CC - Item 4C - Extension of Lighting Agreement - QRS lighting serviceTO: BILL CROWE, CITY MANAGER
FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION,
DATE: JUNE 21, 2004
RE: EXTENSION OF LIGHTING AGREEMENT - QRS LIGHTING
SERVICE
The City of Rosemead's agreement with QRS (formally Reliable Lighting Service) for
maintenance of Park Facility Lights is scheduled for renewal.
The Contractor has indicated in his letter, that he would like to extend the
Agreement for another year without increasing his monthly fees.
To date, he has provided quality service in a timely manner.
RECOMMENDATION:
It is recommended that the Rosemead City Council approve the Extension of
Agreement and authorize its execution by the Mayor.
Attachments
COUNOL A EDAD
JUL 2 7 2004
ITEM N~.
07-n-b9s/sb
QRS Lighting Services, Inc.
1042 N. Mountain Ave. B-492
Upland, Ca. 91786
February 19, 2004
To the City of Rosemead,
ATT: John Scott, Park Superintendent
Re: City parks lighting maintenance, QRS Lighting Services Inc. wishes to continue
performing maintenance at the same budget that is current from 2004, to 2005. All
contract pricing will remain the same as in the past year.
Sincerely,
Javier Valdovinos
EXTENSION OF AGREEMENT
THIS EXTENSION OF AGREEMENT is entered into effective the 27th day
of July, 2004, by and between the CITY OF ROSEMEAD, a municipal corporation
(hereinafter "CITY"), and QRS LIGHTING, INC., A California Corporation formerly
known as Reliable Lighting Service (hereinafter "CONTRACTOR").
WHEREAS, the parties have executed that certain Agreement dated August
11, 1998, in which CITY agrees to contract with CONTRACTOR for the performance of
certain Lighting Service; and
WHEREAS, a true and correct copy of said Agreement is attached hereto as
Exhibit "1" and incorporated herein by this reference; and
WHEREAS, the Agreement of August, 1998, provides for an extension of the
Agreement and for an additional one year period; and
WHEREAS, CONTRACTOR has thus far satisfactorily performed the service
set forth in the Agreement dated August 11, 1998; and
WHEREAS, CONTRACTOR has offered to perform the services required in
the Agreement for another calendar year.
NOW THEREFORE, the parties agree:
1. That the Agreement of August 11, 1998, is hereby extended
for an additional one-year period to August 11, 2005.
2. This EXTENSION OF AGREEMENT shall be effective as of
August 10, 2004, and continue in full force and effect until August 11, 2005.
3. During the one-year extension of the Agreement, CONTRACTOR'S
compensation shall be limited to the rates and charges set forth in Exhibit "A" to the
August 11, 1998 Agreement.
IN WITNESS WHEREOF, the parties. have executed this extension of
Agreement on the date set forth below.
ATTEST:
CITY OF ROSEMEAD
A MUNICIPAL CORPORATION
CITY CLERK
BY:
RELIABLE LIGHTING SERVICE
DA
MAYOR '
Bid-Specs/agreemen//sb
insurance coverage shall not be canceled or materially altered until the City is given thirty days
prior written notice.
7. TNDEMNTFTC ATION
Contractor shall indemnity and save harmless City, its officers and employees, from and
against any and all damages to property or injuries to or death of any person or persons, including
property and employees or agents of City, and shall defend, indemnify and save harmless City, its
officers, and employees, from and against any-and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, worker's compensation
claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of
Contractors, its employees or subcontractors.
8. LAWS TO RE OBSERVED.
The Contractor shall keep himself fully informed of, and act in compliance with all laws,
ordinances, statutes and regulations of the City, State and Federal governments.
9. TT E
Any notice given hereunder shall be deemed to have been given when delivered personally
or when sent to said parties by certified mail, postage prepaid, addressed to the parties at the
addressees listed below: ,
CITY:
City of Rosemead
Attn. City Manager
8838 E. Valley Boulevard
Rosemead CA 91770
CONTRACTOR
Reliable Lighting Services
Attn: Javier Valdovinos
6187 Anita Street
Chino, CA 91710
10. TERM OF CONTRACT
The term of this Agreement shall be for a period of one (1) year, commencing on
September 1, 1998, and may be extended for additional one (1) year terms, upon the mutual
consent ofboth parties. The City Council may approve a renewal term,-with a cost of living
adjustment, without the necessity of rebidding, if the Council determines:
(1) The service being provided by the existing Contractor is satisfactory
and it is in the best interests of the City to, retain the present Contractor, and
(2) The Contractor proposes to provide the same level and quality of
service at current prices with a not-to-exceed 5916 (5 percent) cost of living
adjustment; and
EXHIBIT "1"
AGREENfENT FOR REPAIR AND NL4LNTEN_ANCE OF
SPORTS LIGHTING
This Agreement dated this 11th day of August, 1998 between the CITY OF
ROSEMEAD, a municipal corporation (hereinafter "City") and RELIABLE LIGHTING
SERVICES, a corporation (hereinafter "Contractor").
The parties agree as follows:
OEI TGATION4 OF CONTRACTOR
Contractor, at Contractor's expense, shall furnish all tools, implements, methods,
processes, facilities labor and material necessary to perform, in a good and worker like manner, all
work described herein as set forth in .the specifications for lighting maintenance, attached hereto
as Exhibit "B" and incorporated herein by this reference.
2. COMPENSATION.
The City shall pay Contractor monthly upon invoice per the bid proposal of
CONTRACTOR, attached hereto as Exhibit "A" and incorporated herein by this reference.
3. TERMINATION BY CITY.
The City may terminate this Agreement, on ten days written notice to Contractor, for any
reason.
PERFORMANCE STANDARDS.
All work shall be performed in accordance with the attached specifications. All work shall
be performed in a worker like manner and thereafter, all work areas properly cleaned of debris.
PROTECTION OF WORK AN-D PUBLIC
The Contractor shall take all necessary measures to protect the work and prevent
accidents during any and all phases of work. The Contractor shall strictly adhere to all applicable
federal and state OSHA regulations. The Contractor shall provide and maintain any necessary
barriers, guards, watch persons, and warning lamps during maintenance procedures.
INSURANCE.
The Contractor shall obtain the insurance coverage, listed in the attached specifications
hereto, with the City of Rosemead, its officers and employees as named insureds. The Contractor
shall maintain the. required insurance coverage in full force and, effect during the initial term and
any renewal terms of this Agreement. Said insurance certificates shall contain a provision the
(3) That there has been no cost of living adjustment for the past one (I)
year.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
first above written.
Attest:
q
City leek
3
CITY OF ROSEMEAD,
a Municipal Corporation
1. Sports light poles numbers (2, 3, 4, 5, 6, 7, S, 9,_
11, 12,.13, 14, 22).
A. Work required
1. Replace burned out lamps. All materials to be
General Electric products.
2. Replace, worn out/broken. balasts.
3. Replace broken or worn out lamp sockets.
4. Replace broken lens covers.
2. Security light poles numbers (1, 2, 3, 5, 7, 10,
12, 13, 15,16, 17, 18, 19, 20, 21, 23, 24).
A. Work required
1. . Replace burned out lamps. All materials to be
General' Electric products.
2. Replace worn out/broken balasts.
3. Replace broken or worn out lamp sockets.
4. Replace broken lens covers.
3.2 GARVEY PARK FACILITY: 7933 Emerson Place, Rosemead
1. Project Sites
1., Sports light pole numbers (20, 21, 22, 23, 24, 25,
26, 27, 30).-
A. Work Required
1. Replace burned out lamps. All materials to be
General Electric products.
2. Replace worn out/broken balasts.
3. Replace broken or worn out lamp sockets.
4. Renlace broken lens covers.
2. Security lights (1, 20, 24, 28, 29, 30, 31, 32; 33,
34).
A. Work required
1. Renlace burned out lamps. All m=aterials to be
- General Electric products.
2. Replace worn out/broken balasts.
3. Replace broken or worn out lamp sockets.
4. Replace broken lens covers.
Mace 2 0-F.3
3. Tennis light pole numbers (2, 3, 4, 5, 6, 7,;
9, 10, 11, 12, 13, 14, 15, 16, 17, -18, 19).
A Work required
1. Replace burned out lamps. All materials to be
General Electric products.
2. Replace worn out/broken balasts.
3. Replace broken or worn out lamp sockets.
4. Replace broken lens covers.
3.3 SORTS COMPLEX - 8471 Klingerman Avenue
1. Project Sites
1. Sports light poles numbers (1, 2, 3, 4, 5, 6,'7, 8,
9) ,
A. Work required
1. Replace burned out lamps. All materials to be
General Electric products. -
2. Replace worn out/broken balasts.
3. Replace broken or worn out lamp sockets.
4. Replace broken lens. covers.
2. Security light poles numbers (1, 2, 3, 4, 5, 6, 7,
8, 9, 10, 11, 12, 13, 14, 15)
A. Work required
1. Replace burned out lamps. All materials to be
General Electric products.
2. Replace worn out/broken balasts.
3. Replace broken or worn out lamp sockets.
4. Replace broken lens covers.
4.0 CLEANING LENS
4.1 Contractor is to clean all sport and tennis court light
lens in May of each year. This service is to be
included under normal monthly labor cost and is not to
be an extra.
5.0 RE-ASBSING OF LIGHTS
5.1 Contractor is to re-aim all Sports lights ih May of each
year. This service is to be included under his normal
monthly labor cost and is not to be an extra.
EXHIBIT "B"
City of Rosemead
LIGHTING MAINTENANCE SPECIFICATIONS
July, 1998
1.0 GENERAL SCOPE OF WORK
This proposal is for labor and monthly inspection.' Materials
used to maintain lights shall be billed as an extra. (See
extraordinary fee'schedule)'. The work..covered shall consist
of furnishing all labor, tools, equipment, transportation and
services as required; in order to maintain sports, security
and tennis court lights at three (3) facilities.
1.1 SERVICE AND INSPECTION
Provide all labor and 'equipment to service and inspect
the three locations once monthly.
1. work to be completed within two (2) weeks after
inspection.
1.2 INSPECTION
Inspection will consist of the following:
-1.. Inspection will take place on the first Tuesday and
Thursday of each month' between 8:00 a.m. - 1:00
p.m.. (Days may be negotiated after award).
2. Inspections will take place at both parks and
Sports Complex and consist of turning on:
a. All sports lights-
b. All security lights.
C. All tennis court lights
1.3 MONTHLY INSPECTION REPORT
Contractor is to complete monthly inspection report and turn
it in monthly with his bills for materials.
2.0 T_W_;~RGENCY SERVICES
Provide an emergency service to respond to calls within e
hours after notice.
2.1' EMERGENCY SERVICE REQUIREMENTS
i
A. Provide emergency telephone no.
B. Hourly cost for emergency service. :Not to include
replacement materials.
C. 0•Serator must have:
1.. Electricians services truck.
.2. Ladder truck over.55 feet including welding.
BID PROPOSAL
_O: City of Rosemead
8838 Eas=es Valley Boulevard
Rosemead,' California 91770
I have received the documents titled: Notice Inviting Bids,
Instruction to Bidders, Specifications, Sub Contractor's List,
Contractor's Qualification Statement, and Bid Proposal Form, and
Addendums 0 ' & r I have satisfied myself as to the
scope of work and conditions of the site.
In submitting this Proposal, I agree:
1. To hold my bid open for 30 calendar days 'from the date of this
Proposal.
2. To comply with' the provisions of the Notice Inviting Bids,
Instruction to Biddars and Specifications.
3. To furnish Insurance as noted in the Instruction to Bidders.
4. To begin initial light bulb replacement work within five (5)
working days after receiving the Notice to Proceed.
5. All initial light bulb replacement work must be accomplished
within fifteen (15) calendar days..
6. I have completed and enclosed the Contractor's Qualification
Statement.
7. To name the City of Rosemead as additional insured on the
Insurance Certificate.
B. All prices are in effect, with out change for twelve months
from date of Agreement.
I will mrovide all labor, materials, supplies and equipment and
perform all the work as specified in these documents for the lump sum
monthiv bid of:
Rosemead Park: DNF !di( 12 F6 51XTyOdlL4L~S
Hand Written
Sports Complex: 61Vc ruNp2~0 Si L-r / OOILA'Ls
Hand Written
Garvey Park: drJE/~uV02~b siCT~Oc'tt 2S
Hand Written
Lump Sum Monthly Bid:
_y. Reliable Li-chtin` Services
ADDR_.SS:
a q,.
Street
ty
160.00
$ 160.00
5160.00
480.00
DAT--7/30/98
/ 0171
Zip code
Ea'TRAORDINF~Y ??AT~rITiL COST'
The c
ontract shall indicate th - test of materials that he will charee th_
City.
installztion.char?es. All lamp
Costs are not to reflect labor or
replacements shall be General Electric Products.
1.
Lzmp Replacement Cost
A. 1Obb Watt Mercury Vapor HRi000DX3o
$73.39
3. 1000 Watt Incandescent 1000 130V
$25.56
$26.03
.C. 400 Watt 120V
$ 26.03
D. 750 Watt 750 130V
E. 450 Watt S/B Mercury Vapor HSB450
5180.93
$ 5 1 . 8 0
.
F. 400 Watt Lucalux LU400
5 31.6
G. 400 Watt Mercury HR400DX33
$ 73.39
H. Mti-R2.000/U
543.08
'
I. MZ'R25D
$
38.11
J. MVR175
2.
Lamps other than listed above will be billed
at 30 off G.E. 9200T
Catalog, dated Se-Pt- 25, 1997
3.
- Current List
Ballast Replacement Cost
Less 30'%
Cost +200 g
4.
Lens Replacement Cost
cost +200 0 .
A. Mercury Vapor
3. 1000 Watt Incandescent
Cost +200
Cost +200 e
C. 400 Watt
Cost +200 e
D. 750 Watt
e
Cost +200 0
ercury Vapor
E. 45D Watt S/B M
%
Cosl. +200
F. 400 Watt Lucalux.
Cost +200 %
G. 400 Watt Mercury
Service-559.00 per
5.
Hourly Cost for Emergency services
hour
•
(Electri'cian Service Trllcr:; Ladder
L _SOJ.OO -JeT
adder
hour
Truck to 551 , including welding)
909)513-0021 OR
(
6,
EmerCency Service Phone Number
(909) 613-1°.S5
EXHIBIT "A"
MONTHLY LIGHTING FEES
Existing Facilities
Rosemead Park
Sports Complex
Garvey Park
Garvey Recreation Center
(Parking Lot Lights)
Monthly. Fee
$160.00
$160.00
$160.00
$160.00
J
01-z-b9s