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CC - Item 4A - Request for Reimburstment from Chamber of CommerceTO: HONORABLE MAYOR AND MEMBERS ROSEMEAD CITY COUNCIL FROM: BILL CROWE, CITY MANAGER DATE: OCTOBER 22, 2002 RE: REQUEST FROM THE ROSEMEAD CHAMBER OF COMMERCE FOR REIMBURSEMENT ($3.000) OF EXPENSES FOR COSTS RELATED TO THE 15TH ANNUAL RUN/WALK AGAINST DRUGS; ALCOHOL AND TOBACCO In the past, the City of Rosemead has directed this payment to Rosemead High School for this event. The 2002 Run/Walk was held in conjunction with the recent Diamond Jubilee . and was co-sponsored by the Rosemead Chamber of Commerce. The Chamber also paid out the expenses up front for the cost of the participants tee-shirts and awards. This year's event drew over 500 participants; up from the previous year's 300 runners and walkers. Targeted students ranged in age from kindergarten to twelfth grade. The purpose of this event is to raise the awareness of our youth regarding the danger of using illegal drugs; alcohol and tobacco. The event was held at Rosemead High School. This event falls under the general umbrella of activities sponsored by Red Ribbon nationally. The actual cost incurred by the Chamber for the event was $4,029.25 The City had included in its FY 2002-03 Annual Budget an amount of $3;000 for this specific event in Cormnunity Promotions. RECOMMENDATION It is recommended that the City Council authorize the budgeted expenditure of $3:000 as reimbursement to the Rosemead Chamber of Conunerce for the 15`x' Annual Run/Walk Against Drugs, Alcohol and Tobacco. i c 10/09/2002 12:56 FAX Rosemead Chamber q f Commerce and gAsitor Information Centcr 10SEMEAD \ 995_ N. Muscmcl .A~c., RncemeaA, Celifomia 91770 cxnMa°Ex TEL: (626) 28B-0811 FAX: (026) 245 2514 October 9, 2002 CITY OF ROSEMEAD Bill Crowe 8639 E Valley Hlvd. Rosemead, CA 91770 Dear B_11: On behalf of Rosemead High School and the Rosemead Chamber of Commerce, I would like to thank you for your generous' support of the 15th Ar_nual Run/Walk Against Drugs, Alcohol & Tobacco tee-shirts. To increase participation and help generate more interest and enthusiasm, this year's event was held in conjunction with the Chamber's 75th Anniversary Diamond Jubilee on September 2sth. As in the past, we look forward to your reimbursement of $4025.25 for the Run/Walk Acainst Drugs, Alcohol & Tobacco tee-shirts. With more than 500 participants, we believe that the Rua/walk was a big success ana a very worthwhile event. We were very pleased and proud that Rosemead High School agreed to hold this event in conjunction with the Chamber's Diamond Jubilee. Each participant in the Run/Walk that came to the Chamber booth received a free Diamond Jubilee per. as well as a tee-shirt, awards, and recognitions. The Run/walk combined with the Diamond Jubilee was a huge event for youngsters and parents, and helps to win the continuous battle against drugs, alcohol and tobacco. Therefore, we are hopeful that you will take this opportunity to reimburse the Chamber of Commerce as you normally do the High School for this expense. Thank you again for your support. Sincerely Mary Jo Maxwell Executive Director CC: Diane Biaden, Principal, Rosemead High School OJ 002 "_Ru~;nrsscs in(rr.~:nactrvrsin,-r 79^T' 10/0q/2002 12:50 F.4% IN-VOICE ROSEMEAD CHAMBER OF COMMERCE P. O. BOX 425 3953 N. Muscatel Avenue Rosemead, CA 91,770 (626) 288-0811 CITY OF ROSEMEAD Bill Crowe 8838 E Valley Blvd. Rosemead, CA 91770 Thank you for your continuing support of the Chamber. Statement Date: October 9, 2002 Run/Walk against Drugs, Alcohol, & Tobacco - $4,029.25 Total Amount Due Thank you for your support! $4,029.25 ----------------7--------------------------------------- (please return bottom portion with payment) CITY OF ROSEMEAJ Bill Crowe 3524 1,000 Run/Walk T-Shirts @ $4.02 ea. $4,029.25 Enclosed is my check for the amount of: $ Thank you a i)07 c 113!14!2002 15:49 FAX I W~rMaY~'~. l znol R O S E M E A D CHAMBER "FAX " PHONE (626) 28"811 - FAX (626) 288-2514 P.O. Box 425 - 3953 N. Muscatel Ave. Rosemead, CA 91770 T0: SCOT YOTSUYA PHONE: 626-569-2103 FAX: 626-307-9218 FROM: MARY JO MAXWELL 626-288-0811 FAX: 626-288-2514 Al essa oe: Re: Clarification for Rosemead High School's Annual P,unMlalk billing Per our phone conversation, attached is the copy of letter from Larry Callaham, Vice Principal of Rosemead High School to Frank Tripeoi dated March 15, 2002 requesting funding for the Annual RunNdalk Against Drugs, Alcohol & Tobacco tee shirts & awards. As I mentioned, the High School normally takes care of this entire project, but by holding the event earlier in the year to coordinate with Chamber's Diamond Jubilee on September 28`" rather than later on in October, the Chamber came to their assistance and took care of the production and ordering for the high school thus we got the bill and paid it and the school referred us to you. As soon as summer school is out, both the principal and vice-principal and bulk of the school staff leave for their annual vacations before school starts up again. We were happy to help them out and it was a win-win for all parties. Therefore, the Chamber took care of the up-front money and arranging delivery, distribution, etc. and e'verything was completed when they returned from vacation approximately Sept 24th or 25th. Call if you need further information. ~O 10/14/20.02 15:49 F.Aa - II d . e1 •S 1 1 1181 nusemeau titg$ school 9003 ' L -%ss nv prim RDzmcd Unrrm 917764498 (625)28&3141 FALL (626) Z86-n@96 March 15, 2002 Mr. Frank Tripepi. Ciry Manager City of Rosemead 8838 Valley Blvd. Rosemead, CA 91770 Dear Mr. Tripepi, Ilp?- A>$a Prism] l~scamas IJUFa . . On behalf of the staff and students of Rosemead High School, I would like to take this opportunity to thank you for your generous contribution to last Fall's 14' Annual Run/Walk Against Drugs, Alcohol & Tobacco. Your reimbursement of $2,900 for the purchase and printing of t-shire enabled us to offer this community-wide event, Although participation in the event has fallen off somewhat over the past few yew, we.were able to see an upturn in participation this year, with over 30D participants. We are looking forward to an even eater response next Fall, as we continue to tie into Red Ribbon Week activities and expand the promotion and advertising of the event to local school district boards and many of the new businesses in town. We would very much like to make a presentation to your city council in September 2002, and will contact you as that time nears. I have enclosed copies of the invoices for t-shirts and printing for your files. Once again, please accept our hear -feit appreciation for your generous contribution to the worthv event! Assistant'principal for Instruction Cc: Mayor Jav trnpenal c` TO: HONORABLE Iv2AYOR AND MEMBERS ROSEMEAD CITY COUNCIL FROM: FRANK G. TRIPEPL CITY AZANAGER. DATE: FEBRUARY 20, 2001 RE: REQUEST FROM ROSEMEAD HIGH SCHOOL FOR S3.000 TO Fti?TT THE THIRTEENTH.A.NNIU.AL RUTT,,U .ALK AGAINST DRUGS, ALCOHOL AND TOBACCO In the past the City of Rosemead has granted Rosemead High SchooFS request for funding. As a result of funding constraints, this year's event had to be moved from October. 2000 to Saturday. March 24. 2001. They are requesting that the City contribute $3,000 towards the cost of T-shirts and awards. The City's 2000-01 Budget includes funding for this activity. ITEM 14410. 'K_ . (f/- -L G:JjiCiL 2001 RECONLv1E?\~ATI ON It is recommended that the Rosemead City Council authorize the expenditure of S3,000 for the Annual Run\Wall: against Drugs; Alcohol and Tobacco. DIANE ELADE1i Principal February 5. 2001 Mavor n4argaret Clark City of Rosemead £838 E. Valley Boulevard Rosemead. California 91770 Rosemead High School ~y 9063 E Mission Drive, Rosemead. Calioruia 91770-4498 (626) 286-3141 Fk),: (626) zs6-6396 Dear Mayor Clark: MY CKUkEAM Ls,-Mt Principal Itsoucuon This letter is written on behalf of Rosemead High School requesting the city's assistance in helping sponsor the Thirteenth Annual Run/Walk Against Drugs, Alcohol and Tobacco. The event will be held Salt rr_dsc. March 24. ?001 on the track and campus of Rosemead High School. Targeted students reside in the city of Rosemead ranging in age from kindergarten to twelfth grade. A T-shirt will be given to each participant. Prizes will be given to the schools hay ing the greatest number of participants in three categories. Individual ribbons will be awarded in each race. Rosemead High School anticipates a crowd in excess of 1,000 for this event. A nominal entrance fe.P of S5.00 will be charged each participant. (This will insure a commitment and allow us to determine the number of runners we must accommodate.) Yearly, the City of Rosemead has graciously helped cover the cost of the T-shirts and awards, a figure of approximately 53.000.00. It would be greatly appreciated if the City of Rosemead, once again, could help offset the cost of the T-shirts and awards by donating approximateh, 53.000.00. Your consideration of this matter will be appreciated. Iv yours. -7/ Larry C iaham Assistant Principal for Instruction cc: Frank TriDepi Donald Wagner 13TH ANNUAL ROSEMEAD RUNAVALK AGAINST DRUGS-=ALCOHOL--TOBACCO WHERE: Rosemead High School Track 9063 E. Mission Drive, Rosemead Y! C1u`V: ~ ~l4a.LL[ LLQ V. is fed: t,ll :+1. rV i TIME: 7:00 a.m. Check In 8:00 a.m. Welcome/Introductions 8:05 a.m. RurJWalk Events (Fifteen minute intervals beginning with Kindersarten WH0: Students from Rosemead and adjacent communities FEE: Sr ,0 0 per participant (Includes a T-shirt) AWARDS: School - (largest participation - first 3 places) Classroom - (largest participation - first 3 places) School Staff - (largest.participation - first 3 places) I K - 5K - (first ten places - boy, girl) RUN/WALK CATEGORIES: (A l~ 2K 5K separat •r i~ 4th 9th e race will be run for each grade level - Sid Grades - 8th Grades - 12th Grades/Adults (Adults may run in any race, parent in support of child, but are only elieible for awards in the 5K) FOR INFORMATION CALL: Larrv Callaham or Jan Gill - (626) 286-3141 t`NT2Y~E-,ADLINL: Wec?1,.p~, Ma-+rcav14, 2001, 3:30 pin/ 2002-03 COMMUNITY PROMOTIONS (cont.) r,ENERAL FUND NT NO. 4200-FUND01 Community Events: FUND01 Miscellaneous Events Provides for miscellaneous promotional publications, surveys, plaques and special City events: Installation of Christmas Decorations Proclamation Frames Flag Display City Pins, Roses Jeannette Larsen Scholarship Sheriffs Breakfast Meetings ead School Walk/Run Against Drugs aneous P94001 July 4th Celebration Provides for expenses for July 4th events. P94201 Cinco de Mayo Provides for expenses for Cinco de Mayo. 10,000 2,200 4,700 2,200 500 2,000 1,200 0,300 P94301 Sweetheart's Jamboree Provides for expenses for sweetheart's Jamboree. P94401 Easter Ego Hunt 9- Garvev Park Provides for expenses for Easter Egg Hunt at Garvey Park. P94501 Halloween Provides for expenses for Halloween. P94o01 Employee Recoonition/Appreciation Luncheon Provides for expenses for the employee recognition gifts and annual employee appreciation Luncheon. Fiscal year 2001-02 includes City Manager's retirement reception. n N a T m H K °o A P94801 July 4th Parade o Provides for expenses for the July 4th Parade.