CC - Item 7E - Ramona Boulevard Beautification Project - Reject of BidsROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: NOVEMBER 17, 2009.
SUBJECT: RAMONA BOULEVARD BEAUTIFICATION PROJECT -
REJECTION OF BIDS
SUMMARY
As part of the City's Fiscal Year 2009-10 Capital Improvement Program, the City
Council approved a project to improve the Ramona Boulevard sound wall area from Rio
Hondo Avenue to Hart Avenue along the north side of Freeway 10. The project
includes a complete landscape makeover, which includes a new irrigation system,
ground cover, trees, shrubs, vines and minor concrete work. On October 28, 2009, bids
were received and reviewed for the project.
Staff Recommendation
Staff recommends that the City Council:
1. Reject all bids.
2. Authorize staff to re-advertise this project and solicit bids to complete the
improvement project.
DISCUSSION
At 11:00 AM on October 28, 2009, the City Clerk opened and read the following total bid
prices for this project:
Bidder Total Bid Price
Tropical Creations, Inc. $58,862.68
The project is located on the north side of the Interstate 10 sound wall, running on a
three-quarter mile stretch of Ramona Boulevard from Rio Hondo Avenue to Hart
Avenue. The proposed project includes planting shrubs, trees, vines and new irrigation
system components along the sound wall. These improvements will beautify non-
ITEM N®• ,15i,
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
November 17, 2009.
Paqe 2 of 2
landscaped areas where trash accumulates and also provide a barrier to wall taggers.
Once complete, the finished project will resemble improvements made on Ramona
Boulevard south (from Walnut Grove Avenue to Rosemead Boulevard).
Bid specifications were advertised using local trade publications and local media outlets.
If authorized to re-advertise for project bids, staff will directly contact other local
landscaping firms to make sure a sufficient number of bids are received. Since only one
bid was received, it is staff's recommendation that the project be re-advertised for new
bids.
In accordance with City Municipal Code (RMC 3.24.100) and the contract bid
documents that were reviewed by each contractor, the City Council/Agency reserves
the right to reject any or all bids and readvertise a project. Following the re-
advertisement, staff will bring this item back to the City Council for consideration on
December 8, 2009.
FINANCIAL REVIEW
Funding for this project was included in the City's Fiscal Year 2009-10 Capital
Improvement Program budget. The project will be funded through Community
Development Commission bond proceeds. The engineer's estimate for the project is
$55,000.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This
exemption covers projects involving minor alterations of land that do not have a
significant effect on the environment.
Prepared by
Rafael Fajardo
Associate Civil Engineer
Submitted _by:__
Chris Marcarello
Deputy Public Works Director
Attachments:
1- Bid Summary/Comments
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
CITY OF ROSEMEAD
RAMONA NORTH BEAUTIFICATION PROJECT
BID ANALYSIS
October 28, 2009
TROPI
CAL'. CREATIONS INC z,
ITEM
(DESCRIPTION
CITY
UNIT
I UNIT PRICE
I TOTAL
1
CLEARING AND GRUBBING
1
LS
$ 1,291.00
$ 1,291.00
2
DISPOSAL OF WASTE MATERIALS
1
LS
$ 3,583.00
$ 3,583.00
3
FU RN IHS AND INSTALL ACKERTSTONE PAVER 6"X6" OAK CREEK
BLEND
560
SF
$ 19.77
$ 11,071.20
4
FURNISH AND INSTALL IRRIGATION SYSTEM
1
LS
$ 16,211.00
$ 16,211.00
5
FURNISH AND INSTALL MULCH
4350
SF
$ 0.921
$ 4,002.00
I
6
FURNISH AND INSTALL 5 GAL. SHRUBS COPROSMA RPENS
"RAINBOW SURPRISE"
66
EA
$ 2142
$ 1,545.72
7
FURNISH AND INSTALL 5-GAL SHRUBS CORREA PULCHELLA
43
EA
$ 22.61
$ 972.23
8 I
FURNISH AND INSTALL 5-GAL SHRUBS OSMANTUS FRAGANS
14
EA
$ 26.06
$ 364.84
9
TR NISPIDATANSTALL 5-GAL SHRUBS PARTHENOCISSUS
58
EA
$ 22.52
$ 1,306.16
.10
FURNISH AND INSTALL 1-GAL GROUND COVER ARCTOSTAPHYLOS
EMERALD CARPET
170
EA
$ 8.06
$ 1,370.20
11
FURNISH AND INSTALL 1-GAL GROUND COVER COTONEASTER
DAMMERI
19
EA
$ 11.73
$ 222.87
12
FURNIHS AND INSTALL 1-GAL GROUND COVER HEUCHERE MAXIMA I
37
EA I
$ 10.00
$ 370.00
13 I
FURNISH AND INSTALL 1-GAL GROUND COVER LIRIOPE MUSCARI
45
EA
$ 8.02
$ 360.90
14 (
FURNISH AND INSTALL FLATS GROUND COVER GAZANIA RIGENS
7
EA
$ 121.24
$ 848.68
15
FURNISH AND INSTALL FLATS GROUND COVER OSTEOSPEMUM
FRUTICOSUM
8
EA
$ 106.11
$ 848.88
16
FURNISH AND INSTALL 24-INCH BOX CERCIS OCCIDENTALIS
18
EA
$ 438.00
$ 7,884.00
17
FURNISH AND INSTALL 24-INCH BOX COTINUS COGGYGRIA PURPLE
10
EA I
$ 661.00
$ 6,610.00
TOTAL
$ 58,862.68
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