150
Photocopies - per page
$0.15
Copies of FPPC documents
$0.10
Copies of tapes (each)
$5
Candidate filing fee
.$3,000
G. FINANCE DEPARTMENT FEES
NSF check (first check) (new) $25
NSF check (second and each subsequent check) (new) $35
Page 11 of 14
SECTION 3. That the Business License fees are established as follows:
New
Application
Renewal
Business License and Fee Charges
Accupressure/Accupuncture
$300
$100
Ambulance:
Attendant
$28
$30
Driver
$33
.$13
Owner
$149
$41
Vehicle
$116
$108
Apartments:
5-10 Families
$72
$33
11-15 Families
$87
$41
16 -over
$148
$70
Beauty Salon (Skin and Nail Care)
$300
$100
Billiard Room (more than I table)
$325
$105
Boarding House
$70
$34
Book Store
$295
$105
Bowling Alley
$327
$185
Burglary Alarm
$18
$11
Card Club
$317
$130
Coin operated game and phonograph
$87
$53
Cold Storage Locker
$72
$49
Dances (No Dance Hall Permitted)
Annual
$336
$126
Special
$300
$0
Taxi Dance Hall
$291
$0
Youth and Charity
Free
Free
Entertainment: with dance license
$117
$103
Entertainment: without dance license
$423
$217
Exhibition (Carnival)
$370
$141
Explosives
$153
$90
Filing Station (Car wash)
$76
$33
Fortune Telling (C-3 Zone)
$500
$250
Funeral Escort:
Business
$85
$38
Employee
$25
$13
Game Arcade: 4 or more
$326
$121
Gun Dealer
$121
$62
Identification Cards
$107
$60
Launderette
$59
$27
Locksmith
$61
$34
Lumberyard
$338
$260
Massage Parlor and Technician
$300
$100
Model studio
$388
$158
Motel/Hotel
$81
$37
Motor Vehicle:
Rental
$112
$57
Painting
$112
$57
License Repair (trucks)
$112
$57
Page 12 of 14
New
Application
Renewal
Nursery
$27
$11
Outdoor Festival:
Religious Worship
$10
$0
All others
$443
Additional
day $133
Pawn Broker
$95
$66
Peddler:
Edible
$17
$11
Merchandise
$26
$16
Picture Arcade
$347
$123
Pony Ride
$31
$11
Poultry Dealer
$31
$11
Private Patrol:
Business
$127
$38
Special Officer
$48
$13
Public Eating Establishment
$135
$87
Food Establishment
$78
$36
Rides: (Mechanical)
$127
$54
Rodeo
$317
Additional
Day $131
Salvage Collector for vehicles:
Regular
$31
$17
Charity
$2
$2
Salvage Dealer:
Regular
$144
$71
Charity
$2
$2
School: (Private)
$233
$83
Solicitor
$31
$17
Sound Truck (Commercial)
$108
$23
Taxi Dancer or Instructor
$54
$34
Taxicab:
Driver
$33
$17
Owner
$194
$48
Cab
$110
$110
Additional Cab
$110
$110
Theatre
$398
$188
Tow Truck
$76
$51
Traveling Show or Circus
$542
Additional
Day $313
Valet Parking Service
$111
$86
Waste Collector: (Vehicle)
$59
$51
Waste Disposal Facility
$593
$493
Haulerw/vehicle
$22
$14
Firework Stands:
Permit
$10
$0
Deposit
$200
$0
X-mas Tree Lot:
Permit
$25
$0
Deposit
$150
$0
Page 13 of 14
Kennel License: Needs a Conditional Use Permit through the Planning Department,
and a license through the Animal Care & Control Department.
Seller's Permits: State Board of Equalization
20 E. Foothill, Arcadia
(626) 350-6401 .
Acupressure, Ambulances, Bar, Beauty Salon, Billiard Rooms, Dance, Entertainment,
Fortune Teller, Locksmith, massage Parlors and Massage Techs, Pawnbrokers,
Peddlers, Solicitors, and Taxi Driver Businesses listed above require a full
background investigation and may take at least 3-8 weeks.
Page 14 of 14