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CC - Agenda - 08-13-13Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any dam on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council MEETING AGENDA August 13, 2013 7:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Polly Low, Mayor William Alarcon, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL MEETING AGENDA Auaust 13. 2013 City Council Meeting Agenda • CALL TO ORDER — 7:00 P.M. • PLEDGE OF ALLEGIANCE —Council Member Ly • INVOCATION —Mayor Low • ROLL CALL: o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly 1. CLOSED SESSION (Continuation from the 5 p.m. Special Meeting if needed) A. CONFERENCE WITH LEGAL COUNSEL — Significant Exposure to Litigation pursuant to Government Code Section 54956.9 (d)(2); 1 potential case 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. CONSENT CALENDAR A. Minutes June 11, 2013 — Regular Meeting June 25, 2013 — Regular Meeting B. Claims and Demands • Resolution No.2013 -42 Recommendation: to approve Resolution No. 2013 —42 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $408,180.04 NUMBERED 81905 THROUGH 81909 INCLUSIVELY • Resolution No. 2013 — 43 Recommendation: to approve Resolution No. 2013 —43 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $473,323.92 NUMBERED 81910 THROUGH 81931 INCLUSIVELY Page 2 of 8 ROSEMEAD CITY COUNCIL MEETING AGENDA Auoust 13, 2013 C. National League of Cities Energy, Environment & Natural Resources Committee Meeting — September 19th — 218t — Miami, FL The City Council will consider authorizing the attendance of Council Member Margaret Clark to the National League of Cities — Energy, Environmental & Natural Resources Committee meeting in Miami, FL, on September 1 gth — 21St. Recommendation: That the City Council authorize the attendance, at City expense, of Council Member Clark to the National League of Cities — Energy, Environmental & Natural Resources Committee meeting in Miami, FL. D. Adoption of the Updated 2013 Congestion Management Program and 2013 Local Development Report The Congestion Management Program (CMP) is a state mandated program that helps address the impact of urban congestion in local communities. The CMP requires that cities in Los Angeles County file a Local Development Report (LDR) indicating the City's actions taken to reduce traffic congestion in the region. In order to meet its requirements, the City must adopt a resolution finding the City of Rosemead in compliance with the CMP for Los Angeles County and also submit a Local Development Report. Recommendation: That the City Council: 1. Approve Resolution No. 2013 -44, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 2. Adopt the 2013 Local Development Report and authorize staff to submit the CMP Local Development Report to the Los Angeles County Metropolitan Authority. E. Annual Residential Resurfacing Project— Muscatel Avenue —Award of Contract As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City Council approved the "Annual Residential Resurfacing Project — Muscatel Avenue ". The project consists of asphalt concrete overlay and reconstruction of road pavement, and repairs to damaged sidewalk, curb and gutter along Muscatel Avenue from Marshall Street to Grand Avenue. This project is being funded through State Gas Tax proceeds. Page 3 of 8 ROSEMEAD CITY COUNCIL MEETING AGENDA August 13, 2013 Recommendation: That the City Council 1. Approve the plans and specifications for the Annual Residential Resurfacing Project — Muscatel Avenue; and, 2. Authorize the City Manager to enter into a contract with Gentry Brothers, Inc. in the amount of $473,013.80. In addition, authorize an amount of $70,952.07 (15 %) as a contingency to cover the cost of unforeseen construction expenses. Installation of Red Curb at Intersection of Earle Avenue and Grand Avenue The Traffic Commission recently reviewed a request from a business owner in the 5000 block of Earle Avenue to install red curbing at the intersection of Earle Avenue and Grand Avenue. The business owner indicated that the lack of sight visibility in this area causes safety concerns when turning from southbound Earle Avenue on to Grand Avenue in either direction. Staff investigated the site and recommended to the Traffic Commission that parking restrictions be installed along the north side of Grand Avenue extending in both directions from the intersection with Earle Avenue. Based on this information the Commission concurred with these findings. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install red curbing along the north side of Grand Avenue, extending 12 feet to the west and 25 feet to the east of the intersection with Earle Avenue. G. Review of Traffic Conditions at Walnut Grove Avenue and Marshall StreetlFirst Evangelical Church The Traffic Commission recently reviewed a request to review traffic conditions adjacent to the First Evangelical Church of San Gabriel Valley (Church) located at the intersection of Walnut Grove Avenue and Marshall Street. Representatives from the Church expressed concerns that traffic conditions (road characteristics, high traffic volumes on Walnut Grove and Marshall, and existing lance configurations) provide for safety concerns in the area. A traffic study was conducted at the location, including traffic counts and a review of turning movements during peak traffic times. After studying the location, it was determined that the installation of traffic controls and makings would improve traffic safety in this area. Based on this information and input from the public, the Commission concurred with these findings. Recommendation: That the City Council: 1. Install "Keep Clear" legends on Walnut Grove Avenue (northbound lanes), approximately 200 feet south of Marshall Street; and 2. Install approximately 20 feet of restricted parking (red curbing) on the south side of Marshall Street, adjacent to the First Evangelical Church driveway, approximately 130 feet east of the Walnut Grove Avenue Intersection. Page 4 of 8 ROSEMEAD CITY COUNCIL MEETING AGENDA Auqust13,2013 H. Request for 20 Minute Parking Zone — 8877 Mission Drive The Traffic Commission recently reviewed a request for a "20 Minute Parking" zone to be added in front of Palm Cleaners at 8877 Mission Drive. The business owner at this location expressed concerns regarding limited on- street parking adjacent to his business. The business owner also indicated that these parking spaces are frequently occupied by vehicles parked for a long period of time. The nature of the business at Palm Cleaners is in and out, with most transactions not taking more than a few minutes. The business owner requested that a "20 Minute Parking" zone be added to the curb in front of his business. After visiting the location, it was determined that the installation of limited duration parking would be adequate at this location. Based on this information, the Commission concurred with these findings. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install approximately 30 feet of "20 Minute Parking" green curb in front of Palm Cleaners, at 8877 Mission Drive. Release of Cash Deposit— Parcel map 69105 (7617 Graves Avenue) A faithful performance bond was required to guarantee construction of a sewer lateral, driveway approach and curb drain and the planting of a parkway tree prior to the recordation of the final map for Parcel Map No. 69105. In lieu of bonds, a cash deposit was issued to the City in the amount of $7,935.00. All improvements have been completed except for the installation of the parkway tree. In order to finalize the map and release deposited funds, the developer has agreed to make a street tree in -lieu payment of $600 towards tree planting in the City. All remaining funds will be released. Recommendation: That the City Council accept the public improvements and refund the cash deposit in the amount of $7,335.00. J. Keep Clear Markings — Hidden Pines Place & Valley Boulevard The Traffic Commission recently reviewed traffic conditions and access at the intersection of Hidden Pines Place and Valley Boulevard. Residents in this area are concerned that cars back up on Valley Boulevard, delaying access to Valley Boulevard from Hidden Pines Place and resulting in impacts to traffic flow and safety on Valley Boulevard. Staff investigated the site and recommended to the Traffic Commission that "Keep Clear" pavement markings be installed in the eastbound travel lanes at the intersection of Valley Boulevard and Hidden Pines Place. The Traffic Commission concurred with the recommendation. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install "Keep Clear" pavement markings with limit lines in the eastbound travel lanes at the intersection of Hidden Pines Place and Valley Boulevard. Page 5 of 8 ROSEMEAD CITY COUNCIL MEETING AGENDA Auaust 13. 2013 K. Amendment to the City Clerk Employment Agreement On July 23, 2013, the City Council conducted an annual review of the City Clerk's job performance and provided a rating of Substantially Exceeds Expectations. The City's established policies and procedures for merit salary adjustments apply to the City Clerk in the same manner as all other full -time employees. Under the City's compensation system, a performance rating of Substantially Exceeds Expectations equates to a merit salary adjustment of 5% within the salary range. In addition, the City Council expressed its desire and intent to expand the City Clerk's role in the organization by assigning additional duties and responsibilities in the area of public information and communications. As a result, the amendment to the City Clerk's employment agreement modifies the title of the incumbent City Clerk to that of City Clerk/Director of Public Information and Communications. Recommendation: That the City Council approve the Fifth Amendment to the City Clerk Employment Agreement. 4. MATTERS FROM CITY MANAGER & STAFF A. Dissolution and Termination of the West San Gabriel Valley Consortium Joint Exercise of Powers Agreement The City Council will consider adoption of a Resolution to dissolve and terminate the West San Gabriel Valley Consortium Joint Exercise of Powers Agreement to be effective on August 31, 2013. The Consortium is an independent legal entity that was formed in 1976 by local cities and school districts through a joint powers agreement. The purpose of the organization is to obtain funds from Los Angeles County to operate job training and employment programs in this sub - region. In June of 2013, the County notified the Consortium that effective on July 1, 2013 it would no longer provide funding to the Consortium but would transition the financial resources for this sub - region to another agency. Based on this action by the County, the Consortium Executive Board adopted a Resolution on June 27, 2013, to initiate the voluntarily wind -down and dissolution of the Consortium and termination of the Joint Powers Agreement. Recommendation: That the City Council approve Resolution No. 2013 -36, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, RESCINDING AND TERMINATING THE JOINT EXERCISE OF POWERS AGREEMENT CREATING THE WEST SAN GABRIEL VALLEY CONSORTIUM Page 6 of 8 ROSEMEAD CITY COUNCIL MEETING AGENDA Auaust13.2013 B. Continuation of Six -Month Review of Conditional Use Permit 11.14 8772 Valley Boulevard On January 8, 2013, the City Council approved a new On -Sale Beer and Wine (Type 41) ABC license at the Hunan Seafood Restaurant, located at 8772 Valley Boulevard. During this meeting, the City Council requested a six -month review of the Conditional Use Permit. On July 9, 2013, the City Council conducted a six -month review of Conditional Use Permit 11 -14. The purpose of this review was to provide the City Council with an update regarding the applicant's compliance with the conditions of approval for Conditional Use Permit 11 -14. During the review, it was revealed that the applicant was in violation of Condition of Approval Numbers 1, 13, 15, 17, 26, 30, and 31. For that reason, the City Council directed staff to bring this item back in August to ensure that all conditions of approval are in compliance. Recommendation: That the City Council provide further direction on this item. C. Loan Agreement with Savannah Memorial Park (El Monte Cemetery Association) for Access Road Reconstruction The City has a Memorandum of Understanding (MOU) with the El Monte Cemetery Association for the provision of in -kind services at Savannah Memorial Park Cemetery (Savannah) located at 9263 Valley Boulevard. Since Savannah is a California Historic Landmark and located in a major commercial corridor in the City, it is beneficial to the City that the facility is properly maintained and preserved. Through the MOU, the City has helped Savannah address maintenance issues such as fence repair, debris removal, tree maintenance, and general handyman duties. Recently, the City was approached by Savannah in regards to the access road at the facility. The road is currently in a state of disrepair and requires reconstruction. Accessing a City contract for road resurfacing on Muscatel Avenue, Savannah will be able to realize a significant cost savings in completing repairs to the access road. Such cost savings include low unit costs for materials and reduced mobilization costs due to Savannah's close proximity to the Muscatel Avenue project location. The parties were able to negotiate a price of $15,000 for the rehabilitation of the access road at Savannah. Representatives from Savannah are requesting that the City assist with financing in order to fund this improvement. As proposed, such financing would be an interest -free loan and include an upfront payment of $3,000 by the Cemetery Association followed by ten (10) annual payments of $1,200. Page 7 of 8 ROSEMEAD CITY COUNCIL MEETING AGENDA Auaust 13. 2013 Recommendation: That the City Council approve Resolution No. 201347, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LOAN AGREEMENT WITH SAVANNAH MEMORIAL PARK (EL MONTE CEMETERY ASSOCIATION) TO PERMIT ACCESS ROAD RECONSTRUCTION 5. MATTERS FROM MAYOR £ CITY COUNCIL 7. ADJOURNMENT The next regular City Council meeting is scheduled to take place on September 10, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Upcoming City • Sponsored Community Events AN ight Under the Stars Friday, August 16`" Dinsmoor House 6:30 p.m. to 10:00 p.m. 9632 Steele Street Family Fun Night Garvey Center 9108 Garvey Avenue Friday, August 23 5:30 p.m. to 9:30 p.m. Page 8 of 8