CDC - Item 4 - Approval Of San Gabriel Blvd.&X%xC/3
NAME :
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NO
ABs-r26N ABSENT
MOTION
SECOND
ALARCON
CLARK
IMPERIAL
TAYLOR
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TO: HONORABLE CHAIRMAN
AND MEMBERS
ROSEM Q COMMUNITY DEVELOPMENT COMMISSION
FROM: BILL CRUE-, EXECUTIVE DIRECTOR
DATE: JUNE 17, 2003
RE: APPROVAL OF PROPOSAL TO PROVIDE ENGINEERING
SERVICES FOR STREET IMPROVEMENTS ON SAN GABRIEL
BOULEVARD
Attached for your consideration is an engineering proposal from Willdan for
engineering design, design survey, utility coordination, monument restoration,
contract administration, construction observation, and Federal labor compliance
services for street improvements on San Gabriel Boulevard from the 1-10 Freeway to
the south City limit.
San Gabriel Boulevard is in need of an overlay to prevent more serious and costly
deterioration, which could lead to complete reconstruction of the corridor. The
proposed rehabilitation strategies for San Gabriel Boulevard conform to priorities
recommended in the City's updated Pavement Management System (PMS) report.
A rubberized asphalt concrete overlay is proposed on San Gabriel Boulevard from
the 1-10 Freeway to the south City limit.
The street improvements also include removal and construction of all existing
sidewalk, driveways, and access curb ramps as well as removing all existing trees
and planting new parkway trees (tipu tree, see attached exhibit) along the project
limits. Damaged and uplifted curb and gutter will be removed and replaced along the
corridor to mitigate drainage problems. The proposed improvements will comply with
the current Americans with Disabilities Act (ADA) requirements.
The existing street lighting system on San Gabriel Boulevard from Newmark
Avenue to Rush Street does not meet the current guidelines set forth by the
Illuminating Engineering Society of North America (IES). Therefore, the existina
COMMISSION AGENDA
JUN 24 2003
ITEM No.
June 17, 2003
Page 2
Street lighting system will be converted to marblelite (concrete) poles with
underground conduits and constructed to meet the current guidelines of the IES.
The new street lighting system will be owned, operated, and maintained by Southern
California Edison (SCE).
The total construction cost for this project is estimated to be $1.765 million, and the
estimated contract period is 85 working days. The project funding includes
Transportation Equity Act for the 21 sc Century ( TEA 21), Community Development
Block Grant (CDBG), and Community Development Commission funds.
Construction of the project is anticipated to occur in the fall of 2003.
The proposed fees are as follows:
• Design Survey
$ 22,600
• Preliminary and Final Design
$ 116,300
• Utility Coordination
$ 9,500
• Monument Restoration
$ 8,800
• Contract Administration
$ 49,000
• Construction Observation
$ 129,800
• Federal Labor Compliance
$ 22,000
Total (Fixed Fee)
$ 358,000
The total fee, excluding utility coordination, monument restoration, and federal labor
compliance is in conformance with that portion of the City's agreement with W illdan
which pertains to design engineering services.
RECOMMENDATION
It is recommended that the Rosemead Community Development Commission
approve the attached engineering proposal and direct staff to begin the preparation
of the necessary plans and specifications.
Attachment
SWILLIDAN
June 16. 2003
Mr. Bill Crowe
Executive Director
Rosemead Community Development Commission
8838 East Valley Boulevard
Rosemead. CA 91770
Subject: Proposal for Professional Engineering Services
for San Gabriel Boulevard Improvements
Dear Mr. Crowe:
I'I 191 CrusYOw5 I?srkwy North. SLiitc 405
Industry, C,Jllurni.i 91746.49-7
562/906.uIVU lax 7(,mms-? 120
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As requested, we are pleased to be given the opportunity to submit this proposal to provide
engineering design, design survey, utility coordination, monument restoration, contract
administration, construction observation, and federal labor compliance services for street
improvements on San Gabriel Boulevard from.the I-10 Freeway to the south City limit.
San Gabriel Boulevard is in need of an overlay to prevent more serious and costly
deterioration, which could lead to complete reconstruction of the corridor. The proposed
rehabilitation strategies for San Gabriel Boulevard conform to priorities recommended in
the City's updated Pavement Management System (PMS) report. A rubberized asphalt
concrete overlay is proposed on San Gabriel Boulevard from the 1-10 Freeway to the south
City limit.
The street improvements also include removal and construction of all existing sidewalk,
driveways, and access curb ramps as well as removing all existing trees and planting new
parkway trees (tipu tree, see attached exhibit).along the project limits. Damaged and
uplifted curb and gutter will be removed, and;, replaced along the corridor to mitigate
drainage problems. The proposed improvements;Will comply with the current Amencans
with Disabilities Act (ADA) requirements.
The existing street lighting system on San Gabrief.Boulevard from Newmark Avenue to
Rush Street does not meet the current guidelines set;forth by the Illuminating Engineering
Society of North America (IES). Therefore tt e;existing street lighting system will be
converted to marblelite (concrete) poles with underground conduits and constructed to
.meet the current guidelines of the IES. The new street lighting system will be owned,
operated. and maintained by Southern California Edison (SCE).
June 16, 2003
Page 2
SCOPE OF SERVICES
We propose to provide the following basic services for the project:
Design Survey
Perform research at Los Angeles County and the City of Rosemead for survey
information.
2. Obtain locations of topographic features on San Gabriel Boulevard within the project
limits.
3. Provide locations of proposed access curb ramps, existing drive approaches. fire
hydrants, street trees, and other possible interferences in parkway areas.
4. Obtain locations of curb and gutter to be removed and replaced.
5. Obtain locations of pavement to be reconstructed or repaired.
6. Obtain locations of traffic loops, signs, and striping.
7. Obtain locations of street lights to be upgraded.
Preliminary Design Phase
1. Confer with Agency staff to review, in full detail, the requirements for the project.
Review available information and data assembled by Agency staff.
2. Review compiled data.
3. Develop base drawings,
a. Plot existing survey data.
b. Identify and plot apparent substructures.
C. Conduct field verification of surveYdata.
4. Determine drainage correction requirements, if necessary, in conjunction with the
street improvements.
5. Develop preliminary street improvement plans.
6. Define limits of pavement and concrete removal and replacement.
June 16, 2003
Page 3
7. Provide street lighting upgrade plans for San Gabriel Boulevard from Newmark
Avenue to Rush Street, in compliance with SCE system.
8. Provide preliminary plans for restriping and detector loops replacement.
9. Develop preliminary cost estimates.
10. Submit preliminary street lighting plans to SCE for circuit design review.
11. Submit preliminary design plans to all affected agencies and utility companies for
review.
Final Design Phase
1. Based on the Agency's. SCE's, and utility companies' comments and requirements,
revise plans.
2. Submit revised plans to SCE for final review and comments.
3. Prepare detailed final plans and attend coordination meetings, as necessary, with
Agency personnel and utility companies at various times during the design phase to
obtain additional input and revlew work:' '
4. Obtain final approval from SCE on street lighting plans.
5. Prepare specifications and contract 'documents to conform to applicable
requirements of the Rosemead Community Development Commission.
6. Prepare final project cost estimates.
T Submit final plans, specification, and estimates (PSBE) to the Rosemead
Community Development Commission..
Utility Coordination
1. Submit copies of plans to all affected-utilities-and agencies.
2. Coordinate with SCE for locations.<ofi proposed street lights on San Gabriel
Boulevard from Newmark Avenue to.Rush Street.
3. Coordinate with affected utility companies to provide for any proposed utility
improvements prior to construction.
June 16, 2003
Page d
4. Coordinate with water company to implement an upgrade of fire hydrants, as
needed, within the project.
5. Send notification of preconstruction conference to affected utility companies.
6. Attend the preconstruction conference.
7. Review project scope of work with each utility company at the preconstruction
conference. Identify possible conflicts and work with each utility to assure that its
facilities will be protected if properly identified:
8. Coordinate with Agency construction observer during construction to expedite the
identification of any unknown utilities found during excavation.
Monument Restoration
1. Set centerline ties for existing centerline monuments found with no existing ties. and
file corner record documents.
2. Replace centerline ties disturbed by construction.
3. Reset centerline monuments and file a second set of comer record documents.
4. Provide the City of Rosemead with updated set of centerline tie notes.
5. Identify and locate, prior to start of construction, lead and tack property line markers
found in sidewalk along San Gabriel Boulevard.
6. Upon completion of construction, replace all lead and tack property line markers and
file corner record documents.
Contract Administration
1 Hold pre-bid conference to clarify new HUD's;!minority participation requirements
and answer inquiries from contractors.
2. Provide the Agency with 30 sets of plans and specifications for bidding.
3. Assist the Agency in securing bids and awarding project.
4. Attend preconstruction conference and prepare minutes.
5. Provide contract administration for proper enforcement of the contract plans and
specifications.
June 15, 2003
Page 5
6. Provide engineering support, as needed, to make as-built revisions to the original
plans.
7. Provide the necessary consulting services required to coordinate the efforts
between the Agency and the contractor.
8. Review and approve progress payment requests.
9. Answer inquiries and complaints for the Agency relating to the project.
Construction Observation
1. Provide the necessary weekly, monthly,'and final reports, as needed.
2. Provide daily construction observation during the construction period.
3. Provide copies of daily construction observation reports on a weekly basis, if
requested.
4. Provide necessary coordination with other.agencies to provide final inspection of the
project.
5. Perform as-built corrections on original drawings.
5. Provide report to the Agency following final inspection stating that the project has
been completed, and provide necessary data for the Agency acceptance of the
project. ,
Federal Labor Compliance
1. Prepare federal labor compliance components of project specifications in
accordance with current labor regulations and requirements.
2. If applicable, attend pre-bid conference. to present general requirements of bid
preparation for the project.
3. Verify applicable wage determination ten;(10) days prior to bid opening; document
verification as required; if wage determination. has changed from what appears in
project specifications, provide addendum,and.proof of receipt by bidders.
4. Verify eligibility of selected contractor and its, subcontractors to receive contract
awards by confirming current, active license status with Contractors State License
Board and non-appearance on Federal List of Parties Excluded (debarment list). .
June 16, 2003
Page 6
5. Attend preconstruction conference to present federal labor compliance
requirements to contractor and subcontractors; prepare minutes and attendance
record thereof.
6. Verify and document job-site posting of wage rate information and labor compliance
posters.
7. Receive and review labor compliance documentation from public works observers or
inspectors and compare with contractor-submitted documents. Monitor weekly
payroll documentation on a continuous basis, including certified payroll reports,
fringe benefit statements, apprenticeship documentation, and payroll deduction
authorizations.
8. Follow up with contractor by telephone and certified mail regarding required
document submittals and payroll discrepancies.
9. Coordinate with Agency staff the withholding of progress and/or retention payments
if contractor fails to abide by labor compliance requirements.
10. Receive, pursue, and document labor complaints: recommend special action to be
taken if contractor continuously fails to comply with requests and requirements.
11. Maintain content and format of federal labor compliance file in conformance with
applicable govemment requirements.
12. Coordinate project file reviews' by authorized county, state, and federal agencies.
13. Submit complete federal labor compliance file to Agency for retention. (Note:
federal labor compliance files are to be retained for a period not less than three (3)
years.)
Our proposed fees are as follows:
Design Survey
$ 22
600
Preliminary and Final Design
,
$ 116,300
Utility Coordination
$ 9.500
Monument Restoration
$ 8,800
Contract Administration
$ 49,000
Construction Observation
$ 129,800
Federal Labor Compliance
$ 22,000
Total Fixed Fee
$ 358,000
June 16, 2003
Page 7
The current estimated construction cost for the project is $1.765 million. The design fee is
based on the fee curve Schedule from the American Society of Civil Engineers. The total
fee, excluding utility coordination, monument restoration, and federal labor compliance, is
in conformance with that portion of the City's agreement with Willdan, which pertains to
design engineering services. The construction contract period is estimated to be 85
working days. Compensation forweekend inspection and inspection beyond the allocated
working days and hours of the construction contract will be on time-and-materials basis.
The cost for testing materials, such as soils and asphalt testing, will be provided through a
separate contract with a testing laboratory. Willdan will assist the Agency in the selection
of a testing laboratory and will fully coordinate the services to be provided.
If you have any questions regarding this proposal, please contact me at (562) 908-6214.
Respectfully submitted,
WIL.LDDDAN
William C. Pagett, P.E. U
Senior Vice President
Enclosure
AF:mh
P5610-03(06-1 55/P03-099
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