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RFP - 2012-16 - Executive EnvironmentalEXECUTIVE E NVIRONMENTAL HEALTH &SAFETY SIMPLIFIED Industrial Hygiene • Air Quality • Lead & Asbestos • Training • Health & Safety REQUEST FOR PROPOSAL NO. 2012 -16 CITY OF ROSEMEAD'S LEAD -BASED PAINT AND ASBESTOS TESTING CONSULTING SERVICES Prepared for: MS. GLORIA MOLLEDA CITY CLERK CITY OF ROSEMEAD CITY CLERK'S OFFICE 8838 EAST VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 Prepared by: EXECUTIVE ENVIRONMENTAL 310 EAST FOOTHILL BOULEVARD, SUITE 200 ARCADIA, CALIFORNIA 91006 Phone (626) 441 -7050 Fax (626) 441 -0016 Daniel H. Ginsborg Chief Executive Officer November 28, 2012 EE Proposal No. 12- 01066 -P162 310 East Foothill Blvd, Suite 200 • Arcadia, CA 91006 -Office (626) 441 -7050 • Fax (626) 441.0016 • info @execenv.com W W W.EXECUTWEENVIRONMENTALXOM TABLE OF CONTENTS 1. COVER LETTER 2. QUALIFICATIONS OF CONSULTANT 3. STATEMENT OF TRAINING AND CERTIFICATES 4. PERSONNEL CERTIFICATIONS 5. CLIENT REFERENCES 6. PROOF OF INSURANCE 7. STATEMENT OF UNDERSTANDING SCOPE OF SERVICES 8. STANDARD OPERATING PROCEDURES 8.1 Sample Lead Inspection Report 8.2 Sample Asbestos Inspection Report 9. STATEMENT REGARDING LITIGATIONS /SETTLEMENTS 10. EXAMPLE OF SERVICE REQUEST FORM Executive Environmental EE Proposal No. 12- 20147 -P144 Lead -Based Paint Testing and Consulting October 30, 2012 Page 1 EXECUTNE E NVIRONMENTAL HEALTH &SAFETY SIMPLIFIED Industrial Hygiene • Air Quality • Lead & Asbestos • Training • Health & Safety November 28, 2012 Ms. Gloria Molleda City Clerk City of Rosemead City Clerk's Office 8838 east Valley Boulevard Rosemead, California 91770 Re: Letter of Introduction RFP No. 2012 -16 Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 Dear Ms. Molleda: In response to the Request for Proposal (RFP) issued on October 29, 2012, Executive Environmental Services Corporation DBA Executive Environmental (EE) submits the following. EE is a California Corporation (Corporation No. C2199425) whose principal place of business is located at 310 East Foothill Boulevard, Suite 200, Arcadia, California. The senior project manager contact for this agreement will be Mr. Timothy D. Galeana, Senior Project Manager, CAC # 98 -2470, CLIP # 3732, who may be contacted by phone: (626) 441 -7050; fax (626) 441- 0016; or e-mail: tgaleana @execenv.com. The RFP indicates that the City of Rosemead's is seeking a qualified Risk Assessor /Inspector to perform Lead -Based Paint (LBP) and Asbestos testing, risk assessments and clearances for the City's CDBG- funded residential rehabilitation program. EE fully understands the scope of services presented in the RFP and is fully capable of providing the specified work. We look forward to establishing a positive working relationship with the City of Rosemead. Sincerely, Daniel H. Ginsborg, MSIH, CIH, CSP Chief Executive Officer Executive Environmental Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 November 28, 2012 310 East Foothill Blvd, Suite 200 -Arcadia, CA 91006 •e2 (626) 441 -7050 • Fax (626) 441.0016 •info @execenv.com yr W.EXECUTIVE NVIRONMENTAL.COm STATEMENT OF TRAINING AND CERTIFICATES The following table lists the names and qualifications of EE's highly skilled personnel that are available to assist the City of Rosemead. Of course, additional staff can always be allocated as the need arises. KEY PROJECT PERSONNEL, EXPERIENCE, AND TRAINING Name and Work Role Years Exp. Certifications and Level of Training Mr. Daniel H. Ginsborg Master of Science in Industrial Hygiene with a Minor in Hazardous CIH, CSP 27 Waste Management, Certified Industrial Hygienist, Certified Safety Professional Mr. Tim Galeana CDPH Certified Lead Inspector /Assessor /Supervisor /Project Designer, CAC, CLP 22 Certified Asbestos Consultant, AHERA Management Planner and Senior Project Manager Building Inspector, NIOSH 582 CL P Kuzmic CA CL CA C CDPH Certified Lead Inspector /Assessor, Certified Asbestos , , Project Manager 5 Consultant, NIOSH 582 Mr. Wilson Medina CSST, CLP CDPH Lead Inspector /Assessor /Project Monitor, Certified Site Project Manger 12 Surveillance Technician, NIOSH 582 Mr. George Valverde CSST, Sampling Technician 3 CDPH Sampling Technician, Certified Site Surveillance Technician Project Manger Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 November 28, 2012 Page 3 4. STAFF CERTIFICATIONS Current credentials and certificates of the proposed staff to be used on the City of Rosemead project are included in this section. Certified Asbestos Consultants: State of California Division of Occupational Safety and Health Certified Asbestos Consultant Timothy D Galeana New Ce"IfWtion N "870 Expires on _. i V1ena 9 lr n: =udAnlAr�.n Ocgn as Napa aanrretlW RJns ^5L# Tim Galeana, CAC# 98 -2470 Certified Site Surveillance Technicians: Slate of California Division of Occupational Safely and Health Certified Site Surveillance Technician Wilson J Medina C.aftailon No 98.2318 Expires on _ 01102/13 �yy ShIaMF +elh PMmam rm �' Won LS :.rc¢u'.i Wilson Medina, CSST# 98 -2346 Rhys Kuzmic, CAC# 09 -4586 State of California Division of Occupational Safety and Health Certified Site Surveillance Technician _ Go o a VNVerde x.f Certification No. 104015 Expires on 01/21/13 ms u l ,eawown as mA• . a�•e oKnAp atipSM %e1AXUU Cme. George Valverde, CSST# 10 -4615 Executive Environmental EE Proposal No, 12- 01066 -P162 Shily of GB61onw- Div¢ron of p0cu;ytllona S,I'll' anti HE11111 Certified Mimi Consultant _ Rhys_ D Ko2mlc x..« Cor &i lion No _0M K Etpov> w, _thawn � iuG f• W Page 1 Lead -Based Paint and Asbestos Testing Consulting Services November 28, 2012 4. STAFF CERTIFICATIONS (Continue) CDPH Lead Certifications: State of Caldomia Department of Public Health Lead- Relaled Cgi ficaW Fyllnn Consllucllon Tv- W, Certificate I petorfAw cr 0710&3013 z> ctD Desga YLO1 QTWSIID3 Project n 07100J TLntHpY tin 'Gaitaaha ID.3: 3732 Tim Galeana, CLP# 3732 State of California Department Cons ftlfurttion o/ Public. Health Lea...h.tl C_ E ? Certlflcate ba je ^b - 1 pacforfftm. &W,W3a13 r.. 1bb RhYs,D- KJIZf11jC Rhys Kuzmic, CLP#18093 Wilson Medina current certification will be Provided to the City upon receipt from the State. Wilson Medina, CLP# 4400 Slate of California Department of Public Health Lead- Relaled cemp..1 C.mume0on UJIN CertlOOete >i�mpRoff Technician 01MM13 u, °!i� George Valverde, Sampling Technician# 24605 I Executive Environmental EE Proposal No, 12- 01066 -P162 Lead -Based Paint and Asbestos Testing Consulting Services November 28, 2012 Page 2 5. CLIENT REFERENCES At EE every client is important. We are large enough to have staffing and resources to service all of your needs, but small enough to provide timely personal service. We continually strive to produce work that is of the highest quality. A large number of EE's clients have long track records with EE; in fact, many have annual contracts in excess of nine years. Below are just a few of the clients for whom EE has provided similar environmental services. EXECUTIVE ENVIRONMENTAL SERVICES CORPORATION CLIENT REFERENCES The following current clients have all been active with annual contracts for over nine years. Name Alliance of Schools for C ooperative In surance Program_ s ( ASCIP) _. Contact & hone # Mr Kevin Hobb p y (562) 403 -4640 hobby @ascip.org 1 Address 16550 Bloomfield Avenue, Cerritos, California 90703 - .... -. - .- . -.. -.- Description of projects Provided Environmental Consulting Services to ASCIP Members and for Asbestos, and services Lead, Indoor Air Quality, Health & Safety Programs, as well as Awareness Training. Name Occidental College _ ........... - --- --._.. . -... __ ............................ _ .............. .._.__... .... ..... Contact & phone # E Mr. Bruce Steele (323) 259 -2933 bruce@oxy.edu Address ........... 1600 Campus Road, Los Angeles, California 90041 ..._-.._._ ..... .-- .. -..... 2 ......... ... Completed Indoor Air Quality studies at the several educational buildings on campus. Description of projects Asbestos and lead inspections, specification development, asbestos and lead and services abatement monitoring, and final clearance procedures provided for renovation projects at various college facilities. N ame Ontario- M ontclair School District .................. ........ . .. ...... -- _- ........ .. -- .......... ........... ....... -.. -.. Contact & phone # Mr. Craig Misso k12 (909 _) 917-5232 craig.misso @omsd ca us _._ --- . - -. -.- __, . ..... ... - - - -. - Address 950 West D Street, O ntario Californi 91762 3 - __ .. -_ . ........... ------- _.. Provided comprehensive environmental services for district -wide modernization Description of projects projects. The environmental consulting services included asbestos and lead and services inspections, specification development, asbestos and lead abatement monitoring, and final clearance procedures. Name -. Los Angeles Ho using Dep artment _- ... . ..... _.... -------------- -- .......... ...... .- ....--------- . Contact & phone # Ms Pricilla Lopez (213) 808 -8680 priscilla lopez @lacity org ..- 4 - Address . . .. .... -._. -- . - -- -.... Description of projects Provided risk assessments for the various residential properties for the city. and services Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 November 28, 2012 Page 3 6. PROOF OF INSURANCE EE maintains a professional liability policy with 5 million dollars of coverage. This coverage includes hazardous materials liability. EE also maintains a Worker Compensation policy issued by Granite State insurance. EE will be pleased to name the City of Rosemead, Community Development Department as an additional insured. "� ° CERTIFICATE OF LIABILITY INSURANCE ° ' 6/7/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, E %TEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the cedlficate holder is an ADDITIONAL INSURED, the nalicy(ies) must be endorsed If SUBROGATION IS WAIVED, subl.HL to the terms and conditions OI the PON,, certain policies may require an endorsement. A statement on this cedificale does not center rights to the cenlfictle holder in lieu of such endoreemenl(s ). PRODUCES N, Suzan Colwnbt a, CISR SGB -NSA I........ Brokers NONL 1818) 534 -3572 G u M [ Xa.Ie LeNV -as9R License #0982266 .acolumbiagviains. com 21011 W...E Centex Lane I NSURERS gGPOPDINGLWENPGE XAICp Woodland Hills CA 91367 i NsuemAliberty Sur,jus Insurance Corp 10725 ada... aGranite SERE.. Ins. Co, 77080 N.iis.tiVe En irnnoaental SexaiCe6 Cnxp. INSURER C: 310 2 Foothill Blvd, SO 200 INSURER O: INSURER E: Arcadia CA 91006 inunuIR. COVERAGES CERTIFICATE NUMBER:12 -13 ]neater REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TD THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. RBA AI LMY NUMBER MMbUV EFF P EYP U.S. GENERAL LABILITY EACHOCCUPRENLE 3 5 0 D. 000 N CD.. FLsL GFaoAL LASRHY ISEe R E 10 D, DO 0 A CIAIMS�VADE OLLOfl OR]02131112 /SB /201] /IB /201] EO EXP pn on a—,0 5 10, DOD PERSONAL6ADJINJXRY 5 51001, GENERALAGGREGATE E 5,000,OUO GFNL AGGREGATE LYAIT APPLIES PEA' PPOgILIS - COMPIOP AGG 1 51000,000 % P0.1.1 PR0. LOL 1 AUTOMOBILE UAISLITY COMBI a ^ I LE LMIi 11000,000 !ONLY INJURY (I., parse.) 6 A ANY AUTO ALL 8WNED SLHHASO' A. S rUlne OE1O2131112 /SB /2013 /16/103] AeOILY MJUPY IPnl eee'WaM) d x NIRED A SYSHOANED P IROrI'MMAGE 6 All109 ALTOS E UMBNELD, WB OCCUR EwCX OLLURAENCE S E%CE99 UAB CIAIM6 MgOE AGGPEGATE 9 OEO I I PEL q B WORNER SCRAPER 34TON X WC ST ATI) i lull 0TH- AND EMPLOYERS' LIABILITY YIN EL EACHACLIDENT 6 11000,000 A ECOTIVE NI/` ahMn. W)EXCLUDIEW (Na.d.11., Men C006 -SB -3399 12/1/301] ]/l /2013 EL DBEPBE -FA EMPLOYE J Iry¢�E rL DISEASE - POLICY LRAT 1 11000,000 OFO OESLNPIION OF OPERATIONS Eebw A Professional Liability !31,21]1112 /19/2012 /10/20]] Pe bss. Ertl Mau 5,000,000 6niX 2,000,000 D ESCRIPTION OF OPERATIONS I LOCATIONS I YENSLOL LANem A Oaa III, AaamunM Ramemr 6elxtlule, H mn,e.P.. M,.W.e) For T.f...tioa Puxpoae6 Osly EvldevC¢ of IssaI.... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN "Banned Insured^ ACCORDANCE WITH THE POLICY PROVISIONS. For Information Purposes - AUTNgUIZED REPRE6ENlATIVE B coinabie. CIBR /8C ACORD 25 (2010105) ®1988 -2010 ACORD CORPORATION. All rights h sereed. INS025.......... The ACORD name and logo are registered marks of ACORD \ Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 November 28, 2012 Page 4 7. STATEMENT OF UNDERSTANDING SCOPE OF WORK EE always provides the most comprehensive environmental consulting services to meet the needs of our clients and successfully complete all projects. EE is very familiar with and fully understands the "scope of service" as described in this RFP. EE has completed numerous asbestos and lead inspections and clearance procedures for educational, governmental, private, and commercial clients. EE completely understands the needs of the City of Rosemead for completion of projects of this nature. We realize the importance of effective and efficient combined risk assessment /inspection and clearance testing for both lead and asbestos. We will work diligently with the City Officials to ensure timely completion of each project. Brief, but detailed, scopes of work will be provided for contractors to ensure quick, efficient and regulatory compliant projects which will result in savings to the City. We, again, appreciate the opportunity of being of service to you. Mr. Tim Galeana, Senior Project Manager, will serve as the principal for the City's projects. Mr. Tim Galena has over 18 years of experience in completing assessment projects. Mr. Galena has both the management and pragmatic expertise to successfully complete this project. Mr. Galena will head the project team and coordinate with City's to ensure that the City's is always kept informed of all matters relating to the project. Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 November 28, 2012 Page 5 STANDARD OPERATING PROCEDURES With regard to the City's needs, EE has demonstrated through years of experience that we possess the needed staff and expertise to successfully complete all needed environmental services required at the City. Briefly, EE typically approaches this type of project as follows: 1. Combined Lead and Asbestos Testing /Risk Assessment EE will meet with City staff to present project objectives. EE will review all documents regarding previous site investigations to include as- built, drawings and building historical data. Following completion of the review and upon the approval of City staff members: a. Establish an asbestos protocol in accordance with AHERA guidelines outlined in 40 CFR 763 to coincide with EPA and SCAQMD Rule 1403. Determine the number of samples to be collected, method of collection and chain -of- custody procedures. Assign a unique identification for each sample, place sample in suitable container and deliver to a NVLAP accredited laboratory for analysis via FILM. Direct additional analysis via point counting, CHATFIELD, SEM or TEM analysis, as required, to reduce abatement requirements for the City. Certified Asbestos Consultants will complete these inspections. Lead inspections will be conducted in accordance with Title 17 and Modified Title X procedures in concert with HUD, sate, federal and local regulations. A Niton XLp 300 X -ray fluorescent (XRF) instruments will be used to conduct the inspections. Confirmatory paint chip samples (approximately 1 per one hundred) will be collected and analyzed, as required. Performance Characteristic Sheets (PCS) will be submitted for the XRF instrument used. CDPH Certified Lead Professionals will conduct the required inspections. c. Conduct a thorough risk assessment examination of property to identify lead -based paint hazards. CDPH Certified Lead Professionals will conduct the required risk assessment services. d. Prepare AutoCAD drawings showing locations of positive XRF readings for lead paint and location of FILM bulk samples for asbestos. e. Following the analysis and evaluation of findings, EE will complete a comprehensive written report documenting the inspections /risk assessments. 2. Clearance Testing: a. Complete visual inspections of sites to ascertain that proper abatemdnt procedures were completed. b. Complete clearance testing in accordance with City, State, and Federal regulations: Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -P162 November 26, 2012 Page 6 c. Collect dust wipe samples for lead analysis; submit dust wipe samples to a fully accredited laboratory for lead analysis via EPA 7420, Atomic Absorption Spectrometry (AAS). d. Collect air samples for asbestos analysis; submit air samples to an accredited laboratory for asbestos analysis via NIOSH 7400, Phase Contrast Microscopy (PCM). e. Provide clearance notices for each portion of the project and a complete written report with project summary and analytical results. The model of XRF instrument to be used for these inspections is: Niton XLp 300 To provide the City of Rosemead the most timely laboratory services, EE will utilize Hygeia Laboratories and /or AmeriSci Los Angeles for all analytical needs: Hygeia Laboratories, Incorporated 82 West Sierra Madre Boulevard Sierra Madre, CA 91024 (626) 355 -4711 ✓ No 1269, DHS Environmental Lead Laboratory Accreditation Program (ELLAP) ✓ No.101658, American Industrial Hygiene Association (AIHA) Environmental Lead ✓ No. 102116 -0, National Voluntary Laboratory Accreditation Program (NVLAP) for Airborne Asbestos Air Samples and Bulk Asbestos Fiber Analysis AmeriSci, Los Angeles 24416 South Main Street, Suite 308 Carson, CA 90745 (310) 834 -4868 ✓ No 2322, DHS Environmental Lead Laboratory Accreditation Program (ELLAP) ✓ No.100530, American Industrial Hygiene Association (AIHA) Environmental Lead ✓ No. 200346 -0, National Voluntary Laboratory Accreditation Program (NVLAP) for Airborne Asbestos Air Samples and Bulk Asbestos Fiber Analysis Note: The ELLAP is an approved lead laboratory accreditation program under the Environmental Protection Agency's (EPA) National Lead Laboratory Accreditation Program ( NLLAP). Executive Environmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No, 12- 01066 -P162 November 28, 2012 Page 7 9. STATEMENT OF LEGAL PROCEEDINGS EE is currently not, and has not been, involved in any lawsuit or arbitration proceeding initiated by or against the firm. 10. EXAMPLE OF SERVICE REQUEST FORM Below is an "example" of EE's Service Request Form: Job Data Sheet Numbo- Project Mgr. Assignment Date: Due Assigned to: Ymr Clim[ Propamr P j Project She Data Number Numbm Numbv Todays Date Completion Date Company Named Project Site Name Client Data Sample Type Quantity Project She Data Address PLM Pb A r TEM City, State Zip Pb SoIIITTLC Pt Count STLC Contact Name TCLP Anderson Tspe/Swab Contact Title Particle characterization Voice Phone Fax Phone Emall (If avallable ASSIGNMENT DESCRIPTION n ❑IH ❑Lead Monitoring ❑AHERA -3 Yr ❑Spec - Asbesles ❑IAQ -Vent El Survey ❑AHERA -e MO ❑Spec - Lead Related Assignment: ❑ Yes El No ti a $ ❑ IAQ - ❑ Drinking Water El Asbestos Survey 111 Spec -Mold ❑ Env ❑ ASSIT 13 Asbestos Monilodng E3 Bid Walk ❑ SHE❑ Omer (specify): awrm Wr ...one: Onnsite Start Dale: ALLOCATED HOURS, MILEAGE AND PER DIEM ® Do not exceed without authorization from Project Mgr. Labor Budgeted Travel Budgeted Sr. Consultant Consultant Sr. Technician Technician Clerical Omer: Total 0 0 Either #of days Per Dlem or #of Meals and Lodging Nights Mileage Number of Meals Per Diem Number of Lodging Nights Miscellaneous Comments On -site Start Time: SAMPLES TO BE COLLECTED ® Do not exceed without authorization from Project Mgr Sample Type Quantity Sample Type Quantity PCM Pb Wipe PLM Pb A r TEM Pb SoIIITTLC Pt Count STLC Zefon TCLP Anderson Tspe/Swab Particle characterization Executive E=nvironmental Lead -Based Paint and Asbestos Testing Consulting Services EE Proposal No. 12- 01066 -10162 November 28, 2012 Page 8