CC - Item 5F - Public Works Department Budget AmendmentsROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER 1�
DATE: MAY 14, 2013 `7vJN'
SUBJECT: PUBLIC WORKS DEPARTMENT BUDGET AMENDMENTS
SUMMARY
The Public Works Department budget includes funding for maintenance and operations
of City infrastructure, including parks, facilities, and roadway assets, among others. In
reviewing the Department budget, it was determined that a budget amendment is
necessary to reflect changes from the original budget, including: the receipt of additional
grant funds, additional expenditure of grant funds, and a fund transfer for a recently
completed project. The amendments are routine budget clean -up items that need to be
made to adjust for revenues and expenditures that were unanticipated in the original
budget. The net of all adjustments are positive for the General Fund, reflecting more
anticipated revenue than expenditures.
Staff Recommendation
It is recommended that the City Council adopt Resolution No. 2013 -19 (Attachment 1)
amending the Public Works Department Fiscal Year 2013 budget.
DISCUSSION
In reviewing the Public Works Department budget, it was determined that a budget
amendment is necessary for the following program areas:
Revenue Adjustment (Account #101- 0000 -4215)
County Proposition A Grant Award - $40,000 was budgeted in Fiscal Year 2013 for
the receipt of County Proposition A grant funds. These grant funds are available
through the Los Angeles County Regional Park and Open Space District assessment
from 1992 and 1996. The City was recently informed that $103,095 is available for
receipt this fiscal year. Based on this, the City will realize an additional $63,095 in
revenues this fiscal year.
Expenditure Adjustment (Account #101 - 3030 - 5340)
Parks /Open Spaces Facilities Repair /Maintenance — $13,000 was budgeted in Fiscal
Year 2013 for routine repair and maintenance activities. It was recently determined that
several curb ramps adjacent to the Garvey Community Center are not compliant with
the Americans with Disabilities Act (ADA). Due to the high usage of this facility,
111a10'A NO.
City Council Meeting
May 14, 2013
Page 2 of 2
especially by senior and disabled patrons, these repairs should be completed
immediately to avoid potential safety hazards. Ramps at the facility will be replaced with
new, ADA compliant ramps similar to those installed at street intersections. As such, an
additional $35,000 is needed to install new curb ramps.
Expenditure Adjustment (Account #301 - 21005 -105)
Safe Routes to School Grant Project - $720,545 was budgeted to complete this
project, which included traffic safety improvements adjacent to Garvey Unified School
District campuses. Of this amount, $450,000 was funded through a Safe Routes to
School grant and $271,000 was funded through local gas tax monies. After further
review, it was determined that approximately $141,000 of this amount can be
appropriated to the City street lighting fund for traffic signal and lighting improvements
that were completed as part of the project. As such, a "net zero" budget amendment is
needed to appropriately account for project costs. Doing so will make $141,000 in gas
tax monies available for other road - related projects.
FINANCIAL REVIEW
The attached budget amendment resolution will approve the following:
1. The appropriation of an additional $63,095 in revenue monies from the
Proposition A grant;
2. The appropriation of an additional $35,000 in expenditure monies for Garvey
Community Center curb ramp pedestrian safety improvements; and
3. The amendment of the Safe Routes to School Project funding sources,
transferring $141,000 in gas tax fund expenditures to the street lighting fund.
This amendment will not increase overall revenue or expenditure amounts, but
rather is a "net zero" transfer between funds.
Submitted by:
Chris Marcarello
Director of Public Works
Attachments:
(1) Resolution No. 2013 -19
(2) County of Los Angeles Regional Park and Open Space District Letter
ATTACHMENT
RESOLUTION NO. 2013- 19
A RESOLUTION OF THE ROSEMEAD, CALIFORNIA CITY
COUNCIL AMENDING THE DEPARTMENT OF PUBLIC
WORKS FISCAL YEAR 2013 BUDGET
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, the City was recently notified that it will receive additional Los Angeles
County Proposition A grant monies in excess of original budget projections;
WHEREAS, several curb ramps adjacent to the Garvey Community Center are in
need of repair in order to comply with the Americans with Disabilities Act to help ensure
pedestrian safety; and
WHEREAS, the City's Safe Routes to School Project, Cycle 9, was approved by the
City Council in June 2012 and included the use of gas tax monies. It was determined that
the completion of traffic signal and lighting improvements as part of the project can be
transferred from the gas tax fund to the City street lighting fund. The transfer of these
costs will make these gas tax monies available for other road - related projects; and
WHEREAS, the net of all budget adjustments are positive for the General Fund,
reflecting more anticipated revenue than expenditures.
NOW THEREFORE, $35,000 is appropriated in the General Fund for Expenditures
and $63,095 for Revenues as defined below:
Expenditures
$35,000 101- 3030 -5340
Parks /Open Spaces Facilities Repair/Maintenance
Revenues
$63,095 101 - 0000 -4215
Fund Transfer
$141,000 301 - 21005 -105
County Proposition A Grant Award
Safe Routes to School Project
Transfer: From Gas Tax Fund to Street Lighting Fund
ATTACHMENT 1
The additional appropriation is made a part of the approved FY 2012 -13 budget as though
it were a part of the initial approved budget fully set forth and the City Manager is
authorized and empowered to expend such sum for the purpose of such account, but with
no expenditure by any office or department for any item within an account shall exceed the
amount budgeted without written approval of the City Manager.
PASSED, APPROVED and ADOPTED this 14 day of May 2013.
Polly Low
Mayor
ATTEST:
Gloria Molleda, City Clerk
APPROVE AS TO FORM
Rachel Richman
City Attorney
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT
May 6, 2013
Sean Sullivan
Management Analyst
City of Rosemead
Public Works Dept.
8838 E. Valley Blvd
Rosemead, CA 91770
Dear Sean:
MAINTENANCE AND SERVICING BUDGET
Garvey Community Center #581-118 -98 -0764
Calendar Year - January 01, 2011 through December 31, 2011
Thank you for submitting the Prop A Maintenance and Servicing Budget for
expenses that were incurred during the 2011 Calendar Year for Grant #58H8 -98-
0764. The budget for Calendar Year 2011 was reviewed and approved. Your
maintenance and servicing payment request in the amount of $103,095.28 is being
processed.
To discuss, I can be reached at Ihancock of�.parks.lacounty aov or 213- 738 -3031.
Sincer ly,
L,�[
La rina Hancock
P gram Manager
Administrative Offices . 510 S. Vermont Avenue Los Angeles, CA 900204975 . (213) 738 -2981 . http:// openspacedistrict.lacounty.info
MAYOR:
POLLY LOW
MAYORPROTEM:
WILLIAM ALARCON
COUNCIL MEMBERS:
SAMJRAARMENTA
MAROARETCLARK
STEVEN LY
May 6, 2013
City of W9semead
8838 E. VALLEY BOULEVARD P.O BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE. (626) 569 -2100
FAX (626) 307 -9218
Ms. LaTrina Hancock
Program Manager
Los Angeles County Regional Park and Open Space District
Department of Parks and Recreation
510 South Vermont Avenue, Room 230
Los Angeles, CA 90020 -1975
Subject: Proposition A Grant No. 581-18 -98 -0764, Garvey Community Center
Dear Ms. Hancock,
Please find the attached Updated Maintenance and Service payment request for the
Garvey Community Center. The request includes the operation expenditures incurred by
the City from Jan 1, 2011 to December 31, 2011.
If you have any questions, please feel free to contact me at (626) 569 -2189,
ssullivan@cityofrosemead.org; or contact Mr. Chris Marcarello, Director of Public
Works, at (626) 569 -2191, cmarcarello @cityofrosemead.org.
Thank you for your help.
Respectfully Yours,
ean Sullivan
Management Analyst
Attachment: Updated Maintenance and Servicing Program Payment Request
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT
MAINTENANCE AND SERVICING/YES PROGRAM
PAYMENT FORM REQUEST# 4
Agency Name: Payee Name: (Leave blank if same as Agency Name)
CITY OF ROSEMEAD, CA
Melling Address:
8838 E. VALLEY BOULEVARD
Malling Address
City
ROSEMEAD
Slate
CA
ZIP
91770
City
State
LP
Contact Person:
SEAN SULLIVAN
Telephone
626 569 -2189
Contact Person:
Telephone
Maintenance
Servicing
Funds
Grant No.
and
Expenses(mmid"y)
111 /11- 12/31/11
Extraordinary
(Attach Walled
Accounting)
Amount
YES Prograin
Program Name Program# Amount
58H8 -98 -0764
$103,095
$ 103,095.28
$ -
Total Request:
$ -
Employment Period
From To
❑Advance Payment
Total Request:
$ 103,095.28
$ 103,095.28
I hereby certify Mat the requested metrumence and servicing funds Will be used only to maintain and aeMce
prefects funded pursuant to Me Propositions; end Coat these funds have been expended or Wit be used to
supplement existing levels of servce tl net to fund existing levels of service.
/ /
/ /
El Reimbursement
Sign re f Agency Auth i d Representative ate
S Lod
Signature of Agency Authorized Representative Date
Print Name and Title
CHRIS MARCARELLO, DIRECTOR OF PUBLIC WORKS
Print Name end TRIG
Comments:
Comments:
• 10 a I 2Mj1Njl • •
Program Manager Date
•• s •
Administration Supervisor Date
Grants Supervisor Date
Finance Supervisor Date
LA COUNTY GAx DNUMBER 9CHEp11LE PgYMENi DALE A CCOUNTING BUDGETFY
District Administrator Date
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VENDOR CODE
REVENUE ACCRUAL FYB AMOUNT
LevelWm Appover pam
FUND NUMBER
LOCATIONCODE
REVENUEACCRUALFYa AMOUNT
LevelTw gppmvv p
SUB-FUND
PROJECT CODE
PAYMENT REQUEST AMOUNT
LevMTM1ree Approver w�-
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PROCESSED PAYMENT INFORMATION-
WARRANT* WARRANTAMOUNT WARRANTDATE
I.V.# I.V. AMOUNT LV.DATE
REVISED 07/01/06
RESOLUTION NO. 2013-19
A RESOLUTION OF THE ROSEMEAD, CALIFORNIA CITY
COUNCIL AMENDING THE DEPARTMENT OF PUBLIC
WORKS FISCAL YEAR 2013 BUDGET
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, the City was recently notified that it will receive additional Los Angeles
County Proposition A grant monies in excess of original budget projections;
WHEREAS, several curb ramps adjacent to the Garvey Community Center are in
need of repair in order to comply with the Americans with Disabilities Act to help ensure
pedestrian safety; and
WHEREAS, the City's Safe Routes to School Project, Cycle 9, was approved by the
City Council in June 2012 and included the use of gas tax monies. It was determined that
the completion of traffic signal and lighting improvements as part of the project can be
transferred from the gas tax fund to the City street lighting fund. The transfer of these
costs will make these gas tax monies available for other road - related projects; and
WHEREAS, the net of all budget adjustments are positive for the General Fund,
reflecting more anticipated revenue than expenditures.
NOW THEREFORE, $35,000 is appropriated in the General Fund for Expenditures
and $63,095 for Revenues as defined below:
Expenditures
$35,000 101- 3030 -5340
Parks /Open Spaces Facilities Repair /Maintenance
Revenues
$63,095 101 - 0000 -4215
Fund Transfer
$141,000 301 - 21005 -105
County Proposition A Grant Award
Safe Routes to School Project
Transfer: From Gas Tax Fund to Street Lighting Fund
The additional appropriation is made a part of the approved FY 2012 -13 budget as though
it were a part of the initial approved budget fully set forth and the City Manager is
authorized and empowered to expend such sum for the purpose of such account, but with
no expenditure by any office or department for any item within an account shall exceed the
amount budgeted without written approval of the City Manager.
PASSED, APPROVED and ADOPTED this 14 day of May 2013.
Polly Low
Mayor
ATTEST:
Gloria Molleda, City Clerk
APPROVE AS TO FORM
Rachel Richman
City Attorney