CC - Item 7A - Mintues 06-09-09Minutes of the
SPECIAL CITY COUNCIL MEETING
June 9, 2009
The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 4:30 p.m.
in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead,
California.
PRESENT: Mayor Clark, Mayor Pro Tern Taylor, Council Member Armenta, Council Member Low,
and Council Member Ly.
OFFICIALS PRESENT: Acting City Manager Hawkesworth, Assistant'Cify Manager Saeki,
Director of Finance Brisco, Director of Parks and Recreation Montgomery-Scott, Economic
Development Administrator Ramirez, Deputy Public Works Director Marcarello, and City Clerk
Molleda. \vl
1. PUBLIC COMMENT
Juan Nunez - asked what the financial doing of the city,was~andsh'ow,did it compareto last year.
Also, asked if the lawsuit against the City and the County regarding the ballots was over.
Council Member Armenta responded it
election.
2. MATTERS FROM
a A.
& ST
forthe+City of
22 and the'cou'rit ruled that she had won the
~U
d's Fiscal Year 2009-10 Annual Budget
Acting City Manager Hawkesworth°ywent hrough;a jowerPoint presentation; the goal of tonight is
to get some,dir,"ecfion from Councihif there are'e'any changes before we bring the budget back for
final on June 23, 2009:,T6tal generabfund budget revenue for 2009-2010 is estimated at $16.8
millionf. e have experiehced,some revenue losses compared to the current year. As you know,
the auto'auction closed down and that,was an instant loss of about $150,000 in franchise fees.
Also, we have'been seeing reduced payments from our utility providers that give us franchise fees
due lower rates•and.lower payments that they are receiving; so we are projecting $260,000
reduction there. Building and,planning, that industry is certainly down and we are projecting about
$487,000 reduction in~permit fees that the City,is going to receive next year. Various County
reimbursement programs, the City is about $203,000 next year; the VLF revenue that the City gets
from the State, they are collecting less, so the city will be receiving less and based on current
projections the loss will be of approximately $106,000 next year, which is about 35% of that
revenue. Interest rates are down and sale tax, as you are aware, we had a lengthy 3 year process
to regain money from Macy's and we won't be receiving that lump sum next year. Sales tax all
across the community is down and all together it is about $1.1 million; what that means is $2.3
million in comparison to when we started this budget cycle.
Mayor Clark had a question about the VLF revenue; stated the State had doubled their license fees
and asked if the State was getting more and the city was not or was it because no one was buying
cars.
Rosemead City Council Special Meeting
Minutes of June 9, 2009
Page I of 13 prF% N®-
Mr. Hawkesworth responded that when the State approved the reinstitution of the license fees,
they approved the new revenue that is generated to go to other programs and it's not part of the
original VLF that is remitted to cities and counties.
Mr. Hawkesworth continued and stated the good news was that staff had been able to identify
some revenue increases to offset this loss. As;part of Prop 1A, the triple flip that the State
instituted, the city gets a quarter of our sales tax back and property tax the following year and that
will be a bump of $277,000. The city has been: really conservative in our TOT and our TOT is
actually doing all right and the hotel that was reopened on Glendon Way is also projecting TOT; we
are projecting an increase of about $103,000. Also, animal licensing, staff is recommending that
the city take back the collection of revenue from the County. The Glendon,Hotel lease is going to
be generating $96,000 next fiscal year. We have identified approximately $153,000 in stimulus
funds that the city will be getting to help offset operating cost; this is separate from the capital
Improvement stimulus money that we are getting. This is mainly. fiir public:safety and CDBG
operating programs.
Our Public Works and Engineering staff has been
$368,000 in Prop A; this isn't transportation Prop F
that the city has that you can get reimbursed fqr p
been reimbursed for several years but weren't.. All
$1.17 million of the $2.3 million that we projected to be down.
Council Member Ly asked if the money genes
general fund or did it go to redevelopment.
Mr. Hawkesworth responded as going back.
with the County and has'identfed about
recreation and community.ceniter money
and.if,is'somethinq that we could have
able to instantly recuperate
the
city not the agency.
, went back to the
Council Member Low stated,that on tfie sales tax it sf ded a loss of $1.1 million but last year we
got a big lump sum from Macy s.and.that chunck of.money is probably accumulated from a couple
years, so it's Dot as direct loss of,$1:1 miljion __:f
Mr. Hawkesworth responded'no and'stated'that in total we are projecting sales tax to be relatively
flat; jt its noi.going to go down and it is not really going to go up. The $1.1 million is primarily made
'k J
up of unusuatthings that happened this year.
Mayor Clark clarifietl,that there"was an amount received by Macy's last year that the city will not be
getting this year and 'althbugh it looks like a decrease it is actually an increase.
Mr. Hawkesworth responded that was correct and added that last year that was considered as one
time revenue.
Acting City Manager stated that if there were no more questions about revenues he would continue
with expenditures. Staff has identified a total of approximately $1.68 million. Regarding staffing,
as asked by Council, we have met with the association and they have agreed not to receive merit
increases for 2009-2010. We have also eliminated 3 full time positions through attrition and we
have eliminated several part-time positions.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 2 of 13
Mayor Clark stated she needed to ask a question regarding revenues; asked if staff had factored in
if the State borrows the money through Prop 1A.
Mr. Hawkesworth responded that he had a couple slides that covered all the potential State take
aways that at this point are unknown.
Mr. Hawkesworth continued by stating that through the no merit increases and with the elimination
of the staff positions the city was saving $632,000 next year.
Council Member Armenta asked what positions and what departments they were looking at.
Mr. Hawkesworth responded that one of the full time positions was in Pub Affairs, one of them
was in Planning, and one of them was in Public Safety. All the'/< positions were in Parks and
Recreation and actually two of those are happening as of July.becaus`e.those people have found
other jobs and no longer qualify for our benefts,and their other jobs benefits%And several of the
other % positions are already vacant this year. We are just'propo`sing to continue those vacancies
and not fill those positions. There are various part time positions for example in,the,City~Clerk's
office, that are vacant and we are not going to fill but4'have noflaid anyone off for"anything like
that. \N..
Mr. Hawkesworth continued with his presentation; first departments he addressed were the.City
Manager's and Public Affairs. Total programreductions is $36,000;,staff is recommending that
we reduce the Community Newsletter to bi-mohthly,a'reduction in the number of outreach
community mailers and we have found that there is no;need'to,do as%any right now. Staff is
recommending that we reduce-the amount of calendar distribution; we will continue to provide the
calendar in all facilities and continue,to mail it to those who request it but we are proposing to
eliminate the mass mailing of the calendar.
Council Member Armenta e•sked.ifthe_c'alendars were available online.
Mr. Hawkesworth responded that we can make thefile available online but what staff had
discussed.was to make itavailable to•the public to send an email and staff would mail them the
calend~rhH'&continued with his,preseritation ah'd said that another cut was to reduce the outside
art developm6nt;,for examplei:we had some help with creating the 50th logo this year and that will
no longer be needed. We areproposing some reduction on travel to meetings from staff and that
is about $18,000; we've had-a management retreat the last couple years and we are proposing to
eliminate that. \ \_:V 11
Mayor Clark asked if there was a conference that Council thought staff would benefit from could
that be put on the agenda and approved.
Mr. Hawkesworth responded that each unit had money in their accounts to attend trainings and
conferences; we are just recommending that not as many staff attend as many. We are
transferring the funding of the Chamber of Commerce contribution, which is currently $48,000 a
year; we are transferring it from the general fund to the redevelopment agency. The total reduction
from City Manager's and Public Affairs is $237,685.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009 .
Page 3 of 13
Mr. Hawkesworth also stated from the General.City fund the staff picnic had been eliminated and
that staff was recommending that there be a reduction in community contributions that the Council
approves for example the RYA staff report is on the regular agenda today for a special request.
Staff is recommending that the account be reduced from $100,000 to $25,000 and only allocate
that for emergency case bases. He added that the last item from the General City would be the
reduction in attorney's fee in the amount of $151,000; for a total amount of General City fund
reductions would be $234,000. Internal Business, which includes City Clerk, Finance, and Human
Resources because these jobs are very routine in nature there were not a lot of changes. Human
Resources will focus on education and limiting liability in workers compensation claims. Regarding
our Laser Fiche program will are going to continue to image all critical city documents and this is
one of the departments, City Clerk's office, where we eliminated one vacant part time position.
Steve Brisco our Finance Director has negotiated with our city auditing firm and they have agreed
not to implement the cost increases that were guaranteed in their contract. In total we had a
V`savings of $39,500 and because there is not election this year ~orone other time expenses this year
the total is $214,000.
Mr. Hawkesworth stated that Council would pri
staff was recommending eliminating the STAR
Mayor Clark asked why that was other than to save
Mr. Hawkesworth responded that one was`ti
the Sheriff's Department, the Lieutenant has'
dedicated to the school. The Lieutenant has
the special assignment officers-they would n
programs that the STAR program provides.
3 discuss Public Safetyfurther because
the next year. e, 9
and second after many discussions with
at one of his.deputies is currently
at with that deputy and assistance from
improve the educational
Council Member Ly'stated he was fiery concerned about'eliminating this program; it is a great
program. Added that while having'disc`uuss on with.Mrs. Peterson from the Garvey School District,
she was al eady_ta king,about`the`reductioii` -the public safety team in the classrooms. Mr. Ly
added that-if this program was eliminateddhe would like to see, before that's done, what this
r
orooram will be reolaced'with:\
Mayor Clark stated she
Mr. Hawkesworth Yesponded;that what staff could do was to work with the Lieutenant and get a list
of what he is proposing tb db and also get a list of what the STAR program provides.
Mayor Pro Tem Taylor stated that it had just been mentioned that the city has a deputy sheriff that
assists the different schools and asked if he was full time.
Mr. Hawkesworth responded yes.
Mayor Pro Tem Taylor stated that there is also another full time sheriff in the high school so that
there were two full time sheriffs in the school system.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 4 of 13
Mr. Hawkesworth responded that was correct and that we also get some education hours through
the STAR program of another deputy that is not just assigned to Rosemead; she works for the
STAR program and those are the hours that we will be looking to pick up and offset.
Mayor Pro Tem Taylor stated that the $212,000 in 2007-2008 and we appropriated $110,000 when
it was cut in half 2009 and now you are cutting it completely. Asked where the money of this deputy
was that would be working with STAR.
Mr. Hawkesworth responded that the deputies that will be used for this program would be covered
under the current Sheriff's Department contract.
Mayor Pro Tem Taylor stated they needed a better explanation on
doing. Mr. Taylor reference page 32; it read that for traffic law enf
$600,000 was budgeted estimated actual as of June 30 would,be,
So we appropriated $600,000, we spent $171,000, and now.•we~ar
request for this year. A/
Mr. Hawkesworth replied that it was actually an accounting than
things; for the last number of years the revenue that is received.l
put into a traffic safety fund and we have been,directed by our at
specific governmental accounting reasontto,have a separate`spE
these revenues in the general fund. So thisis'?basically, we've t< \1 -1
spent the money for this year, and next year+it will just be,part of
will be spending this year; the $171,000 was just a p ojectee-d•am
to month basis.
Mayor Pro Tem
Mr. Hawkesworth
we are a certainramoi
Z. I
12 month year and it'l
formula based on our.
Mayor Pro Tein%•Taylor state
column and he was.trvino to
Mr. Hawkesworth
full time deputy is
for 2008-2009
and zero for this year.
here is nothing in the
how we are accouhting for
,city for traffic~fines has been
rs that unless there is a
fund we need to be recording
,this traffic safety fund, we've
general fund. The $600,000
that is calculated on a month
32 stated we would have spent $171,000 this year.
formula in our system that states
the.year and you've spent this, it multiplies it to get to a
amount. This is not an estimate that we put there, it is a
t he had marked a lot of items because they showed a zero
out where that money went.
he was mostly talking about Public Works.
Mayor Pro Tem Taylor responded Public Works and others but he did not want to get side tracked
for everyone else.
Council Member Low stated it seems we had a plan to spend $600,000 and asked what that plan
was.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 5 of 13
Mr. Hawkesworth responded it was based on what we do every year we just charge a portion of
our regular Sheriffs contract to the traffic safety fund. He continued with his presentation; aside for
the STAR program staff is recommending to reduce the Emergency Preparedness account, staff
had budgeted $39,000 for the acquisition of new radios and we've acquired those so we not need
that additional money next year. We are proposing to transfer the responsibility of the Sheriff's
contract to the Manager's office, as our Public Safety Director will be stepping down at the end of
June. And rather than filling his position we will have the Lieutenant report directly to the City
Manager's office. The next item is the animal control; the city was notified by the County of Los
Angeles that they would be increasing their animal control cost to all their contract cities.
Public Safety Director Don Anderson stated that the proposed increase from 2007 was
approximately $150,000, going up for this year to $180,000 and next.fscal year going to $213,000.
Mayor Pro Tem Taylor stated that a few years ago they questioned the aspect with checking with
Temple City because they have their own animal control force and I don'hrecall if we ever got a
report on what their cost was. Mr. Taylor suggested thatstaff conract Temple-kCity and find out % what their cost was. rl~ _ ti\ .
Mr. Hawkesworth responded that staff had contacted maiy,agencie"s'that provide animal control
and what we are proposing to do is utilize existing full time staff<o do animal control on their own
t
but all the housing and medical, we are proposing to contract L,A)County just for those services.
Mr. Anderson responded that San Gabriel Hdmane,declined to do the services for the city because
they are going through some tough economic`times ~and they were looking to improve their service
but not looking to increase service.
Mayor Pro Tern
still using the C(
Mr. H
made
Council Mem
Director did s
Public Safety
$50,000
of them.
made some interesting comments about
)using and'boarding services and explained that staff had
conclusion that the city could do the same services for
if the City Manager would be doing all the duties the Public Safety
ntract would be transferred to the City Manager's office and the
going to be, eliminated.
Mr. Hawkesworth responded that staff was working,through that process and that those services
would be allocated to different people. He added that code enforcement, Mandy, and the
administrative assistance would still be working out of the Public Safety Center.
Council Member Armenta asked if any of the programs were going to be eliminated.
Mr. Hawkesworth responded no. He added that the last note on this section of his presentation was
that the Sheriff's contract was going to increase by 3%.
Rosemead City Council Special Meeting
Minutes ofAne 9, 2009
Page 6 of 13
Mr. Hawkesworth continued with his presentation and stated that next would be Parks and
Recreation. Staff was recommending continuing with all special events but at a slightly reduced
scale and the biggest thing would be to consolidate all of the senior programs special events to one
center.
Mayor Clark stated that would be fewer programs and asked how they would put more people in
one center.
Mr. Hawkesworth responded that currently some programs were held in one center and other
programs at another center and that staff was confident that all programs could be held at one
center since they are already being held there anyway.
Director of Parks and Recreations Montgomery-Scott explained that currently the biggest special
event for seniors was the "Sweetheart Jamboree" and that all the,attendees were easily
accommodated in the RCRC and the same was true with the.biggest annual event at the Garvey
Center, the senior volunteer and the Chinese New Year,.both-of,tliose only occur.at the one site,
which is more than adequate to accommodate.all that,attend.
Mayor Clark asked what he was proposing to do diffenly.
Mr. Montgomery-Scott responded that currently they do two Christmas programs and several other
special events and rather than do that, staff was•recommending consolidating all of those
programs; so there will only be one Christmas event handled at one"center rather than have two
separate ones.
Mayor Clark asked if he had~gotten any type of feedback from-people who attend those programs
in terms that they have fo.travel if they live closer'tb~RCRC and vise versa.
Mr. Montgomery-Scott responded,.thatno feedback.liad been gathered because the change hadn't
been made~yetbut that•currently these a e atready'a series of events that occur at one facility or
the otherrand members,,f both of those centers are attending the events.
Mayor Clark stated she understood but.ivas not comfortable with that.
^.I
Mr. Hawkesworth added that through the process staff could certainly do marketing and
information outreach
Mayor Clark stated shewanted more information on this.
Council Member Low asked if it was also possible to find out the percentage of people who attend,
who are Rosemead residents and who are not:
Mr. Montgomery-Scott stated he actually had those figures; the average daily attendance at each
of the facilities is approximately run at 80. The Garvey Center for special events can accommodate
200 people and RCRC can handle 300. He explained that from the figures given 50% of attendees
were Rosemead residents.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 7 of 13
r~
Mayor Clark stated that what she was saying was if someone lived in the Northern side of
Rosemead and had been attending that center.for the Christmas party and now they have to go to
the Garvey center how many people are going to attend and asked if that was going to discourage
them from coming and if the savings was worth that inconvenience for the seniors.
Mr. Hawkesworth responded that staff would look into that and that he understood that the
Valentine event was held at one site only and did not lose any attendees. He explained that this
was brought up based on the fact that during the special events people were willing to make that
shift and staff hadn't heard any negative complaints.
Council Member Ly stated that he understood that one of the reasons theie, was discussion about
consolidating the program was to free up more space at the centers forother'programs the city
Ff
might want to consider, he asked that staff include more informatiori,on; the next report regarding
the type of programs that would be considered to fill up the free'soace'at`the centers.
Mr. Hawkesworth continued with his presentation and added "that staff was also'proposing to bring
back a day camp at one of the sites, which would bean all day program rather than justtaan
afternoon thing which is what the city has tradifionally~done. Also staff is proposing*fo`r,next year
to change the city's traditionally afterschool program with more focus on an evening;s`ports
program.
Council Member Armenta stated she was
afterschool programs because she knew h
when they don't have the transportation to
g the city's traditional
children especially
Mr. Montgomery-Scott explained that staff had looked at the total number of students that are
currently served by thef o school,districts within Rosemead and that number is approximately
7,700 students. The Woodcraft Rangers services the Garvey School District, those schools in and
outside Rosemead, and ASES"services.the;Rcsemead School District. Currently through both of
those Pro9ra_mssthe "basicallY `ha`ve,a monopolY'`:on afterschool programs. They Provide a series of
, Y,~
clubs, which provide'var'ious activities at each of those school sites, they provide homework
assistance, daily and the'y'provide a snack?/The program is a sign in - sign out program, which
means it is guaranteed supervision of students from when school lets out till 6:00 p.m., those are
things that the city can't reallycompete against and staff has asked both organizations to provide a
sense of the level of,services they provide to each of the districts. ASES services 16% of the total
student body a4that would,ezclude kindergarten and Woodcraft Rangers, again if you eliminate
kindergarten level, they serwce more that 26% of the total student body. The city is currently, at
peek season, only procuring about 8% of the student body through three city programs. Staff is
finding out that the city is just not able to compete with these programs because it does not provide
the same program elements. The rationale is,.in addition to be able to serve the students the city
is currently serving, the city will have access to reach the nearly 5,000 students who are served by
those two programs by shifting the city's program to the afternoon and the city can actually do that
with fewer resources.
Rosemead Ciry Council Special Meeting
Minutes of-lune 9, 2009
Page 8 of 13
Mayor Pro Tem Taylor stated he agreed with the rationale but he was concerned about taking the
children from the day time classes because Woodcraft Rangers and ASES provided services to the
latchkey kids. He added he was concerned about creating a night program because then there
would be a concern of how the children would get there and second he was concerned whether the
parents would support a night program when they really needed a program during the day when
they are working.
Council Member Ly asked what the reasoning was for this and if there had been a demand from
the residents to have night time sports programs.
Mr. Montgomery-Scott responded the Woodcraft Rangers and ASES ha
the afterschool programs at the school districts and as a result of that'tt
that existed and that is why the city is only drawing in 8% of the student!
continue with the day program but ultimately it is a duplicate seniices bu
ASES are doing a better job at it , one because it is being funded,by the
they are providing services that the city is not, such as, snacks and hom
ust in recent taken over
j are filling the vast void
At this point the city can
Voodcraft Rangers and
lalb,and second because
Montgomery-Scott reiterated that the vast majority of,students are being serviced I
programs and what the city is seeing is a greater interest•in sports\ By shifting the
afternoon the city not only has access to the 8% that are.alteady~particioatino but <
2,000 students that are participating in the other programs. 6, de
implement this without knowing how the community would respond a
several seasons had used Tiny Tots to determihe,whether there wou
sport activities.
ice. Mr.
ese two
j r to the
to the nearly
that staff did not want to
i stated the city for the last
be,an interest in evening
Mayor Pro Tem Taylor asked-what the Tiny Tots'childten hdd•to do with the evening sport activities
and the little kids that needed supervision in the day time.
Mr. Montgomery-Scott responded that as he had ei lained, the city was seeing less grade school
children because of Woodcraft'Rangers and-ASES;Y
Mayor Pro7em Taylor stated he understood but he was concerned about the grade school -
children and getting them'out'of the house;again.
Mayor Clark asked what age was Tiny Tots.
Mr. Montgomery-Scott responded pre-school age, which were 4 - 5 year old kids and at this point
the programs capacitywas,60.
Council MemberArmenta stated there were a lot of factors to take into account because a lot of
parents decided to stay home when their children are smaller and when they enter grade school
the parents go back to work and added that if staff was only doing a survey of tots it would be a
different result from grade school children. Also, added it that there is a waiting list for Woodcraft
Rangers and asked what is going to happen to the students that can not get into Woodcraft
Rangers or ASES.
Council Member Ly asked if there had been discussion about providing transportation to the
students. Also asked if there was a way for the city to provide monetary assistance to Woodcraft
Rangers to help them provide services to the students on the waiting list.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 9 of 13
Mr. Montgomery-Scott responded that at this point there had been no transportation discussions
because at this point he didn't know what kind of demand would exist. In response to the monetary
assistance the cost for running the program is significantly higher than it is for the city.
Council Member Ly asked if staff knew if the students on the waiting lists for Woodcraft Rangers
and ASES were coming over to the city's program.
Mr. Montgomery-Scott responded that some do-and some do not.
Council Member Armenta asked what would happen if the funds for the Woodcraft Rangers
program ran out, since it is funded by grants and the economy was reallybad, she asked if the city
would then go back to the traditional day program.
Mr. Montgomery-Scott responded that there was no question
added that the only reason staff was proposing a change wa!
in 10 students in the districts.
Council Member Ly asked what was the
Mr. Montgomery-Scott responded that currently he was Ic
which each could assist two sports teams,,and that at the
accommodate between 400 and 500 kids immediately.
Mayor Pro Tem Taylor stated that there needed, to
because first there had been aseference of 60 tot,,
l
potential of 600. A
Mayor Clark asked
Mr.
Mayor Pr Tem Taylor
Mr. Montgome
site and the pr
facility thereby
city;could be very flexible and
se it wa`s drawing fewer than 1
for the
utilizing 15 staff members of
mum the city could
3tion to back up this change
mentioned that there could be a
budget was~th ecost savings or an addition,
rouldbe a cost savings from the current afterschool
spending, which is about $50,000.
be a cost savings if the program is going from 60 kids to
ided that currently two staff members are assigned to each school
is to use three city facilities and assign five staff members in each
cost.
Mayor Clark stated that there needed to be more information on this subject.
Mr. Hawkesworth responded that more information would be brought to the June 23 meeting and
that staff would implement whatever programs they wanted it to.
Council Member Low asked Mr. Montgomery-Scott if he could check with the two districts to see if
they would be having funding for these two programs for the coming years. Also asked to bring
back information on how the city's evening sports program would compete with the current sports
organizations, such as, RYA and AYSO.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 10 of 13
Mr. Montgomery-Scott responded in regards to the first question by explaining that the currently the
Woodcraft Rangers are up for refunding for the next year and he had been informed by the Garvey
School district that they would be moving forward on that direction.
Mayor Clark asked who funded this program. '
Mr. Montgomery-Scott responded it was the State. He responded to Mrs. Low's second question
and stated that the current sports programs are provided at a significant cost and the city's
program is provided at no charge unless the child wants to purchase a uniform for $10.
Mr. Hawkesworth continued with his presentation and stated staff was recommending reduced
funds on staffing by consolidated site evening supervision, which is something Council had
approved nine months ago. Staff brought to Council an analysis from the JPIA regarding whether
or not that would increase the city's liability and staff is proposing,that the city just continue doing
that. Also, to reduce part-time staffing hours at community cer te`rs but not.\educing the centers
hours. Another thing staff is proposing is consolidating~the,summer swim class hours but
increasing the class offerings.
Council MemberArmenta asked if the concerts in the parks,eventswere going to be`affected by
the new budget.
Mr. Montgomery-Scott stated that last yep
as part of the City's 50th anniversary, stafl
go back to only four concerts once again.
Council Member Low asked'ih,regards to the
decrease in program,cost.. \
Mr. Montc
figure but
four concerKin the.parks and that this year
ng six concerts -,":however, in 2010 they will
~~``we~~sarc,?
p program, if it was an increase or a
se and that he did not have the exact cost
ited by participants.
Mr. Hawkesworth continued 'by reiteratir gJliat in Community Services one full-time position had
been eliminated. Also, statedVttiat staffbhad negotiated a $50,000 reduction for the building contract
with WilldanlMr. Hawkeswo th reviewed all the Public Works projects that staff was proposing for
next year. l
Mr. Hawkesworth stated,thafthe current bottom line was that general fund revenue was
$17,219,000 the general fund expenditures, as proposed this evening, was $17,341,000. Mr.
Hawkesworth reviewed the unfunded projects that were not included in the budget, such as, the
city's financial system, the voicemail system, the roof replacement for the RCRC, branding
implementation, the renovation of the civic center parking lot, and the possibility of a skateboard
park development.
Mayor Pro Tem Taylor asked staff to get information from the JPIA in regards to how many cities
have skateboard parks and what their liability expenses are.
Mr. Hawkesworth stated he would bring back this information to Council in addition to the other
requested information.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page I l of 13
Mayor Pro Tem Taylor also stated that there had not been a summary sheet provided to Council
and he felt that was misleading because Council wouldn't know where the city stands overall.
Mr. Hawkesworth responded that the workshop was for the purpose of letting Council know about
the programs staff was proposing and that on the next Council meeting they would receive the
entire budget book. He added that the balance sheet, the bottom line as of today the general fund
was a negative $175,000.
Council Member Low asked if it was correct that the city should have $21 million set aside, $15
million of that is unallocated that the city can use and then the approximate $6 million should
definitely not be touched and asked Mr. Hawkesworth to explain the city's reserve policy.
Mr. Hawkesworth responded that two meetings ago Steve Brisco,had prepared a consent item,
which explained the status and history of the city's cash balance and reiterated that the cash
balance in the general fund is approximately $15 million.and"total city cash is,$21hmillion, which
included other funds other than the general fund. Mr.-Hawkesworth stated that if Council permi
staff would use $175,000 out of the general fund Vloalance the city~budget.
Mayor Pro Tem Taylor referred to page 38 of the information attached to the staff report regarding
animal control. He stated staff had mentioned'a savings in the animal control contract but that as
the sheet indicated in 2007-2008 the city tad expenditures of $4'0;000; appropriations for 2008-
2009 are $56,000, and the estimated actual expenditures is $77,0610,64 its seems to have gone
up to $116,000. Mr. Taylor asked staff to clarifylhat when t is,brought back to them. He also
referred to page 41 and asked4or,clarification on;ahe city garage operating transfer out $50,000."
Mr. Hawkesworth responded that the'$50,000 was\iraannssfferred into the capital improvement fund to
acquire hybrid vehicles
Mayor Pro TefTaylor referred,to:page 42; "facilities under general fund" and stated there was a
new column "requested fiiscal year.2009-2010,.$259,000" and asked where those funds were
Mr. Hawkesworth responded that previously the way Public Works was designed there were a lot
of cost center's'; s6bh as, street lights, traffic lights, one for every single thing and this year staff
consolidated those:, He explained that one cost center was created to consolidate all the facilities;
however, if you look at,page 46 where it says field services you'll see a large reduction from last
year because a large portion was transferred to the facilities fund. Also on page 51 regarding parks
it shows a reduction because there was a portion also transferred to the facilities fund so this way
there is a better understanding of what the true, maintenance cost is for facilities.
Mayor Pro Tern Taylor stated that the information provided did not explain how the funds were
reallocated.
Council Member Low stated she was not seeing the tax increment that goes in the redevelopment
Agency.
Rosemead City Council Special Meeting
Minutes ofJune 9, 2009
Page 12 of 13
Mr. Hawkesworth responded that the worksheets only reference general fund money but that the
whole budget book would be given to Council at the next meeting.
Juan Nunez - asked if the city was factoring in-the budget the amount that the State was going to
take away.
City Council recessed at 6:09 p.m. and reconvened at 6:11 p.m.
City Council recessed to closed session at 6:11 p.m.
3. CLOSED SESSION
A. Conference with Legal Counsel
1. Government Code 54956.9(B):
The City Council reconvened out of Closed Session at 7:04 p.m
Interim City Attorney Joseph Montes stated there was &'rreport
Session. : rs
4. ADJOURNMENT
The meeting adjourned at 7:04 p.m. The next4egular,.City Cour
place on June 9, 2009 at 7:00p:I -
=-lvlargaret Clark
ATTEST//;~I. \T Mayor
Gloria Molleda
City Clerk
Rosemead City Council Special Meeting
Minutes of June 9, 2009
Page 13 of 13
La\t,"-
action taken during Closed
1
ieetino is scheduled to take