CC - Item 7C - City Clerks New Law and Leadership Conference December 2-4, 2009ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY OUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: OCTOBER 13, 2009
SUBJECT: LEAGUE OF CALIFORNIA CITIES - CITY CLERKS NEW LAW AND
LEADERSHIP CONFERENCE - December 2 - 4, 2009 - MONTEREY
SUMMARY
Attached for your consideration is information regarding the League of California Cities
City Clerks New Law and Leadership Conference.
Staff Recommendation
Staff recommends that the City Council authorize the attendance, at City expense, of
the City Clerk and the Assistant to the City Clerk.
ANALYSIS
Seminar sessions will include: Case Law Update - Elections, Public Records, Brown
Act, and FPPC update and guidelines for gift limits.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
GLORIA MOLLEDA
CITY CLERK
Attachment A: Conference Brochure
APPROVED FOR CITY COUNCIL AGENDA: ITEM NUMBER: 1(-"
Total amount of education
I
40 tI%-
&
ft 1%
)ecember 2 - Friday, December Z`;2009
Monterey Confarenae Center A
Registration anJ Housing Dr,udl
Tuesday, November 10, 2009
* All attendees must register for the conference directly with the League of California
Cities, online at www.cacities.org/events prior to reserving a hotel room. Once
your registration is complete, you will be directed to the housing registration page.
If paying with a check or money order, please download a registration form from
our website at www.cacities.org/events.
* Full registration includes one breakfast, two lunch sessions and one reception.
P~
City Staff/Officials $440.00
County, Private Agency $600.00
One day registratron & not available
* A guest badge is required to allow attendance at all sessions and meal functions.
Guest/Spouse $140.00 (for conference)
••••++.,..z _ .
Reception Only $ 30.00
Note: It is inadvisable to use city funds to pay for spouse registration. See75 Ops. Cal. Atty. Gen.
20 (1992). Consult with your city attorney for more information.
* Refunds will be made for cancellations submitted in writing and received by Friday
November 20, 2009, subject to a $50.00 processing charge. No refunds for
cancellations received after this date will be processed. Substitutions can be made
onsite.
~ Secure Your Hotel
OPTION A (credit card): The online conference registration link, will take you directly
to the online housing reservation currently available on your selected dates. For
immediate hotel reservations and confirmation, please book your required rooming
needs online after registering for the conference.
O+,,e1 d OPTION B (check or money order): After the League of California Cities receives and
~ 10t1 w d your registration for the conference, an e-mail with an online link (URL)
i~1'1D for hotel reservations and/or a housing request form will be sent to you. If electing
~b to mail the housing form with hotel deposit, please fill out the hotel reservations
form completely and mail it with check or money order to the group reservations
department.
*Hotel reservation changes, date modifications, early check-outs or cancellations
must be communicated directly by each individual using the confirmation
information and number received when booking online, on or before November 10.
After this date, all changes must be made directly with the hotel and may incur a
financial penalty or minimum of a one night room charge.
Portola Hotel
Two Portola Plaza, Monterey, CA 93940
* Hotel Rate (per night):
New $129.00 (plus tax and fees)
Lower Valet parking $20.00 per day / nearby self-parking $17.00 per day
Rates Monterey Marriott
350 Calle Principal, Monterey, CA 93940
K Hotel Rate (per night):
$133.00 (plus tax and fees)
Valet parking $19.00 per day / nearby self-parking $7.00 per exit
*Please DO NOT book a hotel outside of the League block.
Preliminary
)chi ed u I e
S
Wednesday, December 2-
10:00 a.m. - 5:00 p.m.
Registration Open
9:00 -9:45 a.m.
Professionalism, Practice and Credentials
Informal meeting to answer those burning questions: Why is
there a New Law and Leadership Conference? How do I
receive "certification" points for attending? Who should
attend? Important information about other seminars and
training opportunities, ask questions, and most importantly,
get acquainted with other new clerks and first-timers.
Speakers:
Dawn Abrahamson, City Clerk, Fremont
Randi Johl, City Clerk, Lodi
Lisa Pope, City Clerk, Malibu
Interactive workshop to provide information and answer
questions on IIMC Master Municipal Clerk and Certified
Municipal Clerk recertification programs.
Speaker:
Joann Tilton, City Clerk, Manteca
10:00 a.m. - Noon
Establishing Standards for Your City
i ul lv r r i ()FPPC)
(I CMC/MMC/Recertification)
Promptly and properly communicate (in written and verbal
communications) to advise city officials and staff on the
latest FPPC provisions. Inform colleagues on the new gift
limit guidelines to assure city compliance. Modify, improve,
enhance and update all policies and procedures, in
consultation with the city attorney. Demonstrate the ability
to address and ask questions in the process and submission
of forms.
Noon - 2:00 p.m.
General Luncheon - Technology Savvy for
Today and Tomorrow
(.5 CMC/MMC/Recertification points)
Identify various cutting-edge computer applications to
enhance productivity & communication. Transition from
static display to interactive websites. Use websites to
promote the city and its services. Discuss caveats on blogs,
listservs, and public forums on websites. Define what should
vs. what must be on a website from perspective of elections
information, FPPC information, ADA compliance.
Speakers:
Scott E. Porter, Colantuono & Levin, Los Angeles
Steve Hargis, Ph.D., Technology Services Division Manager,
Moreno Valley
2:00 - 5:00 p.m.
Mastering the Economy - Survival Skills in
Finance Ek Budgeting
(1.38 CMC/MMC/Recertification points)
Determine essential skills and knowledge in financial
management and budgeting. Identify the critical
components of a budget. Be prepared to evaluate,
analyze, prepare and modify a budget. How do you
deal with finance/budgeting issues in these uncertain
times? Make recommendations to city managers and
finance directors to deal with hard financial decisions
during difficult economic times. Speed-learn at
discussion roundtables on best practices on a variety of
topics of interest to clerks such as time management,
best practices checklists, streamlining of work, etc.
Speaker:
Thomas Fil, Finance Director, Belmont
5:00 - 6:00 p.m.
Evening Recognitions and Reception
Dixie Howard, Fair Political Practices Commission, Sacramento
Michael Martello, City Attorney, Mountain View
Thursday, December 3
7:30 a.m. - Noon
Registration Open
9:00 - 11:45 a.m.
Excellence in Practice - A California City
Clerk Primer
(1.25 CMUMMC/Recertification points)
Understand the new laws and how they will affect the clerk's
role and duties. Determine if your city is in compliance with
the Voting Rights Act and to be prepared if the Dept. of
Justice arrives. Establish an annual action plan to review
standards, protocols and policies for immediate
change/implementation. Gain an understanding of potential
impacts and risks to organizations due to recent legal
changes and develop specific preventative measures and
remedies.
Speakers:
Neal Kelley, Registrar of Voters, Orange County
Marguerite Mary Leoni. Attorney, Nielsen, Merksamer, Parrinello,
Mueller & Naylor, San Rafael
Noon - 1:45 p.m.
General Luncheon with Fire Chiefs
Kcs in the Land of No: A Talc
)f Triumph Ovcr .Nc,7elivily
is work stress and the economy
taking a toll on morale and
productivity in your workplace?
Gain specific tips on motivation,
communication, influence skills, and
how to get to "yes" in any difficult
work scenario or situation. BI is the
former manager of training and
development for the LA Times,
responsible for diversity training and
the development of high potential
managers. BI is a Phi Beta Kappa
graduate of the USC, and has
completed coursework for a PhD in social ethics. Her
newest books include: It's A49ver Too Late to Be What You
Mght Have Been and Why Don't I Dio the Things I Know Are
Good For Me? She has been featured on CBS Evening News,
the Today Show, Fox News, PBS, and CNN.
Speaker:
BJ Gallagher, Author and Consultant, Los Angeles
2:00 - 5:00 p.m.
Critical Communication Practices -
Customer, Co-worker and Community
(1.38 CMCIMMC/Recertification points)
Understand the dynamics of the relationship between
council, managers and other department heads. Showcase
and best utilize skills in developing good relationships with
city leaders. Learn how to provide great customer service
by performing and communicating at a higher level.
Speakers:
Jeff Kolin, City Manager, Santa Rosa
Mike Shellito, Assistant City Manager, Roseville, Community
Services
Evening on your own
Friday, December 4
9:00 a.m. - Noon
Step Up to Real Success
(1.38 CIVIC/ MMC/Recertification points)
Demonstrate the value of the city
derk role(s)/department and
validate the core competencies of
positions within their city. Develop
an empowerment plan to be more
assertive and take calculated risks.
Comfortably articulate, through
written and verbal communications,
what the clerk's role(s) contribute
to their cities. Kimberly is a best-
selling author and an international
professional speaker. She delivers
time-tested and progressive self
improvement concepts with humor
and insight. Kim is the author of
ten books including How to Deal With Annoying People and
Discover your Inner Strength (with contributors Stephen
Covey and Ken Blanchard).
Kimberly Alyn, San Luis Obispo
Adjourn