CC - Agenda - 05-28-13Public Comment from the Audience
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Rosemead
City Council
MEETING AGENDA
May 28, 2013
7:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.org
Polly Low, Mayor
William Alarcon, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL MEETING AGENDA
Mav28,2013
City Council
Meeting Agenda
• CALL TO ORDER— 7:00 p.m.
• PLEDGE OF ALLEGIANCE — Council Member Ly
• INVOCATION —Mayor Low
• ROLL CALL:
o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly
1. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
2. PRESENTATIONS
• Rosemead Science Olympiad Team from Muscatel Middle School
The Rosemead Science Olympiad Team from Muscatel Middle School is the Southern
California State Champion and finished 9th among 60 teams at the national competition held
at Wright State University, in Dayton, Ohio on May 17 -18. The team also received First
Place Gold Medal in the event of Water Quality. The team also received three silver medals
in the events of Disease Detectives, Experimental Design, and Shock Value, one bronze
medal in the event of Meteorology, and two 4th place medals in the events of Anatomy and
Heredity. This is the 6th time in 12 years that the team has won the state championship and
represented Rosemead, Los Angeles County, and the state of California at the Science
Olympiad National Tournament.
• "Support and Encourage Award" from the National Guard and Reserve
3. CONSENT CALENDAR
A. Minutes
March 26, 2013 — Regular Meeting
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ROSEMEAD CITY COUNCIL MEETING AGENDA
Mav 28.2013
B. Claims and Demands
Resolution No.2013 -25
Recommendation: to approve Resolution No. 2013 — 25 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $619,148.01 NUMBERED 81149 THROUGH
81306 INCLUSIVELY
C. Senior Executive in State and Local Government Program/Harvard Kennedy School —
June 3b — June 218 Cambridge, MA
The City Council will consider authorizing the attendance of Council Member Sandra
Armenta to the Senior Executive in State and Local Government Program in Harvard
Kennedy School — Cambridge, MA, on June 3b —June 21st.
Recommendation: That the City Council authorize the attendance, at City expense of the
air flight only, of Council Member Sandra Armenta to the Senior Executive in State and Local
Government Program in Harvard Kennedy School — Cambridge, MA.
D. National League of Cities Summer Policy Forum — June 27th — June 29th — Washington,
DC
The City Council will consider authorizing the attendance of Council Member Margaret Clark
to the National League of Cities Summer Policy Forum in Washington, DC, on June 27th —
June 29th.
Recommendation: That the City Council authorize the attendance, at City expense, of
Council Member Margaret Clark to the National League of Cities Summer Policy Forum in
Washington, DC.
E. Annual Comprehensive Fee Resolution Update
The City provides various "individualized" services (i.e., inspections, permits, variances, ect.)
that are not of general benefit. Historically, many of these services have been provided at a
city cost greater than the price being charged for them thus resulting in the subsidies of the
remaining costs of service from the general taxpayers. As a matter of routine fee
maintenance and to keep pace with increasing costs of individualized services, the fees
charged to users need to be reviewed on a regular basis, preferably each year.
In the interest of being responsive to the service needs of Rosemead residents and
businesses, not all fees need to be adjusted and some are controlled by statute.
Consequently, not every fee is being recommended for an adjustment this year.
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ROSEMEAD CITY COUNCIL MEETING AGENDA
May 28, 2013
Recommendation: That the City Council approve Resolution No. 2013 -16, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, APPROVING THE
COMPREHENSIVE SCHEDULE OF FEES AND CHARGES
Interim Budget Amendments
During the fiscal year, financial needs and opportunities may arise which require Council
approval of amended appropriations. Without them various auditors could make an adverse
finding in the annual audit reports. Additionally, the Consolidated Annual Financial Report
provides a comparison of budget verses actual, and provides regular updates to the budget
to demonstrate that careful oversight of the budget has been undertaken is important for
transparency and sound financial practice.
At this time there are a couple budget clean -up items that need to be made to adjust for
expenditures that were unanticipated in the original budget. The adjustments are for projects
or services that have been previously approved by the City Council.
Recommendation: That the City Council approve Resolution No. 2013 -21, entitled
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, . CALIFORNIA, APPROVING VARIOUS
APPROPRIATIONS
G. Approval of Fireworks Stand Locations
Council will consider the approval of 12 applicants, who have requested a permit to sell
fireworks. Like past years, it is being recommended that all applicants be required to pay the
firework permit fee of $250, along with a $300 refundable deposit, and that the electrical
permit fee be waived. Once approved by the City Council and prior to issuance of the
fireworks permit, all applicants will be required to pay the firework permit fee, submit a
refundable deposit fee, and provide a copy of their certificate of insurance naming the City as
an additional insurer.
Recommendation: That the City Council approve the 12 applicants and their stand
locations, and waive the electrical permit fee.
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ROSEMEAD CITY COUNCIL MEETING AGENDA
Mav 28.2013
H. Approval of License Agreement with County of Los Angeles for Construction and
Operation of Proposed Downtown Plaza
As part of the City's Capital Improvement Program, funding has been included to create a
new public plaza space adjacent to the Rosemead Public Library, City Hall, and Rosemead
Community Recreation Center. The new Downtown Plaza will create a welcoming public
space and include decorative paving, three (3) water features, new landscaping, and new
lighting fixtures. Once complete, the space will connect with the Civic Center and create a
gateway to commercial uses along Valley Boulevard. The proposed plaza will be located on
land owned in fee by both the City and the County of Los Angeles. As such, the County
Public Library has partnered with the City to design the space and ensure its safe and proper
operation once built. Prior to initiating construction, it is necessary to approve a license
agreement between the City and County that will formalize these elements.
Recommendation: That the City Council authorize the City Manager or designee to
execute a license agreement with the County of Los Angeles for the construction and
operation of the new Downtown Plaza.
I. Heilman Avenue /San Gabriel Boulevard Intersection Improvements — Award of
Contract
As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council
approved a project to improve the intersection of Hellman /San Gabriel with concrete paving.
The project consists of the conversion of this intersection to Portland Concrete Cement
(PCC) from asphalt as crosswalk, traffic signal, signage and striping improvements. This
high volume intersection is a major access route into the City from the Interstate 10 Freeway
and it will benefit from the durable PCC surface. This project will also complement previous
off -ramp landscaping improvements and resurfacing work that was completed two (2) years
ago. Funding in the amount of $330,000 was obtained from the Federal Surface
Transportation Local Funds (STP -L) account through the Los Angeles County Metropolitan
Transportation Authority (LACMTA).
Recommendation: That the City Council:
1. Approve the plans and specifications for the Hellman /San Gabriel Intersection
Improvements Project, and;
2. Authorize the City Manager to enter into a contract with PTM General Engineering in the
amount of $428,824.30. In addition, authorize an amount of $42,883 (10 %) as a
contingency to cover the cost of unforeseen construction expenses.
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ROSEMEAD CITY COUNCIL MEETING AGENDA
May 28, 2013
J. Mission Drive Resurfacing Project, Phase II — Award of Contract
As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council
approved the "Mission Drive Resurfacing Project, Phase II ". The project consists of asphalt
concrete overlay and reconstruction of road pavement, and repairs to damaged sidewalk,
curb and gutter along Mission Drive from Rosemead Boulevard to Valley Boulevard. This is
a continuation of the resurfacing of Mission Drive that began in Fiscal Year 2012 -13 when
the street was resurfaced from the West City Limit to Rosemead Boulevard. This project is
being funded through Measure R Funds.
Recommendation: That the City Council:
1. Approve the plans and specifications for the Mission Drive Resurfacing Project, Phase II
and;
2. Authorize the City Manager to enter into a contract with Gentry Brothers, Inc. in the
amount of $467,528. In addition, authorize an amount of $70,128.90 (15 %) as a
contingency to cover the cost of unforeseen construction expenses.
4. MATTERS FROM CITY MANAGER & STAFF
A. California HERO Program — Financing for Renewable Energy and Water Efficiency
Improvements
Participation in this program, which is endorsed by the San Gabriel Valley Council of
Governments (SCVCOG), will enable property owners to obtain low interest loans for
renewable energy and water efficiency improvements. Loans obtained by property owners
will be repaid through an assessment on annual property tax bills. Participation by property
owners is 100% voluntary. This program has no financial impact on the City
Recommendation: That the City Council take the following actions:
1. Approve Resolution No. 2013 -20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, APPROVING THE AMENDMENT
TO A CERTAIN JOINT POWERS AGREEMENT AND
CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE
CITY'S JURISDICTION IN THE CALIFORNIA HERO PROGRAM
TO FINANCE DISTRIBUTED GENERATION RENEWABLE
ENERGY SOURCES, ENERGY AND WATER EFFICIENCY
IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING
INFRASTRUCTURE
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ROSEMEAD CITY COUNCIL MEETING AGENDA
Mav 28, 2013
2. Authorize the Mayor to execute an amendment to the Western Riverside Council of
Governments Joint Powers Agreement adding the City of Rosemead as an associate
member, which will allow the residents and businesses of Rosemead to participate in the
California HERO Program.
B. City Hall Interior Improvements — Conceptual Design
The City Council will review and discuss proposed interior improvements which include an
expanded public counter area, new flooring/painting, office reconfiguration, and new furniture
and storage systems. These proposed upgrades will be a continuation of the improvements
made to the City Hall lobby and public counter this past year. Funding for these
modifications is included in the City's Capital Improvement Program (CIP).
Recommendation: That the City Council review the conceptual designs and provide input
on the proposed City Hall interior improvements.
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Opposition to the SCAQMD Proposed Rule Prohibiting Burning in Fire Rings on
Beaches
Council Member Steven Ly has requested that the City Council consider taking a position in
opposition to the South Coast Air Quality Management District's Proposed Amended Rule
444 (Open Burning Prohibited on Beaches), and authorize the Mayor to send a letter to
SCAQMD on this topic.
Recommendation: City Council direction is required.
6. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on June 11, 2013 at 7:00
p.m. in the Rosemead City Hall Council Chamber.
Upcoming City - Sponsored Community Events
Opening of Summer Recreation Swimming Saturday, June 22 "
Splash Zone at Garvey Park Noon to 4:30 p.m.
and
Rosemead Park Aquatics Center
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