CC - Item 4A - Request From The Rosemead Chamber Of Commerce For Reimbursement Of Expenses For Costs Related To The 15th Annual Run/Walk Against Drugs, Alcohol And TobaccoAl TO: HONORABLE MAYOR
AND MEMBERS
ROSE CITY COUNCIL
FROM: BILL OWE, CITY MANAGER
DATE: OCTOBER 16, 2002
RE: REQUEST FROM THE ROSEMEAD CHAMBER OF COMMERCE FOR
REIMBURSEMENT OF EXPENSES FOR COSTS RELATED TO THE
15TH ANNUAL RUN\WALK AGAINST DRUGS, ALCOHOL AND
TOBACCO
In the past, the City Council has contributed towards the cost of the t-shirts for the Rosemead
High School's annual Run\Walk Against Drugs, Alcohol and Tobacco. The 2002 event was held
in conjunction with the Diamond Jubilee and was co-sponsored by the Rosemead Chamber of
Commerce. The Chamber also paid the up front costs of the t-shirts and awards.
This year's event drew over 500 participants, up from the previous year's 300 runners and
walkers. Targeted students ranged in age from kindergarten to twelfth grade. The purpose of
this event is to raise the awareness of our youth regarding the danger of using illegal drugs,
alcohol and tobacco. The event was held at Rosemead High School.
The actual cost incurred by the Chamber of Commerce for the event was $4,029.25. The City's
2002-03 Budget includes $3,000 for cost of the t-shirts. The Chamber of Commerce agrees to
the $3,000 amount. Attached are copies of letters from the Chamber of Commerce and
Rosemead High School.
RECOMMENDATION
It is recommended that the City Council authorize the budgeted expenditure of $3,000 as
reimbursement to the Rosemead Chamber of Commerce for the costs associated with the 15th
Annual Run\Walk Against Drugs, Alcohol and Tobacco.
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COUNCIL
OCT 2 2 2002
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ITEM No.~ -A
ROSEME\
CHAMBER
of
COMMERCE
\ swce
Rosemead Chamber of Commerce and Visitor Information Center
3953 N. Muscatel Ave., Rosemead, California 91770
TEL:(626)288-0811 FAX:(626)288-2514
October 9, 2002
CITY OF ROSEMEAD
Bill Crowe
8838 E Valley Blvd.
Rosemead, CA 91770
Dear Bill:
On behalf of Rosemead High School and the Rosemead Chamber
of Commerce, I would like to thank you for your generous
support of the 15th Annual Run/Walk Against Drugs, Alcohol
& Tobacco tee-shirts. To increase participation and help
generate more interest and enthusiasm, this year's event
was held in conjunction with the Chamber's 75th
Anniversary Diamond Jubilee on.September.28th.,
As in the past, we look forward to your reimbursement of
$4029.25 for-the-Run/Walk Against Drugs, Alcohol & Tobacco
tee-shirts. With more than 500 participants, we believe
that the Run/Walk was a big success and a very worthwhile
event. We were very pleased and proud that Rosemead High
School agreed to hold this event in conjunction with the
Chamber's Diamond Jubilee. Each participant in the
Run/Walk that came to the Chamber booth received a free
Diamond Jubilee pen as well as a tee-shirt, awards, and
recognitions.
The Run/Walk combined with the Diamond Jubilee was a huge
event for youngsters and parents, and helps to win the
continuous battle against drugs, alcohol and tobacco.
Therefore, we are hopeful that you will take this
opportunity to reimburse the Chamber of Commerce as you
normally do the High School for this expense. Thank you
again for your support.
Sincerely
Ma~Jo el
Executive Director
CC: Diane Bladen, Principal, Rosemead.High;School
' Businesses Joined together since 1927'
INVOICE
ROSEMEAD CHAMBER OF COMMERCE
P. O. BOX 425
3953 N. Muscatel Avenue
Rosemead, CA 91770
(626) 288-0811
CITY OF ROSEMEAD
Bill Crowe
8838 E Valley Blvd.
Rosemead, CA 91770
Thank you for your continuing support of the Chamber.
Statement Date: October 9, 2002
Run/Walk Against Drugs, Alcohol, & Tobacco - $4,029.25
Total Amount Due
Thank you for your support!
$4,029.25
(please return bottom portion with payment)
CITY OF ROSEMEAD
Bill Crowe
3524
1,000 Run/Walk T-Shirts @ $4.02 ea. $4,029.25
Enclosed is my check for the amount of: $
Thank you
INVOICE
ROSEMEAD CHAMBER OF COMMERCE
P. O. BOX 425
3953 N. Muscatel Avenue
Rosemead, CA 91770
(626) 288-0811
CITY OF ROSEMEAD
Bill Crowe
8838 E Valley Blvd.
Rosemead, CA 91770
Thank you for your continuing support of the Chamber.
Statement Date: October 9, 2002
Run/Walk Against Drugs, Alcohol, & Tobacco - $4,029.25
Total Amount Due
Thank you for your support!
$4,029.25
(please return bottom portion with payment)
CITY OF ROSEMEAD
Bill Crowe
3524
1,000 Run/Walk T-Shirts @ $4.02 ea. $4,029.25
Enclosed is my check for the amount of: $
Thank you
10/14/2002 15:49 FAX
ROSEMEAD CHAMBER
PHONE 1626) 2M0814 - FAX (626) 288-2514
P.O. Box 425 - 3953'N: Muscatel Ave. Rosemead, CA 91770
TO: SCOT YOTSUYA PHONE 626-569-2103 FAX:
FROM, MARY JO MAXWELL 626-288-0811 FAX:
Message-
Re: Clarification for Rosemead High School's Annual RUnNValk billing
(6001
"FAX"
626-307-9218
626-288-2514
Per our phone conversation, attached is.the copy of letter from Larry Callaham, Vice Principal of
Rosemead High School to Frank Tripepi dated March 15, 2002 requesting funding for the Annual
RunNValk Against Drugs, Alcohol & Tobacco tee shirts & awards.
As I mentioned, the High School normally takes care of this entire project, but by holding the event
earlier in the year to coordinate with Chamber's Diamond Jubilee on September 28th rather than
later on in October, the Chamber came to their assistance and took care of the production and
ordering for the high school thus we got the bill and paid it and the school referred us to you.
As soon as summer school is out, both the principal and vice-principal and bulk of the school staff
leave for their annual vacations before school starts up again. We were happy to help them out
and it was a win-win for all parties.
Therefore, the Chamber took care of the up-front money and arranging delivery, distribution, etc.
and everything was completed when they returned from vacation approximately Sept. 24th or 25tH
Call if you need further information.
10/14/2002 15:49 FAX
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nosemeaa' a1gh School
9963 E %i Dq Dr'm Rosemead Gfileri2 917704498
(626) 286.3141 FAIE (626) 286.6396
March 15, 2002
Mr. Frank Tripepi. City Manager
City of Rosemead
8838 Valley Blvd.
Rosemead, CA 91770
Dear Mr. Tripepi, 21
002,
Acct P aw
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v6ji f
On behalf of the staff and students of Rosemead High School, I would like to take this
opportunity to than k you for your generous. contributi on to last Falls 14" Annual Run/Walk
Against Drugs, Alcohol & Tobacco. Your reimbursement of $2,900 for the purchase and
printing of t-shirts enabled us to offer this cortrmunity-wide event.
Although participation in the event has fallen off somewhat over the past few years, we were
able to see an upturn in participation this year, with over 300 participants. We ate looking
forward to an even greater response next Fall; as we continue to tie into Red Ribbon Week
activities and expand the promotion and advertising of the event to local school district boards
and many of the new businesses in town. We would very much like to make a presentation to
your city council in September 2002, and will contact you as that time nears.
I have enclosed copies of the invoices for t-shirts and printing for your files. Once again, please
accept our heart-felt appreciation for your generous contribution to the worthy event!
.S/'C=
Assistant
Cc: Mayor Jay Imperial
for Instruction
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