Loading...
CC - item 4A - Proposal For Reconstruction Of Various AlleysTO: FROM DATE: RE: HONORABLE MAYOR AND MEMBERS ROSEMEAADD~CITY COUNCIL BILL CROWE, CITY MANAGER OCTOBER 1, 2002 ENGINEERING PROPOSAL FOR .RECONSTRUCTION OF VARIOUS ALLEYS Attached for your consideration is an engineering proposal from Willdan for engineering design, hydrology study, design and construction survey, utility coordination, storm drain easement acquisition, monument restoration, initial study/negative declaration, contract administration, construction observation, and federal labor compliance services for reconstruction of the following alleys: Alley north of Valley Boulevard from Alley north of Valley Boulevard from Alley south of Valley Boulevard from The project includes reconstruction of existing alley pavement with concrete pavement, in accordance with the City's Pavement Management Program. The project also includes construction of a storm drain line to collect storm water runoff from the alley north of Valley Boulevard, between Rio Hondo Avenue and east end. The new storm drain line will be connected to the existing storm drain system in Valley Boulevard. In order to construct the new storm drain line, a storm drain easement from one of the properties located south of the alley will be acquired. Upon construction of the storm drain line, the system will be transferred to the Los Angeles County Flood Control District for operation and maintenance. COUNCIL AGENDA OCT 0 8 2002 ITEM No. j• ee 24 Bartlett Avenue to east end; Rio Hondo Avenue to east end; and Temple City Boulevard to Strang Avenue. October 1, 2002 Page 2 The total construction cost for the project is estimated to be $330,000. The construction cost (estimated to be $55,000) for the alley north of Valley Boulevard from Bartlett Avenue to east end will be funded by the Traffic Congestion Relief funds, and the construction cost (estimated to be $275,000) for the two remaining alleys as well as the federal labor compliance fees will be funded by Community Development Block Grant (CDBG) funds. The estimated contract period for the project is 25-working days and construction is anticipated to occur in the Summer of 2003. The proposed fees are as follows: • Hydrology Study $ 3,800 • Design Surveying $ 8,700 • Preliminary and Final Design $ 23,500 • Utility Coordination $ 3,100 • Storm Drain Easement Engineering $ 750 • Storm Drain Easement Acquisition $ 2,100 • Initial Study/Negative Declaration $ 2,400 • Monument Restoration $ 2,750 • Construction Surveying $ 4,600 • Contract Administration $ 4,900 • Construction Observation $ 17,700 • Federal Labor Compliance $ 4,950 Total Proposed Fixed Fee $ 79,250 The total fee, excluding hydrology study, utility coordination, storm drain easement engineering and acquisition, initial study/negative declaration, monument restoration, and federal labor compliance, is in conformance with that portion of the City's agreement with Willdan Associates which pertains to design engineering services. RECOMMENDATION It is recommended that the Rosemead City Council approve the attached engineering proposal and direct staff to begin the preparation of the necessary plans and specifications. Attachment N;~U WILLIDAN Serving Publ Agencies September 30, 2002 Mr. Bill Crowe City Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Subject: Proposal for Professional Engineering Services for Reconstruction of Various Alleys Dear Mr. Crowe: 13 191 Crossroads Parkway North, Suite 405 Industry, California 91746-3497 562/908-6200 fax 562/695-2120 www.willdanxom As requested, we are pleased to be given the opportunity to submit this proposal to provide engineering design, hydrology study, design and construction survey, utility coordination, storm drain easement engineering and acquisition, monument restoration, initial study/negative declaration, contract administration, construction observation, and federal labor compliance services for reconstruction of the following City alleys: Alley north of Valley Boulevard from Bartlett Avenue to east end; Alley north of Valley Boulevard from Rio Hondo Avenue to east end; and Alley south of Valley Boulevard from Temple City Boulevard to Strang Avenue. The project includes reconstruction of existing alley pavement with concrete pavement, in accordance with the City's Pavement Management Program. The project also includes construction of a storm drain line to collect storm water runoff from the alley north of Valley Boulevard, from Rio Hondo Avenue to east end. The new storm drain line will be connected to the existing storm drain system on Valley Boulevard. In order to construct the new storm drain line, a storm drain easement from one of the properties located south of the alley will be acquired. Upon construction completion of the storm drain line, the system will be transferred to the Los Angeles County Flood Control District for operation and maintenance. SCOPE OF SERVICES We propose to provide the following basic services for the project: Hydrology Study Provide a visual survey to establish hydrologic contributory areas. September 30, 2002 Page 2 2. Perform hydrologic calculations necessary to determine flow rates and collection points. 3. Submit hydrology study to Los Angeles County Department of Public Works (LACDPW) for approval. Design Survey 1. Perform research at Los Angeles County and the City of Rosemead for survey information. 2. Establish record centerline along the proposed construction zones. 3. Obtain existing elevations utilizing electronic field data collection methods at 25-foot intervals to establish accurate profiles. 4. Obtain topographic feature locations for a complete and accurate representation of existing conditions within the public right-of-way and on private property in areas necessary for reconstruction and to match existing conditions. Preliminary Design Phase 1. Review compiled data. 2. Develop base drawings. a. Plot existing survey data. b. Identify and plot apparent substructures. C. Conduct field verification of survey data. 3. Perform hydraulic calculations necessary to fully design the storm drain improvements. 4. Provide complete plan and profile sheet for the proposed storm drain line. The design will follow the LACDPW standards and requirements for MTD processing. 5. Develop preliminary alley improvement plans at a horizontal scale of 1" = 20'. 6. Develop preliminary cost estimates. 7. Submit preliminary design plans to all affected agencies and utility companies for review, including storm drain plans to LACDPW. September 30, 2002 Page 3 Final Design Phase 1. Prepare detailed final plans and attend coordination meetings, as necessary, with County, and utility companies at various times during the design phase to obtain additional input and review work. 2. Prepare specifications and contract documents to conform to applicable requirements of the City of Rosemead. 3. Prepare final project cost estimates. Utility Coordination 1. Submit copies of plans to all affected utilities and agencies. 2. Coordinate potholing investigations to verify depths of potentially conflicting utilities. 3. Coordinate with utility companies to provide for any proposed utility improvements prior to construction. 4. Send notification to affected utility companies, other agencies, contractor, and City staff, and attend and coordinate the preconstruction conference. Storm Drain Easement Engineering 1. Review assessor map(s) of the project area. 2. Attend a coordination meeting with City staff, title company, and right-of-way acquisition agent. 3. Review preliminary title report(s), provided by the City, and other documents in sufficient detail for preparation of legal description. 4. Compute the easement takes parcel and prepare a hard-line calculation map. 5. Prepare a legal description and exhibit for the easement parcel take. 6. Prepare the deed documents for easement to be acquired. 7. Provide the City with prints, copies, transparencies of legal descriptions, deed forms, and exhibits. September 30, 2002 Page 4 Storm Drain Easement Acquisition Review title report (provided by the City), and other documents in sufficient detail in preparation for negotiations with property owners and other parties to obtain interest in the real property as required by the City. Prepare, upon approval by the City, a right-of-way agreement and review easement deed. Have each property owner execute and approve agreement and deed. Meet with each property owner at appointed times, convenient for the owner, to present offers, explain the acquisition process, and gather information. Follow-up and negotiate with each property owner to resolve any problems and arrive at a mutually agreeable settlement (a maximum of three personal contacts with each property owner is included in order to obtain required executed documents). If additional visits are required, services will be performed on a time-and-material basis. 4. Coordinate acquisition with City staff and property owners. This includes prompt transmittal of executed documents (notarized deeds, acquisition agreements, etc.) to the City for acceptance and processing. Recommend condemnation action, if necessary, and submit required justification in writing to City Attorney. However, our primary goal will be to reach a successful acceptance of the offer with each property owner. We will work with the City staff in recommending alternative approaches to achieve acceptance. Initial Study/Negative Declaration Prepare the Initial Study/Negative Declaration and Notice of Completion (NOC) for review by the City. 2. Following approval of the document by the City, distribute the document and NOC to agencies with jurisdiction over resources affected by the project, adjacent jurisdictions, the local library, the State Clearinghouse, and individuals requesting copies of the document. 3. Prepare a Notice of the Availability (NOA) of the document for publication by the City in the local newspaper. 4. Following the mandated review period forthe document (21 days for projects which do not affect State agencies, such as Caltrans), prepare responses to any comments received on the document. September 30, 2002 Page 5 5. If the need for any mitigation measures is identified, prepare a Mitigation Monitoring Program, as required by CEQA. 6. Submit the final Initial Study/Negative Declaration containing all comments received, responses to comments, and any Mitigation Monitoring Program for City approval. 7. Attend public meetings/hearings on the environmental documentation for the project, as requested by the City. 8. Prepare the required Notice of Determination (NOD) for filing Monument Restoration 1. Set centerline ties for existing centerline monuments found with no existing ties. 2. Replace centerline ties disturbed by construction. 3. Reset centerline monuments and provide the City with updated set of centerline tie notes. Construction Survey 1. Provide construction staking on 25-foot intervals at a uniform offset. 2. Provide grade sheets. Contract Administration 1. Hold pre-bid conference to clarify new HUD's minority participation requirements and answer inquiries from contractors. 2. Provide the City with 30 sets of plans and specifications for bidding. 3. Assist the City in securing bids and awarding project. 4. Attend preconstruction conference and prepare minutes. 5. Provide contract administration for-properenforcement of the contract plans and specifications. 6. Provide engineering support, as needed, to make as-built revisions to the original plans. 7. Provide the necessary consulting services required to coordinate the efforts between the City and the contractor. September 30, 2002 Page 6 8. Review and approve progress payment requests. 9. Answer inquiries and complaints for the City relating to the project. Construction Observation 1. Provide the necessary weekly, monthly, and final reports, as needed. 2. Provide daily construction observation during the construction period. 3. Provide copies of daily construction observation reports on a weekly basis, if requested. 4. Provide necessary coordination with other agencies to provide final inspection of the project. 5. Perform as-built corrections on original drawings. 6. Provide report to the City following final inspection stating that the project has been completed, and provide necessary data for the City acceptance of the project. Federal Labor Compliance 1. Attend pre-bid conference to clarify new minority participation requirements. 2. Present the CDBG requirements to the contractor at the preconstruction conference. 3. Monitor requirements and submittal of miscellaneous federal compliance documents from contractor and subcontractors, for Affirmative Action and Equal Employment Opportunity. 4. Forward all required documentation to HUD, including required notifications. 5. Monitor compliance with labor laws, Clean Air Act, Federal Water Pollution Control Act, and federal, state, and local safety laws. 6. Monitor Section 3 HUD 1968 of contractor participation. 7. Monitor weekly payroll documentation on a continuous basis, including but not limited to, fringe benefit statements, apprentice documents, special payroll deductions, and other required supporting documents. Documents will be thoroughly checked to meet all Davis-Bacon regulations and miscellaneous HUD requirements. September 30, 2002 Page 7 8. Follow up by certified mail and telephone assistance on delinquent submittals and coordinate with City staff to withhold funds, if required. 9. Conduct random employee interviews, as required, by HUD and verify results and follow up on any discrepancies. 10. Make recommendations of special actions to be taken if contractor does not cooperate in labor compliance. 11. Prepare and transmit, by certified mail, all necessary notifications on behalf of City. 12. Prepare complete files of federal compliance documentation with the content and format preferred by HUD. 13. Perform a complete final review of federal compliance files to ensure compliance with HUD requirements. Our proposed fees are as follows: • Hydrology Study $ 3,800 • Design Surveying $ 8,700 • Preliminary and Final Design $ 23,500 • Utility Coordination $ 3,100 • Storm Drain Easement Engineering $ 750 • Storm Drain Easement Acquisition $ 2,100 • Initial Study/Negative Declaration $ 2,400 • Monument Restoration $ 2,750 • Construction Surveying $ 4,600 • Contract Administration $ 4,900 • Construction Observation $ 17,700 • Federal Labor Compliance $ 4,950 TOTAL (FIXED FEE) $ 79,250 The current estimated construction cost for the total project is $330,000. The design fee is based on the fee curve schedule from the American Society of Civil Engineers. The total fee excluding hydrology study, utility coordination, storm drain easement engineering and acquisition, initial study/negative declaration, monument restoration, and federal labor compliance is in conformance with that portion of the City's agreement with Willdan Associates, which pertains to design engineering services. The construction contract period is estimated to be 25-working days. Compensation for weekend inspection and inspection beyond the allocated working days and hours of the construction contractwill be on a time-and-materials basis. September 30, 2002 Page 8 The cost for testing materials, such as compaction testing, will be provided through a separate contract with a testing laboratory. Willdan will assist the City in the selection of a testing laboratory and will fully coordinate the services to be provided. If you have any questions regarding this proposal, please contact me at (562) 908-6214. Respectfully submitted, WILLDAN k)zx"-' i;~~ William C. Pagett, P. E. Senior Vice President AF:mec 95610-02/06-155/P02-200