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CC - item 4A - Approval of 4th of July Parade - Box 070TO: BILL CROWE, CITY MANAGER FROM: MICHAEL D. BURBANK, DIRECTOR OF PARKS AND RECREATION,--' DATE: JUNE 4, 2003 RE: APPROVAL OF 4TH OF JULY PARADE AGREEMENT BETWEEN THE CITY OF ROSEMEAD AND PARADE COMMITTEE Attached for review is an agreement with Rosemead's 411, of July Parade Committee. The agreement is the same as the one approved last year by the City Council. RECOMMENDATION: Staff recommends that the City Council approve the agreement between the City of Rosemead and the Rosemead 41hof July Parade Committee. COUNCIL AGENDA JUN 10 2001 ITEM No. 2 -C-6`4 07-n-b7s/sb AGREEMENT AN AGREEMENT BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD 4TH OF JULY PARADE COMMITTEE This Agreement is entered into this 101h dap of June, 2003, by and between the City of Rosemead, a municipal corporation, 8838 East Valley Boulevard, Rosemead, California 91770, hereinafter referred to as "City" and the "Rosemead 4th of July Parade Committee", whose mailing address is 8367 E. ~A71utmore, Rosemead, California, 91.770, hereinafter referred to as "Committee". RECITALS WHEREAS, the City and the "Committee" have for many years maintained a relationship whereby the Committee plans and conducts a 4th of July Parade for the benefit of the citizens of Rosemead under the City's direction and control; and WHEREAS, the City and the Committee are desirous of continuing the existing relationship through a formal contractual agreement; and WHEREAS, the City of Rosemead is a member of the California Joint Powers Insurance Authority (CJPIA); and WHEREAS, the CJPLA General Liability Protection Program provides that any California corporation or unincorporated association under written contract with the member City to perform specified functions under the direction and control of the member City is a "Protected Party"; NO[Al, THEREFORE, the parties agree as follow: L FUNCTIONS. The. City authorizes the Committee to plan and conduct the 4th of July Parade for the residents of Rosemead under the direction and control of the City. 2. FUNDING LEVEL. The Citv Manager will recommend the City Council allocate $ 5,300.00 to the Committee for fiscal year 2003/2004. 3. CITY STAFF REPRESENTATION. City staff may be assigned by the City Manager as needed to assist in the implementation of the Parade specified in this agreement. 4. NONPROFIT STATUS. The Committee shall maintain its status as a unincorporated Association. 5. GENERAL LIABILITY INSURANCE. Due to the Committee's status as a "Protected Party" under the CJPIA General Liability Protection Program, the Committee and its officers, agents and volunteers are covered under the terms and conditions of the CJPIA General Liability Protection program as a "Protected Party" only for the event authorized by this agreement. 6. COMPLIANCE WITH STATE AND LOCAL REGULATIONS. The Committee shall operate in accordance with all applicable federal, state and local laws, and in a reasonable and safe manner. 7. AUDIT OF FINANCIAL RECORDS. The Committee shall make its financial records accessible to the City for review upon request. 8. NOTICES. All notices shall be served in writing. The notices to the City of Rosemead shall be mailed to the following address: 8838 East Valley Boulevard, Rosemead, 91770. Attention: City Manager. Notices, reports and statements to the Committee shall be mailed to: 8367 E. Whitmore, Rosemead, California 91770, Attention: President. 9. TERM. The term of this Agreement shall be for one (1) fiscal year, July 1, 2003 through June 30, 2004, in full force and effect unless otherwise amended by both parties. CITY OF ROSEMEAD ROSEMEAD 4TH OF JULY COMMITTEE B),:- Mayor Bv: Date: ATTEST: Title: