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CC - Agenda 10/27/09Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Community Development Commission JOINT MEETING AGENDA October 27, 2009 6:00 PM City Hall Council Chambers 8838 E. Valley Blvd., Rosemead, California 91770 www.cityofrosemead.org Margaret Clark, Mayor Gary Taylor, Mayor Pro Tem Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 City Council and Community Development Commission Meeting Agenda CALL TO ORDER -6:00 PM PLEDGE OF ALLEGIANCE - Mayor/Chairwoman Clark INVOCATION -Mayor Pro Tern Taylor/Vice-Chair Taylor ROLL CALL: o City Council - Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly o CDC - Chairwoman Clark, Vice-Chairman Taylor, Commissioners Armenta, Low, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE 2. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No.2009-34 Recommendation: Adopt Resolution No. 2009-34 for payment of Commission expenditures in the amount of $120,133.23 demand nos. 10061 through 100064 and demand nos. 11178 through 11184. 3-1. CLOSED SESSION A. Conference with Legal Counsel --Existing Litigation Government Code 54956.9 (a): 1) Randy Haro et al v. City of Rosemead Page 2 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 City Council Meeting Agenda • CALL TO ORDER-7:00 PM • PLEDGE OF ALLEGIANCE- Mayor Clark • INVOCATION - Mayor Pro Tern Taylor • ROLL CALL: o CITY COUNCIL -Mayor Clark, Mayor Pro Tern Taylor, Council Members Armenta, Low, Ly 3.2. PRESENTATIONS Census 2010 - Proclamation City's Certificate of Achievement for Excellence in Financial Reporting 4. PUBLIC COMMENT FROM THE AUDIENCE 5. PUBLIC HEARING A. Public Hearing on the Consolidated Annual Performance and Evaluation Report for FY 20098.09 The City of Rosemead's Community Development Department has completed its Consolidated Annual Performance Report (CAPER) for the July 1, 2008 through June 30, 2009 fiscal year. The CAPER describes the overall use of Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds received from the Department of Housing and Urban Development (HUD) in relationship to the needs of the community as outlined in its 2005-2009 Consolidated Plan and FY 2008-09 Annual Action Plan. Recommendation: That the City Council conduct a public hearing and take public testimony on the City's FY 2008-09 Consolidated Annual Performance Report. No further City Council action is necessary. 6. CITY COUNCIL CONSENT CALENDAR A. Minutes June 9, 2009 - Special Meeting Page 3 -of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 B. Claims and Demands Resolution No.2009-58 Recommendation: Adopt Resolution No. 2009-58, for payment of City expenditures in the amount of $1,191,337.02 numbered 100552 through 100571 and 67641 through 67767. C. Ramona Boulevard Beautification Project - Notice of Completion As part of the City's Fiscal Year 2008-09 Capital Improvement Program, the City Council approved a project to improve the Ramona Boulevard sound wall area from Walnut Grove Avenue to Rosemead Boulevard. This project included a complete landscape makeover, including a new irrigation system, ground cover, trees, shrubs, vines and minor concrete work. Of February 10, 2009 the City Council awarded a construction contract to Mariposa Horticultural Enterprises, Inc. for an amount of $51,625.65 with a contingency of up to $10,325.05 for potential additional and unforeseen work, and directed staff to proceed with the construction. The project has now been completed to the satisfaction of the City's Public Works Department. Recommendation: That the City Council: 1. Accept the completed work. 2. Authorize the City Engineer to release the Labor and Material Bond thrity-five (35) days after the Notice of Completion has been recorded. 3. Authorize the City Engineer to release the Faithful Performance Bond one (1) year after City Council acceptance. D. Resolution No. 2009.52, Authorizing the Recordation of the Irrevocable Offer of Dedication for those Portions of L.A. County Assessors Parcel No. 5284.027.017 Proposed for Use for County Public Sidewalks In accordance with the City of Rosemead Municipal Code Section No. 15.04.040, the owner(s) of the property located at 2702 Denton Avenue, Rosemead, California have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of a street tree in accordance with city standards. Recommendation: That the City Council adopt Resolution No. 2009-52, authorizing the City Engineer to execute and record the irrevocable offer of dedication for L.A. County Assessor Parcel No. 5284-027-017. Page 4 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 E. Garvey Avenue Resurfacing Project- Authorization to Solicit Bids As part of the City's Fiscal Year 2009-2010 Capital Improvement Program, the City Council approved a program entitled, "Garvey Avenue Resurfacing", which consists of asphalt concrete overlay, sidewalk repairs,, traffic striping, signage installation, curb ramps construction, median and parkway landscape improvements, and the installation of a new city monument sign. The limits of this project are from New Avenue to Del Mar Avenue. Funds through the Federal Surface Transportation Local Program have been allocated for this project. Recommendation: That the City Council authorize staff to advertise and solicit bids to complete the improvement project. F. Lead Based Paint and Asbestos. Testing and Risk Assessment Services - Authorization to Solicit Bids The U.S. Department of Housing and Urban Development (HUD) regulations require that lead based paint and asbestos testing, assessment, and clearances be completed on all Owner-Occupied Rehabilitation Programs and Down Payment Assistance Loan Programs funded through either the Community Development Block Grant (CDBG) Program or HOME Investment Partnerships (HOME) Program. Over the past three (3) years, the City has contracted with Barr & Clark for this service. As part of the procurement requirements under the Community Development Block Grant (CDBG) program, an organization may only receive funding for up to three years for the same program or activity before a new Request for Proposal must be completed. The city's contract with Barr & Clark will expire on June 30, 2010. Recommendation: That the City Council authorize staff to advertise for this service and solicit bids for a qualified firm to conduct lead based paint and asbestos testing, assessment, and clearance testing in accordance with federal requirements for FY 2010-2011 with an option to extend the contract for two (2) additional years. G. Senior Nutrition Program - Authorization to Solicit Bids Over the past three (3) years, the City has contracted with Morrison Management Specialists, Inc. (MMS) to provide meals for the Senior Nutrition Program. The Senior Nutrition Program's mission is to provide high quality, cost efficient, nutritious meals to seniors and to promote the role of nutrition in preventative health and long term care. As part of the procurement requirements under the Community Development Block Grant (CDBG) program, an organization may only receive funding for up to three years for the same program or activity before a new Request for Proposal must be completed. The city's current contract for this service will expire on June 30, 2010. Page 5 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 Recommendation: That the City Council authorize staff to advertise for this service and solicit bids for a qualified firm to administer the City's Senior Nutrition Program for FY 2010- 2011 with an option to extend the contract for two (2) additional years. H. Traffic Calming Improvements at Rush Street and Angelus Avenue As part of the City's Fiscal 2009-10 Capital Improvement Program, the City Council approved a project to make traffic calming improvements along Rush Street and Angelus Avenue, adjacent to Rice Elementary School. The proposed project includes the addition of red curbing, speed feedback signs, a drop-off/pick-up zone, traffic signs, curb ramp improvements, sidewalk repairs, and in-pavement crosswalk warning lights. Recommendation: That the City Council authorize staff to advertise and solicit bids to complete the improvement project.. 7. MATTERS FROM CITY MANAGER & STAFF A. Proposed Mobilehome Park Conversion Ordinance Over the last few years, the City has been approached by mobilehome park owners in Rosemead with plans to redevelop their sites into other uses. While the current economy has slowed this interest, it is anticipated that as the economic times get better, these inquiries will resurface. Without a conversion/relocation ordinance in place, the City must utilize the regulations set by the State of California. In an effort to gain local control over this issue, a mobilehome park conversion/relocation ordinance has been drafted for the City Council's consideration. A copy of this ordinance is attached to this report. The proposed ordinance not only complies with State regulations, but gives the City Council authority to provide for additional protection and compensation to tenants being relocated. These conditions include conducting a public hearing prior to the eviction of a tenant, fair market value compensation for the units and relocation, and a 12-month rent subsidy. Recommendation: That the City Council introduce Ordinance No. 882 for first reading approving a mobilehome park relocation ordinance and find that the ordinance is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3). Page 6 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27. 2009 B. Adoption of Animal Control Ordinance, Animal Control Fees and CaIPERS Waiver of 960-Hour Rule As discussed with the City Council as part of the 2009-10 Budget workshop and approved as part of the Budget, the City will assume responsibility for certain animal control services from the County of Los Angeles. While this transition includes many steps, there are several critical pieces which require Council input and approval. The components include updating the existing Animal Control section`in the Municipal Code, formally adopting animal control related fees, and approving a resolution to allow a part-time City employee, who is a CalPERS annuitant, to work more than 960 hours in this fiscal year. Recommendation: That the City Council: 1. Approve the first reading of Ordinance 884 amending Title 6 of the Rosemead Municipal Code. 2. Approve Resolution 2009-60 amending the City's comprehensive fee resolution to include Animal Control fees. 3. Adopt Resolution 2009-57 requesting an employment extension per Government Code section 21221(h). C. Chamber of Commerce Memorandum of Understanding The City Council will consider the renewal and updated provisions of the City's agreement with the Rosemead Chamber of Commerce (the Chamber). The City's existing Memorandum of Understanding (MOU, previously titled "Agreement") with the Chamber has not been updated or renewed in many years. Under the MOU, the Chamber will continue to promote the City as an advantageous to for business, industrial, residential, and recreational activities to the business community, residents, potential residents, visitors, and students. The updated Scope of Service includes activities that aim to increase Chamber membership, so that the Chamber can become self-sustaining trough membership dues and the participation in their events by the business community. Recommendation: That the City Council review and approve. the MOU for the Chamber's services. D. Parks, Recreation, and General Facilities Master Plan Overview At its regular meeting on August 11, 2009, City Council heard a presentation on the findings that resulted from of outreach efforts in conjunction with the Parks, Recreation, and General Facilities Master Plan. The final document will include an inventory of existing facilities and programs and recommendations to` meet community needs over the next 15 years. It will incorporate community input, increase grant opportunities, and establish specific goals for facility and program enhancement and financial strategies to help achieve them. As the Master Plan process nears completion, the project consultant, MIG, Inc. is ready to present Page 7 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 City Council with an overview of all but the final two chapters. The presentation will focus on findings, facility conditions, and a list of potential projects that require prioritization. This information will be used to develop.the remaining chapters on capital projects and financial strategies. Recommendation: That the City Council provide input and direction to staff regarding the Parks, Recreation, and General Facilities Master Plan including prioritizing projects for inclusion in the Master Plan. E. Voluntary "Golden Handshake" Program The City Council will consider initiation of a voluntary "golden handshake" program as part of an overall strategy to reduce ongoing costs. Under this program, which would be available only through March 31, 2010, current employees who are fifty-five years of age or older would be offered an additional two-years of service credit in exchange for retirement on or before March 31, 2010. This program is available through the City's membership in Public Agency Retirement Services (PARS). Recommendation: That the City Council approve a PARS Supplementary Retirement Plan contract amendment to initiate the voluntary "golden handshake" program and authorize the proposed implementation timeline.' 8. MATTERS FROM MAYOR & CITY COUNCIL A. Keelung, Taiwan Sister City Committee Appointments On September 8, 2009, the City Council approved the Sister City Committees policy (the policy), which calls for the City Council to appoint an Executive Board to each Sister City Committee (Keelung, Taiwan and Zapopan, Mexico). The policy states that the Executive Board will consist of five (5) members. Staff published and posted a notice announcing the vacancies and received six (6) applications for the Keelung, Taiwan committee on October 13, 2009; however, one applicant decided to withdraw his application. Given that there are only five (5) eligible applicants, staff ,is recommending that they be appointed to the Keelung, Taiwan Sister City Committee Executive Board. The City Clerk's office has randomly selected Alan Thian and Steve Chiang to serve a two (2) year term (if appointed), therefore establishing staggered terms for the Keelung Sister City Committee. The other three (3) applicants, if appointed, will serve a four (4) year term. Recommendation: That the City Council appoint the five (5) eligible applicants to the Keelung, Taiwan Sister City Committee Executive Board. Page 8 of 9 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 27, 2009 B. Reconsider Approval of the May 26, 2009 City Council Minutes As requested at the October 13, 2009 City Council meeting, the audio recording was reviewed from the June 9, 2009 Council meeting and it does not appear that the discussion regarding the five-year funding of approximately $600,000 per year for the retiree medical trust plan took place at that meeting. Staff also reviewed the audio from the May 26, 2009 meeting and it appears that the funding discussion took place as part of that meeting. At this time the City Council minutes for the May 26, 2009 have been amended and included on the agenda to reconsider the approval of the minutes to include the financial discussion. Recommendation: That the City Council give staff further direction. C. City Council Meetings Schedule for November and December 2009 Due to upcoming conflicts and seasonal'holiday celebrations, the City Council will consider actions to consolidate the two regular Council meetings in November into a single Council meeting on Tuesday, November 17th. Also, due to the Christmas holiday season, the City Council will consider cancellation of the regular meeting of December 22, 2009. Recommendation: That the City Council schedule a meeting on Tuesday, November 17, 2009 in lieu of regularly scheduled meetings on November 10 and 24, 2009; and cancel the meeting of December 22, 2009. D. Lunar New Year Event Proposal At its regular meeting on August 25, City Council requested that staff research and propose a Lunar New Year event. Staff has contacted potential vendors and sponsors, met with a regional promoter of similar events and representatives from two local Chambers of Commerce. As a result, staff is proposing that the City partner with EDI Media, Inc. for an event to be held at Rosemead Parkin January 2010. Recommendation: That the City Council give staff direction regarding the development and implementation of a Lunar New Year event. 9. MAYOR & CITY COUNCIL COMMENTS 10. ADJOURNMENT The next joint Community Development Commission and City Council meeting is scheduled to take place on November 10, 2009 at 6:00 p.m. and 7:00 p.m., respectively. Page 9-of 9