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CC - Agenda - 06-11-13Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless d is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Revised Rosemead City Council MEETING AGENDA June 11, 2013 6:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Polly Low, Mayor William Alarcon, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL MEETING AGENDA June 11, 2013 City Council Meeting Agenda • CALL TO ORDER — 6:00 p.m. • ROLL CALL: o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly 1. KEELUNG SISTER CITY INTERVIEWS interviews will be conducted in the City Hall Conference Room. • CALL TO ORDER— 7:00 p.m. • PLEDGE OF ALLEGIANCE — Mayor Low • INVOCATION — Mayor Pro Tern Alarcon • ROLL CALL: o City Council — Mayor Low, Mayor Pro Tem Alarcon, Council Members Armenta, Clark, Ly 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. PRESENTATION • Introduction of Taymar Quezada Rosemead Queen 4. PUBLIC HEARING A. Consideration of the Imposition of Rubbish Liens Pursuant to the contract between the City of Rosemead and Consolidated Disposal Services, a Public Hearing has been scheduled to consider protests regarding the imposition of liens on real property for customers who are delinquent in paying their trash collection bills. Recommendation: That the City Council direct staff to place liens on those properties whose owners have not paid their trash collection bills in full by 6:00 p.m. on June 28, 2013. Page 2 of 9 ROSEMEAD CITY COUNCIL MEETING AGENDA June 11, 2013 5. CONSENT CALENDAR A. Minutes April 9, 2013 — Regular Meeting B. Claims and Demands • Resolution No.2013 -31 Recommendation: to approve Resolution No. 2013 -31 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,113,432.21 NUMBERED 81307 THROUGH 81417 INCLUSIVELY C. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions The City Council will consider approval of an amendment to an existing Memorandum of Understanding (MOU) with the Rosemead Employee Association covering all General Service employees, and annual Resolutions that detail the terms and conditions of employment for other full -time employees and members of the City Council. The purpose of the annual salary and benefits resolutions is to ensure transparency and to implement modifications to the City's compensation system. Amendments to the MOU and the resolutions for full -time employees include the restoration of the potential for merit salary increases based on work performance, market -based salary range adjustments up to 5% to maintain competitive compensation levels, and the reinstatement of the Wellness Program with tighter restrictions on the criteria for eligibility. Recommendation: That the City Council approve a Memorandum of Understanding with the Rosemead Employees Association and approve Resolution No. 2013 -22, Resolution No. 2013 -23, and Resolution No. 2013 -24, respectively, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD Page 3 of 9 ROSEMEAD CITY COUNCIL MEETING AGENDA June 11, 2013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD D. Adoption of the City of Rosemead's Fiscal Year 2013 -14 Appropriation Limit Article XIIIB of the Constitution of the State of California was enacted by a vote of the people as Proposition 4 (the Gann Initiative) in November 1979. This law limits the level of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. It also requires that annually each governmental unit calculate its Appropriations Limit and adopt it by Resolution prior to the beginning of the fiscal year under consideration. Recommendation: That the City Council approve Resolution No. 2013 -17, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATION LIMIT FOR THE 2013.14 FISCAL YEAR E. Adoption of two Resolutions Authorizing the Release of Unclaimed Checks Pursuant to Government Code Section 50050 through 50056 On an annual basis, the City is required to review the outstanding check list for outdated checks pursuant to Government Code Section 50050 through 50056. Unclaimed checks which are held over three (3) years are published once a week for two successive weeks in a newspaper of general circulation published in the City of Rosemead. A statement announcing that the money shall become the property of the City of Rosemead forty -five (45) days after the publication of the first notice is included in the public notice. Upon the close of business on the forty -fifth (45) day after publication of the first notice, the unclaimed checks shall become the property of the City of Rosemead and transferred to the General Fund. Unclaimed checks that are less than $15 which remain unclaimed for a period of at least one year can be transferred to the General Fund after the City Council approval without having to publish a notice in a newspaper. Recommendation: That the City Council approve Resolution No. 2013 -26 and Resolution No. 2013 -27, respectively, entitled: Page 4 of 9 ROSEMEAD CITY COUNCIL MEETING AGENDA June 11. 2013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE SECTION 50055 TO THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE SECTION 50050 AND 50053 TO THE CITY OF ROSEMEAD F. Abandoned Shopping Carts Update The following information is provided on the topic: Under the City's existing service contract with Shopping Cart Retrieval Corporation, an average of 360 abandoned shopping carts per month are picked -up from City streets and returned to the respective stores at an annual cost of $10,000. The City's proposed Budget for the upcoming 2013 -14 Fiscal Year includes an allocation of $20,000, which will effectively double the number of abandoned shopping carts to be picked up by the contractor to 720 per month. • City employees in the field who observe abandoned shopping carts can now report them directly to the retrieval contractor by calling (800) 252 -4613. All new stores or markets that open in Rosemead are required to utilize shopping carts with wheels that "lock -up" when exiting the premises. Stores that now utilize such lock -up shopping carts include Wal -mart, Target and Fresh & Easy. • Members of the public will be encouraged to report abandoned shopping carts directly to the retrieval contractor at (800) 252 4613, or to the Public Works Department at (626) 569 -2262. This information will be disseminated to the public in the City's Rosemead Resources newsletter, on the City's website and through informational flyers. Recommendation: As this is an informational item, no City Council action is requested at this time. Page 5 of 9 ROSEMEAD CITY COUNCIL MEETING AGENDA June 11. 2013 G. School Resource Officer Program Funding The City currently contracts with the Los Angeles County Sheriffs Department for a Special Assignment Deputy that is assigned to Rosemead High School as a School Resource Officer (SRO). The El Monte Union High School District shares half the cost of the SRO with the City, however, the agreement must be renewed by both the City and School District. Funding has been included in the upcoming 2013 -14 Budget to cover the City's portion of the agreement. Recommendation: That the City Council approve the agreement with the El Monte Union High School District for assistance in funding the SRO position at Rosemead High School. H. Purchase Agreements for Two Utility-Dump Trucks As part of the City's Vehicle Replacement Budget, funding is available for the purchase of two new utility dump trucks for use in public works operational activities. The purchase of these new trucks will replace two trucks, which are over twenty years old. Using an existing contract through the State of California, the City was able to secure competitive pricing for these vehicles. Funding for this purchase is included in the Fiscal Year 2013 budget utilizing equipment replacement funds. Recommendation: That the City Council: 1. Authorize the City Manager to execute a purchase agreement with Wondries Fleet Group for the purchase of two (2) 2014 Ford F -350 Truck cabs and chassis in an amount of $54,560.24; and 2. Authorize the City Manager to execute a purchase agreement with M &C Welding for the fabrication of two (2) custom utility -dump bodies in the amount of $31,470.12. Review of Traffic Conditions in the Vicinity of Rosemead Place and Earlswood Drive The Traffic Commission recently reviewed a request to evaluate traffic conditions in the vicinity of Rosemead Place and Earlswood Drive. Residents in the area expressed concerns over vehicle speeds, road characteristics, and street signagelmarkings. Additionally, a resident along Earlswood Drive requested the installation of red curbing to increase site visibility in the area. It was determined that the installation of traffic safety enhancements would improve safety in this area. Based on these existing characteristics and resident concerns, the Traffic Commission concurred with the proposed enhancements. Recommendation: That the City Council approve the Traffic Commission's recommendation to install traffic calming measures and striping plans in the vicinity of Rosemead Place and Earlswood Drive. Page 6 of 9 ROSEMEAD CITY COUNCIL MEETING AGENDA June 11, 2013 J. Request to Support Metro Measure R Project Finance Acceleration Plan for Measure R Projects The City Council recently received a request from the SR -60 Coalition to express support for Metro's proposed Measure R Project Finance Acceleration Plan. As proposed, the Plan would allow projects scheduled for completion in the second and third decades of the Measure R Expenditure Plan to be accelerated by an average of ten years. One such project that could benefit from the Paln is the construction of the Gold Line Eastside Extension. If built along the State Route 60 Freeeway, the Gold Line could bring potential trasporation and economic benefits to City residents and businesses. Recommendation: That the City Council approve Resolution No. 2013 -30, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CITY COUCNIL IN SUPPORT OF THE MEASURE R PROJECT FINANCE ACCELERATION PLAN FOR MEASURE R PROJECTS 6. MATTERS FROM CITY MANAGER & STAFF A. Adoption of the 2013 -14 Fiscal Year Budget The City Council will consider the adoption of the City's Budget for the 2013 -14 Fiscal Year, which provides for a total appropriations of $35,967,800. The ongoing operations of the General Fund budget of $18,828,300 are balanced with no surplus for the upcoming fiscal year. Consequently, a full scope of services to residents will be continued without service reductions. A five -year financial outlook workshop with the City Council was held on May 14, 2013 and a 2013 -14 budget workshop was held on May 28, 2013. Since the budget workshop on May 28 was conducted, only one correction has been made to reflect a correction to Gas Tax revenue. The STP -L funding for a capital improvement project was not included as Gas Tax revenue in the initial budget; therefore, an additional $330,000 in revenue has been included for the Gas Tax Fund. No additional financial changes have been made to the draft budget as presented at the May W workshop. Recommendation: That the City Council approve Resolution No. 2013 -29, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE ANNUAL OPERATIONAL AND CAPITAL IMPROVEMENT BUDGET FOR THE 2013 -14 FISCAL YEAR Page 7 of 9 ROSEMEAD CITY COUNCIL MEETING AGENDA June 11, 2013 B. Discussion of Optional Contract Extension for Street Sweeping Services The City provides street sweeping services through a contractual agreement with Athens Services. Per the agreement, all City streets are swept at least once weekly, Monday through Friday. The existing agreement was set for a three (3) year period and is set to expire on June 30, 2013. In this agreement, the City holds the option to extend the agreement for two (2) additional years. Based on the current competitive rate and high level of services provided by the current contractor, it may be beneficial for the City to extend the agreement for the remaining two (2) years. Recommendation: That the City Council discuss the option to extend the City's street sweeping agreement. This item will be scheduled for City Council action on June 25 1 h. C. Participation in the Preparation of an Enhanced Watershed Management Program -- Upper Los Angeles River Watershed Group The Los Angeles regional Water Quality Control Board (LARWQCB) approved and issued an updated National Pollutant Discharge Elimination System ( NPDES) Permit effective December 28, 2012. This NPDES permit is a set of regulations, control measurers, and programs aimed at preventing the pollution of storm water and urban runoff within Los Angeles County. The newly updated permit contains more stringent regulations but encourages and enables a collective approach to the NPDES issue. Included in the newly adopted permit is the creation of Watershed Management Plans, which are comprehensive stormwater mitigation plans that are developed either individually, at a basic level, or at a more advanced level through a consortium of multiple agencies. The City of Rosemead desires to join the Upper Los Angeles River Watershed Group to complete an Enhanced Watershed Management Program, which is a comprehensive approach to addressing the stormwater issue. The group, led by the City of Los Angeles (representing unincorporated areas), the County Flood Control District, and other cities, including the City of Rosemead. Such a cooperative effort represents not only the most comprehensive approach to this issue, but would also provide the City with significant cost savings over addressing it alone. Recommendation: That the City Council: 1. Approve the draft Memorandum of Understanding authorizing the City of Rosemead's participation in the development of an Enhanced Watershed Management Program with the County of Los Angeles and fourteen (14) other cities; and 2. Authorize the City Manager to submit all appropriate paperwork for participation in the program. ROSEMEAD CITY COUNCIL MEETING AGENDA June 11, 2013 D. Master Agreement for Excess Bond Proceeds between the City of Rosemead and Rosemead Successor Agency and Approval of Resolution Authorizing Transfer and Acceptance of Funds In order to permit the timely and cost efficient completion of the capital improvement projects funded by the July 2010 tax increment bond proceeds, a Master Agreement for Excess Bonds between the City of Rosemead and the Successor Agency to the Rosemead Community Development Commission has been drafted. Recommendation: That the Successor Entity approve Resolution No. 2013 -01, entitled: A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION " ROSEMEAD SUCCESSOR AGENCY" APPROVING THE MASTER AGREEMENT FOR EXCESS BOND PROCEEDS BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD SUCCESSOR AGENCY FOR THE COMPLETION OF BOND ISSUED CAPITAL IMPROVEMENT PROJECTS AND THE TRANSFER OF EXCESS BOND PROCEEDS TO THE CITY OF ROSEMEAD Recommendation: That the City Council approve Resolution No. 2013 -32, entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD APPROVING THE MASTER AGREEMENT FOR EXCESS BOND PROCEEDS BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD SUCCESSOR AGENCY FOR THE COMPLETION OF BOND ISSUED CAPITAL IMPROVEMENT PROJECTS AND THE ACCEPTANCE OF EXCESS BOND PROCEEDS FROM THE ROSEMEAD SUCCESSOR AGENCY 7. MATTERS FROM MAYOR & CITY COUNCIL 8. ADJOURNMENT The next regular City Council meeting is scheduled to take place on June 25, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Upcoming City - Sponsored Community Events Opening of Summer Recreation Swimming Saturday, June 22 " Splash Zone at Garvey Park Noon to 4:30 p.m. And Rosemead Park Aquatics Center Page 9 of 9