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CC - Item 6A - Minutes 10-13-09Minutes of the JOINT CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING October 13, 2009 The regular meeting of the Rosemead City Councii'was called to order by Mayor Rosemead City Council Chamber located at 8838 cast Valley Boulevard, Rosem FLAG SALUTE: Council Member Ly INVOCATION: Mayor Clark PRESENT: Mayor/Chairwoman Clark, Mayor Pro T Armenta, Council Member/Commissioner Low, and OFFICIALS PRESENT: City Manager Allred, Assistant City I Montes, Community Development Director Saeki, Director of Recreation Montgomery-Scoff, Economic Development Admi Flores, Deputy Public Works Director Marcarello2ndQity Cl at 6:06 p.m. in the California. Taylor, Council Member/Commissioner ommissioner Ly. INawkesworth, Interim City Attorney 3risco, Director of Parks and tamirez, Public Affairs Manager 1. PUBLIC COMMENTS FROM THE AUDIENC 2. PUBLIC HEARING „R, A. Public Hea~rrng on the~,~Expenditure of Commission Funds for the FY 2009-10 Capital Improvement'Plan Pursuant to Health Mety Code Sections 33445 and 33679 Redevelopment Law!requires that, if redevelopment funds are to be used to pay for improvem"en4s which w ll4be publicly owned, both within and outside of the project area, the City Counci the Comm hity Development Commission must make findings and authorize the expenditures The proposed projects are: bulevard Beautification Project- Estimated cost $100,000; and 0 Freeway Entry Points Improvements Project - Estimated cost That the City Council/Community Development Commission take the following actions: 1. That the Community Development Commission adopt Resolution No. 2009-32 making the appropriate firidings under Health and Safety Code Section 33445; and 2. That the City Council adopt Resolution No. 2009-55 making the appropriate findings under Health and Safety Code Section 334455; and 3. That the City Council consent to the proposed Commission expenditures. Rosemead City Council Meeting Page Minutes 9dober 13, zoos ITEM N®, LL Community Development Director Brian Saeki reviewed the staff report. City Manager Jeff Allred added that the proposed tunds for these projects are available through redevelopment bond proceeds. The Redevelopment Agency has approximately $6 million in bond proceeds. Mayor/Chairwoman Clark opened the Public Hearing at-6:06 p.m.; there being no speakers for this issue the Public Hearing was closed at 6:06 p.m. Mayor Pro TemNice-Chair Gary Taylor asked if anyone had contacted the State°rregarding receiving funding for the freeway underpasses and bridges. City Manager Allred responded yes and that Chris Marcarello had beenw rking~with CalTrans on these projects and there had been discussion about funding. Mr. Allred stated Cal Trans would be giving some money for the fiatscape but not for the painting of the underpasses.tHe added that the City will be taking care of the landscaping since CalTrans only does it twice a year; In addition the City will bei stalling new arrogation and repairing it. Deputy Director of Public Works Chris Marcarello stated AthatstaffsNundellsfainding was that VtheCity of Azusa had recently received some funding to augment the cost for improvements and having them take over similar r areas. Prior to bringing anything back to the Commission's consideration,, it is staff's intention to try and pursue those funds further and see what is availa Mr. Taylor asked what percentage of money was Mr. Marcarello responded h Mayor/Chairwoman Clark'"stated she aware of who owns the property; t and that is their first impressioof}Rc project. that the the figure atlthb time. by t this was very important because the average person is not to Rosemead through these off-ramps and see the dirt and trash ~Mrs:;rC,lark stated she thought this was a very worthwhile fa stated she had received a lot of phone calls from residents its appearance; especially the underpass of Walnut Grove and also on Commissioner StK n Ly mad dl motion, seconded by Commissioner Polly Low to approve Resolution No. 2009.3Zand Resolution No. 2009r55..Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Mayor Pro Tern Gary Taylor asked what for an explanation of Senate Bill 18, which was referred to on Consent Calendar B. Rosemead City Council Meeting Minutes of October 13, 2009 Page 2 of 19 Interim City Attorney Joseph Montes replied he was not aware of what they were referring to as SB18; however, he was sure it was a government code reference in terms of the 65000 or 66000 series of the government code. He stated he could get the information now or wait until the break to get the information and bring it back for Mr. Taylor. He added he believed it had to do with the Planning Commission and City Council Public Hearing Notice requirements for a general plan amendment but he could verify further if needed. Mr. Taylor asked that the information be printed out and given to him to read 3. COMMISSION CONSENT CALENDAR A. C. Claims and Demands Resolution No.2009-31 Recommendation: Adopt ResolutioAd-52009-31 for in the amount of $16,694.15 demand nos. INNnd d WI~[~NY Resolution No. 2009 - 33 time. it of Commission expenditu nos. 11155 th ough 11160. Recommendation: Adopt Resbiuti6n N,d?,2009-33 for payment of Commission expenditures in the amount of $2,305,117.96 demand nos 10059 through'10060 and demand nos. 11161 through 11177. Ramona,Boulevard Beautification Project Hart Avenue to Rio Hondo Avenue As part of the City's Fiscal Year 2009-10~C tal Improvement Program, the City Council approved a p oject,to;improve the,Ramo a Boulevard sound wall area from Rio Hondo ap m~ ~cc yr . Avenue to,Hart Avenue, north side dWreeway 10. The project includes a complete f'N~110m1 d~ . land scape~mak~eovervwhi hh includes a new irrigation system, ground cover, trees, shrubs, vines and mihdnconcrete,work,!0 Recommendation"; That the City Council: heplans and specifications for the above listed project; and Nu2 prove thonze staff to advertise this,,project and solicit bids to complete the improvements niort t Commissioner Polly Low made a motion, seconded by Commissioner Sandra Armenta to approve the Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Rosemead City Council Meeting Minutes of October 13, 2009 Page 3 of 19 B. Assignment of Rosemead General Plan Amendment and Zoning Update Contract to Hogle-Ireland, Inc. Proposed changes to the Land Use Element of the General Plan that would limit "mixed-use" developments to designated commercial areas (nodes) of the city were reviewed by the Planning Commission and the City Council on September 22, 2009. After some discussion, the Planning Commission and the City Council directed staff to continue processing the General Plan amendment. At this point, the technical expertise of an outside consultant is required to prepare the appropriate environmental documents~Ad,to provide assistance with the preparation of mixed-use development standards and a comprehensive zoning map update. Recommendation: That the City Council aL with Hogle-Ireland in the amount of $78,500 General Plan amendment project.. • .4 Juan Nunez - stated that on something like this with miT- processed; he also spoke on the recent shooting in "Casa Interim City Attorney Joe Montes stated that with,regard informed Council that it had to do with the recenblegislal the land use element of their general plan to consult'witf whether or not they may be sites of culture significant or the process. While that is not anticipate it during o`urpr have to laps before completingt oeess. Commissioner StevenlOy'V"n ~ e a motyion, seconded the City Manager to execute, ccontractuwith Hogle-li technical assistance for the GenerallPlan'~amendme Yes: A"rmenta, Clark- Low, Ly, Taylor. No: None Abstain: None Absent: None 4. MATTERS FROWMAYOR'& CITY COUNCIL. A. City Attorney Services Agreement City Mari Eger to execute a contract je technicahassistance for the is thdhoise ordinance goinq;to be to SB18; 1ie31i'Ad been able to look it up and )n that requirmbiittiies inn California when updating ,eetain Native American entities to ascertain istor at'signifcanbtto Native American tribes during Allif~""1~9"''r#6N" s Ass therarelcertain notices and time periods that y Commissioner Sandra Armenta to authorize and in the amount of $78,500 to provide 1proiect. Vote resulted in: The City Council will consider approval of an agreement to retain the law firm of Burke, Williams & Sorenson as its City Attorney. Joseph Montes, with the firm of Burke, Williams & Sorenson, currently serve as the City Attorney on an "Interim" basis. The agreement essentially will remove the "Interim" designation and continue existing service levels and rates. So that all agreements with the firm of Burke, Williams & Sorenson are set forth in one place, the agreement also reiterates provisions of the existing agreement with the firm, under Rosemead City Council Meeting Minutes of October 13, 2009 Page 4 of 19 which Mr. Montes serves as General Counsel to the Rosemead Community Development Commission (CDC) and the Rosemead Housing Development Commission (HDC). The agreement provides the City with the right to terminate the services of the firm at any time upon written notice. Recommendation: That the City Council authorize the agreement to be executed by the Mayor, who also serves as the Chair of the CDC and HDC. City Manager Jeff Allred reviewed the staff report. Mayor Pro Tem Gary Taylor stated he only had one concern with California Rules of Professional Conduct as promulgated by the ( receive informed written consent from a client prior to undertakinc between existing or future clients Rule3310. Should a potential c from the City or CDC arise the City Manager is authorized to;exei CDC'. Mr. Taylor stated he did not have a problem with the`~City list of those projects so that Council is aware of them. City Manager Jeff Allred stated it was duly noted and that he project before he authorized any type of waiver Commissioner Polly Low made a motion, secbhcld'&Uy Attorney agreement to be executed by the Mayor, who Vote resulted in: : % 4 Yes: Arrriehta, Clark; Low, Ly, Ta No: None Abstain: None. ven Ly to authorize the City Chair of the CDC and HDC. City Attomey Joseph MontRthanked'Counccil and stated he truly appreciated the confidence that has been placeed+m~him and his firm since March. Hkstated he looked forward in assisting Council to achieve all the goals that ha' een set for th7e d ty. y Council MemberkCommissioner Polly Low stated she was very pleased with the work Mr. Montes had done for the City and hopedgthat it continued. Mayor Margaret Clark stated'she felt the same way. . City Council/Commission recessed at 6:24 p.m. and reconvened at 7:01 p.m. page 3, "conflicts". "The require that an attorney 1i5~ potential for conflicts Jowrino a written waiver such waiver on 6eti"alof the City or ager signing but he Would-like to get a ake sure Council was aware of any Rosemead City Council Meeting Minutes of October 13, 2009 Page 5 of 19 The regular meeting of the Rosemead City Council was called to order by Mayor Clark at 7:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Council Member Ly INVOCATION: Mayor Clark PRESENT: Mayor Clark, Mayor Pro Tem Taylor, Council Member Armenta, Council Member Low, and Council Member Ly. OFFICIALS PRESENT: City Manager Allred, Assistant City Manager Community Development Director Saeki, Director of Finance Brisco, I Montgomery-Scoff, Economic Development Administrator Ramirez, D and City Clerk Molleda. 1 .4^ 5. PRESENTATIONS Lupus Awareness Month - Proclamation The proclamation was mailed to the Fire Prevention Week - Mayor Clark commended all the firefighters and s in honor of firefighters that had been;fecently lost present and they were giventhe proclamation. fires Red RibbohAftek - The No one was°in attendance to preseht the Rosemea 6. PUBLIC COMMENT FROM THE AUDIENCE. City Attorney Montes, s and Recreation orks Director Marcarello, nded the memorial that was given was taken with the firefighters Garvey School District. . Update High School expansion update. Brian Lewin - thanked Council for the recent workshop and resident impression survey that was presented. Mr. Lewin stated that some of what was discovered was a little harsh but was glad to see that Council had taken this matter seriously and added that he was looking forward to the next workshop that was scheduled on Tuesday. He stated that this meeting and a recent Planning Commission meeting had made him think about the cell phone towers located in the city; they are all located on commercial land but they are not terribly aesthetic and they do not generate any revenue for the City. Mr. Lewin stated these regularly have a negative visual impact on the City and that one thing that might be worth considering is charge the operators a reasonable fee to offset that negative impact. Rosemead City Council Meeting Minutes of October 13, 2009 Page 6 of 19 } City Attorney Joseph Montes noted that for Consent Calendar Item 71, the proposed form of contract attached was unfortunately they on City's format contract; the new one has specific language related to prevailing wages; if approved this evening that language will be added to the contract. 7. CITY COUNCIL CONSENT CALENDAR A. B. Minutes June 9, 2009 -Special Meeting August 11, 2009 - june 9, 2909 RegulaF Meeting August 25, 2009 ~ June 23, 2009 - Regular Meeting September 22,201 July 28, 2009 - Regular Meeting Septembe;22, 201 Claims and Demands Resolution No. 2009 - 51 Recommendation: Adopt Resolution No. amount of $553,202.39 numbered 100517 Resolution No. 2009 - 56 Meeting Special Meeting Regular Meeting nent of City expenditures in the and 67392 through 67518. Recommendation: Adopt amount of $598,939.37 nw C. League of California ~itiE o4m The League`io lGa iforrnia„C held Decemberdi-02M Recommendation: ThatItt 'wtx, we*/:211 City Clerk andythe Assistar D. vent of City expenditures in the and 67519 through 67640. - City - City New Law and Leadership Conference Law and Leadership conference will be City Council authorize the attendance, at City expense, of the itv Clerk. of Uritlertaking Agreement for Tract Map No. 62930 1 Charlotte Avenue The 06dertaking Agreement for Tract Map No. 62930 is being submitted for consideration and approval to guarantee construction of public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve the Undertake Agreement for Tract Map 62930 and the recordation of the map. Rosemead City Council Meeting Minutes of October 13, 2009 Page 7 of 19 E. G. Approval of Undertaking Agreement for Tract Map No. 69266 4118 Arica Avenue The Undertaking Agreement for Tract Map No. 69266 is being submitted for consideration and approval to guarantee construction of public improvements subsequent to the recordation of the parcel map. Recommendation: That the City Council approve the Undertaking Agreement for Tract Map 69266 and the recordation of the map. I&I Approval of Undertaking Agreement for Tract Map 2436 Delta Avenue The Undertaking Agreement for Tract Map and approval to guarantee construction of, recordation of the parcel map. Recommendation: That the City Council 70141 and the recordation of the snap. Request Use of Garvey The Los Angeles Chinese Lions their annual White Cane Day Fu a.m. suimitted for consideration s subs a`uent to the for Tract Map (u"ested use of Garvey Center for .m. on October 31. 2009. the City Council approve by 11 of extended use until 1:00 a.m. with all Agreement The Ci$'Council will cdnsider renewal of the Municipal Law Enforcement Agreement with the County of L"oAngeles Sf'eriffs'Department for another five year period. The agreement provides for subsequent ext sions for successive periods of up to five years each upon mutual consent of-the part es. = Recommendation: That the City Council authorize the Mayor to execute the Agreement to continde'lthe City's relationship with the.Los Angeles County Sheriffs Department for a period `offfiye years. Janitorial Services for City-Owned Buildings, Facilities and Parks - Award Contract At its July 28, 2009 meeting, the City Council approved specifications to solicit regular janitorial maintenance services for the City facilities, buildings and parks. These services include carpet cleaning, glass/mirror cleaning, dust removal, restroom cleaning and solid waste collection within City facilities. The City Council further authorized staff to seek proposals from a list of nine (9) qualified janitorial service providers. Rosemead City Council Meeting Minutes of October 13, 2009 Page 8 of 19 ~h Y Recommendation: That the City Council authorize the City Manager to enter into a contract with Great Cleaning Services, Incrfor a fixed annual cost of $114,780 for the first three (3) years, with an annual option to renew for the following two (2) years. Council Member Steven Ly made a motion, seconded by Council Member Polly Low, to approve the Consent Calendar, with the exception of the June 9, 2009 special meeting minutes and Consent Calendar Item J. Vote resulted in: 2009 - Special Meeting Mayor Pro Tern Gary Taylor asked that the minutes be del for the 5 year program for medical insurance at retirement; budget. Yes: Armenta, Clark, Low, Ly, No: None Public Employee Retirement Law ieeting to include the $3 million that needs to be taken out of the from working more than 960 resolution is adopted iR'accordance with Government Code ~s, a retired CalPERS annuitant works for the City as a part- r and is serving as the lead person for the improvements to the as approvedhn the 2009-10 Budget. Due to a temporary iimal control program improvement up and running, he has >cal yea and is close to his hour limit. Mr. Major's additional of the current fiscal year. Beginning on January 1, 2010, the .6t offic6s will assume additional animal control routines in order to improve service levels and reduce costs to That the City Council adopt Resolution No. 2009-57 requesting an on per Government Code Section 21221(h). Mayor Pro Tern Gary Taylor stated his concern was regarding the animal control portion; he had not seen a complete summary of what the cost was for the C6y to have its own animal control; there was some information put out in the pass but it was never consolidated. City Manager Jeff Allred replied that this was discussed during the budget approval when Council agreed to modify the County's contract in regards to animal control. He added that there will be minimal additional cost because current code enforcement staff will be assuming animal control duties. Rosemead City Council Meeting Minutes of October 13, 2009 Page 9 of 19 Assistant City Manager Matt Hawkesworth added that some information was sent to Council in one of their Thursday's Weekly Updates. Mr. Taylor stated he needed to know what it was because the staff report stated the City was still going to use the County's facilities for taking and impounding the animals; he stated he still didn't know what the City is going to pay for that; then the City has to pay for an animal control truck. Mr. Taylor reiterated that he needed to know what the total cost was going to be. Mr. Hawkesworth responded that staff would get a fee schedule to Council. Mr. Taylor stated he wanted a total breakdown of the County's fees to include license fees, animal storage and then compare it to what the City is adding to it. Mr. Taylor asked that`this,item,be deferred. City Manager Jeff Allred stated for clarification that Mr. Major's was:helping the City 6t make the transition that is what the hours are for not for the actual animal controbwo~k. Public Safety Service Supervisor Ray Rodriguez stated staff;had started of n the transition of taking over some of the animal control services. Some of the things done was tb.have staff take training, obtain some equipment for under $500, staff is also in the process of getting a local yet to treat the injured animals immediately, and setting up proper disposal for an mats that need t8166;,takken off the street. Mr. Rodriguez added that he thought there was a projection of cost:;however, Matt Hawkesworth was putting those together. Mayor Pro Tern Gary Taylor stated there was a lot4hat wasp ece,meal because a lot of it was split in different sections and he had not seen a consolidated statementV hat it'is actually going to cost the City. Mr. Allred stated he would get that fde~Mr.`Taylor and added that one of the objectives for the transition was to save cost. Currently the+C,ounty is charging some fees and with this transition the City's current staff will be providing those services; therefore, avoiding ding the County's fees. Mr. Allred added that Mr. Major was helping with the transition by providinq techmcaPexpertise. Mr. Rod riguez added t115 tsMMr Major has over 26 years of animal control experience and he is a crucial element+of the transition. Hestated that tWtarget date to have the program up and running is January 1 2010 NA VII Mayor Pro TemgGaryjaylor stated that if the City was using existing staff that was a key difference. Assistant City ManagerH~awkesworth stated that staff was currently working with the City Attorney to draft a new animal control ordinance and that would be brought to Council at the next meeting; he added that the staff report will also include a complete synopsis of the animal control issue. Mayor Margaret Clark asked if there was anything in the City's municipal code that addresses dogs relieving themselves on private property. Mr. Rodriguez responded that there is an ordinance.that address that issue. Council Member Sandra Armenta asked if there was something about excessive dog barking. Rosemead City Council Meeting Minutes of October 13, 2009 Page 10 of 19 Mr. Rodriguez stated that those type of complains should be going to the Sheriff's Department when they are occurring because at 1, 2 or 3 in the morning when the dogs are keeping you awake, the Sheriff's can knock at your neighbors door to address that issue. He added there was something in the municipal code that addressed that problem. Juan Nunez - asked if staff had a place to house those animals. Mr. Allred responded they would be temporarily housed in the City yard facility until they are taken to the County. Council Member Sandra Armenta asked if an animal died in front of belong to them did they still get charge to have the animal picked up Mr. Rodriguez responded no. Council Member Steven Ly stated that after reading the res"ol ttion, the until January 2010 and asked that this item be deferred°to th'e'next City Council Member Polly Low asked if there was a time constraint Mr. Allred responded it was not a pressing issuegaiid~jt,, ould wait for Consent Calendar Item 7J was deferred to the netts N 8. MATTERS FROM CITYMANAGER & STAFF A. UpdatelF,_ee Resolutigfor FY 2009.1 but that dog did not hour issue didn't7cefinto effect mcil meeting. om As reported toNtfie City Co'u'ncilill'at4the gust 25, 2009 Council meeting, the City provides vanousindividualized~ ervices i.04inspections, permits, variances, etc. that are not of general bene tt.. Histor ally, many of these services have been provided at a cost greater than the price being char'g`etl~ o('them, thus resulting in subsidies of the remaining costs of service from the+~general tazpavers. comm4iding that certain under-priced fees be increased and services previously at no cha ge have a fee attached (in some cases fees have not been adjusted in 3rs) In so doing, general taxpayer subsidies will be reduced and those individuals '1Y~Pb~I .,benefits will pay for them. 11 Recommendation: That the City 1-ounoil approve Resolution No. 2009-50, which is an updated comprehensive listing of fees." Mayor Margaret Clark stated that she would like to'. discuss the animal control fees. Mrs. Clark stated she personally had a problem with the $60 fee. She read page 14 and 15 of the resolution and asked for the definition of a "large animal". Rosemead City Council Meeting Minutes of October 13, 2009 Page 11 of 19 Public Safety Supervisor Ray Rodriguez responded he was not sure what the County meant by "large animal". Mayor Clark stated she had a problem with charging to pickup dead animals because the average person will not call in if they know they are being charge $60 for the service. Mrs. Clark added that residents would be doing a public service by calling in and having a $60 fee would be counterproductive and reiterated that she did not agree with adopting this County fee. Council Member Steven Ly stated that he thought the City absorbed the cost if dead animals are pickup on public right away or on private streets. Av~ City Manager Jeff Allred stated that was correct. Mayor Clark responded that she still had a problem with charging~$&sidents $60 because rather than call for the service they will throw the animal away or bury. it in their ackyard. Mrs. Clark addedl1,thaatt also for the 01 solar panels she wanted to keep the fees very low; the City was commended in the San Gabriel. Valley Tribune for having solar panel fees at a low cost because that=benefits all f society. She stated this was an example where the City wants people to do the right thing and^if ,.'ey~are charge they won't. Meal wever, the City was providing a Council Member Steven Ly stated that he understood the concern; ho personal service and using City staff and time tfe pity should be able to ruperate some of the cost. Council Member Sandra Armenta stated she agreed with M'ayof`Clark because if someone lost their personal pet they are not going to want to pay $60 to have till animal~removed from their home. Also, if they can't afford the $60 they can throw i.;outoh the street and say' they found a dead dog out on the street. Mayor Pro Tem Gary bTaylor1stated he wanted staff to aNischlook into what the County's fees were to have a dog dropped off at their facilities insteadM having it picked, up Mr. RodriguezarespohdedEthat it was included in the~resolution and the fee was 10. He clarified that the schedule,,tha wt as beforeCouncil wastieL.A. County's fee schedule that the City was looking to adopt. Assistant"O& Manager Matt Hawkesworthclarifed that if L.A. County came out to the City to provide animal control services these would be the fees they would be charging. Council Member Pdlfy,11 stated it was reasonable to charge $10 to have an animal dropped off at a shelter and it was fair to charge°$60 to pick up a dead animal because it was more of a personal service. The residents have a choice to take the animal to the shelter or have it be picked up. Mayor Pro Tem Gary Taylor stated that there were.a lot-of fees in the resolution that actually doubled. Mr. Taylor referred to page 4 of 9 "modification of conditional use permit' and stated that the fees were going from $300 to $750; that is 150% increase. City Manager Jeff Allred responded that it was because that was the cost for the City to actually provide the service and the reason why they are so high is because it has been seventeen years since the City has adjusted these fees. Rosemead City Council Meeting Minutes of October 13, 2009 Page 12 of 19 Mayor Pro Tem Gary Taylor asked what was involved with the modification of somebody coming in with a conditional use permit. Mr. Allred responded it was for staff time; for staff to take that modification to the Planning Commission. Mayor Pro Tem Gary Taylor asked for an example of the process for a modification of a conditional use permit. Community Development Director Brian Saeki stated that an example would be,ifthere was a gym in town and and one of the conditions stated that they had to have certain kind of securitytplan in place and once that condition has been approved by the Planning Commission and they want tt m dify that then it would be taken back to the Planning Commission as a modification to their CUP,What tha~ncludes is potentially any additional CEQA work, noticing the public hearing and it is not only the4planner thatIs touching that project, it is the administrative staff and their supervisors. The fee is low andhtill the new fee isrconservative because the actual cost is significantly more. Mr. Saeki added that tthh~would be more applicable%,a business and the conditions for a residence will defer; for instance if a home was approved with a conditionn'use permit over 2500 sq. ft. and they wanted to make a modification,to thei(rbathroom that;would not trigger tfiis that would be a basic building permit tenant approved over the countEr. $r Council Member Polly Low asked if the reason:wh.• the cost was so liigh--was because they had to go through W kv° the whole process as if getting a conditional use°permit. Mr. Saeki responded that was correct. a, Mr. Allred added that it also goes Rough the PlanningrQommission,,process again. Council Member PollydLloi increase it from $875 to $ Mr. Saeki responded''it sh Mr. Allrediresoonded that erred to page 4 of 19 regarding the conditional use permit; staff is proposing to but on R a bottom of the page where it says Public Hearing it states $875. be $tl 000. ottom portion, was referring to the current cost. Council MembePolly Low ask dfor the dill rence between the top portion of the document and the bottom where it states Public Hearing. Mr. Saeki stated there was no-difference and that it was a redundancy. Council Member Polly Low clarified that this didn't mean they were paying double. Mr. Saeki replied that it did not mean that they were paying double. Mayor Pro Tern Gary Taylor stated they had this proposal brought to Council 3 years ago; he asked that staff look at page 1 where the fees are compared to other local cities and called it a fair comparison, not a complete but fair comparison; then go to page 2 you still have some comparison but then it starts to drop off through the other pages. Mr. Taylor stated this was supposed to be a comparison and on page 3 there was Rosemead City Council Meeting Minutes of October 13, 2009 Page 13 of 19 4" no comparison of any City. He added this was not a fair comparison and he couldn't believe this had happened 3 years ago and here it was again. City Manager Allred reviewed the staff report that referred to why some columns were blank. Council Member Polly Low stated it was informational to know what other cities are charging but it was more important to know what the real cost for our City is and that is what needs to be determined. She stated she understood Mr. Allred's point that every city has an entirely different structure and it is not a one on one comparison and staff did the best they could with what they had. Mrs. Low addedithat the important thing was to determine if the fees staff was proposing were reasonable. I"-N Mr. Allred responded that was correct and that each fee that was merit and the fees that are being proposed are for the express PL services to individual users. 'A Council Member Polly Low stated that it was important thha the City She added that maybe there were certain fees for some'items that 1 but they should really be looking at what is the cos,ffor the city. Mt; fees proposed were for the developers. Mayor Margaret Clark asked if the City was raisi,°n°b',Iees on homeown houses. Mr. Saeki responded no. Mayor Clark stated she not think residents shop their cost but rather to s Council duplicates on the resol and C b,oort on of the Council meetmol. Vote No: ng -d+was evaluated on its own )erating cost for providing the XtoNgrvices provided. ant to lower f6ritl e residents J that most of!!"the Planning to add rooms in their with the animal control portion of the resolution because she did at service. S%added that the City was not here to recuperate all (the Low, Ly Mde"d by Council Member Polly Low, to approve hsive listing of fees and have staff update the as approved with the exception of the Animal Control Control issue will be brought back to the next City Rosemead City Council Meeting Minutes of October 13, 2009 Page 14 of 19 9. MATTERS FROM MAYOR & CITY COUNCIL' A. Parks and Recreation and Rosemead School District After-School and Extended CARE Program Coordination As indicated during the regular City Council meeting on September 8, the Rosemead School District was notified in August of a loss of latchkey funding used to operate its Safe Care program. As a result, the district and the City of Rosemead have been exploring coordinated efforts to continue provision of after-school and all-day care for l6cal students. Recommendation: In response to the request of the and Recreation Department is willing and able to enh a) Provide a fee-based "day camp"'96R periods (i.e., summer, thanksgings, b) Coordinating existing schoolh-based c district-sponsored after schdoltprogrr Staff is therefore seeking City Council direction rei offered in coordination with t5e~Rosemead School Parks and Recreation Director David Montgome) PowerPoint presentation (PowerPoint is available Tracy Loa - stated that the they were not told that they new program. Mr. Montgomery-Scott each individuaVamily, funds for Safe are or Council Whber Sandra An Options they7ed 6ccllarify that Mr. Montgomery- on the use of the School District, the Parks are programming by: for students'rduring school vacation ter, and springVeaks), and -in recreation oroor"ams.with school these proposed programs to be the staff "Ne.p`- and presented a grf Options wasentacting the' rents regarding the new program and e utilizing,Safel,Care and most parents were not interested in the spoke to said that as they discussed the matter with funding; therefore the parents could have used the jomery-Scott if when speaking with the representative of the option to use the funds for ACES or Safe Care. correct and that the representative indicated there were no restrictions Ms. Loa stated that she would love to hear those comments because it seem that it was basically miscommunication; the parents that she had spoken to did not know those funds could be use for Safe Care. Council Member Steven Ly stated that as a point of information actually 55 participates had already registered to ASART and in some locations kids were already on waiting list; to say that there is no desire for ASART is a bit misleading. Council Member Sandra Armenta asked Ms. Loa if she was contacted by Options. Rosemead City Council Meeting Minutes of October 13, 2009 Page 15 of 19 ;r Ms. Loa responded that she was not eligible for Options so she was not contacted but she had been in contact with her committee and parents who were.contacted by Options. Mayor Pro Tem Gary Taylor asked if Options would fund Safe Care. Mr. Montgomery-Scott responded that according to the representative there was no programming option that was not on the table; therefore, that would have included Safe Care. Dr. Amy Enomoto-Perez - Superintendent of Rosemead School District Options contacted each parent on the list and parents were given various parent qualified for funds those funds could be use for any child care pros population declined. Mrs. Enomoto-Perez commended Options for c~o~n,i1ih nights and provide information to parents. ~C1, Ms. Loa stated that one of the parents that she had spoken meetings and was told that they were not there to discuss§ Mayor Pro Tem Gary Taylor stated he was still unclear about tti°E Rosemead School District was saying that the Safe Care prograi staff that Safe Care is viable if they meet the fequirements of the really are. , Mr. Montgomery-Scott responded that if enough r them for the Safe Care program then there was a program beyond the month ofg b r- her that she the representative of ptions indicated that if a per, most of the ch of their sites for three of the Option he was hearinq that the and how can we hear from our nd how do we know what the facts ie funds from Options and utilized could have continued that Mayor Pro Tem Gary Taylor asked whys the City was gettihhg involved if it seem that there was already a feasible solution because Options wasj igring to fund others hildcare programs that parents could quality for. Mr. Taylor read apportion of thefstaffareporUhat,sst ted there would be no additional cost for afterschool recreational) programs tioweever, nofu~ndds had beernbudgeted for an extended "day camp" program. He stated it seemed that there would be more funds needed. Dr. Enomoto-Perez replied she didn't think sof because all the district was asking for was that the City help to . ..,n d the parents during winter break, spring break, summer vacation, and holidays because ASART was only available during regular school which is only 180 days during the regular school year. Mr. Allred stated that tfere would be a budget amendment for some expenditure but also there would be some revenues that wou rtully offset those expenditures. Dr. Enomoto-Perez thanked and commended the City Council, City Manager Allred, and Mr. Montgomery- Scott for working so hard to help the district and find a solution to this issue. She added that. Mrs. Ramirez had also made herself available to assist the parents wiih writing and possibly receiving a Wells Fargo grant. Ms. Loa added that as a committee they were working really had to save the Safe Care program by applying for grants and asked the City for a one time donation while they applied and received other grants. Rosemead City Council Meeting Minutes of October 13, 2009 Page 16 of 19 Mayor Pro Tern Gary Taylor stated that it seemed that help would be available November 2"d. Ms. Loa stated that would be the ASART program and not Safe Care. Council Member Sandra Armenta stated that given the financial state this year and assuming it will be the same next year; what would the parents do for the Safe Care program next year. Ms. Loa replied that there are a lot of grants that they are looking for and are going to apply for; however, they did not have time to do so this year. Sharon Esquivel - stated she was before Council to speak about the childrenznot being supervised at Janson School site by the Parks and Recreation staff. She stated that,she had'observed some kids swinging bats and there were no balls; she feared for the safety of other childreA She alsolddded that there was trash left behind by the Parks and Recreation staff. - Mr. Montgomery-Scott stated he would address the Council Member Steven Ly made a motion, seconded by CoWncYl,Memlier Polly Low, to approve staff's recommendations to provide a fee-based "day camp" service for students during school vacation periods and coordinate existing school; based drop-in recreation programs with school district-sponsored after school programs atl i cldiTonal cost for aftterr school programs. In addition, the City of Rosemead will not be involved in any morningchildcare program. Vote resulted in: Yes: Armenta, Clark, Low, Ly, No: None Abstain:,None . B. Representatives froK e.Monterey Park Angels Baseball Association, a travel baseball -wXbr . organization,*avr#e~requesfiestin'W,~JZ~s@ of the Garvey Park to conduct league activities. Additionally, they are requesting City Council authorization for a waiver of fees for that use. R commendati That the City Council direct staff in regards to the request of the Monterey Park Angels Baseball Association for a waiver of fees for the use of Garvey Park. . Parks and Recreation Dior David Montgomery-Scoff reviewed the staff report. Council Member Steven Ly asked if they were planning on changing their name if they were going to use the City's facilities. Mr. Montgomery-Scott replied there had been no discussion on that. Council Member Polly Low asked if the team met all the City's requirements. Rosemead City Council Meeting Minutes of October 13, 2009 Page 17 of 19 Mr. Montgomery-Scott replied that they meet the residential requirement and the non-profit requirement. Council Member Polly Low asked if there was any requirement they did not meet. Mr. Montgomery-Scott replied that the only issue was that they are essentially a duplicate service; one of the reasons why that was built into the policy was because Rosemead has the lowest fees around and there was a concern that there would be other organization coming in garnering just enough Rosemead residents to call themselves a Rosemead league and use the City's facilities. Council Member Sandra Armenta stated she actually attended one of their against RYA; it was great to see two different leagues coming together an( she observed from the Monterey Park Angels was that their caliber was ll Mayor Margaret Clark stated she thought this was a good idea help kids get involved. e & MI e% Council Member Sandra Armenta added that she had spok tournament in Rosemead where they actually bring_in people , and businesses to get involved; therefore, generat;ng funds. Mayor Margaret Clark made a motion, second6a7by Council Mem waiver of fees for the Monterey Park Angels Baseball,Associatioi resulted in: % Yes: Armentd, Clark, Low, Ly, No: None,lr _4% Absent: C. a Chi6bs'eALuna ies and they played She added that what r as well as their skills. fees because they are here to he had a vis`ionlbf holding a and invite the community y, to approve the fee of Garvey Park. Vote At its regulareeting on~A~ugust 25, City Council requested that staff research and propose a Lunar (Chinese) New Year vendor fair. Staff has contacted potential vendors and sponsors, met witlh a regional promoter of similar events and representatives from two local Chambers of Co"mmerce, and reviewed potential costs. Due to a lack of funds and the lim e'wimeframe")to prepare an event, staff is proposing that any event related to Chinese New Yea~beelayed until fiscal year 2010-2011. Recommendation: This item is only for discussion. No City Council action is requested at this time. Parks and Recreation Director Montgomery-Scott reviewed the staff report and added that the proposal before them will essentially change due to most recent discussions with a promoter of cultural events. Mr. Montgomery-Scott stated this item would be coming back to Council in two weeks with additional information. Rosemead City Council Meeting Minutes of October 13, 2009 Page 18 of 19 Council Member Polly Low stated many Rosemead residents will be really excited to have an event like this. She added that this would give the City a great opportunity to work with the Chamber of Commerce and also a way to show that the City embraces diversity. Item 9C was deferred to the next City Council meeting. Council Member Steven Ly stated he had asked the City Manager to provide an update on the recent shootings and how the City is addressing bars and other type of social gathering businesses, specifically regarding alcoholic drinks. Mayor Pro Tem Gary Taylor asked if staff had gotten a report from the Sheriffs Department on the people who were involved; asked if they were Rosemead residents. City Manager Allred replied that they were not residents of Rosemead and X4he victims. He 'Y' v ~s'r'::,ya added that the City had already started a program that wouldlinvolved a team of inspedtors; the Sheriffs, Code Enforcement, ABC State Alcohol Control, as well as,,staff and go'thrrough all those GRFiitiees and identify code violations. This is being taken very seriously and,the City has already, scheduled those+ihspections. Chief of Police Murakami added that in fact none of -the people inv°~~olved in the shooting were Rosemead residents; however, the Sheriffs Department lid.not like the fact tha'Vithappened in the City. As the City we are going to put our weight on them to preventlKis from occurring again' ` Mayor Margaret Clark stated she wanted an update`Aon the tree)plan4ng project and added that she was " ax ^ oftree she wanted planted. approached by a resident and told that she was not aedfwhat kind Deputy Director of PublicAWorks Christ'Ny_arcarello stated4he could provide to Council a list of trees that have been planted and theyicansee the progress of the project, Council Member digging in front o' The meeting adjourned at 931 Octoti r 2dr2009 at 5:00 p.m. ATTEST: a call from a resident asking why they were ular City Council meeting is scheduled to take place on Margaret Clark Mayor Gloria Molleda, City Clerk Rosemead City Council Meeting Minutes of October 13, 2009 Page 19 of 19