CC - Agenda - 06-25-13Public Comment from the Audience
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Rosemead
City Council
and
Housing
Development
Corporation
JOINT MEETING AGENDA
June 25, 2013
7:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.org
Polly Low, Mayor
William Alarcon, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 25,2013
City Council
and
Housing Development Corporation
Meeting Agenda
• CALL TO ORDER — 7:00 P.M.
• PLEDGE OF ALLEGIANCE — Mayor Pro Tern Alarcon
• INVOCATION — Council Member Armenta
• ROLL CALL:
o City Council — Mayor Low, Mayor Pro Tem Alarcon, Council Members Armenta, Clark, Ly
o Housing Development Corporation —President Low, Vice President Alarcon, Board
Members Armenta, Clark, Ly
1. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
2. PRESENTATIONS
• SR -60 Coalition Update by City of South El Monte Council Member Joseph Gonzales
• Proclamation designating July as 'Parks Make Life Better!' Month
3. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2013 — 35
Recommendation: to approve Resolution No. 2013 — 35 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,405,320.38 NUMBERED 81418 THROUGH
81572 INCLUSIVELY
B. Used Oil Payment Program Application
The California Oil Recycling Enhancement Act of 1991 authorizes the Department of
Resources Recycling and Recovery (CalRecycle), formerly known as the California
Integrated Waste Management Board, to award grants to enhance the collection and
recycling of used lubricating oil. Rosemead is eligible to apply under the Used Oil Payment
Program for the July 1, 2013 — June 30, 2014 fiscal year.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 25, 2013
It is anticipated that these grant funds will be utilized for the promotion of the City's State -
certified collection centers, development of education awareness materials, and assistance
in the recruitment of additional collection facilities. An application for these grant funds must
be accompanied by a resolution authorizing the City's grant submittal.
Recommendation: That the City Council approve Resolution No. 2013 -33, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE SUBMITTAL
OF AN USED OIL PAYMENT PROGRAM APPLICATION AND
RELATED AUTHORIZATIONS
C. Probation Officer Contract Renewal
The City currently contracts with the Los Angeles County Probation Department for one
Deputy Probation Officer (DPO) for juvenile prevention and intervention programs. The DPO
works full -time with Rosemead youth who have been identified as at -risk or arrested for
minor criminal offenses. These juveniles may have problems ranging from school
performance and attendance to vandalism, theft and drug arrests. The DPO's authority
allows him to work closely with the juveniles and their families to implement a variety of
programs and services to help correct their behavior.
Staff believes that the DPO is an important part of our overall public safety strategy and
highly recommend that he continues. The agreement shall be effective from July 1, 2013
through June 30, 2014 with a total cost of $68,000.
Recommendation: That the City Council approve the agreement with the Los Angeles
County Probation Department and authorize the City Manager to sign any necessary
documentation.
D. Approval of City's Option to Extend Agreement for Street Sweeping Services
The City of Rosemead provides street sweeping services through a contractual agreement
with Athens Services. Per the agreement, all City streets are swept at least once weekly,
Monday through Friday. The existing agreement was set for a three (3) year period and is
set to expire on June 30, 2013. In this agreement, the City holds the option to extend the
agreement for two (2) additional years. Based on the current competitive rate and high level
of services provided by the current contractor, it is beneficial for the City to extend the
agreement for the remaining two (2) years. The City Council reviewed this issue on June 11,
2013 and concurred with continuing with the existing street sweeping services agreement.
Recommendation: That the City Council approve the option to extend the City's street
sweeping agreement.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 25,201
E. Adopt of two Resolutions Authorizing the Release of Unclaimed Checks Pursuant to
Government Code Section 50050 through 50056
On an annual basis, the City is required to review the outstanding check list for outdated
checks pursuant to Government Code Section 50050 through 50056. Unclaimed checks
which are held over three (3) years are published once a week for two successive weeks in a
newspaper of general circulation published in the City of Rosemead. A statement
announcing that the money shall become the property of the City of Rosemead forty -five (45)
days after the publication of the first notice is included in the public notice. Upon the close of
business on the forty -fifth (45) day after publication of the first notice, the unclaimed checks
shall become the property of the City of Rosemead and transferred to the General Fund.
Unclaimed checks that are less than $15 which remain unclaimed for a period of at least one
year can be transferred to the General Fund after the City Council approval without having to
publish a notice in a newspaper.
Recommendation: That the City Council approve Resolution No. 2013 -26 and Resolution
No. 2013 -27, respectively, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE RELEASE OF
UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE
SECTION 50055 TO THE CITY OF ROSEMEAD
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE RELEASE OF
UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE
SECTION 50050 AND 50053 TO THE CITY OF ROSEMEAD
4. MATTERS FROM CITY MANAGER & STAFF
A. Recording Procedure of Meetings and Maintenance of the Official Record
On December 16, 2008, the City Council approved the recording of City Council, Community
Development Commission (now the Oversight Board), Planning Commission, and Traffic
Commission meetings utilizing the Granicus system, as well as, audio tapes. At the same
meeting it was approved by Council that both these methods be regarded as the City's
official record in the event of a public records request.
Recently, staff has run into problems trying to purchase audio tapes because they are
becoming obsolete and the tapes that are found are becoming increasingly expensive.
Staff has been researching new innovating methods to record these meetings in a cost
effective manner and still provide uninterrupted services to the public. It has been
determined that the Granicus system should still be utilized for the City's official record and a
digital recorder should replace the audio tape recordings as a backup system in the event
the Granicus system does not record a meeting.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 25, 2013
Recommendation: That the City Council continue to utilize the Granicus system for the
City's official record and approve the use of a digital recorder as a backup system to the City
Council, Oversight Board, Planning Commission and Traffic Commission.
B. Adoption of the 2013 -14 Rosemead Housing Corporation Fiscal Year Budget
The Rosemead Housing Corporation will consider the adoption of the Rosemead Housing
Corporation's Budget for the 2013 -14 Fiscal Year, which provides for a total appropriation of
$771,000. The details related to these activities are included in the City's Budget document
for the 2013 -14 Fiscal Year.
A five -year financial outlook workshop with the City Council was held on May 14, 2013 and a
2013 -14 budget workshop was held on May 28, 2013. The Council approved the total City
budget of $35,967,800 on June 11, 2013.
Recommendation: That the Housing Development Corporation adopt Resolution No. 2013-
05, entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION ADOPTING THE ANNUAL
OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR
THE 2013 -14 FISCAL YEAR
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Resolution Amending Ad Hoc Youth Committee Membership Selection
At its regular meeting on February 10, 2009, City Council passed a resolution establishing an
Ad Hoc Youth Committee. Section 2 of Resolution 2009 -07 reads as follows:
The Committee shall consist of seven (7) voting members appointed by the
Mayor with the consent of the City Council. One member shall represent
each of the middle (or intermediate) and high schools with a minimum
enrollment of three hundred (300) students of which forty percent (40 %) are
Rosemead residents. Remaining committee members shall be selected at-
large. All committee members must be current seventh (7t^) through twelfth
(12th) grade students thirteen (13) to eighteen (18) years old and must
reside in Rosemead.
Interest in serving on the Ad Hoc Youth Committee has waned in recent years. There is
concern that restricting membership to the Committee by school representation may be a
contributing factor to the limited number of applicants. As a result, Council Member Steven
Ly is requesting that committee membership be amended to eliminate the school attendance
restriction, thereby making all members at- large. Thus, Section 2 of Resolution 2013 -36 shall
read:
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 25,2013
The Committee shall consist of seven (7) voting members appointed by the
Mayor with the consent of the City Council. Committee members shall be
selected at- large. All committee members must be current seventh (7th)
through twelfth (12th) grade students thirteen (13) to eighteen (18) years old
and must reside in Rosemead.
Recommendation: That the City Council approve Resolution No. 2013 -34, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE SELECTION OF
MEMBERSHIP FOR THE AD HOC YOUTH COMMITTEE
6. COMMENTS FROM CITY COUNCIL
7. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on July 9, 2013 at 7:00 p.m.
in the Rosemead City Hall Council Chamber.
Upcoming City • Sponsored Community Events
4' of July Celebration 5k Run, Parade Thursday, July 4t'
Carnival and Fireworks show 8:00 a.m. to 9:00 p.m.
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