CC - Agenda - 09-10-13Public Comment from the Audience
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Rosemead
City Council
and the
Successor Agency of the
Rosemead Community
Development Commission
JOINT MEETING AGENDA
September 10, 2013
6:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.org
Polly Low, Mayor
William Alarcon, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
September 10, 2013
Joint Meeting Agenda
• CALL TO ORDER— 6:00 p.m.
• ROLL CALL:
o City Council — Mayor Low, Mayor Pro Tem Alarcon, Council Members Armenta, Clark, Ly
1. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL — Consideration of Initiation of Litigation:
Government Code 54946.9 (d)(4); 1 case
• MEETING RECONVENE — 7:00 p.m.
• PLEDGE OF ALLEGIANCE — Mayor Low
• INVOCATION — Mayor Pro Tern Alarcon
• ROLL CALL:
o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly
o Successor Agency— Chair Low, Vice -Chair Alarcon, Members Armenta, Clark, Ly
2. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
3. CONSENT CALENDAR
A. Minutes
July 9. 2013 — Regular Meeting
July 23, 2013 — Regular Meeting
August 13, 2013 — Special Meeting
B. Claims and Demands
• Resolution No. 2013 — 48
Recommendation: to approve Resolution No. 2013 — 48 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $72,498.81 NUMBERED 82101 AND 82118
THROUGH 82140 INCLUSIVELY
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
September 10, 2013
• Resolution No. 2013-49
Recommendation: to approve Resolution No. 2013 — 49 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,184,373.74 NUMBERED 82102 THROUGH
82117 AND 82141 THROUGH 82258 INCLUSIVELY
Resolution No. 2013 — 51
Recommendation: to approve Resolution No. 2013 — 51 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $61,686.2 NUMBERED 82297 THROUGH
82313 INCLUSIVELY
• Resolution No. 2013 — 52
Recommendation: to approve Resolution No. 2013 — 52 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,193,165.32 NUMBERED 82259 THROUGH
82296 AND 82314 THROUGH 82407 INCLUSIVELY
C. Proposed 2014 Rosemead 5K
As City Council is aware, more than 200 runners participated in this year's Rosemead 5K
which was held in conjunction with our 4t^ of July celebration. Given the success of the
event, representatives of Pasadena Running Company (aka Pasadena Marathon) have
submitted a letter requesting that the City of Rosemead, again, co- sponsor the event in
2014. Pasadena Running Company representatives have already begun working closely
with staff to mitigate concerns related to the 2013 event including improved traffic control
measures, registration procedures, and community notification. Additionally, they are
confident that with expanded marketing participation levels will significantly increase. Lastly,
the eventwould be hosted at Pasadena Running Company's expense.
Recommendation: That the City Council approve co- sponsorship, with Pasadena
Marathon, of the proposed 2014 Rosemead 5K Run, 1 -Mile Fun Walk, and Toddler Run as
part of our annual July 4th Celebration.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
September 10, 2013
D. Assignment of Garvey 168 Environmental Consulting Services Contract to Impact
Sciences, Inc.
The City has received entitlement applications from Ken Kyi, which include a Design Review
and Tentative Tract Map application requesting to construct a new 36,100 square foot mixed -
use (residential /commercial) development consisting of two (2) buildings, located at 8479
Garvey Avenue. In addition, the applicant is proposing forty percent (40 %) moderate - income
units for a thirty -five percent (35 %) density bonus. The project site is designated in the
General Plan as Mixed Use: Residential /Commercial (30 dulac) and on the zoning map it is
designated C- 3- MUDO -D (Medium Commercial with Residential /Commercial Mixed Use and
Design Overlays).
On August 1, 2013, the Community Development Department issued a Request for Proposal
(RFP) to seek a qualified environmental consultant to assist with the preparation of required
California Environmental Quality Act (CEQA) studies. The cost to hire the consultant will be
paid for in full by the developer.
Recommendation: That the City Council:
1. Authorize the Mayor to execute a contract agreement with Impact Services, Inc. to assist
in the preparation of required CEQA studies.
2. Direct staff to obtain a deposit of $37,410 from the developer to cover the full cost for
contract services prior to authorizing the environmental studies consultant to proceed.
E. City Hall Front Counter and Interior Furnishings Improvements — Phase 2
The City Council is requested to authorize the next phase of improvements to the City Hall
public counter and interior furnishings. The Council reviewed and discussed the conceptual
designs for these improvements on May 28, 2013. Based on the comments provided by the
Council at the May 28th meeting, the designs have been fine -tuned and construction bids
have obtained. Upon Council approval of the recommended actions, construction and
furniture installation will occur in December of 2013. Funding for this project is included in
the City's Capital Improvement Program (CIP) Budget.
Recommendation: That the City Council:
1. Approve the plans and specifications for the City Hall interior improvements;
2. Authorize the City Manager to enter into an agreement with C.E.M. Construction in the
amount of $70,000 for the completion of custom cabinetry work in the City Hall front
counter area. In addition, authorize an amount of $10,500 (15 %) as a contingency to
cover the cost of unforeseen construction expenses;
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
September 10, 2013
3. Authorize the City Manager to enter into a purchase order agreement with G/M Business
Interiors in an amount not to exceed $247,620.30 for the procurement of furniture,
fixtures and equipment for the entire City Hall building. In addition, authorize an amount
of $37,143 (15 %) as a contingency to cover the cost of unforeseen expenses.
4. MATTERS FROM CITY MANAGER & STAFF
A. Loan Agreement between the City and the Successor Agency of the Community
Development Commission for Capital Improvement Projects to be Repaid by Excess
Bond Proceeds of the Rosemead Successor Agency
The City has been working to obtain approval from the State Department of Finance (DOF)
for the completion of the capital improvement projects funded with existing bond proceeds
from the former redevelopment commission. On August 9, 2013, the DOF provided a letter
to the City outlining the steps the City must follow in order to expedite the intended bond
funded projects. In the letter, the DOF suggests that the City may want to utilize the
permitted loan procedures of Health and Safety Code section 34173(h) to permit the City to
move forward with the capital improvement projects in a timelier manner. City
staff and the City Attorney reviewed the DOF letter and the Health and Safety Code, and
agree that executing a loan agreement between the City and the Successor Agency will
provide for the most expedited method for moving forward with the intended capital
improvement projects. Under the loan agreement, the City will loan the Successor Agency
the funds to construct capital improvement projects, and the City will be reimbursed by the
Successor Agency every six months with the first reimbursement on January 31, 2014. It is
important to note that the Successor Agency has control of all the bond funds in a bank
account and will not need to wait for funding through Tax Increment or the DOF.
The City will loan the Successor Agency funds, which will allow staff to move forward
immediately with some of the capital improvement projects, including the construction of the
Public Plaza and the expansion of the Rosemead Community Recreation Center (RCRC).
Bids have already been issued for the Public Plaza construction and an award may be made
at the September 24, 2013 City Council meeting. Additionally, engineering and planning
work necessary for the RCRC expansion will be completed as soon as possible in an effort
to meet the previously promised deadline of July 1, 2014 for re- opening of the center.
Recommendation: That the Successor Agency approve the Loan Agreement with the City
of Rosemead for the completion of the previously approved capital improvement projects.
Recommendation: That the City Council approve the Loan Agreement with the Successor
Agency of the Rosemead Community Development Commission for the completion of the
previously approved capital improvement projects.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
September 10. 2013
B. Garvey Park Gymnasium Renovation Project
At part of the City's Fiscal Year 2013 -14 Capital Improvement Program, City Council
approved the Garvey Park Gymnasium Renovations. The project consists of restroom
modernization and accessibility and other interior enhancements, window replacements and
extensive facade work to architecturally correspond to Splash Zone. Additionally, if allocated
funding allows, an amphitheater is proposed to be constructed abutting the west side of the
gymnasium. The project is being funded through General Fund bond repayment funds and
will likely be bid in multiple phases.
Recommendation: That the City Council review and provide feedback regarding the
proposed design of the Garvey Park Gymnasium Renovations.
C. City Hall Conference Room /Office Space Improvements
The City Council will consider and provide direction on proposed improvements to the City
Hall administrative conference room and legislative office space. The Council reviewed and
discussed conceptual designs for City Hall interior improvements at its May 28, 2013
meeting. Based on the comments provided by the Council at its May 28th meeting, an
alternative, revised design has been developed for these improvements. The revised design
would provide for City Council office space (cubicles) in the area now occupied by the
conference room adjacent to the Council Chamber. An administrative conference room
would then be established in available space along the east side of City Hall. These interior,
office space and conference room improvements would be made after completion of the City
Hall front counter and interior furnishings improvements planned for December of 2013.
Funding for these improvements is included in the City's Capital Improvement Program
(CIP).
Recommendation: That the City Council:
1. Approve the plans and specifications for the City Hall conference room /office space
improvement project; and
2. Authorize the City Manager to enter into a purchase order agreement with G/M Business
Interiors in the amount of $51,172.02 for the procurement of furniture, fixtures and
equipment for the conference room and administrative offices. In addition, authorize an
amount of $7,675.80 as a contingency to cover the cost of unforeseen expenses.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Seotember10,2013
5. MATTERS FROM MAYOR & CITY COUNCIL
A. City Positions on League of California Cities' 2013 Annual Resolutions
The City has received the League of California Cities' 2013 Annual Conference Resolutions
Packet. Council will discuss authorizing the City Council's Delegate to either support or
oppose the adoption of the League's Resolution No. 1, referred to the Environmental Quality
Policy Committee; and the League's Resolution No. 2, referred to the Public Safety Policy
Committee.
Recommendation: That the City Council give staff further direction.
6. COMMENTS FROM CITY COUNCIL
7. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on September 24, 2013 at
7:00 p.m. in the Rosemead City Hall Council Chamber.
Upcoming City - Sponsored Community Events
September 11' Remembrance Ceremony Wednesday, September 11'"
Civic Center 12 noon
8838 E. Valley Boulevard
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