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CC - Item 4A - Minutes 04-23-13Minutes of the City Council Meeting April 23, 2013 The meeting of the Rosemead City Council was called to order by Mayor Low at 6:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, 1. LONG TERM FINANCIAL PLANNING WORKSHOP The City Council will be provided with a presentation on project erfies and five years. Assistant City Manager Matt Hawkesworth presented financial outlook. Presentation is available in the City Clerk's VILII 1iUU115UI — C� sung Llll!ji2L1 Code ion 54956.9 ( ►: 1 matter County (PTAF case) m. to closed session. over the next PEncil was called to order by Mayor Low at 7:06 p.m. in the 8838 East Valley Boulevard, Rosemead, California. Member Armenta Clark Pro Tern Alarcon, Council Members Armenta, Clark, and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 1 of 10 and Ly ITEM NO. L 3. PUBLIC COMMENTS FROM THE AUDIENCE Steven Gerard Sidlovskv — explained that he was from the Secular Franciscan Order and opened with a song. He then presented the idea of Life Peace Zones and asked for residents and Council Members to review the concepts and contact him for more information. Juan Nunez — inquired if there was a City ordinance about barking dogs. City Manager Jeff Allred — answered that the City did have an ordinance regardibarking dogs. Mr. Nunez — complained about neighboring dogs who bark for any reside t passes by on the street. City Manager Allred — explained that City Council would not be able tTolve blem, and advised him to set up a meeting with Sergeant Moreno. 4. PRESENTATIONS Arbor Day Proclamation City Manager Allred stated that the City has clamation in rega ational Arbor Day on April 26. This is a part of the City's Tree City USA designatio roclamation we ented to Public Works Director Chris Marcarello, who announced that the City $200, 000 by my Supervisor for tree planting efforts, which would help with Jay Imperi ark s other n sects. High Sch6V ey Club City Manager Allred in d threAdwi om Ros ead High School's Key Club, who provide volunteer services at a Co i t nter for F a Unidas. The students helped a citizen who was choking during a meal, p an. er and saving that individual's life. One of the students was a h uvas p to and a gift card to In N Out 5. PII,C HEARINGS A. The CDBG an ME Programs Annual Action Plan for Fiscal Year 2013 -14 De pa •• nt of Housing and Urban Development (HUD) is currently working on alto CD and HOME funding awards and has not yet announced the final amounts to each p ling community; however, it is projected that the City of Rosemead will sustain a 5.10 ding reduction to both allocations due to the 2013 Sequestration. Recommendation: That the City Council take the following actions: 1. Conduct a public hearing and take public testimony on the Annual Action Plan covering the period July 1, 2013 — June 30, 2014. Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 2 of 10 2. Approve the CDBG and HOME funding recommendations, authorizing the submittal of the City's FY 2012 -13 Annual Action Plan to the U.S. Department of Housing and Urban Development. 3. Authorize the City Manager to execute all appropriate and necessary documents to receive funding and implement approved use. 4. Award the following public service agencies with CDBG funds and authorize the City Manager to execute social service agreements: <. • Code Enforcement - $247,273 • Family Counseling Services - $5,000 • Family Promise - $5,000 • People for People $10,000 • Southern California Housing R' G 5. Authorize the City Manager to ex Management Services, Inc. for a Senior 6. Authorize the City Man t Clark, Inc. and Lead Tech assessment, and clearance 7. Award $4,346 2 %) of HOME Corr av certain execute Morrison ofess j ices agreements with Barr & for lead ai and asbestos testing, �rties acco ederal and state laws. fFie Community Development ir the oper ns as the City's Community Housing and authorize the City Manager to execute the service Community Council Rights the Staff. Report. the percentage of money that gets allocated to the Southern — answered that the allocation to them is 20 %. Council Member Rights Center, they I discrimination, they are ild that residents have told her that when they get referred to the Housing ore's discrimination going on. She then stated that if the case isn't about helped. Community Development Director Ramirez — explained that they deal with landlord tenant rights and responsibilities, but they will not represent people unless there is discrimination involved. She then stated to let her know of instances and she will contact and speak with the Housing Rights Center. Mayor Polly Low opened the Public Hearing at 7:23 p.m.; there being no speakers, she immediately closed the Public Hearing. -$18,000 Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 3 of 10 Mayor Pro Tern William Alarcon made a motion, seconded by Council Member Steven Ly to authorize the funding. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None B. Guidelines for Garbage and Rubbish Disposal — 8.32 Last year the City completed a successful competi that resulted in a new exclusive solid waste agreer This agreement is scheduled to start on Augus several provisions were updated from the pr us streamline processes, increase service 1 ,, and necessary to update the City's munici o c programs. Recommendation: That th ity Council Ordinance No. 930, entitled: AN ORDINANCE OF ROSEMEAD, CALIFOR ROSEWMD. MUNICIPAL Public Works DirectoiChn the Code Section r Proposals (RFP) process th C ated Disposal Services. In deve the new agreement, rent to co ith new laws, ce diversion r s s ch, it is t� ts o these new req n and -onduct its first reading of OF E CITY OF ER 8 OF THE TO GARBAGE Council Me — sta at she ' that there is a lot of graffiti on the commercial bins. She then i red i quire to change the bins or paint over them in a certain amount of time. Publi hector Marca stated it is included in the new Franchise Agreement which will go into effect i ust. He then st that has spoken to Consolidated and their staff, and they have said that they will a remove the ffiti. Council Member C 'nq ' about self - hauling, specifically how the City would enforce the process if a resident has said he wi ul his trash, but instead lets the debris pile up and creates a health hazard. Public Works Director Marcarello — stated that the City's code addresses this issue and prohibits people from collecting debris for an extended period of time. He then stated that the self - hauling process requires a permit, and the applicant would have to provide proof of insurance for their vehicle, demonstrate that they have an acceptable vehicle that could transport debris, and provide reports on a regular basis so the City can verify that they're taking it to an approved facility. Council Member Clark— inquired if other cities have this in their agreements. Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 4 of 10 City Attorney Rachel Richman — stated that this has to do with Proposition 218, but our franchise is not subject to this Proposition because it is not a charge that is required of every property owner. She stated that this is illustrated because you can haul your own trash. Mayor Polly Low opened the Public Hearing at 7.30 p.m. Brian Lewin — requested that the Council change language regarding blowing leaves in the streets to include the public right -of -way, thus addressing storm water issues. He then inquired if the time to take trash bins inside can be changed from 8 p.m. on the day of to 6 a.m. the morning after, be se 8 p.m. might not be practical for people who work late. He then stated that the requirements for s i trash are counterproductive to the purpose of the program because asking people to a disposal facility every week and get paperwork is too demanding since these would likely be p - generate minimal trash. He further explained that the cost for this would be too high for an individ and a forced to use the conventional trash method. Juan Nufiez — inquired about the time people have to %rash because he ha . ' ed ash bins staying out all weekend in his neighborhood. He also a bout the County ng property owners for trash in the streets and complained about r in the same tainer instead of separating them. Mayor Polly Low closed the Public Hearing Council Member Armenta — agreed H changed to the next day at 6 a.m. Council Member Clark— ress residents possibly fo r taking about the noise that the tr ' s map making that noise at 5:30 a.m. enforcement strin Mayor — suggested c g the , ith Mr. Le abo h bin renal time and requested that it be L n about s In the re oval time to the next morning due to age and le it stay out longer. She also expressed concern n they are b grove, and stated that she didn't want residents removal time to 10 p.m., and asked that code )out a ring night time. 6 wome to midnight. Council Armenta — s that Aidents usually bring in the trash cans as soon as they can out of habit, and doe hink they sh • push the time. She also stated that her trash bins do not make noise and has not hear ne comp about the noise factor. Council Member Ly— ing comfortable with the first two changes Mr. Lewin requested, but prefers the staffs recommendati m regards to the self - hauling aspect. He stated that the regular process of collecting receipts helps the City know that residents are being compliant. He further explained that the 6 am bin removal time seems feasible because it would give code enforcement an opportunity to cite homeowners as they are following the street sweepers. He explained that if someone gets cited, they will make sure to be compliant with the time on the following occasion. Mayor Pro Tem Alarcon — stated that he agreed with Council Member Ly in regards to self - hauling, but agrees with Council Member Clark on the trash removal time as he does not think the bins look good when they stay out overnight. Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 5 of 10 Council Member Clark— stated concern about street sweepers having to navigate around the bins that would stay out, thus not being able to sweep that area. She then restated her desire for a 10 pm removal time. She made a motion to accept the changes, but change the removal time to 10 p.m. Council MemberArmenta — stated that not all residents can get home by 10 p.m., including herself at times, and she would not want to violate the code. Council Member Ly— inquired if Council Member Clark can change it to Council Member Clark— stated that she would prefer that alternative totboxt day, but offered 11 pm. Council Member Ly— stated that he gets home at midnight at times"dd a mii emoval time would personally help him as well. Council Member Clark— accepted the midnight removCShe stated that she d w't al p h Mr. Lewin on the public right of way wording change. City Attomey Richman — commented that on a legal perspective, streets and public right of ways are interchangeable terms, therefore no change v,ald be needed. time to midnight. VotSWted in: Yes: Alarcc No. 2013 —14 Recommendation: to approve Resolution No. 2013 —14 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $534,141.53 NUMBERED 80743 THROUGH 80858 INCLUSIVELY Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 6 of 10 1.1 C. Garvey /Del Mar Mixed -Use Project Environmental Consulting Services Contract The City has received entitlement applications from Gerard Yang, requesting to construct a new residential /commercial mixed -use development consisting of three (3) stories of residential apartments over one (1) story of commercial suites. A two -level basement parking lot would also be provided. The project would also involve an alley vacation. The proposed project is located at 7801 -7825 Garvey Avenue, in the C -3 (Medium Commercial) and R -2 (Light Multiple Residential) zones. On January 24, 2013, the Community Development Proposals (RFP) to seek a qualified environmental of required California Environmental Quality Act (CE consultant will be paid for in full by the developer. Recommendation: That the City Council 1. Authorize the Mayor to execute a to assist in the preparation of required 2. Direct staff to obtain a de sit of $84,200 contract services prior to Ong the e Rosemead Community Contract Y5`d a Request for assist with the preparation , The cost to hire the Phil Martin ciates, Inc. to cover the full cost for s consultant to proceed. Project —Award of As a part e i cal Year 20 13 Capital Iffiprovement Program, the City Council appro "Rose Community reation Center Interior Renovation Project," which consi is o sive r ovations and up to the interior of the facility, including the addition of cl ut offices, and new paint and flooring throughout. ct is th phase to improve the aesthetics and functionality of the com nter. phases will include exterior fagade improvements, the addition of a mini -plaz , he a ew classroom space at the building. This project is funded through a gr m the ty of Los Angeles and bond repayment funds from the former ledevelopmenCiftricy, which are restricted to use on capital improvement projects. That the City Council: Approv fans and specifications for the Rosemead Community Recreation Center Interior ovation Project, and; 2. Authorize the City Manager to enter into a contract with California Averiand Construction in the amount of $602,350.00 and establish a contingency in the amount of 15% ($90,353.00) to cover an unforeseen construction expenses. Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve the Consent Calendar. Vote resulted in: Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 7 of 10 Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None 7. MATTERS FROM CITY MANAGER & STAFF A. Walnut Grove Avenue Safe Routes to Schools Grant Program — Status Report The City has been working on a pedestrian safety and traffi ffYlri'g,,enhancement project on Walnut Grove Avenue, from Marshall Street to Valley vard. A portion of this project is funded through the Federal Safe Routes to Schools gram grant, with a total grant award of $750,000. Remaining projects costs be fu rough transportation and street lighting monies, with a minimum req ' Ci atchin ributions of at least 10% ($75,000). The project includes the installation of dscap edians, lighting s, new traffic safety striping, signage, and traffic sig to tp. These imp ements will complement the existing landscaped medians a es at Walnut Grove Avenue and the Interstate 10 Freeway. In ad ' ion, these improve will also complement other planned projects in the area, including ergrounding of o ad utilities and planned street resurfacing on Walnut Grove A Marshall Stre ey Boulevard), which are included in future capital improve ent p ets. Co ptual plans have been prepared for this project are ready fkr rev, the City Cobkcil receive and file this report. Public Works Council help resi Council Mai and file this the Clear" signs. She commented that these signs will be installing them. Ly me a motion, seconded by Council Member Sandra Armenta, to receive result in: Yes: A • , Armenta, Clark, Low, Ly No: Nord§°' Abstain: None Absent: None Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 8 of 10 B. Rosemead Boulevard Highway Safety Improvement Program — Status Report The City has been working on a pedestrian safety and traffic calming enhancement project on Rosemead Boulevard, just south of the Union Pacific Railroad Underpass (north City limit) to Mission Drive. A portion of this project is funded through the State's Highway Safety Improvement Program (HSIP) grant, with a total grant award of $450,000. Remaining projects costs will be funded through transportation and street lighting monies, with a minimum required City matching contributions of at least 10% ($45,000). The project includes the installation of wider crosswalks, parkways, new traffic safety striping, a bike lane, signagi and traffic signal improvements. These improvemen improvements underway in Temple City and help to the two cities. Due to the use of State gra State -owned highway, this project has reqle California Department of Transportation s the City to proceed in the next thirty ( project, it is anticipated that construction w 9s, landscaped pedestrian signals, nt the current 3s transition between ead Boulevard is a vel of coordi with the expected that s w' I authorize ivina authodzatio iddinp this Recommendation: That theity Council receiveAMe this report. Public Works Director Chris Marcarello Council r Steven Ly m a motl6n, seconded by Council Member Sandra Armenta, to receive and file this r . Vote result in: Clark, Low, Ly No: Absent: 8. MATTERS FROM MAYOR & CITY COUNCIL Council MemberArmenta — stated that she forgot to mention the City's Easter Egg Hunt event during the last Council Meeting, and wanted to commend Parks and Recreation Director David Montgomery-Scott and his crew for a great job. She also wanted to commend Don Bosco Tech High School and the Angels Softball Organization for their leadership skills and for volunteering. Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 9 of 10 Mayor Low— informed residents about the Mayor's State of the City Address, taking place on April 25 at 5:30 pm at the Doubletree Hotel. She then urged residents to stay for the Chamber mixer that would immediately follow the event. 9. ADJOURNMENT The meeting adjourned in the memory of the victims of the Boston bombing at 8:05 p.m. The next regular City Council meeting is scheduled to take place on May 14, 2013 at 6:00 p.m. Polly ATTI Glor City Rosemead City Council Regular Meeting Minutes of April 23, 2013 Page 10 of 10