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CDC - Item 3 - Engineering Services For Traffic Signal ImprovmentIRA. Rosemead Community Development Commission 8838 East.Valley Boulevard, CA 91770 Tel 626.569.2100 Fax 626.307.9218 RCDC TO: HONORABLE CHAIRMAN AND MEMBERS ROSEMEAECOMMUNITY DEVELOPMENT COMMISSION FROM: BILL CROWS, EXECUTIVE DIRECTOR DATE: NOVEMBER 15, 2005 RE: APPROVAL OF PROPOSAL TO PROVIDE ENGINEERING SERVICES FOR TRAFFIC SIGNAL IMPROVEMENTS AT GRAVES AVENUE AND JACKSON AVENUE On October 25, 2005, City Council concurred with the Traffic Commission's recommendation to install a new traffic signal at the intersection of Graves Avenue and Jackson Avenue, and unanimously voted for installation of said traffic signal improvements. Attached for your consideration is an engineering proposal from Willdan for engineering design, utility coordination, contract administration, and construction observation services for the above referenced project. The total construction cost for this project is estimated to be $150,000, and the estimated contract period is 30 working days.. The proposed fees are as follows: • Preliminary and Final Design $ 12,500 • Utility Coordination 3,950 • Contract Administration 2,500 • Construction Observation 12.000 Total. Fixed Fee $ 30,950 COMMISSION AGENDA TT EM No. 130 J November 15, 2005 Page 2 0 It is proposed that this project be funded utilizing Community Development Commission funds. Therefore, it will be necessary to appropriate the necessary funds for the project from unappropriated Community Development Commission reserves. RECOMMENDATION It is recommended that the Rosemead Community Development Commission approve the attached engineering proposal, direct staff to begin the preparation of the necessary plans and specifications, and appropriate the necessary funds from unappropriated Community Development Commission reserves. Attachment WILLAN Serving Public Agencies November 14, 2005 Mr. Bill Crowe Executive Director Rosemead Community Development Commission 8838 East Valley Boulevard Rosemead, CA 91770 13191 Crossroads Parkway North, Suite 405 Industry, California 91746-3497 562/908-6200 fax 562/695-2120 www.wiI Ida n.com Subject: Proposal for Professional Engineering Services for the Traffic Signal Installation at Graves Avenue and Jackson Avenue Dear Mr. Crowe: As requested, we are pleased to be given the opportunity to submit this proposal to provide traffic engineering design, utility coordination, contract administration, and construction observation services for the subject project. The project includes installation of a new traffic signal at the intersection of Graves Avenue and Jackson Avenue. SCOPE OF SERVICES We propose to provide the following basic services for the project: Preliminary Design Confer with Agency staff to review, in full detail, the requirements for the project. Review available information and data assembled by Agency staff. Develop base drawings, including collecting and plotting of field data, and the identification and plotting of substructures and utilities. 3. Prepare traffic signal plans for the intersection of Graves Avenue and Jackson Avenue. 4. Prepare signing and striping plans. 5. Develop preliminary project cost estimates. 6. Submit preliminary design plans to all affected agencies and utility companies for review. Final Design Phase Based on comments received from the Rosemead Community Development Commission and utility companies, revise plans. 2. Prepare detailed final plans and attend coordination meetings, as necessary, with Agency personnel at various times during the design phase to obtain additional input and review work. November 14, 2005 • • Page 2 3. Prepare specifications and contract documents to conform to applicable requirements of the Rosemead Community Development Commission. 4. Prepare final project cost estimates. Utility Coordination 1. Submit copies of plans to all affected utilities and agencies. 2. Coordinate with affected utility companies to provide for any utility relocation to accommodate new traffic signal pole and foundation installation. 3. Send notification to affected utility companies, other agencies, and contractor, and attend and coordinate the preconstruction conference. Contract Administration 1. Assist the Rosemead Community Development Commission in securing bids and awarding project. 2. Attend preconstruction conference and prepare minutes. 3. Provide contract administration for proper enforcement of the contract plans and specifications. 4. Provide engineering support, as needed, to make as-built revisions to the original plans. 5. Provide the necessary consulting services required to coordinate the efforts between the Agency and contractor. 6. Review and recommend progress payment requests. 7. Answer inquiries and complaints for the Agency relating to the project. Construction Observation 1. Provide the necessary weekly, monthly, and final reports, as needed. 2. Provide daily construction observation during the construction period. 3. Provide copies of daily construction observation reports on a weekly basis, if requested. 4. Provide necessary coordination with other agencies to provide final inspection of the project. 5. Perform as-built corrections on original drawings. 6. Provide report to the Agency following final inspection stating that the project has been completed, and provide necessary data for the Agency acceptance of the project. November 14, 2005 Page 3 FEE Our proposed fees are as follows: Preliminary and Final Design $12,500 • Utility Coordination $3,950 Contract Administration $2,500 Construction Observation $12,000 Total Fixed Fee $30,950 The total estimated construction cost for the project is $150,000. The construction contract period is estimated to be 30 working days. The design fee is based on the fee curve schedule from the American Society of Civil Engineers. The total fee, excluding utility coordination, is in conformance with that portion of the City's agreement with W illdan which pertains to design engineering services. Compensation for weekend inspection and inspection beyond the allocated working days of the construction contract will be on time-and-materials basis. If you have any questions regarding this proposal, please contact me at (562) 908-6200. Respectfully submitted, W}ILLDDA.N William C. Pagett, P.E. Senior Vice President AF:mh 95610-05\06-155\P05-224