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CC 10-13-09 Agenda • • • Margaret Clark, Mayor Gary Taylor, Mayor Pro Tem Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member Rosemead City Council and Community Development Commission JOINT MEETING AGENDA October 13, 2009 6:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on nonagenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 2 of 9 City Council and Community Development Commission Meeting Agenda • CALL TO ORDER – 6:00 PM • PLEDGE OF ALLEGIANCE – Council Member/Commissioner Ly • INVOCATION – Mayor/Chairwoman Clark • ROLL CALL: o City Council – Mayor Clark, Mayor Pro Tem Taylor, Council Members Armenta, Low, Ly o CDC – Chairwoman Clark, Vice-Chairman Taylor, Commissioners Armenta, Low, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE 2. PUBLIC HEARING A. Public Hearing on the Expenditure of Commission Funds for the FY 2009-10 Capital Improvement Plan Pursuant to Health & Safety Code Sections 33445 and 33679 Redevelopment Law requires that, if redevelopment funds are to be used to pay for improvements which will be publicly owned, both within and outside of the project area, the City Council and the Community Development Commission must make findings and authorize the expenditures. The proposed projects are: • Ramona Boulevard Beautification Project – Estimated cost $100,000; and • Interstate 10 Freeway Entry Points Improvements Project – Estimated cost $250,000. Recommendation: That the City Council/Community Development Commission take the following actions: 1. That the Community Development Commission adopt Resolution No. 2009-32 making the appropriate findings under Health and Safety Code Section 33445; and 2. That the City Council adopt Resolution No. 2009-55 making the appropriate findings under Health and Safety Code Section 334455; and 3. That the City Council consent to the proposed Commission expenditures. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 3 of 9 3. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No. 2009 – 31 Recommendation: Adopt Resolution No. 2009-31 for payment of Commission expenditures in the amount of $16,694.15 demand nos. 10058 and demand nos. 11155 through 11160. Resolution No. 2009 – 33 Recommendation: Adopt Resolution No. 2009-33 for payment of Commission expenditures in the amount of $2,305,117.96 demand nos. 10059 through 10060 and demand nos. 11161 through 11177. B. Assignment of Rosemead General Plan Amendment and Zoning Update Contract to Hogle-Ireland, Inc. Proposed changes to the Land Use Element of the General Plan that would limit “mixed-use” developments to designated commercial areas (nodes) of the city were reviewed by the Planning Commission and the City Council on September 22, 2009. After some discussion, the Planning Commission and the City Council directed staff to continue processing the General Plan amendment. At this point, the technical expertise of an outside consultant is required to prepare the appropriate environmental documents and to provide assistance with the preparation of mixed-use development standards and a comprehensive zoning map update. Recommendation: That the City Council authorize the City Manager to execute a contract with Hogle-Ireland in the amount of $78,500.00 to provide technical assistance for the General Plan amendment project. C. Ramona Boulevard Beautification Project – Hart Avenue to Rio Hondo Avenue As part of the City’s Fiscal Year 2009-10 Capital Improvement Program, the City Council approved a project to improve the Ramona Boulevard sound wall area from Rio Hondo Avenue to Hart Avenue, north side of Freeway 10. The project includes a complete landscape makeover, which includes a new irrigation system, ground cover, trees, shrubs, vines and minor concrete work. Recommendation: That the City Council: 1. Approve the plans and specifications for the above listed project; project; and 2. Authorize staff to advertise this project and solicit bids to complete the improvements project. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 4 of 9 4. MATTERS FROM MAYOR & CITY COUNCIL A. City Attorney Services Agreement The City Council will consider approval of an agreement to retain the law firm of Burke, Williams & Sorenson as its City Attorney. Joseph Montes, with the firm of Burke, Williams & Sorenson, currently serve as the City Attorney on an “Interim” basis. The agreement essentially will remove the “Interim” designation and continue existing service levels and rates. So that all agreements with the firm of Burke, Williams & Sorenson are set forth in one place, the agreement also reiterates provisions of the existing agreement with the firm, under which Mr. Montes serves as General Counsel to the Rosemead Community Development Commission (CDC) and the Rosemead Housing Development Commission (HDC). The agreement provides the City with the right to terminate the services of the firm at any time upon written notice. Recommendation: That the City Council authorize the agreement to be executed by the Mayor, who also serves as the Chair of the CDC and HDC. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 5 of 9 City Council Meeting Agenda • CALL TO ORDER – 7:00 PM • PLEDGE OF ALLEGIANCE – Council Member Ly • INVOCATION – Mayor Clark • ROLL CALL: o CITY COUNCIL – Mayor Clark, Mayor Pro Tem Taylor, Council Members Armenta, Low, Ly 5. PRESENTATIONS • Lupus Awareness Month – Proclamation • Fire Prevention Week – Proclamation • Red Ribbon Week – Proclamation • Rosemead High School Expansion Update 6. PUBLIC COMMENT FROM THE AUDIENCE 7. CITY COUNCIL CONSENT CALENDAR A. Minutes June 9, 2009 – Special Meeting August 11, 2009 – Regular Meeting June 9, 2009 – Regular Meeting August 25, 2009 – Regular Meeting June 23, 2009 – Regular Meeting September 22, 2009 – Special Meeting July 28, 2009 – Regular Meeting September 22, 2009 – Regular Meeting B. Claims and Demands Resolution No. 2009 – 51 Recommendation: Adopt Resolution No. 2009-51, for payment of City expenditures in the amount of $553,202.39 numbered 100517 through 100537 and 67392 through 67518. Resolution No. 2009 – 56 Recommendation: Adopt Resolution No. 2009-56, for payment of City expenditures in the amount of $598,939.37 numbered 100538 through 100551 and 67519 through 67640. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 6 of 9 C. League of California Cities – City Clerks New Law and Leadership Conference The League of California Cities – City Clerks New Law and Leadership conference will be held December 2 – 4, 2009, in Monterey, California. Recommendation: That the City Council authorize the attendance, at City expense, of the City Clerk and the Assistant City Clerk. D. Approval of Undertaking Agreement for Tract Map No. 62930 3832-3840 Charlotte Avenue The Undertaking Agreement for Tract Map No. 62930 is being submitted for consideration and approval to guarantee construction of public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve the Undertake Agreement for Tract Map 62930 and the recordation of the map. E. Approval of Undertaking Agreement for Tract Map No. 69266 4118 Arica Avenue The Undertaking Agreement for Tract Map No. 69266 is being submitted for consideration and approval to guarantee construction of public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve the Undertaking Agreement for Tract Map 69266 and the recordation of the map. F. Approval of Undertaking Agreement for Tract Map No. 70141 2436 Delta Avenue The Undertaking Agreement for Tract Map No. 70141 is being submitted for consideration and approval to guarantee construction of public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve the Undertaking Agreement for Tract Map 70141 and the recordation of the map. G. Request Use of Garvey Center until 1:00 a.m. The Los Angeles Chinese Lions Club (Temple City) has requested use of Garvey Center for their annual White Cane Day Fundraising Party until 1:00 a.m. on October 31, 2009. Recommendation: That the City Council approve the extended use until 1:00 a.m. with all music ceasing by 11:00 p.m. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 7 of 9 H. Renewal of Municipal Law Enforcement Agreement The City Council will consider renewal of the Municipal Law Enforcement Agreement with the County of Los Angeles Sheriff’s Department for another five year period. The agreement provides for subsequent extensions for successive periods of up to five years each upon mutual consent of the parties. Recommendation: That the City Council authorize the Mayor to execute the Agreement to continue the City’s relationship with the Los Angeles County Sheriff’s Department for a period of five years. I. Janitorial Services for City-Owned Buildings, Facilities and Parks – Award Contract At its July 28, 2009 meeting, the City Council approved specifications to solicit regular janitorial maintenance services for the City facilities, buildings and parks. These services include carpet cleaning, glass/mirror cleaning, dust removal, restroom cleaning and solid waste collection within City facilities. The City Council further authorized staff to seek proposals from a list of nine (9) qualified janitorial service providers. Recommendation: That the City Council authorize the City Manager to enter into a contract with Great Cleaning Services, Inc. for a fixed annual cost of $114,780 for the first three (3) years, with an annual option to renew for the following two (2) years. J. CalPERS Waiver of 960-Hour Rule for Stephen Majors Public Employee Retirement Law prohibits a retired annuitant from working more than 960 hours in a fiscal year unless a resolution is adopted in accordance with Government Code section 21221(h). Steve Majors, a retired CalPERS annuitant works for the City as a parttime Code Enforcement Officer and is serving as the lead person for the improvements to the City’s Animal Control program as approved in the 2009-10 Budget. Due to a temporary increase in duties to get the animal control program improvement up and running, he has worked additional hours this fiscal year and is close to his hour limit. Mr. Major’s additional duties will conclude at the end of the current fiscal year. Beginning on January 1, 2010, the city’s existing Code Enforcement officers will assume additional animal control responsibilities as part of their routines in order to improve service levels and reduce costs to the city. Recommendation: That the City Council adopt Resolution No. 2009-57 requesting an employment extension per Government Code Section 21221(h). ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 8 of 9 8. MATTERS FROM CITY MANAGER & STAFF A. Update Fee Resolution for FY 2009-10 As reported to the City Council at the August 25, 2009 Council meeting, the City provides various individualized services i.e. inspections, permits, variances, etc. that are not of general benefit. Historically, many of these services have been provided at a cost greater than the price being charged for them, thus resulting in subsidies of the remaining costs of service from the general taxpayers. Staff is recommending that certain under-priced fees be increased and services previously provided at no charge have a fee attached (in some cases fees have not been adjusted in many years). In so doing, general taxpayer subsidies will be reduced and those individuals receiving benefits will pay for them. Recommendation: That the City Council approve Resolution No. 2009-50, which is an updated comprehensive listing of fees. 9. MATTERS FROM MAYOR & CITY COUNCIL A. Parks and Recreation and Rosemead School District After-School and Extended CARE Program Coordination As indicated during the regular City Council meeting on September 8, the Rosemead School District was notified in August of a loss of latchkey funding used to operate its Safe Care program. As a result, the district and the City of Rosemead have been exploring coordinated efforts to continue provision of after-school and all-day care for local students. Recommendation: In response to the request of the Rosemead School District, the Parks and Recreation Department is willing and able to enhance child care programming by: a) Provide a fee-based “day camp” service for students during school vacation periods (i.e., summer, thanksgivings, winter, and spring breaks), and b) Coordinating existing school-based drop-in recreation programs with school district-sponsored after school programs. Staff is therefore seeking City Council direction regarding these proposed programs to be offered in coordination with the Rosemead School District. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 13, 2009 Page 9 of 9 B. Monterey Park Angels Request for Fee Waiver Representatives from the Monterey Park Angels Baseball Association, a travel baseball organization, are requesting use of the Garvey Park to conduct league activities. Additionally, they are requesting City Council authorization for a waiver of fees for that use. Recommendation: That the City Council direct staff in regards to the request of the Monterey Park Angels Baseball Association for a waiver of fees for the use of Garvey Park. C. Chinese (Lunar) New Year Event Proposal At its regular meeting on August 25, City Council requested that staff research and propose a Lunar (Chinese) New Year vendor fair. Staff has contacted potential vendors and sponsors, met with a regional promoter of similar events and representatives from two local Chambers of Commerce, and reviewed potential costs. Due to a lack of funds and the limited timeframe to prepare an event, staff is proposing that any event related to Chinese New Year be delayed until fiscal year 2010-2011. Recommendation: This item is only for discussion. No City Council action is requested at this time. 10. ADJOURNMENT The next joint Community Development Commission and City Council meeting is scheduled to take place on October 27, 2009 at 6:00 p.m. and 7:00 p.m., respectively.