CC - Item IV.CC-A - Extension Of Agreement With Peek Traffic/Signal Maintenancer.
staf lepor
TO: HONORABLE MAYOR
AND MEMBERS
ROSEMEAD CITY COUNCIL
FROM: FRANK G. TRIPEPI, CITY MANAGER
DATE: MAY 23, 2000
RE: EXTENSION OF AGREEMENT WITH PEEK TRAFFIC/SIGNAL MAINTENANCE,
INC. FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
Attached is a letter from Peek Traffic/Signal Maintenance, Inc. (SMI) requesting a one-year
extension to its current agreement with the City. Peek is requesting a 3.4 % increase in rates for the
coming year. That request is in line with the most recent CPI report, which is attached for the
Council's review. If approved, the rates paid by the City would be $45.67 per month per intersection.
Peek has maintained the City's traffic signals since 1981. Since then the company has established
itself as reputable and reliable contractor. Staff recommends that the City Council approve a one-
year extension to the agreement.
RECOMMENDATION
Itis recommended that the City Council approve a one-year extension to the City's agreement with
Peek Traffic/Signal Maintenance, Inc. (SMI) effective June 1, 2000 through May 31, 2001.
COUNCIL. ?,GEHNDA
MAY 2 3 2000
ITEM No.:!Z. C't-,4
JPEEK
Signal Maintenance Inc.
2283 Via Burton St.
Anaheim, California 92806, U.S.A.
Telephone: (714) 563-4000
Facsimile: (714) 563-3178
May 15, 2000
Mr. William Crowe
CITY OF ROSEMEAD
P.O. Box 399
Rosemead, CA 91770
Re: Agreement for Traffic. Signal Maintenance Services
Dear Mr. Crowe,
\\JMM SIGNAL MAINTENANCE INC.
J Lic.# 679111
Signal Maintenance, Inc., requests that the City of Rosemead extend the above referenced
Agreement for one (1) additional year, through May 31 s'2001. Along with the request for
extension, Signal Maintenance, Inc., would also like to request a CPI increase for the upcoming
year utilizing the CPI for the year ended March 31, 2000 (copy attached), which is 3.4%. 1 have
taken the liberty of enclosing a proposed rate sheet for the extension period for your perusal-
- and action.- All of us at Signal Maintenance, Inc., have enjoyed the cooperative working relationship with the
staff of the City of Rosemead, and it is our hope that this relationship will continue well into the
foreseeable future. Should you, or your staff have any questions regarding our service, please
do not hesitate to contact me directly. Thank you.
Very truly yours,
PEEK TRAFFIC - SIGNAL MAINTENANCE, INC.
L. James gg, Jr.
President
Encls.
Peek is a Thermo Power company
Signal Maintenance, Inc.
Proposed Rate Schedule
for
The City of Rosemead (FY 2000/2001)
I. Intersection rate per intersection per month
$45.67
II. Hourly labor rates
Straight time
Overtime
Operations Super
$40.76
$61.14
Engineering Technician
$35.15
$52.72
Leadman
$31.85
$47.77
Field Technician
$30.96
$46.44
Lab Technician
$31.20
$46.79
Traffic Signalman
$30.96
$46.44
Signalman Apprentice
$28.86
$43.29
Laborer
$26.77
$40.16
III. Equipment
Job trip
Personnel vehicle
$14.31
Pickup Truck
$14.31
Service Truck
$14.31
Service/ladder Truck - '
- - -
-$14.31
Boom/ladder Truck
$100.85
Paint Rig Truck
$100.85
Hydraulic man-lift
$100.85
Air compressor w/tools
$157.22/day
Water Truck
$64.52
Big Concrete Saw -
$64.52
Note: Any equipment used, but not on the above sched
ule will be charged at
the local pr
evailing rental
rate.
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EXTENSION OF AGREEMENT
THIS EXTENSION OF AGREEMENT is entered into effective the 1 st day of June 2000, by and between
the CITY OF ROSEMEAD, a municipal corporation (hereinafter "CITY"), and PEEK TRAFFIC/SIGNAL
MAINTENANCE, INCORPORATED (hereinafter "CONTRACTOR").
WHEREAS, the parties have executed an Agreement dated March 1, 1981, in which CITY agrees to
contract with CONTRACTOR for the performance of certain traffic signal maintenance and repair services;
and
WHEREAS, said Agreement is attached hereto, marked "Exhibit A" and incorporated herein by this
reference; and
WHEREAS, the Agreement of March 1, 1981 provides for an annual extension of said Agreement
for a period of one year; and
WHEREAS, CONTRACTOR has thus far satisfactorily performed the services set forth in the
Agreement dated March 1, 1981; and
WHEREAS, CONTRACTOR has offered to perform the services required in the agreement for a
period of one year with a 3.4% increase in the current rate for services.
NOW, THEREFORE, the parties agree:
1. That the Agreement of March 1, 1981 is hereby extended for an additional one-year period to May
31, 2001.
2. This EXTENSION OF AGREEMENT shall be effective as of June 1, 2000 and continue in full
force and effect until May 31, 2001.
IN WITNESS WHEREOF, the parties have executed this EXTENSION _OF AGREEMENT on the
date set forth below.
DA'
DATED:
CITY OF ROSEMEAD
MAYOR
PEEK TRAFFIC/ SIGNAL
MAINTENANCE, INC.
PRESIDENT
EXHIBIT "A"
PROPOSAL FOR TRArFIC SIGNAL MAIA'TENANCE
For. THE CITY OF ROSEME.AD, CALIFOrNIA
The undersigned declares that he has czamined the signal locations contained herein
and proposes to perform the following services for the unit prices as submitted.
1. DEFINITIONS
a). The wore` "City Manager" shall mean the City Manager of the city of Rosemed,
acting perso.,ally or through his duly authorized agents, each agent actinga
only within the scope of authority delegated to him.
b) The word "Police Chief" shall mean the Head of the City's Law Enforcenent
Agency of the City of Rosemead, acting personally or through his duly authorized
agents, each agent acting only within the scope of authority delegated to him.
2. AUT::'D.IT'y O? T:'.E CITY KANAGER
a) -The City tanager shall. decide any and all questions which may arise as to the
quality or acceptability of materials furnish_d and wort: performed, and as to the
manner of z)arformance and rate of progress of the work; all questions which arise
as to the acceptable fulfillment of the Agreement on the part of the Company;
- and all questions as to claims and compansations.
b) The City manager's decision shall be final and he shall have executive authority
to enforce and make effective such decisions end orders as the Company fails to
-carsY__o ut promptly-
C) -
At no tine will any changes in timing or progression of the signals be made
except under the direct supervision of the City Manager-
3- SSicv_TCis
Traffic Signals: Company shall service, maintain and overhaul, traffic signal
devices; i.e,, electro mechanical. and solid state type including type 170
controllers, fixed time, semi-actuated, fully actuated traffic signals, and
at the locations set forth on Exhibit "A", and at such other locations where
such devices may from times to time be instal led within the- City.-- All said labor,
services, materials and eguj.pment shall be furnished and t.,orh n_rforned and
ccmoleted, subject to the inspection and approval Of the City, the City Manager's
Office, or insp^_ctors or their representatives. When City desires to add traffic
S_,Onal devices, to be serviced and maintained, it shall notify Company thereof
at least fourteen days in advance of the time such Service shall conir>_nce_
so_vices to be ne-rformed-shill consist of a __,cv-ntive maintenance program
inclu-5ing, 'nut not limited to, the follo;:i_,ig:
1- The inspection, cleaning and adjustment of each controller unit, and the repair
and rc_laccmen of any and alldefective pa.rCS; such inspection, cleaning and adjustment
shall tLke place as to each unit at least once per calendar month.
2: The Conpeny 'shell i amp on a group rclamp.ing baais The re]anuing period
shill bo J,ascd on a depiction curve, not to exccc; twelve (.l2) mo:;ihs. Lamps shall
be General Electric, Sylvania, Westinghouse or approved equal:
3. The replaccanent- and/or repair of any and all defective parts of the controller
mechanisms of any unit, or any part thereof, as moy be necessary for the operation there(
4. The cleaning, polishing, and inspection of all lenses and reflectors in each
unit at the time the signals are relamped- All broken or deteriorated parts will be
replaced or changed as necessary-
5. Daily visual inspections at intersections throughout the City to insure the
prompt replacement of burned out lamps including highway safety lighting, illuminated str
name signs, and repair of controller malfunctions, pedestrian push buttons, detectors,
etc., and to insure the traffic signal progression of all units according to timing
relationships determined by the City Manager.'
G. The servicing of the signal systems on an emergency basis in the event of
nalfunctions of the controller or signal systemi.
4 - P! SfrERINc SERI'SCE CALLS
The Compery shall maintain a 24-hour emergcncy service so that he
at any hoar o th
the day Or -naY be contacted
f ay r night with no e>:ceptions to holiday
be required to answer different types of calls, as specified below, within certain
time limits. The Company shall supply.the City Manager and the Police Chief with a
telephone number from which his radio operator nay be contacted at all hours- If
this telephone number is a toll number, the City will reverse the charges.
a) Emergency Calls- Whenever _the_.si9nal.is.malfunctioning in any manner, the Co.=an}'
- '."shall answer the call immediate)
y, regardless of the fact that the contr
oller may
have been switched to flashing operation by the Police Department. The word
i.-nmediately" is construed to mean with all possible haste, and shall not exceed
two hours. The above will also apply to any calls indicating the existence of
-danger to the motoring public caused by the signal control or the lack thereof -
b) Light out calls- Two separate indications:•ill be require3 "or each direction
of tra'fic at all tisaes- When this number falls below two, or if one red
indicator is out,. the Company shall answer the light y '
out call as soon as
possible, not to exceed 2 hours, day or night- In the
event a light out call
is received with the report that two indicators are still remaining, the Compare},
hall answ, r the call within 24 hours.
c) other emergency
ser,-vice. i'ne services shall include, but not be limited to, part
rcplace.-ient er ronair, including burned out lamps, lenses, reflectors, visors,
light contacts, repairable relays; bac): plates, push button. signs, controllers,
COOrdinating units, interconnect units, time .,,-:itches, head ori.=_ntations, etc.
_d) .illuminated street name-signs- Tire illuminated street name signs shall be
service;:, and r,:ai,tained at loc<:tions she,:n in ',ppendi,: "D"
Burned out lamps,
,
and ballast shall be replaced within 72 hours, since the nee the delivery o_` panels
by the vendor requires 3-4 week, 'panel rcplaccnents shall be
ordered by the
_ Co; _%ay within five (5) days"
C) 19i9hway safety ].ighti.ng- The high;cay safety 3.ights shall be serviced and main
tamed at location:: shown in Appencli.x "B". Burned out lamps and/or ballast sh,
be replaced within 72 hours. The lumi.naire reflector and/or refractor shall be
cleaned at the t.imc of lamp replacement.
f) Equipment required. The Company shall be equipped with spare parts sufficient
to place the signal back in operation for ordinary trouble calls. In those
cases inhere a complex controller or component- has to be repaired, the Company
shall be required to furnish and install a substitute controller or component
until the defective controller or component is repaired or replaced to its
original condition as originally installed. The Company after performing any
temporary emergency work, shall have thirty (30) days in which to comol.ete
permanent repairs. All permanent repairs shall be to the level that existed"
prior to. the need of -the emergency work.
5. EXTRAORDINARY HAINTE14A1:CE
Whenever any part of the signal system is damaged by, collision, Acts of God, or
malicious mischief, eXcepting damage resulting from the negligence of the Company
;,'hile on the job, the repair of such damage ;:ill'be paid
for as e>traordinary
maintenance- In addition to this, the reolacement of vehicle detectors, edestrian
sic,,^.zl neon tubes and transformers, emergency service calls, flourescen1 Ptreet na=e
signs, highway safety lights, or any revision work the City may request the Company
to perform will be paid for as extraordinary maintenace- All extraordinary maintenan
will be subject to the prior approval of the City Manager. if the Company receives a
night call that requires the replacement of damaged equipment, he shall put tha signa
in a temporary operating condition if damage is of a minor nature, otherwise the
Company shall, i° unable_to_restore-temporary -opera _ - - -
- - - - tionplace the si al on flashing
operation if possible- If the signals are damaged to the extent that they h,ve to be
shut down, the Company shall call the Police',Chief to provide traffic control until '
the signal can be repaired. In no case will the Company perform extraordina_-y main-
teaance without first obtaining the prior approval of the City Manager-
6. CO';PENSATIOV -
City shall pay to Company the spun of $42.88
per mo..n.th for each intersection
as set worth on Exhibit "A" for the traffic signal preventive maintenance program-
company shall he entitled to additional cOMDensation for extraordinary maintenance
Billing for extraordinary ;maintenance shall include only the follo-ai:-~g:-
a) Company'., invoiced material cost plus l-o per cent.
n) COmPznY's labor costs establi_.hcd a h/~ per hour to be '
re>>rewed by by th=_ City Manager. P1Ccs° 5°% SC'•]2G~ll le A & r3 ctt2 C11A C'1. r.nua
c) Equipment rental to be revised annually by the City 1;anager.
Uoon receipt of each monthly invoice and certification by the City N,anager, the cit
will, within. thirty (°.0) c.ays after receipt of such invoice,- p=_y to the Company all
certified-sums_ In addition, the company will furnish to the Citv a monthly ,
of all or); ocyformed within t. City, - summary
~ the ~.y, earth the location of service, the day and
appro:_imate c_.., , the reason for-tnc service, whether routine or cmergency_, a.d
hJ➢1-s scent. an a
7. -INSURANCE RcS?UIREMENTS 114 CASE Or A CONTP.nCT
Co-pany shall carry public liability and property damage insurance coverinq its
operations and obligations hereunder in an amount not less than $l,ODO,00D for
injuries, including accidental death, for any one person, and subir-r-t to the sane
limit for each person in an amount- not less than $500,000, and pro.. Cy damage
insurance in an amount ,jot less than $100,000 per each occurrence. The Company
shell also take out and maintain during the life of this contract, Worhman's-
Combensation insurance covering all of his employees on the project; with a
company satisfactory to the City and shall furnish to the City. certificates issued'
by such companies showing that all of the above mentioned insurance has been issued
and is in full force and effect prior to commencing worl, in accordance with this
agreement. The Company. shall be responsible for the insurance coverage as herein
provided of all employees of said Company. said insurance shall provide that the _
same in non-cancellable except upon ten (10) days'. written notice to the City.
In case any employee engages in hazardous work under this contract and i., not
protected under the workman's Compensation Act, the Company shall provide or cause
to be provided, appropriate insurance for the protection of all such employees not
otherwise protectec. Tha Company shall lihewise'obtain Dublic liability and property:damage insurance to cover vehicles used or maintained-by him in the performance of
said work connected withthis Agreement, with liability limits of not less than
$500,000 for any one person, and $500,000 for any one accident, and property damage
of $100,000.
If the Company fails to maintain such insurance, the City may obtain such insurance
to cover any damages which said City or its principals may be liable to pay through
-any of she operations and deduct and retain the ainoun£ of the premiums for such
insurance from any sums due.
Nothing herein contained shall be construed as limiting in any way the extent to
which the Company may be held responsiblet for paynent of damages to persons or proper.r
resulting from his operations or any operations of any subcontractors under him.
Company will be reouircd to indcru,ify and hold harmless City and its officers an3
employees from any claims, damages or expenses, including attorney's fees and court
costs, arising out of Company' pe-formence. The City to be named as an additional
ins*re3 on the Company's master Policy.
o. TS SIf =
Company shall not assion this Agreement or any portion hereof, without first obtainin<
the written cor:sent of City.. If such assignmant is made or.attemptea by Company,
City, at its sole option, may terminate this Agreement Loon the giving of a 24-hour
w itter: notice to Company of such termination-
This kgrecmcnt shall be in full force and effect for a period of one (1). year, and
..fay be cztended upon mutual consent of both partlC- -
10. TT"RMINATION OF CONI ACT
a) In the event that any of the provisions of this contract are violated by
the Company, the City ma)l terminate the Contract by serving wr.i::ten notice
upon the Company of its intention to terminate such Contract and, unless
within ten (10) days after the serving of such notice, such violation shall
cease, the Contract shall, upon the c):piration of said ten (10) clays, cerise
and terminate- As to violations of the provisions of this Contract which
cannot be remedied or corrected within ten (10) days, said Contract shall be, at the option of this City, ceased and terminated upon the giving of like
notice. In the e-,.ent of any such termination of any of the reasons above
mentioned, the City may take over the wor]- and prosecute the same to
completion by contract or otherwise for the amount and at the expense of .
the Company.
b) If the Company should neglect to prosecute the work properly or fail to perform
any provisions of contract, the City, after three (3) days' written notice to
the Company may, without prejudice to any other remedy it may have, ma):e goo3
such deficiencies, and may deduct the cost thereof from. the payment then or
thereafter due the Company, provided, however, the City Manager of said City
shall approve such action and certify the amount thereof to be charged to the
Company-
11. NOT AN AGENT OF CITY
It is expressly understood and agreed that the Company given the Contract will be.
responsible for furnishing all labor, service, materials and equipment and
performing the work as provided for, is acting-as-zn_independent.Company-.and not
- - es an anent;""gervzri£ or employee of the City of Rosemead.
12. STAT!~!F_NT OF QUALIFICATIONS
The contractor must be highly skilled and specialized in traffic signal systems
maintenance. maintenance work should~be the only business of the firm so that-no
business conflict will arise between maintenance and construction. The contractor
must he familiar with a variety of equipment, have substantial parts inventor
and have sufficient equipment to adequately perform the contract. This can best
be assured by demonstrable past experience in the maintenance of traffic signal
systee!s similar to Rose'mmad's- A positive answer to the following question should -
assure that this miri:r.uan reouirement is met:
Y.as pour fir- been engaged for at least three years solely in the
maintenance c° -r _,-'4C signal rystems in at least one jurisdiction-
warh erual ox greater numbers of sign?]. Installations then Rosemead?
T_nswer: Yes Y, No
If answer is Yes, please list the following:
'-ctal nu-.Ler of years' experience- ~iahtAeR (18) - -
Juric,fliction Served
Igo. of Fir.ea•
Time Signals
No. of. Actuated
Siqnals
of Years Contract
with this jurisdiction
has been held
Monterey Park
11
27
18 Years
Montebello
22
35
16 Years
Covina.
7
22
18 Years
13. TOTAL 131D PRICE FOR ORDINARY KAINTENAI•ICB SBALL BE:
a) Traffic signals, 32 at $42.88 per intersection, per month,
for a
total of $1,372.16 per month, as of the. bid date.
b) Safer li hti,
-~Y 9 '-g ltiminaires, at N/A per luminaire, per month,
or a total o£ N /p' per month as of the bid date.
c) Total per month (a and b) above hT/A
d) Total per hour-labor for extraordinary maintenance as of
, the bid date (Please
see schedule A & B attached).
Signed ii~/~L
1 ~G
Signal Maintenance In
2720 B. Regal Park Dri
Anaheim, Ca. 92806
Date _Februar-,, 3, 1981