CC - Item 7A - City Transportation Programs OverviewROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER qeA
DATE: SEPTEMBER 8, 2009
SUBJECT: CITY TRANSPORTATION PROGRAMS OVERVIEW
SUMMARY
The City of Rosemead offers residents a public transportation program that includes
curb-to-curb and fixed route shuttle services. September 1, 2009 marked the one-year
service anniversary for Southland Transit managing the City's local transit services. In
order to gauge the effectiveness of the transit system, staff conducted a review of rider
statistics and a comparison to local communities with similar services. Further, staff
visited the City's community centers to gauge resident perceptions on the services.
Staff Recommendation
Staff recommends that the City Council receive and file the one-year service review of
the City's transportation services.
DISCUSSION
Background
On March 25, 2008, the City Council unanimously approved a five-year contract with
Southland Transit Inc. to provide transportation services in the City of Rosemead. The
scope of work in the contract includes the management and operation of the City's Dial-
A-Ride service and the Rosemead Explorer, a fixed route transit service within City
limits. As a result of this contract, the City's transit fleet operates on alternative fuels
and the City receives an additional $50,000 from Metro in local return funding due to
enhanced passenger reporting data.
Rosemead Dial-A-Ride
The Rosemead Dial-A-Ride provides primarily advance-reservation, curb-to-curb
demand responsive transportation to senior residents age 55 and above and individuals
with disabilities as certified by City staff. A request for service may be made up to 14
days in advance of the service day or may be set up as recurring appointments for trips
made for the same day and time each week (i.e. doctor's appointments, grocery
ITEM NO. APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
September 8, 2009.
Page 2 of 6
shopping trips). Same day and immediate trip requests are accommodated if capacity is
available.
Dial-A-Ride service operates the following days and hours:
Weekdays (Monday - Friday): 6:00 am - 7:00 pm
Weekends (Saturday and Sunday): 6:00 am - 7:00 pm
Holidays: 8:00 am - 4:00 pm
The Dial-A-Ride service operates 365 days a year, with reduced operation of only one
(1) vehicle on these holidays: New Year's Day, Memorial Day, July 4th, Labor Day,
Thanksgiving Day, and Christmas Day. The City reserves the right to direct the
operation of reduced levels of service on unofficial holidays and during holiday periods.
City policy requires that service be provided on request to any origin or destination
within five miles of the City's limits. In addition, residents may utilize the service for
medical appointments to Kaiser Hospital in Baldwin Park and Huntington Memorial in
Pasadena. Fares for these services are $0.50 per trip for seniors and disabled
residents and no cost for sight-impaired residents and aides.
Rosemead Explorer
The Rosemead Explorer is a general public, community fixed route service operating bi-
directional on a single route through the city.
Explorer services operate the following days and hours:
Weekdays (Monday - Friday): 11:00 am - 8:00 pm
Weekends (Saturday and Sunday): 10:00 am - 5:00 pm
City Policy requires that shuttle services operate year-around, with the exception of
Christmas Day, Thanksgiving Day and New Year's Day. Two shuttle vehicles operate
during each of these active periods. Fares for these services are affordable and
straightforward, costing $0.50 per trip for the general public and no cost for seniors,
disabled persons, and children under 5 years of age.
One-Year Review of Service Operations
September 1, 2009 marks the one-year service anniversary for Southland Transit
managing the City's local transit services. In order to gauge the effectiveness of the
transit system, staff conducted a review of rider statistics and a comparison to local
communities with similar services. Further, staff visited the City's community centers to
gauge resident perceptions on the services.
City Council Meeting
September 8, 2009.
Page 3 of 6
Dial-A-Ride
The Dial-A-Ride service has seen a substantial increase in productivity over the past
year. As indicated in the chart below, the number of passengers per hour has
increased by 0.78 from Fiscal Year 2007 to 2008. This increase has been achieved
through an adjustment to appointment scheduling process and the transition to a
demand-based vehicle system.
Scheduling - Previously, schedules were made every half hour for Dial-A-Ride
appointments. Scheduled appointments are now made every fifteen minutes, helping to
reduce driver down time and increase the number of pickup appointments each hour.
Demand-Based Scheduling System - Previously, 4 vehicles ran continuously
regardless of the number of appointments scheduled on a particular day. Now, 3
vehicles run during peak travel times and are staggered during off peak times. An
additional vehicle is also available depending on passenger demand.
'Tis-cal Year
: PPr'666tivit
2004-05
1.27 Passen
gers Per Hour
2005-06
1.27 Passen
gers Per Hour
2006-07
1.21 Passeng
ers Per Hour
2007-08
1.98 Passeng
ers Per Hour
Resident Perceptions - Staff conducted 2 outreach events at City community centers to
gauge resident perceptions on the City's Dial-A-Ride program.
On Monday, August 24`h, staff visited the Garvey Community Center at a lunch event
with approximately 50 seniors in attendance. Staff distributed transit program
brochures, answered questions, and asked for residents input on the quality of the
service. The majority of attendees indicated that they are satisfied with the service
quality and customer service offered through Dial-A-Ride. One resident expressed a
desire to have seatbelts added on the buses. Another resident indicated that he
preferred the customer service provided by the call center staff at the previous transit
company. Other residents indicated that they were satisfied with the service or did not
have an opinion.
On Tuesday, September 15`, staff setup an information booth at the Rosemead
Community Recreation Center from 10 AM to noon. Staff distributed transit program
brochures, answered questions, and asked for input on the quality of the services.
Residents in attendance indicated that they were satisfied with the service or did not
have opinion.
In addition to these outreach events, staff tracks citizen comments related to the City's
transportation programs. Over the past year staff has received fewer than 10
complaints related to transportation services. Each of these complaints is addressed on
a case-by-case basis with the individual resident and Southland Transit.
City Council Meeting
September 8, 2009.
Pace 4 of 6
Relative to other local communities, the City's Dial-A-Ride productivity still has room for
improvement. This can be attributed to a greater service area served under the
program. The City's Dial-A-Ride Policy allows for riders to schedule appointments
within a 5-mile service area of the City as well as for non-emergency medical
appointments at Huntington Hospital in Pasadena and Kaiser Hospital in Baldwin Park.
r
s
Average
a
=Passenger
-
Travel=
Service: ` °
Eli able Riders ,-1
. Productivd
Distarice';
Service Area
Monterey
Sr (55+)
3.38 Passengers
Park DAR
Residents
Per Hour
2.17 miles
Within City Limits
Sr (55+) and
Rosemead
Disabled
2.0 Passengers
DAR
Residents
Per Hour
5.11 miles
5 Miles from City
Sr (55+) and
West Covina
Disabled
2.45 Passengers
DAR
Residents
Per Hour
5.07 miles
Within City Limits
'Source: Peer Transit Survey (Attachment 2)
Rosemead Explorer
The fixed route Explorer service has seen a modest increase in productivity over the
past year. As indicated in the chart below, the number of passengers per hour has
increased by 0.44. This increase could be attributed to branding of the new "Rosemead
Explorer" service and small changes in route scheduling.
Branding/Marketing - Previously the fixed route transit service was known as the
shopper shuttle. Over the last year the service has been re-introduced as the
Rosemead Explorer, with new transit street sighs, new brochures/marketing materials,
and increased local advertising. The service has also shifted away from just being a
service for residents that want to shop. Riders are encouraged to take the Explorer for
any activity in the City - visiting a City facility or park, eating at a local restaurant,
attending a school function, or visiting friends in another area of the City.
Scheduling - Previously the fixed route service operated on a varying time schedule.
The Rosemead Explorer now operates on a set schedule where vehicles arrive at each
stop at a specific time past the hour. For example, on Route 1, the Explorer bus arrives
at Garvey Community Center at 11:08, 12:08, 1:08, etc. On Route 2 the bus arrives at
Garvey Community Center at 11:40, 12:40, 1:40, etc. Attachment 1 is the City's Transit
brochure with bus schedules and program information.
Fiscal Year.
PioductiGit
2004-05
10.72 Passeng
ers Per Hour
2005-06
10.98 Passeng
ers Per Hour
2006-07
11.73 Passeng
ers Per Hour
2007-08
12.17 Passeng
ers Per Hour
City Council Meeting
September 8, 2009.
Page 5 of 6
Relative to other local communities, the City's fixed route transit system rates as very
competitive in terms of productivity. It should be noted that the major factors explaining
the higher productivity of Monterey Park's Spirit Bus are that it operates a longer service
day and transports heavy volumes of student passengers to and from local schools.
--Average-Passenger
Service;>'
Productrvi ` U"
VavelrDistance
Monterey Park
24.05 Passengers
Spirit Bus
Per Hour
0.48 miles
Rosemead
12.17 Passengers
Explorer
Per Hour
1.1 miles
West Covina
8.73 Passengers
Go West
Per Hour
1.55 miles
West
Hollywood
6.18 Passengers
Cit Line
Per Hour
1.18 miles
'Source: Peer Transit Survey (Attachment 2)
Planned Management Actions
The recent one-year service review of the City's transit programs has uncovered several
areas where improvement can be made. Based on this, City staff is pursuing several
actions to obtain better data on gaps in the present services and to improve the Dial-A-
Ride's capacity to provide needed trips at specific peak travel times. These actions
include:
• Seatbelts on Dial-A-Ride Buses: Although not required by law, seatbelts are
being added to all Dial-A-Ride buses in response to resident concerns;
• Follow-up calls to Dial-A-Ride passengers: On a monthly basis, staff is proposing
to conduct random telephone calls to individuals who use the Dial-A-Ride service
to obtain direct feedback on service quality and staff performance;
• Adjustments to Dial-A-Ride service levels: Based on existing information and the
limited complaints that have been raised, consideration is being given to
adjusting Dial-A-Ride service levels to better accommodate travel demand in the
mid-day and return trips in the late afternoon.
• Recording of denied trip requests: Southland will be requested to maintain a
record of trip requests that are not able to be accommodated at all or within 1
hour of the requested trip time. This data will be reported monthly and will enable
precise determination of unmet travel demand;
City Council Meeting
September 8, 2009.
Page 6 of 6
Monitoring of on-time performance: Although on-time performance is presently
reported by Southland, staff will be working with Southland to ensure more
accurate recording of vehicle arrival times and reporting of monthly data. This will
enable closer assessment of and response to complaints of late pick-ups.
Staff will continue to monitor these indicators over the next several months and will
provide the City Council with regular updates on the transportation program services.
FINANCIAL REVIEW
The City's transportation services program is funded entirely through the Los Angeles
County Proposition A Local Return funding program. There are no financial impacts
associated with these monitoring actions. Should service levels need to be modified;
staff will present findings and recommendations for the City Council's consideration at a
later date.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This
exemption covers projects involving minor alterations of land that do not have a
significant effect on the environment.
Submitted by:
Chris Marcarello
Deputy Public Works Director
Attachments
1-
City Transportation Programs Brochure
2-
Peer Transit Survey
3-
Southland Transit Contract for Services
4-
City Transportation Policy
5-
City Transportation Program Statistics
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rosemead
The Rosemead Explorer offers affordable
transportation during flexible
hours for the convenience of
residents of all ages. For just `
50 cents, you can board the i
Rosemead Explorer at one of
the many stops along its fixed-
oute and go
to your class at
"the Garvey Community
Center or Rosemead
Community Recreation
Center, shop at major
retail centers, eat at
one of your favorite
restaurants or visit a friend or family
member in the City of Rosemead. ~i
The Rosemead Explorer is a
service provided by the City
Council through "Proposition
A" transportation funds.
Rosemead Explorer Quick Facts
r- All residents may use the shuttle.
r•- The cost to ride is 50 cents each time
you board. Seniors and disabled
persons who have a Rosemead
Transit ID ride for free. Shuttle
operators do not carry change.
Please have exact fare when you
board.
Two children under age of 5 may
travel free with each fare-paying
adult on the shuttle.
Hours of operation are Monday
through Friday from 11 a.m. - 8 p.m.,
and Saturday and Sunday from 10
a.m.- 5 p.m.
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Places to visit
and People to See
Shopping Centers
Library
Medical Appointments
Rosemead Restaurants
Garvey Community Center
Rosemead Community Center
City Parks
Friends & Family
Public Safety Center
Rosemead High School
and more!
Residents of all ages can ride the Rosemead
Explorer to travel to a number of places
throughout the City of Rosemead.
Senior residents, who are 55 years and
n above, and disabled persons can use
Dial-A-Ride to travel anywhere within a
5-mile radius of the City of Rosemead.
WE WANT TO HEAR FROM YOU
We want you to receive safe and friendly
service through the Dial-A-Ride program.
If you have any concerns or questions,
please call the City of Rosemead at
(626) 569-2117.
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Hours of Operation
Monday through Friday
from 11 a.m. - 8 p.m.
and
Saturday and Sunday
from 10 a.m.- 5 p.m.
■
Rosemead
• • High School
• •
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ROUTE 1
ROUTE Z • • • • • • • • • • • • • •
= Scheduled Rosemead Explorer Stops
* = Bus/Explorer Stop
not to
ROUTE I -
ROUTE 2 • • • • • • • • • • • • • • • •
• •
*ROSEMEAD SQUARE (TARGET)
:00
* ROSEMEAD SQUARE (TARGET)
:00
11:00 a.m., 12:00 p.m., 1:00 p.m., 2:0 p.m. , etc.
11:00 a.m., 12:00 p.m., 1:00 p.m., 2:0 p.m. , etc.
*GARVEY COMMUNITY CENTER
:08
*VALLEY BLVD/ MISSION DR.
:06
11:08 a.m., 12:08p.m., 1:08 p.m., 2:08 p.m. , etc.
11:06 a.m., 12:06 p.m., 1:06 p.m., 2:06 p.m. , etc.
*WALNUT GROVE AVE/GARVEY AVE
:10
* ROSEMEAD HIGH SCHOOL
:08
11:10 a.m., 12:10 p.m., 1:10 p.m., 2:10 p.m. , etc.
11:08 a.m., 12:08p.m., 1:08 p.m., 2:08 p.m. , etc.
*ANGELUS SENIOR HOUSING
:12
*CITY HALL
:10
11:12 a.m., 12:12 p.m., 1:12 p.m., 2:12 p.m. , etc.
11:10 a.m., 12:10 p.m., 1:10 p.m., 2:10 p.m. , etc.
*WALMART (BENCH AREA)
:16
* WALGREENS/GARVEY AVE
:16
11:26 a.m., 12:16 p.m., 1:16 p.m., 2:16 p.m., etc.
11:26 a.m., 12:16 p.m., 1:16 p.m., 2:16 p.m. , etc.
*MONTEBELLO TOWN CENTER
:21
* GARVEY / JACKSON
:20
11:21 a.m., 12:21 p.m., 1:21 p.m., 2:21 p.m. , etc.
11:20 a.m., 12:20 p.m., 1:20 p.m., 2:20 p.m. , etc.
*WALMART (GARDEN CENTER)
:27
* WALMART
:26
11:27 a.m., 12:27 p.m., 1:27 p.m., 2:27 p.m., etc.
11:26 a.m., 12:26 p.m., 1:26 p.m., 2:26 p.m. , etc.
*JACKSON AVE/GARVEY AVE
:32
* MONTEBELLO TOWN CENTER
:32
11:32 a.m., 12:32 p.m., 1:32 p.m., 2:32 p.m. , etc.
11:32 a.m., 12:32 p.m., 1:32 p.m., 2:32 p.m. , etc.
*WALGREENS/GARVEY AVE
:35
* GARVEY AVE/ WALNUT GROVE AVE
:40
11:35 a.m., 12:35 p.m., 1:35 p.m., 2:35 p.m. , etc.
11:40 a.m., 12:40 p.m., 1:40 p.m., 2:40 p.m. , etc.
*CITY HALL
:43
*GARVEY COMMUNITY CENTER
:43
11:43 a.m., 12:43 p.m., 1:43 p.m., 2:43 p.m. , etc.
11:43 a.m., 12:43 p.m., 1:43 p.m., 2:43 p.m. , etc.
*VALLEY BLVD/MISSION DR
:46
* ROSEMEAD SQUARE (TARGET)
11:46 a.m., 12:46 p.m., 1:46 p.m., 2:46 p.m. , etc.
PEER SYSTEM ANALYSIS
Although no two cities or their transportation programs are identical, comparison of the
performance of systems operating in similar cities areas and providing similar services
can provide perspective to the analysis of system performance. With the assistance of
the LACMTA, four community fixed route systems and four paratransit systems were
identified for-comparison with the City's transit services. These peer systems are:
Community Fixed Route Systems
• City of Alhambra, Alhambra Community Transit (ACT)
• City of Monterey Park, Spirit Bus
• City of West Covina, Go West
• City of West Hollywood, CityLine
Paratransit Systems
• Pomona Valley Transportation Authority, Claremont Dial-A-Ride
• Montebello Municipal Bus Lines, Dial-A-Taxi
• City of Monterey Park, Dial-A-Ride
• City of West Covina, Dial-A-Ride
Contact information for the peer systems appears in Appendix A.
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,54a,~ 616-30-46V3
CITY OF ROSEMEAD
TRANSIT SERVICES AGREEMENT
This AGREEMENT ("Agreement") is made and entered into effective as of the 1 st day
of September, 2008, by and between the CITY OF ROSEMEAD, a municipal corporation
("City") and Southland Transit, Inc., ("Contractor"). City and Contractor are referred to
mutually as the Parties.
IN CONSIDERATION of the mutual covenants and agreements contained herein, the
Parties agree as follows:
1. RECITALS. This Agreement is made and entered into with respect to the following
facts:
A. City operates by contract Dial-A-Ride and Shopper Shuttle services, together
referred to as the Rosemead Transit System; and
B. Pursuant to Rosemead City Council authorization, on November 28, 2007 the City
began distribution of a Request for Proposals for contract management and operation of the
Rosemead Transit System (the "Project"), and has solicited written proposals for that purpose,
which such proposals have been received and evaluated by City staff; and
C. Based upon that evaluation and review, the City Council finds and determines that
Contractor is qualified to provide those professional and technical services to the City necessary
for the Project, and therefore the Rosemead City Council has elected to engage the services of
Contractor on the terms and conditions of this Agreement.
2. CONTRACT DOCUMENTS. The Contract Documents for the operations
included under this Agreement shall consist of the following, copies of which are attached as
Exhibit "A" and are incorporated herein by this reference and made part hereof as though they
were fully set forth herein:
A. The City of Rosemead's Request for Proposals for Management and Operation of
the Rosemead Transit System.
B. Contractor's "Proposal for City of Rosemead Management and Operation of the
Rosemead Transit System" dated January 9, 2008 and "Best and Final Offer" dated January 31,
2008.
C. All referenced specifications, details, maps, addendums, appendices, all required
bonds, insurance certificates, permits, notices, affidavits, and any addenda or supplemental
agreements clarifying, amending, or extending the services contemplated, as they may be
required to ensure such services are provided during the term of this Agreement, or any extension
thereof, in an acceptable manner.
D. All of the above-mentioned documents are intended to complement the other
documents so that any work called for in one, and not mentioned in the others, or vice versa, is to
be executed the same as if mentioned in all of the documents. The documents comprising the
complete contract are hereinafter referred to as the "Contract Documents."
E. In the event of a conflict between any of the Contract Documents, priority shall be
given to the documents in order of their listing in this section.
3. SCOPE OF SERVICES. Contractor shall perform the services specified in the _
Contract Documents. Performance of the work specified in the Contract Documents is made an
obligation of the Contractor under this Agreement, subject only to changes made in accordance
with this Agreement.
4. COMPENSATION AND PAYMENT
4.1 Maximum Obligation: CITY agrees to pay Contractor in consideration for its
services as described herein. The maximum price to be paid by CITY to Contractor for the four
year ten month period shall not exceed the sum of Four Million Seventy-One Thousand Seven
Hundred Seventy-Six Dollars ($4,071,776 ) except as such Maximum Obligation may be
increased upon an increase in service from that set forth in Exhibit A.
4.2 Price Formula: CITY agrees to pay Contractor for performance of the services
set forth in this Agreement at the rates specified in Exhibit A :
(a) Payment of a fixed hourly rate per vehicle revenue hour ("Hourly Rate
Charges"). Vehicle revenue hours are defined in Section 1, Definitions, of Exhibit A. The
Hourly Rate Charges shall be consideration for the cost of performing those services set forth in
Exhibit A which may vary according to the level of service ("Variable Costs") and shall include
those cost elements specified in Contractor's Cost Proposal; plus
(b) Payment of a Monthly Fixed Cost per service month ("Monthly Fixed Cost").
The monthly rate shall be consideration for the cost of performing those services set forth in
Exhibit A which must be provided or available regardless of the level of service ("Fixed Costs"),
including those cost elements specified in Contractor's Cost Proposal.
(c) On a monthly basis, CITY shall reimburse Contractor for the motor vehicle
fuel that is documented to have been used during that period in the provision of the transit
services covered by this agreement. The CITY shall reimburse Contractor at the actual cost of the
fuel being used without markup of any kind and net of any discounts and rebates received by or
available to Contractor.
(d) CITY shall provide system planning and administration; advertising and
promotion; schedules, passes and/or tickets; and street furnishings. These are not included in the
hourly or fixed rate defined in 3.2(a) and (b).
4.3 Invoices: Contractor shall submit the invoices to CITY as follows:
(a) Hourly Rate Charges shall be directly traceable by operator trip sheets and/or
2
time cards, which will be available for review by CITY. Hourly Rate Charges shall be computed
and submitted monthly;
(b) Fixed Monthly Rate Charges shall be invoiced monthly in arrears;
(c) Reimbursement of fuel costs shall be directly traceable to fuel usage reports
and vendor invoices;
(d) Other charges authorized by CITY, but not covered in the Hourly Rate
Charges or Fixed Monthly Rate Charges shall be billed monthly with charges directly traceable to
receipts, bills, etc., copies of which shall be attached to the invoice.
4.4 Pavments:
(a) All payments by CITY shall be made no more than twenty-five (25) days from
CITY's receipt of invoice or, if later, then within ten (10) days after CITY's meeting, if any, at
which payments must be authorized, but in no case no more than thirty-five (35) days after
receipt of Contractor's invoice. Payments shall be by wire transfer or check payable to and
mailed first class to:
Southland Transit Inc.
Attn: Dave Daley, Chief Operating Officer
3650 Rockwell Avenue
El Monte, CA 91731
(b) In addition to the amounts invoiced pursuant to 3.3 above, monthly invoices
shall be adjusted upward or downward in accordance with Section 3.4, Service Standards, of
Exhibit A, Scope of Work.
(c) If CITY disputes any items on an invoice for a reasonable cause, CITY may
deduct that disputed item from the payment, but shall not delay payment for the undisputed
portions. CITY shall assign a sequential reference number to each deletion and the amounts and
reasons for such deletions shall be documented to Contractor within fifteen (15) working days
after receipt of invoice by CITY. If CITY fails to document said deletions within fifteen (15)
working days, such deletions shall be immediately due and payable to Contractor. Upon receipt
of CITY's documentation of deletions, Contractor shall provide explanation and documentation
of such charges. If, within fifteen [15] working days of Contractor's submission of such
documentation, CITY has not made payment to Contractor of disputed amounts, then either party
may thereafter submit this issue for settlement as directed under Paragraph 6.2, Disputes, herein.
4.5 Operating Revenues: All operating revenues collected by Contractor in
connection with the services rendered under this Agreement are the property of CITY.
Operating revenues include all fares and sales of tickets and passes. Operating revenues shall be
collected and administered as specified in Exhibit A, Scope of Work and the amount itemized
and deducted from Contractor's monthly invoice to CITY.
4.6 Additional Services: Additional services beyond those set forth in Exhibit A will
be provided by Contractor upon request by CITY's authorized employees as follows:
(a) When additional services fall entirely within normal service hours and CITY
directs that normal operating personnel should be used to provide the additional service, such
service will be provided at the regular cost as defined in Paragraph 4.2, Price Formula. CITY
recognizes that an equivalent lower level of service will be provided in normal operations during
the period of such additional services.
(b) Additional services outside normal operating hours, and services during the
hours of but in addition to normal operation, shall be considered extra services. The costs will be
determined on an individual-trip basis at the Fixed Hourly Rate per vehicle revenue hour as
defined in Paragraph 4.2 (a), Price Formula and billed separately from this contract, and shall be
treated as a change to this Agreement as defined within Paragraph 4.7, Changes and shall be in
excess of the maximum price defined in Paragraph 4. 1, Maximum Obligation.
4.7 Changes: In the event CITY orders changes in the Scope of Work which, during
any budget period, comprise a cumulative total of less than 10 percent above or below that
specified in Exhibit A, compensation shall be adjusted according to the pricing formula set forth
in Paragraph 4.2, Price Formula, and the Maximum Obligation stated in Paragraph 4.1 shall be
adjusted accordingly. Changes in the Scope of Work which, during any budget period, comprise
a cumulative total in excess of twenty percent (20%) above or below that specified in Exhibit A
shall result in adjustment of the rates specified in Paragraph 4.2 herein to reflect the effect on
those rates caused by the requested change. CITY shall issue written Change Orders to
Contractor detailing all changes in scope. Change Orders shall either specify a cost limit or shall
be subject to subsequent negotiation and shall require Contractor acceptance to become effective.
4.8 Compensation For Subsequent Periods: This Agreement may extend through
budget periods [generally of 12 months in length] and/or option periods for which the rates of
compensation were not specified in the Contractor's proposal. The parties shall meet at least 180
days prior to the expiration date of the budget period for which rates had been previously agreed
upon to negotiate the rates of compensation for the subsequent period. If mutual agreement is not
reached on such rates of compensation at least 150 days prior to the end of said budget period,
contract shall automatically terminate on the last day of the budget period for which rates had
been previously agreed upon unless Contractor wishes to continue the provision of services at the
existing rates of compensation with the understanding that new rates of compensation, once
ratified, will be retroactive to the first day of that budget period.
4.9 Audit: Contractor shall permit the authorized representatives of CITY, the Los
Angeles County Metropolitan Transportation Authority, the U.S. Department of Transportation,
and the Comptroller General of the United States to inspect and audit all data and records of the
contractor relating to performance under this Agreement.
4
5. CITY SUPERVISION. The City Manager, or his or her designee, shall have the
right of general supervision of all work performed by Contractor under this Agreement and shall
be the City's agent with respect to obtaining Contractor's compliance with this Agreement. No
payment for any services rendered under this Agreement shall be made without the prior
approval of the City Manager, or his or her designee.
6. CONTRACT TERM: The term of this Agreement shall be from September 1, 2008
through June 30, 2013 unless earlier terminated as provided herein.
7. OPTION PERIOD: This Agreement may be extended beyond the termination date
specified in Paragraph 8.1 for two (2) option periods of I year duration upon the mutual
agreement of the parties. Unless specified in Contractor's proposal for this project, the rates of
compensation shall be determined as set forth in Paragraph 3.8, Compensation For Subsequent
Periods. If the City elects to extend the term of this Agreement pursuant to this paragraph, the
City shall notify Contractor in writing no less than thirty (30) days prior to the termination of this
Agreement, or any extension thereof, with any and all such extensions to be by written
amendment to this Agreement executed by both Parties.
8. TERMINATION OF AGREEMENT. The City has the right to terminate this
Agreement upon giving a thirty (30) day written notice of such termination to the Contractor. In
the event of such termination, the City Manager, or his or her designee, will determine the
amount of fees to be paid to Contractor for services performed, based upon work accomplished
by Contractor prior to notice of such termination and based upon accepted transit maintenance
consultant practice. The determination by the City Manager, or his or her designee, shall be final
and conclusive as to the amount of such fee after approval by the Rosemead City Council.
9. INDEPENDENT CONTRACTOR. Contractor shall act as an
independent contractor in the performance of the services provided for in this Agreement and
shall furnish such services in Contractor's own manner and method, and in no respect shall
Contractor be considered an agent or employee of the City.
10. NONASSIGNMENT. This Agreement is not assignable in whole or in part by
Contractor without the written consent of City, such consent to be given in the sole discretion of
City.
11. INDEMNIFICATION.
A Indemnity by Contractor. Contractor, its successors and assigns (the
"Indemnitors"), agree to indemnify, defend and hold harmless City, its officers, officials,
directors, employees, agents and volunteers (the "Indemnitees" from and against any and all
Damages (as defined below) suffered or incurred by the Indemnitees resulting from or related to
(i) any breach of Contractor's obligations under this Contract; (ii) any violation by Contractor of
any federal, state or local law applicable to Contractor's performance under this Contract,
including without limitation, Applicable Environmental Laws; (iii) the failure of Contractor to
pay any federal, state or local income, sales, use, payroll or other tax during the term of this
Contract; (iv) the failure of Contractor to maintain any insurance coverage required to be
maintained by this Contract; and (v) any claim resulting from the negligent or willful acts or
omissions of Contractor, any subcontractor, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable. Notwithstanding the foregoing, the
Indemnitors shall not be liable for any Damages that arise as a result of the sole negligence or
willful misconduct of the Indemnitees.
B. Definition of Damages. As used herein, "Damages" shall mean all liabilities,
demands, claims, actions or causes of action, regulatory, legislative or judicial proceedings,
assessments, levies, losses, fines, penalties, damages, costs and expenses, in each case as
awarded by a court or arbitrator, including, without limitation, reasonable attorneys',
accountants', investigators', and experts' fees and expenses sustained or incurred in connection
with the defense or investigation of any such liability.
C. Indemnitee Claims. Except as set forth in Section D, in the event that an
Indemnitee makes a claim for which the Indemnitee is indemnified pursuant to Section A, the
Indemnitee shall provide written notice of such claim to Indemnitors and Indemnitors shall have
thirty (30) days following receipt of such notice to (i) make payment of the claim to Indemnitee;
or (ii) if there is a good faith dispute whether such claim is valid, then provide written notice to
Indemnitee of the factual and/or legal basis for Indemnitors' dispute of the claim. If Indemnitee
and Indernitors have not agreed on a resolution of the disputed claim within thirty (30) days of
notice from Indemnitors, then pending final resolution of the dispute by court, arbitration or
otherwise, Indemnitors shall either make payment of the full amount of the claim into an escrow
account or post a bond for the full amount of the claim.
D. Defense of Third Partv Claims. In the event that an indemnification claim
hereunder is based in whole or in part upon any claim or legal proceeding asserted by a person or
entity which is not a party to this Contract (a "Third Party Claim"), promptly after receipt of
notice of the Third Party Claim, the Indemnitees shall notify the Indemnitors of such claim in
writing. The Indemnitors shall have a period of 30 days following the receipt of such notice to
notify the Indemnitees of whether the Indemnitors elect to assume the defense thereof. If the
Indemnitors so notify the Indemnitees that they elect to assume the defense, the Indemnitors
thereafter shall undertake and diligently pursue the defense of the Third Party Claim. The
Indemnitors shall not consent to entry of judgment or enter into any settlement agreement,
without the consent of the Indemnitees, which does not include a complete and unconditional
release of the Indemnitees or which imposes injunctive or other equitable relief against the
Indemnitees. The Indemnitees shall be entitled to participate in, but not control, the defense
thereof, with counsel of its choice and at its own expense. If the Indemnitors do not give the
requisite notice, or fail to assume and diligently pursue the defense of such Third Party Claim,
the Indemnitees may defend against such Third Party Claim in such manner as they may deem
appropriate, including without limitation, settlement thereof on such terms as the Indemnitees
may deem appropriate, and to pursue such remedies as may be available to the Indemnitees
against the Indemnitors. Notwithstanding the foregoing, the Indemnitees shall not consent to
entry of a judgment or enter into any settlement agreement, without the consent of the
Indemnitors, which does not include a complete release of the Indemnitors.
6
E. That City does not, and shall not, waive any rights against Contractor which it
may have by reason of the aforesaid hold-harmless agreement because of the acceptance by City
or the deposit with City by Contractor, of any of the insurance policies described in this
Agreement; and
F. That the aforesaid hold-harmless agreement by Contractor shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered, by
reason of any of the aforesaid operations of Contractor, or any subcontractor of Contractor,
regardless of whether or not such insurance policies shall have been determined to be applicable
to any of such damages or claims for damages.
12. EQUAL OPPORTUNITY CLAUSE. . Contractor shall not discriminate in its
recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious
creed, color, national origin, ancestry, sex, age or physical handicap in the performance of this
Agreement and shall comply with the provisions of the State Fair Employment Act as set forth in
Part 4.5 of Division 2 of the California Labor Code, the Federal Civil Rights Act of 1964, as set
forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all
administrative rules and regulations issued pursuant to such acts and order.
13. UNAUTHORIZED ALIENS. Contractor hereby promises and agrees to comply
with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.)
as amended, and, in connection therewith, shall not employ unauthorized aliens as defined
therein. Should Contractor so employ such unauthorized aliens for the performance of work
and/or services covered by this Agreement, and should the Federal Government impose sanctions
against the City for such use of unauthorized aliens. Contractor hereby agrees to, and shall,
reimburse City for the cost of all such sanctions imposed, together with any and all costs,
including attorney's fees, incurred by the City in connection therewith.
14. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this
Agreement shall not constitute the waiver of any other term, condition or covenant hereof.
15. ATTORNEY'S FEES. If litigation is reasonably required to enforce or interpret the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award
of reasonable attorney's tees, in addition to any other relief to which it may be entitled.
16. BINDING EFFECT. This Agreement shall be binding upon the heirs, executors,
administrators, successors, and assigns of the Parties.
17. PROVISIONS CUMULATIVE. The provisions of this Agreement are cumulative
and in addition to, not in limitation of, any rights or remedies available to City.
18. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the
terms and provisions of this Agreement have been negotiated and discussed between the parties
and their attorneys, and this Agreement reflects their mutual agreement regarding the same.
Because of the nature of these negotiations and discussions it would be inappropriate to deem
any parry to be the drafter of this Agreement; and, therefore, no presumption for or against
validity or as to any interpretation hereof, based upon the identity of the drafter, shall be
applicable in interpreting or enforcing this Agreement.
19. ASSISTANCE OF COUNSEL. The Parties warrant to each other as follows:
(a) That each party either had the assistance of counsel or had counsel
available to it in the negotiation for, and execution of, this Agreement, and all related documents,
and;
(b) That each party has lawfully authorized the execution of this Agreement.
20. MODIFICATION. This Agreement shall not be modified except by written agreement
of the parties.
21. GOVERNING LAW. This Agreement shall be interpreted and construed
according to the laws of the State of California.
22. EFFECTIVE DATE AND EXECUTION. This Agreement shall be effective from and
after the date it is signed by the representative of the City: This Agreement may be executed in
counterparts.
23. NOTICES. Unless specified elsewhere in this Agreement, all notices required to be
delivered under this Agreement in writing may be personally delivered, sent by Federal Express,
or registered or certified mail, postage prepaid, or facsimile, addressed as follows:
To Rosemead: Chris Marcarello
Administrative Services Officer
CITY OF ROSEMEAD
8838 E. Valley Blvd.
Rosemead, California 91770
To Contractor: Southland Transit Inc.
3050 Rockwell Avenue
El Monte, CA 91731
The addressee may change such addresses from time to time by serving notice as
heretofore provided. Service of such notice or demand shall be deemed complete on the date of
actual delivery as shown by the addressee's registry or certification receipt or at the expiration of
the third day after the date of mailing (whether or not actually received by the addressee),
whichever is earlier in time.
24. LIQUIDATED DAMAGES. In operating Transit Services for the City,
Contractor will maintain the quality and reliability of service outlined in the Contract
Documents. In the event that Contractor fails to operate the specified number of vehicles, or if
service is not rendered in accordance with scheduled pick-up times, or if service is interrupted
due to equipment failure or for any other reason within control of Contractor, actual damages will
be sustained by City. The parties agree that it would be impractical and extremely difficult to fix
the actual damages to the City if any such event should occur. The parties have considered the
facts of a breach of this contract and have agreed that the amounts set forth on pages 26 and 27 of
the City of Rosemead Request for Proposals Management and Operation of the Rosemead
Transit System and incorporated herein by this reference are reasonable as liquidated damages in
the event of any such breach, and that said sums shall be presumed to be the amount of the
damages sustained by the City in the event such a breach occurs.
25. FORCE MAJEURE. Neither parry shall be responsible for delays or failures in
performance resulting from acts beyond the control of the offending party. Such acts shall
include but not be limited to, acts of God, fire, flood, earthquake, or other natural disaster,
nuclear accident, riot, freight embargo, public regulated utility, or government statutes or
regulations superimposed after the fact.
26. INSURANCE. It is agreed that CONTRACTOR shall maintain in force at all times
during the performance of this Contract all appropriate coverage of insurance required by this
Contract with an insurance business in the State of California.
No subcontract work shall commence until similar insurance coverage has been obtained by the
subcontractor and verified by the CONTRACTOR. The CONTRACTOR shall then immediately
notify the CITY, in writing, of the types and amounts of such insurance.
A. Coverage. CONTRACTOR shall maintain the following insurance coverage:
i. Vehicle Liability Insurance. Throughout the term of this Agreement,
Contractor shall provide vehicle liability insurance in the amount of Ten Million Dollars
($10,000,000.00) combined single limit Bodily Injury and Property Damage. Coverage
may be provided through one or more policies and shall include: Uninsured Motorist
(UM) and Personal Injury Protection (PIP) with coverage limits as required by law;
Medical Payments with coverage limits of $500 per person per occurrence
ii. General Liability and Protection and Indemnity Insurance.
CONTRACTOR shall procure and maintain during the life of this Contract General
Liability Insurance on a commercial form with a minimum of Ten Million Dollars
($10,000,000), covering all legal liability for personal injury, bodily injury, death and
property damage to the vehicle maintenance facility and any applicable endorsement or
rider for the storage, handling, transportation and disposal of Hazardous Substances that
may arise out of CONTRACTOR's performance under this Contract except as may be
covered by insurance coverage provided by the CITY, as described elsewhere in the
Contract.
9
iii. Vehicle Physical Damage. With respect to the vehicles to be used under
the terms of this Contract, CONTRACTOR shall maintain in full force and effect
insurance covering vehicles against physical damage from comprehensive and collision,
in an amount equal to the vehicles' actual cash value. Any deductible shall not exceed
Ten Thousand Dollars ($10,000.00) Per Incident, must be stated in writing to the City and
shall be the sole responsibility of the CONTRACTOR.
iv. Workers' Compensation and Employer's Liability Insurance.
CONTRACTOR shall procure and maintain during the life of this Contract Workers'
Compensation Insurance in conformance with the laws of the State of California and with
the laws of the United States and Employers' Liability Insurance with a minimum of One
Million Dollars ($1,000,000).
B. Subrogation Waiver. Each of the foregoing policies shall expressly waive
subrogation against CITY.
C. Failure to Secure. If CONTRACTOR at any time during the term hereof should
fail to secure or maintain the foregoing insurance, CITY shall be permitted to obtain such
insurance in the CONTRACTOR's name or as an agent of the CONTRACTOR and shall be
compensated by the CONTRACTOR for the costs of the insurance premiums plus interest at the
maximum rate permitted by law computed from the date written notice is received that the
premiums have been paid. CONTRACTOR shall indemnify and hold harmless CITY from the
failure to place, the failure to maintain, or the failure of any of the insurance policies required
above.
D. Additional Insured. CITY, its Council, Commissions, officers, and employees
shall be named as additional insured under all insurance coverage, except Workers'
Compensation, required by this Contract. An additional insured named herein shall not be held
liable for any premium, deductible portion of any loss, or expense of any nature on this policy or
any extension thereof. Any other insurance held by an additional insured shall not be required to
contribute anything toward any loss or expense covered by the insurance provided by this policy.
E. Primary Insurance. Endorsement(s) shall be provided which states that the
coverage is Primary Insurance and that no other insurance affected by the CITY will be called
upon to contribute to this coverage.
F. Other Insurance Provisions. The general liability and automobile liability policies
are to contain, or be endorsed to contain, the following provisions:
i. The CITY, its officers, officials, employees, agents and volunteers are to
be covered as insured as respects; liability arising out of activities performed by or on
behalf of the CONTRACTOR; products and completed operations of the
CONTRACTOR; premises owned, occupied or used by the CONTRACTOR; or
automobiles owned, leased hired or borrowed by the CONTRACTOR. The coverage
10
shall contain no special limitations on the scope of protection afforded to the CITY, its
officers, officials, employees, agents or volunteers.
ii. For any claims related to this project, the CONTRACTOR's insurance
coverage shall be primary insurance as respects the CITY, its officers, officials,
employees, agents and volunteers. Any insurance or self-insurance maintained by the
CITY, its officers, officials, employees, agents or volunteers shall be excess of the
CONTRACTOR's insurance and shall not contribute with it.
iii. Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the CITY, its
officers, officials, employees, agents or volunteers.
iv. The CONTRACTOR's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
V. Each insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either parry, reduced in
coverage or in limits except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the CITY.
G. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best's rating of no less than A:VII.
H. Verification of Coverage. CONTRACTOR shall furnish the CITY with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the CITY. All endorsements are to be received and approved by the CITY
before work commences. As an alternative to the CITY's forms, the CONTRACTOR's insurer
may provide complete, certified copies of all required insurance policies, including endorsements
effecting the coverage required by these specifications.
I. Subcontractors. CONTRACTOR shall include all subcontractors as insured under
its policies or shall furnish separate certificates and endorsements for each subcontractor. All
coverage for subcontractors shall be subject to all of the requirements stated herein.
27. SEVERABILITY. Should any part, term or provision of this Agreement be declared
or determined by any court to be illegal or invalid, the validity of the remaining parts, terms or
provisions shall not be affected thereby and said illegal or invalid part, term or provision shall be
deemed not to be a part of this Agreement.
IN WITNESS WHEREOF, the undersigned each has executed this Agreement as of the date first
above written.
11
EXIIIBIT "A"
13
-~k'QTIP
"WAJF
Southland Transit lne.
January 31, 2008
Chris Marcarello, Administrative Services Officer
City of Rosemead
8838 East Valley Boulevard
Rosemead, CA 91770
Re: Transit Service Proposal - Best and Final Offer
Dear Mr. Marcarello:
Our project interview only served to solidify our belief that Southland Transit is the right service
provider for the City of Rosemead. Our experience with demand responsive service, both in
elderly/disabled and general public modes is the most comprehensive in the region. We have also
worked very effectively as resources to our City partners in providing route planning support for
new service options.
Attached are revised forms which reduce the overall mileage for the project. As we said in the
interview materials we believe that the miles per hour will naturally increase from the current
level as the service becomes more productive. We used the 11.25 miles per hour number that we
calculated from three of our dial-a-rides in the San Gabriel Valley. This change reduced the
hourly rate somewhat and also reduced the projected fuel cost for the City. The first set of
attached forms is for the gasoline powered vehicles and the second is the Option A for alternative
fueled vehicles for which we have proposed liquid injection propane engines.
We also are offering a 2.5 passenger per hour guaranteed productivity threshold for the service.
The contract standard is 2.0 but based on our experience with every other City that we serve in
the San Gabriel Valley we are comfortable making this commitment. Depending on the service
mode selected this guarantee could save the city between $25,000 and $50,000 per year as
compared to the contract standard. We would work out appropriate language to codify this
commitment. Normally we include some contract language which would specify that in any given
month we would divide the total dial-a-ride passengers by 2.5 to compute the billing ceiling for
revenue hours in that month. We currently have similar provisions in our Riverside Transit and
City of Monrovia contracts.
It was a pleasure to meet you and your staff, please let me know if there is anything else that I can
do or provide as you finish your consideration of the proposals.
Sincerely,
Dave Daley
Chief Operating Officer
SETTING THE STANDARD FOR COMMUNITY TRANSIT IN SOUTHERN CALIFORNIA
3650 Rockwell Avenue, El Monte, CA 91731
. 626-488-3927' FAX 626-258-1329 `
ROSEMEAD TRANSIT COST PROPOSAL FORM, PAGE 1
Proposer's Name: Southland Transit, Inc.
TO COMPLETE THE "PROPOSED COST FORMULA" SECTION:
ITEM 1: Provide Cost per VSH consistent with "Total" from Breakdown of Cost per Hour form.
ITEM 2: Provide Monthly Fixed Costs consistent with "Total" from Breakdown of Monthly Fixed Costs form.
ITEM 3: Multiply "Projected Annual VRH" as shown by the "Cost per VRH."
ITEM 4: Multiply "Monthly Fixed Costs" from item 2 times the number of months in that contract year.
PROPOSED COST FORMULA
Year One Year Two Year Three Year Four YearS
COST FORMULA (10 Months) (12 Months) (12 Months) (12 Months) (12 Months)
1. Cost per VRH
$
20.49
$
21.13
$
21.76
$
22.42
$
23.09
2. Monthly Fixed Cost
$
34,620
$
35,058
$
35,727
$
36,414
$
37,120
Projected Annual VRH
14,250
17,100
17,100
17,100
17,100
3.Annual VRH Cost
$
292,051
$
361,300
$
372,139
$
383,303
$
394,802
4. Annual Fixed Costs
$
346,197
$
420,700
$
428,727
$
436,974
$
445,446
TOTAL COST (3+4)
$
638,247
$
782,000
$
800,866
$
820,277
$
840,248
This Cost Proposal Form is to be used to submit the proposed contractor's firm cost proposal for all work described in the RFP and Scope of
Work. The detailed Cost Breakdowns of the Cost Proposal Form should be consistent with proposed Cost Per Vehicle Revenue Hour and
Monthly Fixed Costs.
BREAKDOWN OF "COST PER VRH" IN PROPOSED COST FORMULA
COST PER VRH
BREAKDOWN
Year One
Year Two
Year Three
-
Year Four
Year Five
Driver Wages
$
13.68
$
14.10
$
14.52
$
14.96
$
15.41
Driver Fringe Benefits
$
2.32
$
2.39
$
2.46
$
2.54
$
2.61
Rev Veh Maintenance
$
4.50
$
4.64
$
4.78
$
4.92
$
5.07
Other (Specify)
TOTAL COST PER VRH
$
20.49
$
21.13
$
21.76
$
22.42
$
23.09
ROSEMEAD TRANSIT COST PROPOSAL FORM, PAGE 2
Proposer's Name: Southland Transit, Inc.
BREAKDOWN OF "MONTHLY FIXED COSTS"
(Note: Costs shown are to be the average monthly fixed costs by category)
MONTHLY FIXED COST
BREAKDOWN
Year One
Year Two
Year Three
Year Four
Year Five
General Manager Salary
$
3,120
$
3,214.
$
3,310
$
3,409
$
3,512
General Manager Fringe
$
530
$
545
$
562
$
579
$
596
Ops Supervisor Salary
$
964
$
993
$
1,023
$
1,053
$
1,085
Dips Supervisor Fringe
$
164
$
169
$
174
$
179
$
184
Maintenance Mgr Salary
Maint. Mgr Fringe
Dispatcher Wages
$
1,990
$
2,049
$
2,111
$
2,174
$
2,239
Dispatcher Fringe
$
338
$
348
$
358
$
369
$
380
Reservationist Wages
$
1,560
$
1,607
$
1,655
$
1,705
$
1,756
Reservationist Fringe
$
265
$
273
$
281
$
289
$
298
Road Supv Wages
$
-
$
-
$
-
$
-
$
-
Road Supv Fringe
$
-
$
-
$
-
$
-
$
-
Hinng/Training
$
292
$
298
$
304
$
310
$
316
Safety
$
213
Uniforms
$
172
$
175
$
179
$
182
$
186
Non-Revenue Vehicles
$
872
$
872
$
872
$
872
$
872
Janitorial
Telephone
$
992
$
1,012
$
1,032
$
1,053
$
1,074
Utilities
$
200
$
204
$
208
$
212
$
216
Office Supplies
$
116
$
118
$
120
$
123
$
125
Accounting
$
1,100
$
1,122
$
1,144
$
1,167
$
1,191
INSURANCE:
General Liability
$
279
$
284
$
290
$
296
$
302
Automobile Liability
$
2,302
$
2,348
$
2,395
$
2,442
$
2,491
Collision/Comprehensive
$
582
$
593
$
605
$
617
$
630
Workers Compensation
$
2,784
$
2,840
$
2,897
$
2,955
$
3,014
Facility
$
500
$
515
$
530
$
546
$
563
Vehicles/Equipment
$
8,596
$
8,596
$
8,596
$
8,596
$
8,596
Start Up Cost
$
295
$
295
$
295
$
295
$
295
Management Fee/Profit
$
6,398
$
6,590
$
6,787
$
6,991
$
7,201
TOTAL MONTHLY FIXED
COSTS
$
34,620
$
35,058
$
35,727
$
36,414
$
37,120
(NOTE: Listing of typical cost items on this provided Corm does not require Contractor to provide this
position, utility or service.)
ESTIMATED ANNUAL FUEL COST
Year One
Year Two
Year Three
Year Four
Year Five
Projected Total Vehicle Miles
182,756
219,308
219,308
219,308
219,308
Estimated Annual Fuel Cost
$ 68,534
$ 85,941
$ 89,808
$ 93,850
$ 98,073
Assumed Cost/Gal Gasoline
$ 3.00
$ 3.14
$ 3.28
$ 3.42
$ 3.58
Assumed Cost/Gal Diesel
N/A
I N/A
N/A
N/A
N/A
ROSEMEAD TRANSIT COST PROPOSAL
OPTION A: ALTERNATIVE FUEL VEHICL
Proposer's Name:
COMPLETE THE "PROPOSED COST FORMUL
PAGE1
Inc.
ITEM 1: Provide Cost per VSH consistent with 'Total' from Breakdown of Cost per Hour form.
ITEM 2: Provide Monthly Fixed Costs consistent with "Total" from Breakdown of Monthly Fixed Costs form.
ITEM 3: Multiply "Projected Annual VRH" as shown by the "Cost per VRH."
ITEM 4: Multiply "Monthly Fixed Costs" from item 2 times the number of months in that contract year.
PROPOSED COST FORMULA
Year One Year Two Year Three Year Four Year 5
COST FORMULA (10 Months) (12 Months) (12 Months) (12 Months) (12 Months)
1. Cost per VRH
$
20.49
$
21.13
$
21.75
$
22.42
$
23.09
2. Monthly Fixed Cost
$
37,877
$
38,326
$
39,005
$
39,702
$
40,419
Projected Annual VRH
14,250
17,100
17,100
17,100
17,100
3. Annual VRH Cost
$
292,051
$
361,300
$
372,139
$
383,303
$
394,802
4. Annual Fixed Costs
$
378,771
$
459,906
$
468,054
$
476,425
$
485,025
TOTAL COST (3+4)
$
670,822
$
821,206
$
840,193
$
859,728
$
879,827
This Cost Proposal Form is to be used to submit the proposed contractor's firm cost proposal for all work described in the RFP and Scope of
Work. The detailed Cost Breakdowns of the Cost Proposal Form should be consistent with proposed Cost Per Vehicle Revenue Hour and
Monthly Fixed Costs.
BREAKDOWN OF "COST PER VRH" IN PROPOSED COST FORMULA
COST PER VRH
BREAKDOWN
Year One
Year Two
Year Three
Year Four
Year Five
Driver Wages
$
13.68
$
14.10
$
14.52
$
14.96
$
15.41
Driver Fringe Benefits
$
2.32
$
2.39
$
2.46
$
2.54
$
2.61
Rev Veh Maintenance
$
4.50
$
4.64
$
4.78
$
4.92
$
5.07
Other (Specify)
TOTAL COST PER VRH
$
20.49
$
21.13
$
21.76
$
22.42
$
23.09
ROSEMEAD TRANSIT COST PROPOSAL FORM, PAGE 2
OPTION A: ALTERNATIVE FUEL VEHICLES
Proposer's Name: Southland Transit, Inc.
BREAKDOWN OF "MONTHLY FIXED COSTS"
(Note: Costs shown are to be the average monthly fixed costs by catenorv)
MONTHLY FIXED COST
BREAKDOWN
Year One
Year Two
'
Year Three
Year Four
.
Year Five
General Manager Salary
$
3,120
$
3,214
$
3,310
$
3,409
$
3,512
General Manager Fringe
$
530
$
545
$
562
$
579
$
596
Ops Supervisor Salary
$
964
$
993
$
1,023
$
1,053
$
1,085
Ops Supervisor Fringe
$
164
$
169
$
174
$
179
$
184
Maintenance Mgr Salary
Maint. Mgr Fringe
Dispatcher Wages
$
1,990
$
2,049
$
2,111
$
2,174
$
2,239
Dispatcher Fringe
$
338
$
348
$
358
$
369
$
380
Reservationist Wages
$
1,560
$
1,607
$
1,655
$
1,705
$
1,756
Reservationist Fringe
$
265
$
273
$
281
$
289
$
298
Road Supv Wages
$
-
$
-
$
-
$
-
$
-
Road Supv Fringe
$
-
$
-
$
-
$
-
$
-
Hiring/Training
$
292
$
298
$
304
$
310
$
316
Safety
$
213
Uniforms
$
172
$
175
$
179
$
182
$
186
Non-Revenue Vehicles
$
872
$
872
$
872
$
872
$
872
Janitorial
Telephone
$
992
$
1,012
$
1,032
$
1,053
$
1,074
Utilities
$
200
$
204
$
208
$
212
$
216
Office Supplies
$
116
$
118
$
120
$
123
$
125
Accounting
$
1,100
$
1,122
$
1,144
$
1,167
$
1,191
INSURANCE:
General Liability
$
279
$
284
$
290
$
296
$
302
Automobile Liability
$
2,302
$
2,348
$
2,395
$
2,442
$
2,491
Collision/Comprehensive
$
582
$
593
$
605
$
617
$
630
Workers Compensation
$
2,784
$
2,840
$
2,897
$
2,955
$
3,014
Facility
$
500
$
515
$
530
$
546
$
563
Vehicles/Equipment
$
11,527
$
11,527
$
11,527
$
11,527
$
11,527
Start Up Cost
$
295
$
295
$
295
$
295
$
295
Management Fee/Profit
$
6,723
$
6,925
$
7,133
$
7,347
$
7,567
COSTS
$
37,877
$
38,326
$
39,005
$
39,702
$
40,419
(NOTE: Listing of typical cost items on this provided form does not require Contractor to provide this
position, utility or service.)
ESTIMATED ANNUAL FUEL COST
Year One
Year Two
Year Three
Year Four
Year Five
Projected Total Vehicle Miles
182,756
219,308
219,308
219,308
219,308
Estimated Annual Fuel Cost
$ 44,420
$ 55,703
$ 58,209
$ 60,829
$ 63,566
Assumed Cost/Gal Gasoline
$ 1.75
$ 1.83
$ 1.91
$ 2.00
$ 2.09
Assumed Cost/Gal Diesel
N/A
N/A
N/A
N/A
N/A
;j
64city7l
CITY OF ROSEMEAD
By: ( U 1
JOHN 4RXN, MAYOR
Attest:
, L wl"101
GLORIA MOLLEDA, CITY CLERK
"Contractor"
SOUTHLAND TRANSIT INC.
Corporate cer
By:
~n✓G O,trG1, Coo
Corporate Officer
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12
APPROVED AS TO FORM:
ROSEMEAD DIAL-A-RIDE POLICIES
Service Description: The Rosemead Dial-A-Ride is an advance-reservation, shared-ride
transportation service for residents of the City of Rosemead.
Eligibility: Dial-A-Ride service is available to any resident of the City of Rosemead who has
been certified by the City as 55 years of age or older or as being handicapped. Applications can
be obtained from City Hall or by telephoning 626-
Service Area: Service is provided from origins within the city limits of Rosemead to any
destination within the city or within a 5 mile radius of the city limits. Return trips are provided
from out-of-city destinations back into the city.
Long-Distance Medical Trips: Limited trips for medical appointments only are provided to the
Kaiser Hospital facility in Baldwin Park and the Huntington Memorial Hospital facility in
Pasadena. No more than one vehicle may be committed to these trips at any time and trips will
be provided on a first-come, first-served basis.
Service Days and Hours: Dial-A-Ride service operates the following days and hours:
Weekdays (Monday - Friday): 6:00 am - 7:00 pm
Weekends (Saturday and Sunday): 6:00 am - 7:00 pm
Holidays: 8:00 am - 4:00 pm
The Dial-A-Ride operates reduced service levels on New Year's Day, Memorial Day, July 4`h,
Labor Day, Thanksgiving Day, and Christmas Day. The CITY reserves the right to direct the
operation of reduced levels of service on unofficial holidays and during holiday periods.
Reservation Procedures: Requests for service may be made by calling 626-572-4099 up to 14
days in advance of the service day. TDD service for individuals with hearing disabilities is
available at 626- . Trips that are taken on a regular basis at the same day and time each
week can be set up as subscription trips. Same day and immediate trip requests are
accommodated if capacity is available. When calling for a trip, caller should be ready to provide
the following information:
■ Caller's name;
■ Telephone number;
■ Address of trip origin;
■ Address of trip destination;
• Date and time that trip is desired;
• Number of eligible riders traveling on this trip; and
• Whether anyone making this trip will be using a wheelchair.
Passenger Fare: Riding the Dial-A-Ride costs 50 cents ($0.50) per person for a one-way trip.
The drivers do not carry change, so please have exact change when boarding.
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