CC - Item 4C - City Hall Conference Room/Office Space ImprovementROSEMEAD CITY COUNCIL
STAFF REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: SEPTEMBER 10, 2013
SUBJECT: CITY HALL CONFERENCE ROOM/ OFFICE SPACE IMPROVEMENTS
SUMMARY
The City Council will consider and provide direction on proposed improvements to the
City Hall administrative conference room and legislative office space. The Council
reviewed and discussed conceptual designs for City Hall interior improvements at its
May 28, 2013 meeting. Based on the comments provided by the Council at its May 28
meeting, an alternative, revised design has been developed for these improvements.
The revised design would provide for City Council office space (cubicles) in the area now
occupied by the conference room adjacent to the Council Chamber. An administrative
conference room would then be established in available space along the east side of
City Hall. These interior, office space, and conference room improvements would be
made after completion of the City Hall front counter and interior furnishings
improvements planned for December of 2013. Funding for these improvements is
included in the City's Capital Improvement Program (CIP) budget.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the City Hall conference
room /administrative office improvement project;
2. Authorize the City Manager to enter into a purchase order agreement with G/M
Business Interiors in the amount of $51,172.02 for the procurement of furniture,
fixtures and equipment for the conference room and administrative offices. In
addition, authorize an amount of $7,675.80 as a contingency to cover the cost of
unforeseen expenses.
BACKGROUND / DISCUSSION
In 2010, the City completed the Parks and Facilities Master Plan to help serve as a guide
for future capital improvements. As such, the City, with significant public input, identified
a need to rehabilitate and modernize City Hall. Together with proposed improvements to
parking facilities /public plaza area adjacent to the building, this modernization work will
help to create a more accessible public space for the community.
ITEM NO.
City Council Meeting
September 10, 2013
Page 2 of 3
As part of the City's Capital Improvement Program, funding is included in the 2013 -14
budget to renovate interior spaces at City Hall. The existing facility was built in 1968 and
is approximately 18,000 square feet in size. Over the last several years, the City
completed several phases of interior renovation efforts, including remodeling the City
Council Chambers, completing energy efficiency improvements (new windows and
chiller system), and installing a new emergency generator. These upgrades have been
well- received by the public, helping to modernize the facility, reduce energy usage, and
remain operational during emergency situations and power outages.
Additional improvements were completed last fiscal year including the remodel of the
front lobby area and installation of a new administration counter area to improve service
delivery to the public. Proposed interior improvements for this fiscal year will continue
this effort, including remodeling remaining public counter areas, installing new
flooring /paint, reconfiguring office spaces, and purchasing new furniture and filing
systems. These efforts will further provide a welcoming and accessible facility.
Project Description
The City Hall Conference Room /Administrative Offices Improvement Project will include
the following elements:
• Office Reconfiguration — minor remodeling to reconfigure conference room and
administrative office spaces.
• Office Furniture /Filing — purchase new furniture and storage systems to present
an improved appearance to the public, improve service delivery, and better
organize filing systems.
As proposed, the existing City Hall conference room would be configured with five work
stations and a meeting area /conference table for eight people. This space would house
City Council work spaces and provide space for meetings with constituents and closed
session City Council meetings.
In addition, two existing administrative offices at City Hall would be configured as a new
City Hall conference room. The conference room would provide seating for
approximately 20 people and be used for staff meetings, construction meetings, and
other miscellaneous events.
A copy of both the original and revised design plans have been prepared for the above
elements and are included with this report (Attachment 1). Following City Council
consideration of the design plans, the City will enter into an agreement to complete this
project.
Purchase of Furniture Fixtures and Equipment
The project includes the procurement of new furniture and equipment in several areas of
City Hall. Staff has worked with G/M Business Interiors (G /M) in the design of this
project. G/M is a well- respected space planning and furniture design firm located in
City Council Meeting
September 10, 2013
Page 3 of 3
Southern California. G/M has worked with several local cities on similar improvement
projects and also assisted the City in previous space planning and furniture installation
projects.
In working with G /M, staff was able to negotiate the use of a competitively bid contract
with the County of Riverside for the procurement of furniture and equipment. The
County Contract provides the City with access to steep discounts that range from 46% to
70% off of list prices. This process, known as "piggybacking ", provides smaller cities
with access to price discounts that would otherwise not be available. Additionally, the
use of piggybacking also saves a considerable amount of staff time involved in a large
procurement process. The City has successfully used this procurement method for other
large capital purchases, including vehicles and equipment.
Project Schedule
It is anticipated that the design /construction process will proceed as follows:
I. City Council Design and Contract Approval: September 10, 2013
II. Order Furniture /Fixtures (Including Lead Time): September — November 2013
III. Construction /Furniture Installation: December 2013
Following design approval, it is expected that it will take approximately 8 -10 weeks for
the production of furniture and equipment. Furniture will be received by G/M Business
Interiors in November and be ready for delivery to the City. As planned, the construction
phase will start in early December and take approximately one (1) month to complete.
During the construction phase, arrangements will be made to create a temporary public
counter in the City Council Chambers and City Hall Conference Room. This temporary
public counter will ensure that the public is not adversely impacted during construction
activities.
FINANCIAL REVIEW
The total budget for the City Hall Improvements CIP Project is $500,000. The total value
of contracts involved in this phase of construction is $58,848 (including contingencies).
Submitted by: J,000�,
Chris Marcarello
Director of Public Works
Attachments:
(1) Interior Design and Renderings
(2) Draft Agreement/Purchase Order— GIM Business Interiors
(3) County of Riverside Bid and Contract
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CONFERENCE ROOM
OPTION I
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Date: 09/05/2013
Vendor Number:
Vendor Name:
Address:
City, State Zip:
Purchase Order Type:
Qtv Unit
CITY OF ROSEMEAD
PURCHASE ORDER
REQUISITION FORM
Purchase Order #:
G/M Business Interiors
1099 W. La Cadena Drive
Riverside, CA 92501
1
2 Furniture, Filing Systems, and Ancillary Items
3
4
5
6
7
8
9
10
Comments /Special Delivery Instructions:
Approved:
Manager
Requesting Dept.: Public Works
Contact Person: Chris Marcarello
Unit Price Tax Total
Department Head
Acct. Number
Purchasing
$ 51,172.02
$
Sub -Total
$ 51.172.02
Shippling /Delivery
TOTAL
$ 51,172.02
Department Head
Acct. Number
Purchasing
Pr oject a I Who ' Where Quotation
COUNCIL CHAMBERS 9/4/2013 $$$66
CITY OF ROSEMEAD
8838 EAST VALLEY BOULEVARD
ROSEMEAD
CHRIS MARCARELLO
CITY OF ROSEMEAD
CITY HALL - PUBLIC WORKS
8838 EAST VALLEY BOULEVARD
CA 91770 11ROSEMEAD CA 91770
Phone: (626)569 -2118 I (CHRIS MARCARELLO Phone: (626)569 -2118
Fax: (626)307 -9218 Fax: (626)307 -9218
I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included In this order. I am satisfied
the products as specified are suitable for my intended purpose. I am fully aware that this is a custom order and it is non - returnable.
Legal title for my order will transfer upon receipt to my jobsite location, whether commercial or personal residence. The cost of inside
delivery, staging, setting in place, assembly, leveling, cleaning, polishing and recycling of waste materials are additional services that
are Quoted separately and are hereby elected as an additional contract option.
• • •' • • • s 4ignalure
• Systems 5 Desk Units 0 Tables
PROJECT # TBD
DELIVER QUOTE 80534 AND 88866
Print Name
0 Files 0 Chairs 0 Storage 0 Ancillary
* *' * * ** BUDGETARY QUOTE FOR HERMAN MILLER ETHOSPACE SYSTEMS, SEATING, ARCADIA, ENCORE, FIRST
OFFICE, OFS AND OSCAR INDUSTRIES FURNITURE
* QUOTED UNDER THE COUNTY OF SAN BERNARDINO PURCHASING PIGGY -BACK CONTRACT # A31564
FOR: CITY HALL REMODEL PROJECT
`*... '* *' *'INSTALLATION START DATE TBD
" * '** * * '** *" *CUSTOMER MOVE -IN DATE . TBD
SCOPE OF WORK:
1) G/M TO DESIGN SYSTEMS AND FREE STANDING FURNITURE WHICH INCLUDES FIELD RESEARCH,
PROGRAMMING
WORKSTATIONS, MAKING COLOR SELECTIONS, PRODUCING ALL DRAWINGS, PRODUCT
SPECIFICATIONS FOR REVIEW AND APPROVAL
2) COORDINATE AND PROJECT MANAGE DELIVERY OF FURNITURE AND SUPPLY
ELECTRICAL AND DATA INFORMATION WHERE APPLICABLE
3) CUSTOMER WILL REMOVE EXISTING FURNITURE PRIOR TO NEW FURNITURE INSTALLATION
4) CUSTOMER WILL SUPPLY ELECTRICIAN DAY OF NEW FURNITURE INSTALL TO HOOK UP HERMAN MILLE POWER
Account Executive: Paul Marcullo (pmarzullo(d,)Qmbi.net) Project PAS:
AMA: Gayatri Morris (�mbi.net) Page 1 of 4
GUV- etlti -ti563 2100.6116 -6553 Fax: 951- 664 -0637
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
hftp//wwvv.qmbi.net
HARNESSES TO BUILDING POWER
5) COORDINATE ALL DELIVERIES WITH: CHRIS MARCARELLO
"'PROJECT MANAGER NOTES:
1) JOBSITE HAS BEEN FIELD MEASURED
"'INSTALLATION MANAGER NOTES:
1)
"'ORDER ENTRY NOTES:
1)
Account Executive: Paul Marzullo (pmarzutloCcDgmbi.net) Project PAS:
AMA: Gayatn Morris (gM2gi t7.gmbi.ne Page: 2 of 4
5UU -565 -5553 OW- 5tl5.6583 Fax: 951- 654 -0937
G/M Business Interiors
1099 W La Cadena Drive, Riverside CA, 92501
http: / /www.ombi.net
LOT 0 Z G/M Services
G/M Furniture Planning Services, if applicable, include field
measurements, drawing AutoCAD building shells, developing
typical workstations and private office standards, space planning
typicals Into the floorplan, developing furniture color schemes,
order specifications and receiving client approvals for all
drawings and color schemes for order entry.
G/M Project Management Services Include drawings and field
measure checks, order scheduling 8 routing, electrical
consulting with contractors,field checks,monitoring construction
progress along with delivery, assembly, punchlist coordination
through final completion.
G/M Project Services Include receiving and inspecting of each
product, shipping damage adjudication with vendors,
transporting product if applicable, staging of products, delivery,
setting In piece of all furniture, level clean and polishing of all
Items, vacuum floors and recycling of all waste products
associated with the furniture project
G/M Punchlist Services include formulation of the project
punchlist, ordering and receiving of punchlist products, and
delivery and assembly to finalize the punchlist and project.
G/M Warranty Services Department is provided to offer clients
our no- charge warranty service work for all furniture protected
under valid factory warranties. G/M maintains electronic copies
of our Client's invoices for warranty enforcement For service
requests, our Warranty Department may be contacted via e-mail
Mirra 2
Available to Order
Summer 2013
List
List Ext
sell sell Ext
.00
.00
.00 .00
Non-Tax Install
Taxable Install
Freight Design Fee
.00
.00
.00 .00
I Systems Assembly ight(T axable)
Freight (Taxable)
I 1 I ' ' Services (Non - Taxable)
1 Project App. Spec. (Non - Taxable)
Sales Tax (9.000 %)
$46,946.81
$0.00
$0.00
$0.00
$0.00
$46,946.81
$0.00
$4,225.21
$51,172.02
rduct at Delivery-Std Terms/ Invoice Services at Completion 100%
$51,172.02
Account Executive: Paul Ma¢U11o (pmarzu11oftmbi.net) Project PAS:
AMA: Gayatri Morris (amonisftrnbi.net) page: 3of4
8004866583 800. 686 -0583 Fax: 951. 684 -0837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
http: / /www.gmbi.net
Account Executive: Paul Marzullo (pmarcull0(aD.gmbi.net) Project PAS
AMA: GayatnMorris (ymorrs(a)gmbi.net) Page: 4of4
800 - 686 -6583 800.686 -6583 Fax: 961-684-0837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
http: / /www.gmbi.net
CITY OF ROSEMEAD 9/4/2013
COUNCIL CHAMBERS 4:07:36 PM
• �/�■ Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount %
List Price Sell Price
Item Qty Product Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
1 6 E1120.38 23.00 138.00 7.36 44.16 68.00 %
+Draw Rod 38H
Tag: COUNCIL CHAMBERS
2 5 E1120.70 29.00 145.00 9.28 46.40 68.00 %
+Draw Rod 70H
Tag: COUNCIL CHAMBERS
3 3 E1322.06E 171.00 513.00 54.72 164.16 68.00 %
+Power Entry,Ext. Dir Con 4- Circ,6Ft L
Tag: COUNCIL CHAMBERS
4 10 G6136.24S 215.00 2,150.00 64.50 645.00 70.00 %
+Task Light,Utility,A0,Etho,Canvas,24W
Tag: COUNCIL CHAMBERS
OFS
<untagged>
5 1 C06 -24CT 1,063.00 1,063.00 552.76 552.76 48.00 %
24WX24DX22H ROUND END TABLE CALYPSO
MLC . WOOD FINISH . LIGHT CHERRY
Tag: COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
6 1 E1311.A 197.00 197.00 63.04 63.04 68.00 %
+15 Amp Receptacle 4 Circuit, Duplex, Circuit A 6IPkg
WN . Surface Finish . +warm grey neutral
Tag: COUNCIL CHAMBERS
7 1 E1311.8 197.00 197.00 63.04 63.04 68.00
+15 Amp Receptacle 4 Circuit, Duplex, Circuit B 6IPkg
WN . Surface Finish . +warn grey neutral
Tag: COUNCIL CHAMBERS
8 1 E1311.0 197.00 197.00 63.04 63.04 68.00
+15 Amp Receptacle 4 Circuit, Duplex, Circuit C 6IPkg
WN . Surface Finish . +warm grey neutral
Tag: COUNCIL CHAMBERS
Account Executive: Paul Marzullo Project PAS: Page. 1
AMA: Gayatri Morris
CITY OF ROSEMEAD 9/4/2013
ry COUNCIL CHAMBERS 4:07:36 PM
• �f•�I Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order# Discount%
List Price Sell Price
Item Qty Product Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
9 9 E1251.325 75.00 675.00 24.00 216.00 68.00 %
+Chg of Ht Fin End Std 32H
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
10 5 E1250.38S 78.00 390.00 24.96 124.80 68.00 %
+Fin End,Std 38H
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
11 5 E1250.705 91.00 455.00 29.12 145.60 68.00 %
+Fin End,Std 70H
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
12 10 E1420.1624P 61.00 610.00 19.52 195.20 68.00 %
+Tile,Face Pntd 16H 24W
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
13 23 E1420.1630P 65.00 1,495.00 20.80 478.40 68.00
+Tile,Face Pntd 16H 30W
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
14 15 E1420.1636P 69.00 1,035.00 22.08 331.20 68.00 %
+Tile,Face Pntd 16H 36W
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
15 8 E1420.1642P 77.00 616.00 24.64 197.12 68.00 %
+Tile,Face Pntd 16H 42W
CN . Surface Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
16 2 E1444.1630M 182.00 364.00 58.24 116.48 68.00 %
+Tile,Open,Sq Stile,Middle /Bottom 16H 30W
CN . Frame Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
17 1 E1444.1642M 215.00 215.00 68.80 68.80 68.00 %
+Tile,Open,Sq Stile,Middle /Bottom 16H 42W
CN . Frame Finish . +metallic champagne
Tag: COUNCIL CHAMBERS
Account Executive. Paul Marzullo Project PAS: Page. 2
AMA: Gayatri Morris
CITY OF ROSEMEAD 9/412013
COUNCIL CHAMBERS 4:07:36 PM
Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount %
List Price Sell Price
Item Qty Product Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
18 5
19 5
20 5
21 5
22 5
23 5
24 5
25 5
E1425.1636
220.00 1,100.00
+Tile,Rail 16H 36W
CN . Surface Finish
. +metallic champagne
Tag: COUNCIL CHAMBERS
E2931.1-
64.00 320.00
+Work Surf Support Bracket,Lft
CN . Finish
. +metallic champagne
Tag: COUNCIL CHAMBERS
E2931.R
64.00 320.00
+Work Surf Support Bracket,Rt
CN . Finish
. +metallic champagne
Tag: COUNCIL CHAMBERS
El 109.3824G
521.00 2,605.00
+Frame,Pwr 4 -Circ W /Com Pt Lc 38H 24W
CN . Top Cap Finish
. +metallic champagne
WN . Cable Managem
. +warm grey neutral
Tag: COUNCIL CHAMBERS
El 109.3824G
521.00 2,605.00
+Frame,Pwr 4 -Circ W /Com Pt Lc 38H 24W
CN . Top Cap Finish
. +metallic champagne
WN . Cable Managem
. +warm grey neutral
Tag: COUNCIL CHAMBERS
E1109.3842G
642.00 3,210.00
+Frame,Pwr 4 -Circ W /Com Pt Lc 38H 42W
CN . Top Cap Finish
. +metallic champagne
WN . Cable Managem
. +warm grey neutral
Tag: COUNCIL CHAMBERS
E1109.7030G
666.00 3,330.00
+Frame,Pwr 4 -Circ W /Com Pt Lc 70H 30W
CN . Top Cap Finish
. +metallic champagne
WN . Cable Managem
. +warm grey neutral
Tag: COUNCIL CHAMBERS
El 109.7036G
707.00 3,535.00
+Frame,Pwr 4 -Circ W /Com Pt Lc 70H 36W
CN . Top Cap Finish
. +metallic champagne
WN . Cable Managem
. +warm grey neutral
Tag: COUNCIL CHAMBERS
70.40 352.00 68.00 %
20.48 102.40 68.00
20.48 102.40 68.00
166.72 833.60 68.00 %
166.72 833.60 68.00 %
205.44 1,027.20 68.00 %
213.12 1,065.60 68.00 %
226.24 1,131.20 68.00 %
Account Executive: Paul Mamullo Project PAS: Page. 3
AMA: Gayatri Morris
•1
�� U I
CITY OF ROSEMEAD 9/4/2013
COUNCIL CHAMBERS 4:07:36 PM
Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount %
List Price
Sell Price
Item Qty
Product
Unit Extended
Unit
Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
26 5
TC2 -1518
282.00 1,410.00
133.25
666.25
52.75 %
+Retrofit Cush Top,Ped 2H 15W 18D
81.1 . Cushion Top Fat . +stitches -Pr Cat 3
14 . BU Colors
. +stitches olive
Tag: COUNCIL CHAMBERS
27 6
E2393.301-
44.00 264.00
14.08
84.48
68.00
+Support,Work Surf 30D (for 30" Deep surfaces) Left
CN . Surface Finish
. +metallic champagne
SM . Support Option
. +on module
Tag: COUNCIL CHAMBERS
28 5
E2393.30R
44.00 220.00
14.08
70.40
68.00 %
+Support,Work Surf 30D (for 30" Deep surfaces) Right
CN . Surface Finish
. +metallic champagne
SM . Support Option
. +on module
Tag: COUNCIL CHAMBERS
29 10
E1420.1624F
116.00 1,160.00
37.12
371.20
68.00 %
+Tile,Face Fabric 16H 24W
1V . Surface Finish
. +violetta -Pr Cat 4
01 . IV
. +violetta Camilla
Tag: COUNCIL CHAMBERS
30 28
E1420.1630F
121.00 3,388.00
38.72
1,084.16
68.00 %
+Tile,Face Fabric 16H 30W
IV . Surface Finish
. +violetta -Pr Cat 4
01 . IV
. +violetta camilla
Tag: COUNCIL CHAMBERS
31 20
E1420.1636F
131.00 2,620.00
41.92
838.40
68.00 %
+Tile,Face Fabric 16H 36W
1V . Surface Finish
. +violetta -Pr Cat
01 . 1V
. +violetta camilla
Tag: COUNCIL CHAMBERS
32 10
E1420.1642F
137.00 1,370.00
43.84
438.40
68.00 %
+Tile,Face Fabric 16H 42W
1V . Surface Finish
. +violetta -Pr Cat 4
01 . 1V Colors
. +violetta camilla
Tag: COUNCIL CHAMBERS
Account Executive. Paul Marzullo Project PAS: Page 4
AMA. Gayatri Morris
CITY OF ROSEMEAD 9/4/2013
COUNCIL CHAMBERS 4:07:36 PM
• �/ Quote # 88866
.a Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount %
List Price Sell Price
I tem Qty Produ Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
33 5 E1422.1630 146.00 730.00 46.72 233.60 68.00 %
+Tile,Tackable 16H 30W
1V • Surface Finish • +violetta -Pr Cat 4
01 • 1V Colors • +vicletta camilla
Tag: COUNCIL CHAMBERS
ENCORE SEATING
<untagged>
34 4 5644 -K 908.00 3,632.00 426.76 1,707.04 53.00 %
MEMENTO KNIT BACK TASK CHAIR, TASK INTENSIVE MGMT
CONTROL, FIXED CANTILEVER ARMS
KNIT BACK: . • #20 DESERT SAND
FABRIC SEAT: • • GRADE 6 FABRIC - TBD
BASE: • • POLISHED ALUMINUM
Tag: COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
35 1 E1220.70SRE 322.00 322.00 103.04 103.04 68.00 %
+Conn,2 -Way 90 Vlnyl,Pwr 70H
WN • Surface Finish • +warm grey neutral
WN • Top Cap Finish • +warm grey neutral
WN • Cable Managem • +warm grey neutral
Tag: COUNCIL CHAMBERS
36 4 E1230.70SE 421.00 1,684.00 134.72 538.88 68.00 %
+Conn,3 -Way 90 Vinyl,Pwr 70H
WN • Surface Finish • +warm grey neutral
WN • Top Cap Finish • +warm grey neutral
WN • Cable Managem • +warm grey neutral
Tag: COUNCIL CHAMBERS
OFS
<untagged>
37 2 57441 1,954.00 3,908.00 1,016.08 2,032.16 48.00 %
27.25X30.75 LOUNGE CHAIR, INTRIGUE
WB • INTRIGUE ARM • NO ARM CAPS
VZ • INTRIGUE BACI • UPHOLSTERED
7 • FABRICS 8 LEA • GRADE 7 FABRIC
ETC7 • GRADE 7 FABR • OTHER GRADE 7 FABRICS
TOR • • MAHARAM CRUSH 464780 005 HENNA
Tag: COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
Account Executive: Paul Marzullo Project PAS: Page: 5
AMA: Gayatrl Morris
CITY OF ROSEMEAD 9/4/2013
COUNCIL CHAMBERS 4:07:36 PM
0,0 Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount %
List Price Sell Price
Item Qty Product Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
38 5 E3212.30F 536.00 2,680.00 171.52 857.60 68.00 %
+Flip Dr Unit,B -Style Fabric W /Lock 13D 30W
KA . Lock Option . +keyed alike
CN . Case Finish . +metallic champagne
SM . End Panel Optio . +for Ethospace on module
IV . Door Finish . +violetta -Pr Cat 4
01 . 1V . +violetta camilla
Tag: COUNCIL CHAMBERS
39 5 E3212.36F 570.00 2,850.00 182.40 912.00 68.00 %
+Flip Dr Unit,B -Style Fabric W /Lock 13D 36W
KA . Lock Option . +keyed alike
CN . Case Finish . +metallic champagne
SM . End Panel Optio . +for Ethospace on module
1V . Door Finish . +violetta -Pr Cat 4
01 . 1V . +violetta camilla
Tag: COUNCIL CHAMBERS
40 6 AE113AWC 1,495.00 8,970.00 717.60 4,305.60 52.00 %
+Wk Chr,Aeron,Std -Ht Pneu.,Tlt Lim /Ang,Adj Arms,NonuphstPds /C
Pi . Back Support OI . +adjustable PostureFit support
XT . Base /Frame Fint . +titanium with smoke frame
BB . Casters /Glides . +2 112" hard caster, black yoke, carpet
S8 . Armpad Finish . +smoke
4F . Pellicle(E) Materie . +pellicle -Pr Cat 2
03 . 4F . +pellicle waves quartz
Tag: COUNCIL CHAMBERS
41 1 ZTNWC 1,445.00 1,445.00 473.24 473.24 67.25 %
@Sq -Edge Wood Round Table,Ven Top
S . Base Option . @segmented base
28 . Height Option . @28.5' high
42 . Diameter Option . @42" dia
ED . Top Finish . @aged cherry
BU . Column Finish . +black umber
PA . Base Finish . @polished aluminum
Tag: COUNCIL CHAMBERS
Account Executive. Paul Marzullo Project PAS. Page: 6
AMA: Gayatri Morris
cF�
CITY OF ROSEMEAD 9/4/2013
COUNCIL CHAMBERS 4:07.36 PM
Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order#
Item Qty Product
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
List Price Sell Price
Unit Extended Unit
Discount%
Extended
42 1 DT1CSV.36LS
955.00 955.00 276.95 276.95 71.00 %
+Vary Easy Round
Table,Squared Edge,Lam,Single- Column Base 36"
dia
3T
. Top /Edge Comb . +top /edge specified separately
ZZ
. Top Finish . @open line laminate (nonstandard)
9WQ3
. . WILSONART D96-60 (SHADOW)
WN
. Edge Finish . +warm grey neutral
CN
. Leg /Base Finish . +metallic champagne
57
. Casters /Glides . +glides
Tag: COUNCIL CHAMBERS
43 5 ZECLA
1,082.00 5,410.00 346.24 1,731.20 68.00 %
+Sq -Edge Vinyl Concv
Cnr WS,Lam Top
3060
. Left -Hand Depth . @30" deep x 60" wide left
3042
. Right -Hand Dept . @30" deep x 42" wide right
9A
. Back Edge /Cord . +cable management trough, no gap (standard Ethospace gap)
ZZ
. Top Color . +open line laminate (nonstandard)
9WQ3
. . WLSONART D96 -60 (SHADOW)
WN
. Edge Color . +warm grey neutral
CN
. Supports Cable I . +metallic champagne
NA
. Support Option . +no supports
Tag: COUNCIL CHAMBERS
44 2 ZERLA
475.00 950.00 152.00 304.00 68.00 %
+Sq -Edge Vinyl Rect WS,Lam Top
24
. Depth . +24" deep
60
. Width . +24° deep x 60" wide
9A
. Back Edge /Cord . +cable management trough, no gap (standard Ethospace gap)
ZZ
. Top Color . +open line laminate (nonstandard)
9WQ3
. . WILSONART D96 -60 (SHADOW)
WN
. Edge Color . +warm grey neutral
CN
. Supports Cable I . +metallic champagne
NA
. Support Option . +no supports
Tag: COUNCIL CHAMBERS
Account Executive: Paul Mamullo Project PAS. Page. 7
AMA: Gayatri Morris
CITY OF ROSEMEAD 9/4/2013
COUNCIL CHAMBERS 4:07:36 PM
Quote # 88866
mly Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount%
List Price Sell Price
Item Qty Product Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
45 5 ZERLA 286.00 1,430.00 91.52 457.60 68.00 %
+Sq -Edge Vinyl Rect WS,Lam Top
30 . Depth a +30" deep
24 . Width a +30" deep x 24" wide
9A a Back Edge /Cord . +cable management trough, no gap (standard Ethospace gap)
ZZ . Top Color . +open line laminate (nonstandard)
9WQ3 . . WILSONART D96 -60 (SHADOW)
WN . Edge Color a +warm grey neutral
CN . Supports Cable I a +metallic champagne
NA . Support Option a +no supports
Tag: COUNCIL CHAMBERS
46 1 ZERLA 388.00 388.00 124.16 124.16 68.00 %
+Sq -Edge Vinyl Rect WS,Lam Top
30 a Depth a +30" deep
36 e Width . +30" deep x 36" wide
9A a Back Edge /Cord . +cable management trough, no gap (standard Ethospace gap)
ZZ . Top Color a +open line laminate (nonstandard)
9WQ3 . e WILSONART D96-60 (SHADOW)
WN a Edge Color a +warm grey neutral
CN a Supports Cable I . +metallic champagne
NA a Support Option a +no supports
Tag: COUNCIL CHAMBERS
47 5 M19V- 1518 -BF 1,249.00 6,245.00 590.15 2,950.75 52.75 %
@Ped,Mobile,Slpd Pull,Vnr Frnt B/F
TS a Paint/Steel Type . +smooth paint on textured steel
CN . Surface Finish a +metallic champagne
T2 . Top . +1 1/4" -high painted metal top with squared edge
ED . Veneer Front Fir . @aged cherry
KA . Lock . +keyed alike
H1 a Handle a +hand grip only
U1 . Pull Finish a +brushed aluminum
C . Compressor . +standard compressor
Tag: COUNCIL CHAMBERS
Account Executive: Paul Mamullo Project PAS: Page: 8
AMA: Gayatrl Molls
CITY OF ROSEMEAD 91412013
COUNCIL CHAMBERS 4:07:36 PM
Quote # 88866
Department: COUNCIL CHAMBERS
PO #
Sales Order # Discount %
List Price Sell Price
Item City Product Unit Extended Unit Extended
COUNCIL CHAMBERS
HERMAN MILLER
<untagged>
48 2 SPX -26- 3618 -5
5,500.00 11,000.00 2,461.25 4,922.50 55.25 %
+Lateral File Std Pull
5 -High 30W 18D. TO BE SLOPED PULL. VENEER
FRONTS.
TS
. Paint/Steel Type . +smooth paint on textured steel
CN
. Surface Finish . +metallic champagne
T2
. Top . +1 1/4" -high painted metal top with squared edge
G
. Module Selection . +flip fixed shelf 15 -1/8
9M
. Interior Selectior . +Movable Dividers
KA
. Lock . +keyed alike
N
. Module Selectior . +fixed front 11 -3/4
9P
. Interior Selectior . +Front to Back Hanging
N
. Module Selectior . +fixed front 11 -3/4
9P
. Interior Selectior . +Front to Back Hanging
N
. Module Selectior . +fixed front 11 -3/4
9P
. Interior Selectior . +Front to Back Hanging
N
. Module Selectior . +fixed front 11 -3/4
9P
. Interior Selectior . +Front to Back Hanging
NO
. Counterweight . +no counterweight
B2
. Base Selection . +Base 1 -1/2 in H
Tag: COUNCIL CHAMBERS
49 1
ANCILLARY FURNITURE
Tag: COUNCIL CHAMBERS
.00 .00 12,500.00 12,500.00 %
Product Subtotal:
$46,946.81
Account Executive: Paul Marzullo Project PAS: Page: 9
AMA: Gayatri Morris
Contract M #RIVCO- 93145- 006 -12/10
PROFESSIONAL AGREEMENT
for
INCLUDING DESIGN AND INSTALLATION SERVICE
between
COUNTY OF RIVERSIDE
and
G/M BUSINESS INTERIORS
OF
J
O } o
Y 111
rH I1N cm
IF 9 , 18
RFP #PUARC -997 Page 1 of 30
Form #116.310 4/07/2009
Contract ID #RIVCO^93145~086~12Y10
SECTION HEADING PAGE NUMB
l .
Description of Services ............... ^. .................... . .............. . ............. ~ ...... . ....... ........... . ........ .........3
I Period
v{ Performance ......... ...... ..... .... .............................................. .................................... .................
3
3.
Compensation ......... .,....................... ................ ............ . .... ~°,~~~-~ ... --^.~.-°,°
4`
Alteration or Changes m the Agreement ....................... ........ .................. ..... .. ........ ...................
......... �
5.
Termination ..................................... ................... .................. . ... ...................... ......... . ......... ...~......~�
6.
Ohwmur*iP/Vseof Contract Materials and Products ................... ..... ... ~~^--~-.--.°..°~^~~ ............ , .. 8
7.
Conduct vf Contractor ........................................... . ........... - ... . .............. ~^^ ~........-.
6
8.
Inspection of Service: Quality Coutm/l/A*mxmawe .................................................. . .... ~ ..........................
- ..... T
V.
Independent Cvnimctorr ....... ...... ...................................... ................ .... .. ................. ... ____
...... ...... T
![\
Subcontract for Work ov Services ......... ......... ~ ...................... =.°~^.°~~-.,- .............
~ 8
ll.
Chwwm*s .... ................... ...... ................ ..................... ......................... .. ....................................
~-~~.-8
lILicensing
and Permits .......................................................................................................... ____
. ....... A
13.
Use hy Other Po GnWwp.__-- .............. - .................. ..................................................... .......
..............
14
..' . ......................
9
11
Records and Documents ..... ... � — ------ �.............
16.
Confidentiality ............................... .......... ... ~^ ..... ,~^~^.^°^°°,°,~�,,,,,°~~,�°°°,~��
17.
AdministrationtContract Liaison ... ~. .......................... . .......... . . .... . .......... ^ . .... °�°�°°°.°.�.�°,~..l0
l8
Notices ............ . ........................................................................................................ ~ .................. ~~ ............. A
19
Force Majmw* ..................................... ........... ° ...... ... °°°,°°.°^~^. ......... ......................... ".°°°°°.° .... ~.^�D
20.
GDQ Reporting Requirements ....... ....... .................. -- .... .... ~ .... ............................. -~°~° ..... . .. 11
%l.
Hold .~.............
22.
buwomce ........ ..................................................................................... ......................... . ... °.. ...........
.......... lZ
Exhibit A^RFP@yUARC-99Vincluding AdWenduom!& 2 (Aumclmd Separately) ................................ ~ ...................... 17
FcbibitB^ Payment Provisions ............................ ............ .................................. . ... ..... .... ..................... ................. t8
8IP#PDAlC~9y7 Page Jof}0
Contract ID #RIVCO- 93145- 006 -12/10
This Agreement, made and entered into this 1st day of January, 2010, by and between G/M Business
Interiors, (herein referred to as "CONTRACTOR "), and the COUNTY OF RIVERSIDE, a political
subdivision of the State of Califomia, (herein referred to as "COUNTY "). The parties agree as follows:
1. Description of Services
1.1 CONTRACTOR shall provide all services as outlined and specified in Exhibit A, RFP
#PUARC -997 including Addendums 1 & 2, consisting of (65) pages (attached separately) and the prices
stated in Exhibit B, Payment Provisions, consisting of (7) pages, and Attachment I, HIPAA Business
Associate Attachment to the Agreement, consisting] l of (6) pages.
1.2 CONTRACTOR represents that it has the skills, experience and knowledge necessary to fully and
adequately perform under this Agreement, and the COUNTY relies upon this representation. CONTRACTOR
shall perform to the satisfaction of the COUNTY and in conformance to and consistent with the highest standards
of firms/professionals in the same discipline in the State of Califomia.
1.3 CONTRACTOR affirms this it is fully apprised of all of the work to be performed under this
Agreement; and the CONTRACTOR agrees it can properly perform this work at the prices stated in Exhibit B.
CONTRACTOR is not to perform services or provide products outside of the Agreement
1.4 Acceptance by the COUNTY of the CONTRACTOR's performance under this Agreement
does not operate as a release of CONTRACTOR's responsibility for full compliance with the terms of this
Agreement-
2. Period of Performance
2.1 This Agreement shall be effective upon signature of this Agreement by both parties and continue in
effect through December 31, 2014, with the option to renew for (5) years, renewable in one year increments by
written amendment, unless terminated earlier. CONTRACTOR shall commence performance upon signature of this
Agreement by both parties and shall diligently and continuously perform thereafter.
3. Compensation
3.1 The COUNTY shall pay the CONTRACTOR for services performed, products provided and
expenses incurred in accordance with the terms of Exhibit B, Payment Provisions. Maximum payments by
COUNTY to CONTRACTOR shall not exceed $5, 000,000 annually including all expenses. The COUNTY
is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no
obligation to purchase any specified amount of services or products. Unless otherwise specifically stated in
Exhibit B, COUNTY shall not be responsible for payment of any of CONTRACTOR's expenses related to
this Agreement
RFP #PUARC -997 Page 3 of 30
Contract ID #RIVCO- 93145 -006 -12/10
3.2 No price increases will be permitted during the fast year of this Agreement All price decreases
(for example, if CONTRACTOR offers lower prices to another governmental entity) will automatically be
extended to the COUNTY. The COUNTY requires written proof satisfactory to COUNTY of cost increases prior
to any approved price adjustment After the first year of the award, a minimum of 30 -days advance notice in
writing is required to be considered and approved by COUNTY. No retroactive price adjustments will be
considered Any price increases must be stated in a written amendment to this Agreement. The net dollar amount
of profit wM remain firm during the period of the Agreement Annual increases shall not exceed the Consumer
Price Index- All Consumers, All Items - Greater Los Angeles, Riverside and Orange County areas in system and
conventional fiunitu a including design and installation services and be subject to satisfactory performance review
by the COUNTY and approved (if needed) for budget funding by the Board of Supervisors.
33 CONTRACTOR shall be paid only in accordance with an invoice submitted to COUNTY by
CONTRACTOR and COUNTY shall pay the invoice within thirty (30) calendar days from the date of receipt of
art accura invoice. ! mEgW uavment discount as described in Exhibits A and B shall apply to all orders
Payment shall be made to CONTRACTOR only after services have been rendered or delivery of materials or
products, and acceptance has been made by COUNTY through a signed POD (Proof of Delivery). For this
Agreement, send the original invoices to:
RIVERSIDE COUNTY PURCHASING AND FLEET SERVICES
2980 Washington St Riverside, Ca 92504
a) Each invoice shall contain a minimrun of the following information: invoice number and
date; remittance address; bill-to (should always be Purchasing and Fleet Services) and
ship -to addresses of ordering department/division; agreement number (#RIVCO- 93145-
006- 12/10); PO number, quote number, payment terms, quantities; item descriptions, unit
prices, extensions, sales/use tax if applicable, and an invoice total.
b) In accordance with California Government Code Section 926.10, COUNTY is not
allowed to pay excess interest and late charges.
3A The COUNTY obligation for payment of this Agreement beyond the current fiscal year end
is contingent upon and limited by the availability of COUNTY funding from which payment can be made.
No legal liability on the part of the COUNTY shall arise for payment beyond June 30 of each calendar year
unless funds are made available for such payment. In the event that such funds are not forthcoming for any
reason, COUNTY shall immediately notify CONTRACTOR in writing; and this Agreement shall be
deemed terminated and have no further force and effect.
RFP NPUARC -997 Page 4 of 30
Contract ID #RIVCO- 93145- 006 -17110
4. Alteration or Chanaes to the Agreement
4.1 The Board of Supervisors and the COUNTY Purchasing Agent and/or his designee are the
only authorized COUNTY representatives who may at any time, by written order, make alterations to this
Agreement. If any such alteration causes an increase or decrease in the cost of, or the time required for the
performance under this Agreement, an equitable adjustment shall be made in the Agreement price or
delivery schedule, or both, and the Agreement shall be modified by written amendment accordingly.
41 Any claim by the CONTRACTOR for additional payment related to this Agreement shall be
made in writing by the CONTRACTOR within 30 days of when the CONTRACTOR has or should have
notice of any actual or claimed change in the work which results in additional and unanticipated cost to the
CONTRACTOR. If the COUNTY Purchasing Agent decides that the facts provide sufficient justification,
he may authorize additional payment to the CONTRACTOR pursuant to the claim. Nothing in this section
shall excuse the CONTRACTOR from proceeding with performance of the Agreement even if there has
been a change.
5. Termination
5.1. COUNTY may terminate this Agreement without cause upon 30 days written notice served
upon the CONTRACTOR stating the extent and effective date of termination.
5.2 COUNTY may, upon five (5) days written notice, terminate this Agreement for
CONTRACTOR's default, if CONTRACTOR refuses or fails to comply with the terms of this Agreement,
Refuses or fails to comply with all provisions stated in Exhibit A (RFP #PUARC -997 including Addendums
1 and 2) or fails to make progress so as to endanger performance and does not immediately cure such
failure. In the event of such termination, the COUNTY may proceed with the work in any manner deemed
proper by COUNTY.
5.3 After receipt of the notice of termination, CONTRACTOR shall:
(a) Stop all work under this Agreement on the date specified in the notice of termination;
and
(b) Transfer to COUNTY and deliver in the manner as directed by COUNTY any
materials, reports or other products which, if the Agreement had been completed or
continued, would have been required to be furnished to COUNTY.
5.4 After termination, COUNTY shall make payment only for CONTRACTOR's performance
up to the date of termination in accordance with this Agreement and at the rates set forth in Exhibit B.
RFP #PUARC -997 Page 5 of 30
Contract ID #RIVCO- 93145- 006 -12/10
5.5 CONTRACTOR's rights under this Agreement shall terminate (except for fees accrued prior
to the date of termination) upon dishonesty or a willful or material breach of this Agreement by
CONTRACTOR; or in the event of CONTRACTOR's unwillingness or inability for any reason whatsoever
to perform the terms of this Agreement. In such event, CONTRACTOR shall not be entitled to any further
compensation under this Agreement.
5.6 The rights and remedies of COUNTY provided in this section shall not be exclusive and are
in addition to any other rights and remedies provided by law or this Agreement.
6. Ownership/Use of Contract Materials and Products
The CONTRACTOR agrees that all materials, reports or products in any form, including electronic,
created by CONTRACTOR for which CONTRACTOR has been compensated by COUNTY pursuant to
this Agreement shall be the sole property of the COUNTY; and may be used by the COUNTY for any
purpose COUNTY deems to be appropriate, including, but not limit to, duplication and/or distribution
within the COUNTY or to third parties. CONTRACTOR agrees not to release or circulate in whole or part
such materials, reports or products without prior written authorization of the COUNTY.
7. Conduct of Contractor
7.1 The CONTRACTOR covenants that it presently has no interest, including, but not limited to,
other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict in
any manner or degree with CONTRACTOR's performance under this Agreement. The CONTRACTOR
further covenants that no person or subcontractor having any such interest shall be employed or retained by
CONTRACTOR under this Agreement. The CONTRACTOR agrees to inform the COUNTY of all the
CONTRACTOR's interests, if any, which are or may be perceived as incompatible with the COUNTY's
interests.
7.2 The CONTRACTOR shall not, under circumstances which could be interpreted as an attempt
to influence the recipient in the conduct of his/her duties, accept any gratuity or special favor from
individuals or firms with whom the CONTRACTOR is doing business or proposing to do business, in
accomplishing the work under this Agreement.
73 The CONTRACTOR or its employees shall not offer gifts, gratuity, favors, and
entertainment directly or indirectly to COUNTY employees.
RFP #PUARC -997 Page 6 of 30
Contract ID #RIVCO- 93 1 45 -006 -1 2/1 0
8. Inspection of Service; Ouality Control/Assurance
8.1 All performance (which includes services, workmanship, materials, supplies and equipment
furnished or utilized in the performance of this Agreement) shall be subject to inspection and test by the
COUNTY or other regulatory agencies at all times. The CONTRACTOR shall provide adequate
cooperation to any inspector or other COUNTY representative to permit him/her to determine the
CONTRACTOR's conformity with the terms of this Agreement. If any services performed or products
provided by CONTRACTOR are not in conformance with the terms of this Agreement, the COUNTY shall
have the right to require the CONTRACTOR to perform the services or provide the products in
conformance with the terms of the Agreement at no additional cost to the COUNTY. When the services to
be performed or the products to be provided are of such nature that the difference cannot be corrected, the
COUNTY shall have the right to: (1) require the CONTRACTOR immediately to take all necessary steps to
ensure future performance in conformity with the terms of the Agreement; and/or (2) reduce the Agreement
price to reflect the reduced value of the services performed or products provided. The COUNTY may also
terminate this Agreement for default and charge to CONTRACTOR any costs incurred by the COUNTY
because of the CONTRACTOR's failure to perform.
8.2 CONTRACTOR shall establish adequate procedures for self- monitoring and quality control
and assurance to ensure proper performance under this Agreement; and shall permit a COUNTY
representative or other regulatory official to monitor, assess or evaluate CONTRACTOR's performance
under this Agreement at any time upon reasonable notice to CONTRACTOR
9. Independent Contractor
The CONTRACTOR is, for purposes relating to this Agreement, an independent contractor and shall
not be deemed an employee of the COUNTY. It is expressly understood and agreed that the
CONTRACTOR (including its employees, agents and subcontractors) shall in no event be entitled to any
benefits to which COUNTY employees are entitled, including but not limited to overtime, any retirement
benefits, worker's compensation benefits, and injury leave or other leave benefits. There shall be no
employer- employee relationship between the parties; and CONTRACTOR shall hold COUNTY harmless
from any and all claims that may be made against COUNTY basal upon any contention by a third party that
an employer- employee relationship exists by reason of this Agreement. It is further understood and agreed
by the parties that CONTRACTOR in the performance of this Agreement is subject to the control or
direction of COUNTY merely as to the results to be accomplished and not as to the means and methods for
accomplishing the results.
RFP #PUARC -997 Page 7 of 30
Contract M #RIVCO- 93145 - 006 -11/10
10. Subcontract for Work or Services
No contract shall be made by the CONTRACTOR with any other party for furnishing any of the
work or services under this Agreement without the prior written approval of the COUNTY; but this
provision shall not require the approval of contracts of employment between the CONTRACTOR and
personnel assigned under this Agreement, or for parties named in the proposal and agreed to under this
Agreement.
11. Disputes
11.1 The parties shall attempt to resolve any disputes amicably at the working level. If that is not
successful, the dispute shall be referred to the senior management of the parties. Any dispute relating to this
Agreement which is not resolved by the parties shall be decided by the COUNTY's Purchasing
Department's Compliance Contract Officer who shall furnish the decision in writing. The decision of the
COUNTY's Compliance Contract Officer shall be final and conclusive unless determined by a court of
competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily
to imply bad faith. The CONTRACTOR shall proceed diligently with the performance of this Agreement
pending the resolution of a dispute.
11.2 Prior to the filing of any legal action related to this Agreement, the parties shall be obligated
to attend a mediation session in Riverside County before a neutral third party mediator. A second mediation
session shall be required if the first session is not successful. The patties shall share the cost of the
mediations.
12. Licensine and Permits
CONTRACTOR shall comply with all State or other licensing requirements, including but not
limited to the provisions of Chapter 9 of Division 3 of the Business and Professions Code. All licensing
requirements shall be and at the time proposals are submitted to the COUNTY. CONTRACTOR warrants
that it has all necessary permits, approvals, certificates, waivers and exemptions necessary for performance
of this Agreement as required by the laws and regulations of the United States, the State of California, the
County of Riverside and all other governmental agencies with jurisdiction, and shall maintain these
throughout the term of this Agreement.
RFP #PUARC -997 Page 8 of 30
Contract ID #RIVCO- 93145- 006 -12/10
13. Use By Other Polideal Entities
The CONTRACTOR agrees to extend the same pricing, terms and conditions as stated in this
Agreement to each and every political entity, special district, and related non -profit entity in Riverside
County. It is understood that other entities shall make purchases in their own name, make direct payment,
and be liable directly to the CONTRACTOR; and COUNTY shall in no way be responsible to
CONTRACTOR for other entities' purchases.
14. Non - Discrimination
CONTRACTOR shall not be discriminate in the provision of services, allocation of benefits,
accommodation in facilities, or employment of personnel on the basis of ethnic group identification, race,
religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex
in the performance of this Agreement; and, to the extent they shall be found to be applicable hereto, shall
comply with the provisions of the California Fair Employment and Housing Act (Gov. Code 12900 et. seq),
the Federal Civil Rights Act of 1964 (P.L. 88 -352), the Americans with Disabilities Act of 1990 (42 U.S.C.
51210 et seq.) and all other applicable laws or regulations.
15. Records and Documents
CONTRACTOR shall make available, upon written request by any duly authorized Federal, State or
COUNTY agency, a copy of this Agreement and such books, documents and records as are necessary to
certify the nature and extent of the CONTRACTOR's costs related to this Agreement. All such books,
documents and records shall be maintained by CONTRACTOR for at least five years following termination
of this Agreement and be available for audit by the COUNTY. CONTRACTOR shall provide to the
COUNTY reports and information related to this Agreement as requested by COUNTY.
16. Confidentiallty
16.1 The CONTRACTOR shall not use for personal gain or make other improper use of
privileged or confidential information which is acquired in connection with this Agreement The term
"privileged or confidential information" includes but is not limited to: unpublished or sensitive
technological or scientific information; medical, personnel, or security records; anticipated material
requirements or pricing/purchasing actions; COUNTY information or data which is not subject to public
disclosure; COUNTY operational procedures; and knowledge of selection of contractors, subcontractors or
suppliers in advance of official announcement.
RFP #PUARC -997 Page 9 of 30
Contract ID #RIVCO- 93145 -006 -12/10
16.2 The CONTRACTOR shall protect from unauthorized disclosure names and other identifying
information concerning persons receiving services pursuant to this Agreement, except for general statistical
information not identifying any person. The CONTRACTOR shall not use such information for any
purpose other than carrying out the CONTRACTOR's obligations under this Agreement. The
CONTRACTOR shall promptly transmit to the COUNTY all third party requests for disclosure of such
information. The CONTRACTOR shall not disclose, except as otherwise specifically permitted by this
Agreement or authorized in advance in writing by the COUNTY, any such information to anyone other than
the COUNTY. For purposes of this paragraph, identity shall include, but not be limited to, name,
identifying number, symbol, or other identifying particular assigned to the individual, such as finger or
voice print or a photograph.
16.3 The CONTRACTOR is subject to and shall operate in compliance with all relevant
requirements contained in the Health Insurance Portability and Accountability Act of 1996 (HIPAA),
Public Law 104 -191, enacted August 21, 1996, and the related laws and regulations promulgated subsequent
thereto.
17. Administration/Contract Liaison
The COUNTY Purchasing Agent, or designee, shall administer this Agreement on behalf of the
COUNTY. The Purchasing Department is to serve as the liaison with CONTRACTOR in connection with
this Agreement.
18. Notices
All correspondence and notices required or contemplated by this Agreement shall be delivered to the
respective parties at the addresses set forth below and are deemed submitted two days after their deposit in
the United States mail, postage prepaid:
PURCHASING AND FLEET SERVICES G/M BUSINESS INTERIORS
2980 WASHINGTON ST 1099 W. LA CADENA DR
RIVERSIDE, CA. 92504 RIVERSIDE, CA. 92501
RFP NPUARC -997 Page 10 of 30
Contract ID #RIVCO- 93145- 006 -12/10
19. Force Maieure
If either party is unable to comply with any provision of this Agreement due to causes beyond its
reasonable control, and which could not have been reasonably anticipated, such as acts of God, acts of war,
civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.
20. EDD Reporting Requirements
In order to comply with child support enforcement requirements of the State of California, the
COUNTY may be required to submit a Report of Independent Contractor(s) form DE 542 to the
Employment Development Department. The CONTRACTOR agrees to furnish the required data and
certifications to the COUNTY within 10 days of notification of award of Agreement when required by the
EDD. This data will be transmitted to governmental agencies charged with the establishment and
enforcement of child support orders. Failure of the CONTRACTOR to timely submit the data and/or
certificates required may result in the contract being awarded to another contractor. In the event a contract
has been issued, failure of the CONTRACTOR to comply with all federal and state reporting requirements
for child support enforcement or to comply with all lawfully served Wage and Earnings Assignments Orders
and Notices of Assignment shall constitute a material breach of Agreement. If CONTRACTOR has any
questions concerning this reporting requirement, please call (916) 657 -0529. CONTRACTOR should also
contact its local Employment Tax Customer Service Office listed in the telephone directory in the State
Government section under "Employment Development Department' or access their Internet site at
www.edd.ca.gov
21. Hold HarmlesvIndemnification
21.1 CONTRACTOR shall indemnify and hold harmless the County of Riverside, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors,
elected and appointed officials, employees, agents and representatives from any liability, claim, damage or
action whatsoever, based or asserted upon any act or omission of CONTRACTOR, its officers, employees,
subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including
but not limited to property damage, bodily injury, or death. CONTRACTOR shall defend, at its sole cost
and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or
awards, the County of Riverside, its Agencies, Districts, Special Districts and Departments, their respective
directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and
RFP NPUARC -997 Page I 1 of 30
Contract ID #RIVCO- 93145- 006 -12110
representatives in any such action or claim. With respect to any action or claim subject to indemnification
herein by CONTRACTOR, CONTRACTOR shall, at its sole cost, have the right to use counsel of its own
choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement or compromise in no manner
whatsoever limits or circumscribes CONTRACTOR's indemnification of COUNTY. CONTRACTOR's
obligations hereunder shall be satisfied when CONTRACTOR has provided to COUNTY the appropriate
form of dismissal (or similar document) relieving the COUNTY from any liability for the action or claim
involved. The specified insurance limits required in this Agreement shall in no way limit or circumscribe
CONTRACTOR's obligations to indemnify and hold harmless the COUNTY.
21.2 In the event there is conflict between this clause and California Civil Code Section 2782, this
clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not relieve the
CONTRACTOR from indemnifying the COUNTY to the fullest extent allowed by law.
21.3 CONTRACTOR's indemnification obligations shall also apply to any action or claim
regarding actual or alleged intellectual property infringement related to any material or product provided to
COUNTY pursuant to this Agreement. In the event of any such action or claim, CONTRACTOR shall
provide immediate notice to COUNTY of the action or claim. CONTRACTOR may defend or settle the
action or claim as CONTRACTOR deems appropriate; however, CONTRACTOR shall be required to
obtain for COUNTY the right to continue to use the material or product (or a similar non - infringing material
or product with the same function) on terms identical to those stated in this Agreement.
22. Insurance
Without limiting or diminishing the CONTRACTOR's obligation to indemnify or hold the
COUNTY harmless, CONTRACTOR shall procure and maintain or cause to be maintained, at its sole cost
and expense, the following insuran coverages during the term of this Agreement:
22.1 Workers' Compensation
If the CONTRACTOR has employees as defined by the State of California, the CONTRACTOR
shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the
State of California. Policy shall include Employers' Liability (Coverage B) including Occupational Disease
with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive
subrogation in favor of the County of Riverside, and, if applicable, to provide a Borrowed Servant/Altemate
Employer Endorsement.
RFP #PUARC -997 Page 12 of 30
Contract ID #RIVCO- 93145- 006 -12/10
22.2 Commercial General Liability
Commercial General Liability insurance coverage, including but not limited to, premises liability,
contractual liability, products and completed operations liability, personal and advertising injury covering
claims which may arise from or out of CONTRACTOR'S performance of its obligations hereunder. Policy
shall name all Agencies, Districts, Special Districts, and Departments of the COUNTY of Riverside, their
respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or
representatives as Additional Insureds. Policy's limit of liability shall not be less than $1,000,000 per
occurrence combined single limit If such insurance contains a general aggregate limit, it shall apply
separately to this agreement or be no less than two (2) times the occurrence limit.
22.3 Vehicle Liability
If vehicles or mobile equipment are used in the performance of the obligations under this
Agreement, then CONTRACTOR shall maintain liability insurance for all owned, non -owned or hired
vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit If such
insuran contains a general aggregate limit, it shall apply separately to this agreement or be no less than
two (2) times the occurrence limit. Policy shall name all Agencies, Districts, Special Districts, and
Departments of the COUNTY of Riverside, their respective directors, officers, Board of Supervisors,
employees, elected or appointed officials, agents or representatives as Additional Insureds.
22.4 General Insurance Provisions - All lines
a) Any insurance carrier providing insurance coverage hereunder shall be admitted to the State
of California and have an A M BEST rating of not less than A: VIII (A:8) unless such requirements are
waived, in writing, by the COUNTY Risk Manager. If the COUNTY's Risk Manager waives a requirement
for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.
b) The CONTRACTOR must declare its insurance self - insured retentions. If such self- insured
retentions exceed $500,000 per occurrence such retentions shall have the prior written consent of the County
Risk Manager before the commencement of operations under this Agreement Upon notification of self
insured retention unacceptable to the COUNTY, and at the election of the Country's Risk Manager,
CONTRACTOR'S carriers shall either, 1) reduce or eliminate such self- insured retention as respects this
Agreement with the COUNTY, or 2) procure a bond which guarantees payment of losses and related
investigations, claims administration, and defense costs and expenses.
C) CONTRACTOR shall cause CONTRACTOR'S insurance carrier(s) to furnish the COUNTY
of Riverside with either 1) a properly executed original Certificate(s) of Insurance and certified original
copies of Endorsements effecting coverage as required herein, or 2) if requested to do so orally or in writing
RFP #PUARC -997 Page 13 of 30
Contract ID #RNCO- 93145- 006 -12/10
by the COUNTY Risk Manager, provide original Certified copies of policies including all Endorsements
and all attachments thereto, showing such insurance is in full force and effect Further, said Certificate(s)
and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written
notice shall be given to the COUNTY of Riverside prior to any material modification, cancellation,
expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation,
expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the COUNTY of
Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance
and original copies of endorsements or certified original policies, including all endorsements and
attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force
and effect. CONTRACTOR shall not commence operations until the COUNTY has been furnished
original Cerdfwate (s) of Insurance and eertifted original copies of endorsements or policies of insurance
including all endorsements and any and all other attachments as required in this Section. An individual
authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each
policy and the Certificate of Insurance.
d) It is understood and agreed to by the parties hereto and the insurance company(s), that the
Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and
the COUNTY'S insurance and/or deductibles and/or self - insured retention's or self - insured programs shall
not be construed as contributory.
e) The COUNTY'S Reserved Rights— Insurance. If, during the term of this Agreement or any
extension thereof, there is a material change in the scope of services; or, there is a material change in the
equipment to be used in the performance of the scope of work (such as the use of aircraft or watercraft) the
COUNTY reserves the right to adjust the types of insurance required under this Agreement and the
monetary limits of liability for the insurance coverage's currently required herein, if; in the COUNTY Risk
Manager's reasonable judgment, the amount or type of insurance carried by the CONTRACTOR has
become inadequate.
f) CONTRACTOR shall pass down the insuran obligations contained herein to all tiers of
subcontractors working under this Agreement.
g) The insurance requirements contained in this Agreement may be met with a program(s) of
self- insurance acceptable to the COUNTY.
RFP #PUARC -997 Page 14 of 30
Contract ID #RIVCO- 93145- 006 -12/10
23. General
23.1 CONTRACTOR shall not delegate or assign any interest in this Agreement, whether by
operation of law or otherwise, without the prior written consent of COUNTY. Any attempt to delegate or
assign any interest herein shall be deemed void and of no force or effect.
23.2 Any waiver by COUNTY of any breach of any one or more of the teams of this Agreement
shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term of
this Agreement. Failure on the part of COUNTY to require exact, full and complete compliance with any
terms of this Agreement shall not be construed as in any manner changing the terms or preventing
COUNTY from enforcement of the terms of this Agreement.
23.3 In the event the CONTRACTOR receives payment under this Agreement which is later
disallowed by COUNTY for nonconformance with the terms of the Agreement, the CONTRACTOR shall
promptly refund the disallowed amount to the COUNTY on request; or at its option the COUNTY may
offset the amount disallowed from any payment due to the CONTRACTOR
23.4 CONTRACTOR shall not provide partial delivery or shipment of services or products unless
specifically stated in the Agreement
23.5 CONTRACTOR shall not provide any services or products subject to any chattel mortgage
or under a conditional sales contract or other agreement by which an interest is retained by a third party. The
CONTRACTOR warrants that it has good title to all materials or products used by CONTRACTOR or
provided to COUNTY pursuant to this Agreement, flee firm all liens, claims or encumbrances.
23.6 Nothing in this Agreement shall prohibit the COUNTY from acquiring the same type or
equivalent equipment, products, materials or services from other sources, when deemed by the COUNTY to
be in its best interest. The COUNTY reserves the right to purchase more or less than the quantities specified
in this Agreement.
23.7 The COUNTY agrees to cooperate with the CONTRACTOR in the CONTRACTOR's
performance under this Agreement, including, if stated in the Agreement, providing the CONTRACTOR
with reasonable facilities and timely access to COUNTY data, information and personnel.
23.8 CONTRACTOR shall comply with all applicable Federal, State and local laws and
regulations. CONTRACTOR will comply with all applicable COUNTY policies and procedures. In the
event that there is a conflict between the various laws or regulations that may apply, the CONTRACTOR
shall comply with the more restrictive law or regulation.
23.9 CONTRACTOR shall comply with all air pollution control, water pollution, safety and
health ordinances, statutes or regulations which apply to performance under this Agreement
RFP NPUARC -997 Page 15 of 30
Contract ID #RIVCO- 93145- 006 -12/10
23.10 CONTRACTOR shall comply with all requirements of the Occupational Safety and Health
Administration (OSHA) standards and codes as set forth by the U.S. Department of Labor and the State of
California (Cal/OSHA).
23.11 This Agreement shall be governed by the laws of the State of California. Any legal action
related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the
State of California located in Riverside, California, and the parties waive any provision of law providing for
a change of venue to another location. In the event any provision in this Agreement is held by a court of
competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless
continue in full force without being impaired or invalidated in any way.
23.12 This Agreement, including any attachments or exhibits, constitutes the entire Agreement of
PURCHASING AND FLEET SERVICES
the parties with respect to its subject matter and supersedes all prior and contemporaneous representations,
proposals, discussions and communications, whether oral or in writing. This Agreement may be changed or
modified only by a written amendment signed by authorized representatives of both parties.
COUNTY:
RIVERSIDE, CA.
CONTRACTOR:
G/M BUSINESS INTERIORS
1099 W. LA CADENA DR.
RIVERSIDE, CA. 92501
Signature: litJ�yc �C� Q•-�
(Primary Contact)
Print Name: w. j / / 'C C-*s /. �
(Primary Contact)
Title: lefe e Pa i�'hG4liM� Title: ✓I' / <eo
Dated: C
Dated: Zo /.o
Signature:
(Authorized Contact, if other than Primary Contact)
Print Name: 4r ,4av /- a✓tsrty
(Authorized Contact, if other than Primary Contact)
Title: A4-stod ,T-
Dated: �i 6 7-0 /0
RFP #PUARC -997 Page 16 of 30
2980 WASHINGTON ST
Contract ID #RIVCO- 93145- 006 -12/10
EXHIBIT A
SEE RFP #PUARC -997,
ADDENDUM #1 AND
ADDENDUM #2
RFP #PUARC -997 Page 17 of 30
Contract M #RIVCO- 93145- 006 -12/10
EXHIBIT B
PAYMENT PROVISIONS
County of Rivarride Request for Proposal 0 PUARG997
Purchasing & Fleet Services Cloemg Ihve: 10/0UN un or bc6=0hN PM.
COST PROPOSAL SH]MT (con't)
All costs oinoted sh&U be F.OX delivered with applicable sake tax shown sepamtely.
• The list price must remain m effect for the entire first period of the contract and the discount shall
remain firm.
• Vendor sba11 provide as part of bid package a full product Bating including all applicable discounts.
Installation of Product: $ 38 /Hourly rah • 'Based on prevalling wage DIR rates
*Under no circumstance will the % of product cost exceed 4.75 %of List or 18.00% of Net
Lostallatlon of Product: S 49 /Hourly rate— (After Hours)
•• Under no circumstance will the % of product cost exceed 6.00 s% on after houra/weekeudehotidays
Installation hours shall be Monday through Friday - 7:00am to 5:00pm
Seating shall not incur a setap/installadon charge when systems furniture Is being metalled.
Re- Condiguration of Product: $ 39 /Hourly rate Mon. through Fri. 7:00 AM to 5:00 PM
Re- Conngaration of Product: _5 49 _/Hourly rate after hours, weekdays and holidays
(A department requests some portion of furniture to be disassembled and re- installed for the County
department).
Design Fee: $ 45 /Hourly rate***
"'Under no cireuatstance will the % of product cost exceed
Design fee shall be Inclusive of all space designs, Job site Inspections and final drawings.
Prompt pay Discount: 4% 20/N 30 Days (3% 20 / Net 30 Days - Minimum Required)
Storage Feu $ 3.47 per bay /Daily rah Charge Is for one bay that is equal to 12' L x 4' D x 6' H
Monthly charge per square foot - $ 220
Charge par bay per month = $ 105.60
■����/ ��1 This charges do not Include additional handling at the
request of the County, Just storage-
116-105 40MB RPP Template tie
RFP #PUARC -997 Page 18 of 30
Contract ID #RIVCO- 93145- 006 -12/10
Cm,ty of Rivmidt Rpm[ farPmpoul 0 PUARC-M
Purchase& A Fleet Savim C6deS Due; I01eLe9 oe m botae 0190 P.M.
. COST PROPOSAL SHM (con't)
Ymdor may aaa u mery ifLaab ra nevwry.md meat LRMude as preircis'nataa a" raqukvd by this RFP.
PLEASE LIST WONDER OF CATEGOW I.MTED IN l7Da8t7 C:
1) DysWru Wpaaadana, II) Pna- ltantlinp i PrMb Cfllce 319aaYrW.
MANUFACTURER
CATEGORY
BRAND
LIST PRICE
LIST PRICE DATE
DISCOUNT
Hartman MMer
1S
Action Office 1
72.00%
Herman Miller
1 m
Adim Office 2
72.00%
Hartman Miller
1
Vivo
70.75%
Herman Wier
1-
Eft
70.75%
Herman Idler
I-Systern
Absk
50.50%
Herman Wier
1-sy8tern
Mysix6o
45.00%
Herman Miller
1
72.75%
Herman Miles
2- Frssstand
Aviv*
52.00%
Heitman Muter
2- Freesfend
Serge
Not Avail Yet
Herren Miller
2- Froeeland
Mwkftn 5000
51.75%
Hartman Millar
2- Freeatond
Indent
59,50%
Herman Miller
2- Frsealand
Myo Freestand
70.75%
Herman Miller
2- Freedend
Possum
47.00%
Hannan Miler
2- Freeatand
Mb
66.00%
Hannan M6a
2- Freebmnd
CLT Tables
42.00%
Herman Miller
2- Freastend
Eemee Tables
59,50%
Herman Miller
2- Freestanol
Com p Flan
6725%
Herman M9ler
2- Freestand
Intersect Por"io
50,00%
Harman Miller
3-Seelft
Aaron
5200%
Ham= Miller
&S
Ambi
53.50%
Herman Miller
Aside
5200%
Herman Miller
51.00%
Herman Miller
3-Seading
Calls
51.50%
Herman Miler
3Seatl
Celeste
45.00%
Haman Miller
3-Swdng
Claeakal
45,00%
Herman Miller
3-Sesting
Erns Akan
50.00%
Haman Miller
3-5"bng
Eames Shell
49.50%
Haman Miller
3-seatiry
Embody
44.50%
Haman Miller
33satln
EqW
57.75%
Herman MQIa
3-Sentling
Ergon3
53.00%
Herren MMW
3190aft
International
49.50%
Herman Miller
3-Sesting
Umedck
62.00%
Herman Wier
Mira
52.00%
Herman Miller
Reaction
53,00%
Herman Millar
Setu
44.75%
116-105 4109108 RFP Templet
GIM Business interiors
Ila
RFP #PUARC -997 Page 19 of 30
Contract m #RNCO- 93145- 006 -12/10
Covey orRtmsI& 6 PrOpMW 0 PUARC-W
P.Vh. aA Fwar Snvlmr C"as 0- 1GO Ragrr ING m arbafta 01:10 P.M.
COST PROPOGAL GMXT (Cori)
Aa aoele mqW efWl beF.0.8. tlaarYaaleY SeNlaalYSaalaa Ya alma YYf•rY
VeoC may uY Y rYgylhMb u YYaeeaaad plYdepe lYley rM rpekvd by thla RPP.
RklRBE Ue7n ORDM�pFCtglrOlY M170piL7 („
r) ayebrre WaabisOboe, d) Fnewaii iPAaeis'OIaY, d) MYlnp
MARUFAt IUM
CATEGORY
BRAND
LJR PRICE
I UBT pRcE DATE
1 D18COUN7
FWlron Wier
115
CoStruc (HOEM)
38.73%
Hymen Wbr
1 m
T"I"
89150%
Hamlarr Wbr
I-systam
Llghft
71.71%
HwIrm LOW
1
Be Cobcom
31.00%
Haman MLW
I.S
AOeworlss
70.78%
Herron Wbr
1
Overhead
70.73%
Haman Wbr
1
Dist
71.71%
Haman Mir
1
Paso"
81150%
IUrrron AiW
2 -Frmas
MarNfao Polo
33.78%
Harman Misr
2- Fnaatrrd
Msddlan SIOHBC
64150%
Hamm War
2•Freaabrld
Mw Wisn Tovom
5450%
Hymen Misr
2•F smasum
Madden Vert Rise
00.00%
Harman Mir
2- FmooWW
MwWWr, LaWW
60.00%
Haman Wlsr
2fmwtrd
Quadrat B Pods
72.76%
Healrr Mir
24Preeetrld
Ouadrot F Pads
72.76%
Haman mow
2-F n bm
Quadrrt B Lots
1
48.50%
Hamm MM
2•Freeetmd
Ouedrart F Lab
48.50%
Harman Mir
2•FrrstrW
Term awnwe
4375%
Hermrr MJbr
2- FreesWW
NPWYIals
88.60%
Honm Mir
2- Frasrand
N LaWab
86.50%
Harman Mier
2-Fnrstand
N
08.50%
Harm Wier
2-FreasWrd
TU Towars
681"
Merman Wller
2•Frsast"
Carp (HOMO)
38.75%
Heron War
2-FrwlrM
CYework He8M
38.76%
Hermon Mir
2- Fmoelan0
Carte SS HYnh
98.76%
Hamtm Mir
2- Frwbnd
Adbn Lob 1
38.75%
Hymen M)r
2- Freeebnd
Q-TabW
85,00%
116.105 4em RPP Tmolae
116
RFP #PUARC -997 Page 20 of 30
Contract ID #RIVCO- 93 1 45- 006 -12/1 0
County ofRivmlde Rcruew fv PmpoM s PUARC -W7
Parcbmioa R F7aat Swim Cloeiop bate: 1 UIM9 m a beLae 01 J0 PM
COST
required by tMa RFP.
Acura MFG
A9aC
Asannuir
American Fm Sys
Ansbme
Appanz
Arcadia
Aurora
Baker
Barnhardt
Bmtlord my")
Bmfttd (ETAS)
Campbell Contract
Cardin
CNkLGrosaw
C ncliw Contract
cra
Creative Wood
Davie
Egan Team6owd
Egan Awal
ERG
Fk -KNp
Feat Dike
Fa Surfeas
Geiger
Gunk Cke
Hlllaeet
HON Casagmtla
Howe
Htanenscele Ergon
Ideas at Work
Intelaapaea
ISE Ergworrses
Jerco
IGIKA
Korden
Krueger InO
Krug
Kwlk -Rte
CATEGORY
BRAND
LIST PRICE
LOT PRICE DATE
DISCOUNT
2- Fmestend
40.75%
2- Freeahnd
28.76%
2- FresstnW
36.50%
2-Freashnd
49.00%
2- Frowshund
5625%
2- Freeshnd
6825%
2-Freestand
50.00%
2-Froestwo
31.88%
2- Freest"
61.60%
2- FreestmW
38.00%
2- Freashrd
44.88%
2- FrsssirM
50.08%
2- Fresstand
35.00%
2-Frssetand
50.00%
2- Fraeshrd
QUOTE
2- Froeshnd
1 35.00%
2- Fresh"
42.28%
2- Freesbsrrd
36.04%
2- Freest"
43.60%
2- Fraeshnd
12.30%
2- Freest"
43.60%
2- Freeshnd
29.75%
2- Freestrd
44.90%
2- Fresstsrd
49,80%
ooda d
QUOTE
eetmd
43.00%
eatard
54.75%
seahnd
49.3096
ssslard
54.10%
eeehrd
39.94%
eest"
59.00%
sesterd
80.30%
eestard
I
50.18%
eeshnd
42.80%
eestand
48.00%
eestard
48.62%
eestmW
45.14%
eestand
46.40%
eesterid
eestend
47.00%
RFP #PUARC -997 Page 21 of 30
Contract ID #RIVCO- 93145- 006 -12/10
Cry ofRi"n idt Repast for Propcd 0 PUAR.C-M
Pmcheskra G Flew sm v Clos6a Dab: 100OL03 m ra baeve 01:30 PM.
COST PROPOSAL SHEET
Vendor may use r
MANUFACTURER
Falcon Group
Leland
umvicop
mawmAlorl
Walk
Markart
Malerick
Mayine
w4murray Siam
hlodulorm
Naeoml
Nortx
Nucrefl
OFS
Omnl -Pacific
Pape
Peter Pepper
Rkhekeu
RW -Times 2
Selman
SCA Wals
Source Intl
Spacaaawr
Surface Works
Take Form
Taylor
Versteel
Wamon CeeWry
Wag Coast Ind
Western PaclAc
Wodofte
required by this RFP.
CATEGORY
BRAND
UST PRICE
LIST PRICE DATE
DISCOUNT
2- FroaLnd
46.40%
2- FreeehM
35.75%
2- FrwfaM
51.75%
2- FreseMrd
32.40%
2- Freset"
40.75%
2- Freesia d
47.00%
2- Freestm d
4230%
2- Freestrd
55.50%
2- FreesWA
31.36%
2- Froestmd
QUOTE
2- FreeeWrd
37.60%
2- FreeeWd
55.10%
2- Freast"
37.60%
2- Frse6hnd
43.66%
2- Freest"
50.60%
2- Freset"
38.60%
2-Fraeetand
5320%
2- Fme3W4
4427%
2- Freeswid
46.68%
2- FroeeYand
4280%
2- Freastand
43.00%
2- FreasWnd
5625%
2- Freestand
43.65%
2- Freestard
QUOTE
2- Freestar"
43.85%
2- Fresstard
QUOTE
2- Frowtrd
5120%
2- Freest"
47.00%
2-Freest"
48.00%
2-Freest"
41.35%
2- Fresstand
33.45%
2- FreeeWd
43.85%
RFP #PUARC -997 Page 22 of 30
Contract M #RIVCO- 93145- 006 -12/10
Cosmy cfRhws de RegaestforPropW l PUARG997
Poxbunks Q Pint Service, Clmisg Dap: 10MIM cu m belie 0130 PM
Vendw may was as
MANUFACTUREF
Aom
AIIWMulr
/diseaarg
Arcadia
Bemherdt
Bra, and
BmNord (HN)
Cabo] Wrenn
Campbell Contract
Cape Contract
Caroltria
C hwrMw
CoincIll Coribact
DsupNn
Davis
ECD
Fnt Otiice
Fom Surtsces
Geiger
Gurrocke
HAG
Herter
FGgNnork
HON Seatbp
Humenscale BMang
ISE Ergarwmlm
b7y Design
.10(00
Jadan Ocnq)
Knpgar Mtl
Krug
Encore
ERG
6remplis
Faison Group
F ,lures
Ell
S#EET(Agrft)
by 011• RFP.
RFP #PUARC -997 Page 23 of 30
'
-
--
A
�a::1.4.1♦
-
--
NOR
-_�
RFP #PUARC -997 Page 23 of 30
Contract ID #RNCO- 93145- 006 -17110
Ca ry ofPry do Rego irPmpeol 9PUAAC9P1
Pardwsin9 & Flom aervi. Cboine Aare: 10101A19 n m' 1 0130 PIL
Vandne may as
wpukaa by this RFP.
RFP #PUARC -997 Page 24 of 30
COST PROPOSAL GHIWT (con't)
M
ONE �T
RFP #PUARC -997 Page 24 of 30
COST PROPOSAL GHIWT (con't)
Contract ID #RIVCO- 93145 -006 -12/10
Attachment I
HIPAA Business Associate Addendum to the Agreement
Between the County of Riverside
and
G/M BUSINESS INTERIORS
This HIPAA Business Associate Agreement Addendum ( "Addendum') supplements, and is made
part of the Agreement for Services (the "Underlying Agreement') between the COUNTY OF RIVERSIDE
( "County') and G/M BUSINESS INTERIORS ( "Contractor') as of the date of approval by both parties
(JANUARY 1, 2010).
RECITALS
WHEREAS, County and Contractor entered into the Underlying Agreement pursuant to which
Contractor provides services to County, and in conjunction with the provision of such services certain
Protected Health Information ( "PHI') and/or certain electronic Protected Health Information (ePHI) may be
made available to Contractor for the purposes of carrying out its obligations under the Underlying
Agreement; and,
WHEREAS, the provisions of the Health Insurance Portability and Accountability Act, Pub. L. No.
104161 of 1996 ( "HIPAA'), more specifically the regulations found at Title 45, CFR, Parts 160 and 164
(the "Privacy Rule') and/or Part 162 (the "Security Rule'% as may be amended from time to time, which are
applicable to the protection of any disclosure.of PHI and /or ePHI pursuant to the Underlying Agreement;
and,
WHEREAS, County is a Covered Entity, as defined in the Privacy Rule; and,
WHEREAS, Contractor, when a recipient of PHI and/or ePHI from County, is a Business Associate
as defined in the Privacy Rule; and,
WHEREAS, the parties agree that any disclosure or use of PHI and/or ePHI be in compliance with
the Privacy Rule, Security Rule, or other applicable law;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
Parties agree as follows:
I. Definitions Unless otherwise provided in this Addendum, capitalized terms shall have the same
meanings as set forth in the Privacy Rule and/or Security Rule, as may be amended from time to time.
2. Scope of Use and Disclosure by Contractor of County Disclosed PHI and/or ePHI
A. Contractor shall be permitted to use PHI and/or ePHI disclosed to it by the County:
(1) On behalf of the County, or to provide services to the County for the purposes
contained herein, if such use or disclosure would not violate the Privacy Rule and/or Security
Rule;
(2) As necessary to perform any and all of its obligations under the Underlying
Agreement
RFP #PUARC -997 Page 25 of 30
Contract ID #RIVCO -93145 - 006 -12/10
B. Unless otherwise limited herein, in addition to any other uses and/or disclosures permitted or
authorized by this Addendum or required by law, Contractor may:
(1) Use the PHI and/or ePHI in its possession for its proper management and
administration and to fulfill any legal obligations.
(2) Disclose the PHI and/or ePHI in its possession to a third party for the purpose of
Contractor's proper management and administration or to fulfill any legal
responsibilities of Contractor. Contractor may disclose PHI and/or ePHI as necessary
for Contractor's operations only if
(a) The disclosure is required by law; or
(b) Contractor obtains written assurances from any person or organization to
which Contractor will disclose such PHI and/or ePHI that the person or
organization will:
(i) Hold such PHI and/or ePHI in confidence and use or further disclose it
only for the purpose of which Contractor disclosed it to the third party,
or as required by law; and,
(ii) The third party will notify Contractor of any instances of which it
becomes aware in which the confidentiality of the information has
been breached.
(3) Aggregate the PHI and/or ePHI aggregate the PHI and/or ePHI with that of other data
for the purpose of providing County with data analyses related to the Underlying
Agreement, or any other purpose, financial or otherwise, as requested by County.
(4) Not disclose PHI and/or ePHI disclosed to Contractor by County not authorized by
the Underlying Agreement or this Addendum without patient authorization or de-
identification of the PHI and/or ePHI as authorized in writing by County.
(5) De- identify any and all PHI and/or ePHI of County received by Contractor under this
Addendum provided that the de- identification conforms to the requirements of the
Privacy Rule and/or Security Rule and does not preclude timely payment and/or
claims processing and receipt.
C. Contractor agrees that it will neither use nor disclose PHI and/or ePHI it receives from
County or from another business associate of County, except as permitted or required by this
Addendum, or as required by law, or as otherwise permitted by law.
D. Notwithstanding the foregoing, in any instance where applicable state and/or federal laws
and/or regulations are stricter in their requirements than the provisions of HIPAA and
prohibit the disclosure of mental health, and/or substance abuse records, the applicable state
and/or federal laws and/or regulations shall control the disclosure of records.
3. ObliPations of Counri
RFP #PUARC -997 Page 26 of 30
Contract ID #RNCO- 93145- 006 -12/10
A. County agrees that it will make its best efforts to promptly notify Contractor in writing of any
restrictions on the use and disclosure of PHI and/or ePHI agreed to by County that may affect
Contractor's ability to perform its obligations under the Underlying Agreement, or this
Addendum.
B. County agrees that it will make its best efforts to promptly notify Contractor in writing of any
changes in, or revocation of, permission by any Individual to use or disclose PHI and/or
ePHI, if such changes or revocation may affect Contractor's ability to perform its obligations
under the Underlying Agreement, or this Addendum.
C. County agrees to make its best efforts to promptly notify Contractor in writing of any known
limitation(s) in its notice of privacy practices to the extent that such limitation may affect
Contractor's use of disclosure of PHI and/or ePHI.
D. County shall not request Contractor to use or disclose PHI and/or ePHI in any manner that
would not be permissible under the Privacy Rule and/or Security Rule.
E. County will obtain any authorizations necessary for the use or disclosure of PHI and/or ePHI,
so that Contractor can perform its obligations under this Addendum and/or the Underlying
Agreement.
4. Oblations of Contractor In connection with its use of PHI and/or ePHI disclosed by County to
Contractor, Contractor agrees to:
A. Use or disclose PHI and/or ePHI only as permitted or required by this Addendum or as
required by law.
B. Use reasonable and appropriate safeguards to prevent use or disclosure of PHI and/or ePHI
other than as provided for by this Addendum.
C. To the extent practicable, mitigate any harmful effect that is known to Contractor of a use or
disclosure of PHI and/or ePHI by Contractor in violation of this Addendum.
D. Report to County any use or disclosure of PHI and/or ePHI not provided for by this
Addendum of which Contractor becomes aware.
E. Require sub - contractors or agents to whom Contractor provides PHI and/or ePHI to agree to
the same restrictions and conditions that apply to Contractor pursuant to this Addendum.
F. Use appropriate administrative, technical and physical safeguards to prevent inappropriate
use or disclosure of PHI and/or ePHI created or received for or from the County.
G. Obtain and maintain knowledge of the applicable laws and regulations related to HIPAA, as
may be amended from time to time.
5. Access to PHI. Amendment and Disclosure Accounting Contractor agrees to:
A. Provide access, at the request of County, within five (5) days, to PHI in a Designated Record
Set, to the County, or to an Individual as directed by the County.
RFP #PUARC -997 Page 27 of 30
Contract ID #RIVCO- 93145- 006 -12/10
B. To make any amendment(s) to PHI in a Designated Record Set that the County directs or
agrees to at the request of County or an Individual within sixty (60) days of the request of
County.
C. To assist the County in meeting its disclosure accounting under HIPAA:
(l) Contractor agrees to document such disclosures of PHI and information related to
such disclosures as would be required for the County to respond to a request by an
Individual for an accounting of disclosures of PHI.
(2) Contractor agrees to provide to County or an Individual, within sixty (60) days,
information collected in accordance with this section to permit the County to respond
to a request by an Individual for an accounting of disclosures of PHI.
(3) Contractor shall have available for the County the information required by this
section for the six (6) years preceding the County's request for information (except
the Contractor need have no information for disclosures occurring before April 14,
2003).
D. Make available to the County, or to the Secretary of Health and Human Services,
Contractor's internal practices, books and records relating to the use of and disclosure of PHI
for purposes of determining Contractor's compliance with the Privacy Rule, subject to any
applicable legal restrictions.
E. Within thirty (30) days of receiving a written request from County, make available any and
all information necessary for County to make an accounting of disclosures of County PHI by
Contractor.
F. Within thirty (30) days of receiving a written request from County, incorporate any
amendments or corrections to the PHI in accordance with the Privacy Rule in the event that
the PHI in Contractor's possession constitutes a Designated Record Set.
G. Not make any disclosure of PHI that County would be prohibited from making.
6. Access to ePHI. Amendment and Disclosure Accounting In the event contactor needs to create or
have access to County ePHI, Contractor agrees to:
A. Implement and maintain reasonable and appropriate administrative, physical, and technical
safeguards to protect the confidentiality of, the integrity of, the availability of, and authorized
persons' accessibility to, County ePHI as applicable under the terms and conditions of the
Underlying Agreement. The ePHI shall include that which the Contractor may create,
receive, maintain, or transmit on behalf of the County.
B. Ensure that any agent, including a subcontractor, to whom Contractor provides ePHI agrees
to implement reasonable and appropriated safeguards.
C. Report to County any security incident of which Contractor becomes aware that concerns
County ePHI.
7. Term and Termination
RFP #PUARC -997 Page 28 of 30
Contract ID #RNCO- 93 145- 006 -1 2/1 0
A. Term — this Addendum shall commence upon the Effective Date and terminate upon the
termination of the Underlying Agreement, except as terminated by County as provided
herein.
B. Termination for Breach — County may terminate this Addendum, effective immediately,
without cause, if County, in its sole discretion, determines that Contractor has breached a
material provision of this Addendum. Alternatively, County may choose to provide
Contractor with notice of the existence of an alleged material breach and afford Contractor
with an opportunity to cure the alleged material breach. In the event Contractor fails to cure
the breach to the satisfaction of County in a timely manner, County reserves the right to
immediately terminate this Addendum.
C. Effect of Termination — upon termination of this Addendum, for any reason, Contractor shall
return or destroy all PHI and/or ePHI received from the County, or created or received by
Contractor on behalf of County, and, in the event of destruction, Contractor shall certify such
destruction, in writing, to County. This provision shall apply to all PHI and/or ePHI which is
in possession of subcontractors or agents of Contractor. Contractor shall retain no copies of
the PHI and/or ePHI.
D. Destruction not Feasible — in the event that Contractor determines that returning or
destroying the PHI and/or ePHI is not feasible, Contractor shall provide written notification
to County of the conditions which make such return or destruction not feasible. Upon
determination by Contractor that return or destruction of PHI is not feasible, Contractor shall
extend the protections of this Addendum to such PHI and/or ePHI and limit further uses and
disclosures of such PHI and/or ePHI to those purposes which make the return or destruction
not feasible, for so long as Contractor maintains such PHI and/or ePHI.
8. Hold Harmless/Indemnification
A. Contractor shall indemnify and hold harmless all Agencies, Districts, Special Districts and
Departments of the County, their respective directors, officers, Board of Supervisors, elected
and appointed officials, employees, agents and representatives from any liability whatsoever,
based or asserted upon any services of Contractor, its officers, employees, subcontractors,
agents or representatives arising out of or in any way relating to this Addendum, including
but not limited to property damage, bodily injury, or death or any other element of any kind
or nature whatsoever including fines, penalties or any other costs and resulting from any
reason whatsoever arising from the performance of Contractor, its officers, agents,
employees, subcontractors, agents or representatives from this Addendum. Contractor shall
defend, at its sole expense, all costs and fees including but not limited to attorney fees, cost
of investigation, defense and settlements or awards all Agencies, Districts, Special Districts
and Departments of the County, their respective directors, officers, Board of Supervisors,
elected and appointed officials, employees, agents and representatives in any claim or action
based upon such alleged acts or omissions.
B. With respect to any action or claim subject to indemnification herein by Contractor,
Contractor shall, at their sole cost, have the right to use counsel of their choice, subject to the
approval of County, which shall not be unreasonably withheld, and shall have the right to
adjust, settle, or compromise any such action or claim without the prior consent of County;
provided, however, that any such adjustment, settlement or compromise in no manner
RFP #PUARC -997 Page 29 of 30
Contract ID #RNCO- 93 1 45- 006 -1 2/1 0
whatsoever limits or circumscribes Contractor's indemnification to County as set forth
herein. Contractor's obligation to defend, indemnify and hold harmless County shall be
subject to County having given Contractor written notice within a reasonable period of time
of the claim or of the commencement of the related action, as the case may be, and
information and reasonable assistance, at Contractor's expense, for the defense or settlement
thereof. Contractor's obligation hereunder shall be satisfied when Contractor has provided to
County the appropriate form of dismissal relieving County from any liability for the action or
claim involved.
C. The specified in tiran limits required in the Underlying Agreement of this Addendum shall
in no way limit or circumscribe Contractor's obligations to indemnify and hold harness the
County herein from third party claims arising from the issues of this Addendum.
D. In the event there is conflict between this clause and California Civil Code Section 2782, this
clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not
relieve the Contractor from indemnifying the County to the fullest extent allowed by law.
E. In the event there is a conflict between this indemnification clause and an indemnification
clause contained in the Underlying Agreement of this Addendum, this indemnification shall
only apply to the subject issues included within this Addendum.
9. General Provisions
A. Amendment — the parties agree to take such action as is necessary to amend this Addendum
from time to time as is necessary for County to comply with the Privacy Rule and HIPAA
generally.
B. Survival — the respective rights and obligations of this Addendum shall survive the
termination or expiration of this Addendum.
C. Regulatory References — a reference in this Addendum to a section in the Privacy Rule
means the section as in effect or as amended.
D. Conflicts — any ambiguity in this Addendum and the Underlying Agreement shall be resolved
to permit County to comply with the Privacy Rule, Security Rule, and HIPAA generally.
E. Interpretation of Addendum — this Addendum shall be construed to be a part of the
Underlying Agreement as one document. The purpose is to supplement the Underlying
Agreement to include the requirements of HIPAA.
RFP #PUARC -997 Page 30 of 30
COUNTY OF RIVERSIDE
AMENDMENT NO. 2 TO THE AGREEMENT (Contract ID #RIVCO- 93 145 -006- 1 2/1 0)
WITH
G/M Business Interiors
Contractor: G/M Business Interiors
Contract Term: January 1 ", 2010 through December 31", 2014
Effective Date of Amendment: July 26, 2012
Annual Maximum Contract Amount: $5,000,000.00
NIGP Codes: 42500, 42594, 93145, 97742, 99846,
The Agreement between Riverside County, herein referred to as COUNTY and G/M
Business Interiors. herein referred to as CONTRACTOR, is amended as follows:
1) On page 9 of the Agreement, amend Section 13 the " Use By Other Political
Entities
The County of Riverside and G/M Business interiors agrees to extend the same pricing terms and
conditions to Riverside. San Bernardino San Diego and Orange Counties stated in G/M Business
Interiors' Awarded Furniture Contract ID #RIVCO- 93145- 006 - 12/10, which was originally bid
through RFP #PUARC -997. This agreement can be used by each and all political entities,
schools, special districts, and related non -profit entities within the boundaries of Riverside
County, San Bernardino County, San Diego, and Orange County. It is understood that these other
entities shall make purchases in their own name, make direct payments, and be liable directly to
the contractor and the County of Riverside is in no way responsible to the contractor for other
entities' purchases.
2) All other terms and conditions of the Agreement are to remain unchanged.
IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized
representatives to execute this Amendment.
Coun
County of Riverside
Purchasing and Fleet Services
2980 Washington Street
Riverside, CA 92504 -4647
Contractor
G/M Business Interiors
1099 W. La Cadena Drive
Riverside, CA 92501 -1413
B
Nam . addon
Title: Sr. PCS
Date: _ */ /Z t.
RFP # PUARC -997
Form #116 -311 Revision Data: 04/21109
By:
Name: Scott Davis
Title: Vice President of Client Management
Date: 7 u,
County of Rvaside Purchasing and Fleet Servioss' 2990 Washington Street Rivmsida, CA 925044547
Phone: (951) 955937 Fax: (951) 9654949
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