CC - Item 3A - Minutes 6-12-12Minutes of the
Joint City Council,
and
Housing Development Corporation
June 12, 2012
The Joint meeting of the Rosemead Housing Development Corporation and City Council was called to order
by Mayor Armenta at 7:09 p.m. in the Rosemead City Council Chamber located at 8838 East Valley
Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE: Director /Council Member Ly
INVOCATION: Director /Council Member Clark
PRESENT: President/Mayor Armenta, Vice- President/Mayor Pro Tern Low, Directors /Council Members
Alarcon, Clark and Ly
STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth,
Community Development Director Ramirez, Director of Finance Brisco, Director of Parks and Recreation
Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda
Council Member Alarcon arrived to the meeting at 7:12 p.m.
City Attorney Richman requested that an item be added to closed session.
Director/Council Member Steven Ly made a motion, seconded by Director/Council Member Margaret
Clark to add a closed session item regarding a Conference with Legal Counsel on Existing Litigation
Government Code Section 549569 section (a): Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
1. ORDINANCES READ BY TITLE ONLY
State law requires that all ordinances be read in full prior to the City Council taking action; however,
by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title
only.
Recommendation: That the City Attorney be instructed to read all ordinances which appear on this
agenda by title only, and that further reading be waived.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 1 of 8
ITEM N o. '�L
Director /Council Member Steven Ly made a motion, seconded by Vice- President/Mayor Pro Tem Polly
Low to approve ordinances by title only. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
2. PUBLIC COMMENTS FROM THE AUDIENCE - None
3. PUBLIC HEARING
A. Continued Public Hearing — Appeal of
8772 Valley Boulevard ,
On January 17, 2012, the City of R6W,
public hearing for Conditional Use Pe�
Beer and Wine (Type 41 BC license in
known as Hunan Resta a restac
3D (Medium Commercial w a .> sign
CUP 11 -14 based on the an l''sis
ir
report. .
11 -14
ed a duly noticed
a new On -Sale
eating place,
at 8772 Valley BdUlevard, in the C-
The Planning Commission denied
d in the Planning Commission's staff
Planning Commissid %cc
14 (CP 1 -14), a req - f
iunctio&with a bona fide
On Jagy� 1 2011 City Cler ', cesreceiV(eq g:.�appeal letter from the applicant, Lan
Tan requestng to appta the Plan rn ommission's decision. The City Council
conducted a %bi otic ublic heann . r the appeal of CUP 11 -14 on February 14, 2012.
utmg the pe �. ` o aske' th City Council to postpone the public hearing so
th'ecbud conttf ;o work ii taff to ddress all the issues raised during the Planning
Commissibn1b iris T Council' aoj nously approved his request, and the meeting was
1 March 8, 201 ff receive'd a request from Mr. Tan, requesting an additional 60 days to
a de�s, the City's ms. The letter states that he has engaged the services of Mr.
Mich "e le-wis, of L & Company, Inc., to assist in the revisions of his plans. On March
27, 2012t�e C' of
r ncil unanimously approved his request and extended the public
hearing to ;e 2 h City Council meeting.
Since March 27, 2012, staff has met with the applicant and his consultant several times to
discuss possible floor plan revisions. On May 24, 2012, the applicant submitted a letter to
the City, requesting an additional extension of 30 days to work with his consultant and
engineer to make necessary revisions to the floor plan.
Recommendation: That the City Council continue the public hearing for the appeal of CUP
11 -14 to July 24, 2012.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 2 of 8
Director /Council Member Steven Ly made a motion, seconded by Vice- PresidentlMayor Pro Tern
Polly Low to continue the public hearing for the appeal of CUP 11.14 to July 24, 2012 meeting. Vote
Resulted in:
4. CONSENT CALENDAR
A.
March 27, 2012 — Regular Meeting
Claims and Demands
Resolution No.
Recommendation: to
No. 2012 — 32 entitled:
OCHE CITY COUNCIL OF THE CITY OF
.OWING CERTAIN CLAIMS AND DEMANDS
$1,409,833.79 NUMBERED 77246 THROUGH
°-LY
Recommendation: to approve Resolution No. 2012 — 36 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $542,465.63 NUMBERED 77459 THROUGH
77532 INCLUSIVELY
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 3 of 8
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
• Resolution No.2012 -39
Recommendation: to approve Resolution No. 2012 — 39 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $816,621.12 NUMBERED 77533 THROUGH
77663 INCLUSIVELY
C.
19
Approval of Fireworks Stand Locations
The City Council will consider approval of a
fireworks sales permits and their respecti .
certificates of insurance are or file.
Recommendation: That the City
locations.
approve the list of
Mission Drive
As a part of the City's
titled, "Mission rive I
Gas
(non - profit organizations) for
sits have been received and
and their stand
)gram ' e City Council approved a project
consis of sphalt concrete overlay and
d cur , idewalk, gutter; and the
is n- hrough Prop C. Measure R, and
for the Mission Drive Resurfacing Project;
2. Autho z the Citanager to enter into a contract with Silvia Construction, Inc.
for the ' ion Drive Resurfacing Project in the amount of $693,781.75, and
V establi " contingency in the amount of 10% of the bid ($69,400) to cover any
t�nf0re, n construction expenses.
E. School Resource Officer Program Funding
The City contracts with the Los Angeles Sheriffs Department for a Special Assignment
Deputy that is assigned to Rosemead High School as a School Resource Officer (SRO).
The El Monte Union High School District currently shares half the cost of the SRO with the
City, however, the agreement must be renewed annually by both the City and School District.
City staff has included the necessary funding in the 2012 -13 Budget to cover the City's
portion of the agreement.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 4 of 8
Recommendation: That the City Council approve the agreement with the El Monte Union
High School District for assistance in funding the SRO position.
F. Amendment to the City Clerk Employment Agreement
On May 22, 2012, the City Council conducted an annual review of the City Clerk's job
performance and provided a rating of Substantially Exceeds Expectations. The City's
established policies and procedures for merit salary adjustments apply to the City Clerk in
the same manner as all other full -time employees. U�the City's compensation system, a
performance rating of Substantially Exceeds Expects io equates to a merit salary
adjustment of 5% within the salary range. HoweA �ih light of current economic conditions,
the City Clerk has forgone the 5% merit increas d..9cepted an additional 3 months' of
`✓
severance pay.
Recommendation: That the City Csil'approve the fourth ndment to the City Clerk
Employment Agreement.
G. Adoption of the City of Rosemead's Fiscate�a(M 2.13 Appropr afip s Limit
Article XIIIB of the ConstiRutiono# t State of Caiifo rnia was enacted by a vote of the people
as Proposition 4 (the Gann InfiatiVes' . vember 1�J9_J This law limits the level of most
appropriations om tax source hat the a'e nd mos do I government entitles are
permitted ins ti any given . It at d r thafaually each governmental unit
calculat pproprr ons Limit nd e . st b e s, tion prior to the beginning of the
fiscal vearatar der consi_ tion.
adopt Resolution No. 2012 -37, entitled:
M SOLIjS%E2L F THE CJT COUNCIL OF THE CITY OF
'' RO EM DFORNIA, ADOPTING AN APPROPRIATION
LIMIT F TT3 FISCAL YEA R
Director /Council a ber Steven L : ade a motion, seconded by Vice- PresidentlMayor Pro Tern Polly
Low to approve the risent Cale r with corrections to the minutes of March 27, 2012. Vote
resulted in:
Yes: Alarcon - 'rm inta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
page 5 of 8
5. MATTERS FROM CITY MANAGER & STAFF
A. Request for Event Sponsorship and In -Kind Services for Fitness Awareness Day
As they have done for the past two years, Joy of Kung Fu is requesting City co- sponsorship
of its annual fitness awareness day. This year, they are referring to the event as "Rosemead
Fitness Day and Health Fair," which they would like to host at Garvey Community Center on
Sunday, October 28, 2012. This year, they are adding an art contest as part of the event.
The requested sponsorship includes free use of the co unity center, staff assistance,
event promotion, and hanging of boulevard banne a , r total value of approximately
$1,300. The event is free and open to the com al
Community organization policy limits
schools based in Rosemead using fu
Fu is not incorporated. This reques
sponsorship of a community event
Recommendation That the City Cour
sponsorship of Fitness Aje.. ess Day
$1,300.
Director of Parks and
Mayor Pro Tom Low
they can apply to use
Parks and
that the Ci,
Mayor A:_ to stated
the commun'i
Council Member
Joy of Kung Fu's
valued at approxi
Fu
the
req`uestso non - profit organizations or public
i "unique ore '. ency situation." Joy of Kung
is not for funds" ut for Rosemead's co-
cil has approved t ik,.uest in past years.
p oy of Kung Fus reggest for co
t_h,in- ind services valued t approximately
the
organization and if so, if
the Joy of Kung Fu organization appreciated
these events and she agreed they were great events for
Ly madl otion, seconded by Council Member Margaret Clark to approve
t for co -s onsorship of Fitness Awareness Day 2012 with in -kind services
7300.. a resulted in:
Yes: Alarcon,' menta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 6 of 8
B. Replacement of Civic Center HVAC System — Change Order
On February 28, 2012, the City Council awarded a contract for the replacement of Heating,
Ventilation, and Cooling System Equipment (HVAC). The project includes the replacement
of the existing HVAC system with nine (9) new energy efficient roof top units and other
related mechanical improvements at the Rosemead Community Recreation Center (RCRC).
Funding for this work is provided through the Energy Efficiency and Conservation Block
Grant (EECBG). Work is progressing well and the'HVAC system is expected to be fully
installed within 4 -6 weeks.
�v�f-
As part of the HVAC project, a contingency of a , ror§ ately 20% was approved for
unforeseen construction expenses. These funorp'netl with other remaining
contingency funds from previous pt:yand FC Coofa f, City Hall Window
Replacement), leave the City with 0,000 in EE Z - rant funds remaining to be
spent. These funds must be obligar than June 19Nal or they will be required to
be returned to the Department of Ereallocated to othe ,a enci es.
In order to ensure that all rant monies a; Mai l Welsing of ae City are utilized Ma(f has identified
other energy efficiency i n a ents in the i ' Inter — specifically at City Hall. These
improvements will entail t r 'ptae. ment of an HVAC packaged unit, water - cooled
chiller system and air handle s rst m o . onents help cool the building. Each of these
projects has been submitted as a.qualifie J�c,t un er. e EECBG program. Staff has
negotiate ntractor cntly co li )ig,the HV project to complete the
additio l o � at Cit , all. This ( i me if ls " nufactured by Carrier and will
0.
renlare a istina inefficient Camer unite rrently in place.
Recommendatroat e'' ty_Couriclapprove Change Order No.1 with KU Air
Gontlty� m a nt up tojtt000 fo�the purchase of a new HVAC packaged unit,
water -eo�' °hiller s em, and air Handler system components, and authorize the City
ManagOt to 2�x to the t ssary documents to complete the project.
Director of Pu6iffirWorks Chris Mal ft to revile e`d the staff report.
Council Member Ste L made notion, seconded by Council Member William Alarcon to approve
the change order with KirGitioning in an amount up to $90,000. Vote resulted in:
Yes: Alarcon,, Vrmenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 7 of 8
6. MATTERS FROM MAYOR & CITY COUNCIL
Council Member Ly reported graffiti on a stop sign between Ivar Avenue and Earlswood Avenue. He also
stated he had the opportunity to attend the Rosemead Relay for Life event, which had a good turnout; he
thanked employee Sean Sullivan for his service during the event.
Council Member Low inquired about a flyer posted around the event area.
Council Member Ly replied that the flyer in question, illustrated the five�council members on a wanted
poster. The flyer was posted by the Relay for Life Committee and it w $art of the theme.
MayorArmenta stated.the flyer should have not read "wantedA.60 � ". She added
ki'r� .:
that the event itself was great and asked that staff have r Innovatingti�d �. as for next
year's Relay for Life affair. Ms. Armenta thanked Park t.
+ ? i tendent JohiiS tt for
having his daughter play the harp during the lumina ev lit. .
7. CLOSED SESSION
MayorArmenta recessed the meeting t o`'- session at 7t
a ,.
A. Conference with Legal Co #ise1-4. . ' ' ated LI g; tion
Government ode Section 5 ` 56.9 c`). tter
x
B. Confe ith e A Counse —, t'ctp tad Frtgation
Exposu Litigattonursuant ion, overnment Come
Section 549 + 9 (b): V titter o-
C. e e with Le al Counselisti g> Litigation
Exposure Lrtigatio % pursuant to Government Code
Section'54(a): 1 mater
Mayor ArmenikQ c nvened the
action from the Ci�cil.
8. ADJOURNMENT
The meeting adjourned at 9:1
June 26, 2012 at 7:00 p.m.
ATTEST:
Gloria Molleda, City Clerk
at O p.m. City Attorney Richman stated there was no reportable
The next regular City Council meeting is scheduled to take place on
Sandra Amenta
Mayor
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 12, 2012
Page 8 of 8