OB - Item 3C - ROPS Submittal - January through June 2013ROSEMEAD OVERSIGHT
BOARD STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER
DATE: SEPTEMBER 16, 2013
SUBJECT: ROPS SUBMITTAL — JANUARY THROUGH JUNE 2013
SUMMARY
The Department of Finance (DOF) requires that the Recognized Obligation Payment
Schedule (ROPS) for the January through June 2014 be submitted by October 1, 2013.
As with every previous ROPS, the layout and format of the schedules has been modified,
and the schedules may look slightly different.
The new ROPS document now includes a summary page, a fund balance page, a
schedule for the current ROPS period, a reconciliation page of prior ROPS periods, and
a notes page. The two major changes are to the reconciliation page and the inclusion of
the new Fund Balance page. The reconciliation page has new columns and forumlas,
which change has the reconciliation and any necessary true -up payments are calculated.
In our case, this has created some true -up issues for the Administrative Cost Allowance
and is described in detail in the Analysis section of this report.
The Fund Balance page is new for this ROPS and is designed to provide a longer term
look at the funds available. Unfortunately, despite the title of "Fund Balances," this report
is not designed as a normal fund balance worksheet. As the Board may note in Column
I for the worksheet, there is no beginning balance and the revenues and expenditures are
equal; however, line 5 shows that the Successor Agency has a negative prior period
adjustment of $13,176 but the balance on line 6 is still zero. The DOF has locked this
spreadsheet and prohibits negative ending balances, which creates some unique
financial reporting problems to properly account for variances in a ROPS period. A
detailed explanation is provided in the Analysis section of this report. Printed copies of
the entire new ROPS document have been included with this report for approval by the
Board.
Staff Recommendation:
That the Oversight Board approve Resolution 2013 -0010 approving the ROPS for the
period of January through June 2014.
ANALYSIS
The DOF continues to modify the ROPS format with each ROPS period by adding new
schedules and tweaking existing schedules. For the 13 -14B ROPS, the DOF has added
a new Fund Balance schedule and has modified the ROPS Detail and Prior Period
Adjustment schedules as well. The changes to the Prior Period Adjustment Schedule
ITEM NO.
Rosemead Successor Agency Oversight Board
September 16, 2013
Page 2 of 2
have created some unique account problems that have to be addressed in the following
ROPS period through adjustments.
As noted in Column P of the Prior Period Adjustments schedule, the Successor Agency
was authorized $126,354 in Administrative Costs. As the Board may recall, the
Successor Agency is provided with $250,000 per fiscal year for administrative costs
related to the Successor Agency. Due to the timing of some projects and billing from
vendors, no costs were incurred for several categories of administrative costs, and some
costs were incurred in categories which were marked as zero for the ROPS period:
however, the total charges to the Successor Agency did not exceed the total authorized
amount. This has been the case in every ROPS period and the DOF has never
questioned the shifting of funds as long as they were all within the Administrative Cost
Allowance category. With the new schedule provided, despite the Authorized Amount in
Column P, the Authorized Amount in Column R and the Actual in Column S all being
equal, the worksheet reports in Columns T and U that the Successor Agency has been
over paid by $13,176. An attempt was made immediately contact the DOF to obtain
clarification regarding this problem, but the DOF has been non - responsive. As a result
of this reported over payment, the summary schedule shows a reduction in Real Property
Tax Trust Fund allocation (RPTTF) in the amount of $13,176 for the next ROPS period.
Since the Successor Agency does not have the ability to amend the worksheets or how
items are calculated, the Successor Agency has included in the current ROPS period a
reimbursement for this same amount to reimburse itself for the taking of funds. This
adjustment is included as item 32 on the ROPS Detail schedule. The Successor Agency
hopes that the DOF will recognize the problems created with the current ROPS schedules
and permit this type of adjustment to ensure the Successor Agency is made whole in
accordance with the Health and Safety Code.
In addition to the funding discrepancy, the Successor Agency has also added item 31 to
the ROPS Detail. For the ROPS period of 13 -14A the Successor Agency received
$122,971 less than what was required to meet enforceable obligations. As such, the
Successor Agency has included this shortfall in the 13 -14B ROPS in accordance with the
Health and Safety Code. In discussing this problem with other Successor Agencies, the
shortfall in one ROPS period and the subsequent repayment in the following ROPS period
is a recurring problem of many agencies due to the timing of debt service payments and
other enforceable obligations.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process in accordance
with the Brown Act.
Prepared by:
.1 � A ��-
Matthew E.Hawkesworth
Assistant City Manager
Attachments: Resolution 2013 -0010
RESOLUTION: 2013 -0010
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION APPROVING
THE RECOGNIZED OBLIGATION PAYMENT SCHEDULES FOR THE PERIOD OF
JANUARY 1, 2014 THROUGH JUNE 30, 2014
WHEREAS, California Health and Safety Code section 34179 requires that each
Successor Agency have an Oversight Board; and
WHEREAS, Section 34177 requires each Successor Agency to prepare a draft
Recognized Obligation Payment Schedule ( "ROPS ") and section 34180 requires the Oversight
Board to approve same; and
WHEREAS, Section 34177 provides that each ROPS shall be forward looking to the
next six months; and
WHEREAS, section 34177 requires that the ROPS be transmitted to the County
Auditor - Controller, the State Controller and the State Department of Finance; and
WHEREAS, notwithstanding the sequencing contemplated in section 34177, the
Department of Finance is requesting the ROPS be considered by the Oversight Board and
transmitted as soon as possible; and
WHEREAS, the County will not make any payments of property taxes to the Successor
Agency for use in payment of the obligations listed on the ROPS until the ROPS has been
approved by the Oversight Board. Any delay in such payment could impair the Successor
Agency's ability to make payments for the enforceable obligations; and
WHEREAS, the Successor Agency prepared a draft ROPS for the period January 1,
2014 through June 30, 2014 is attached hereto as Exhibit A.
NOW THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY RESOLVES:
1. The ROPS for the period January 1, 2014 through June 30, 2014 attached hereto as
Exhibit A is hereby approved.
2. Successor Agency staff is directed to provide a copy of this Resolution along with
the approved ROPS to the County Auditor - Controller, the State Controller's Office
and the State Department of Finance.
PASSED, APPROVED AND ADOPTED this 16th day of September 2013.
Chairperson
ATTEST:
Matthew E. Hawkesworth
Successor Agency Staff
Assistant City Manager
Recognized Obligation Payment Schedule (ROPS 13 -14131) - Summary
Filed for the January 1, 2014 through June 30, 2014 Period
Name of Successor Agency: Roe
Name of County: Los
Current Period Requested Funding for Outstanding Debt or Obligation
Six -Month Total
Enforceable Obligations Funded with Non - Redevelopment Property Tax Trust Fund ( RPTTF) Funding
A
Sources(B +C +D):
$ 21,795,507
B
Bond Proceeds Funding (ROPS Detail)
21,795,507
C
Reserve Balance Funding (ROPS Detail)
-
D
Other Funding (ROPS Detail)
-
E
Enforceable Obligations Funded with RPTTF Funding (F +G):
$ 1,371,117
F
Non - Administrative Costs (ROPS Detail)
1,231,596
G
Administrative Costs (ROPS Detail)
139,521
H
Current Period Enforceable Obligations (A +E):
$ 23,166,624
Successor Agency Self - Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
I Enforceable Obligations funded with RPTTF (E): 1,371,117
J Less Prior Period Adjustment (Report of Prior Period Adjustments Column U) ( 13,176)
K Adjusted Current Period RPTTF Requested Funding (1-J) $ 1,357,941
County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
L Enforceable Obligations funded with RPTTF (E): 1,371,117
M Less Prior Period Adjustment (Report of Prior Period Adjustments Column AB) -
N Adjusted Current Period RPTTF Requested Funding (L -M) 1,371,117
Certification of Oversight Board Chairman:
Pursuant to Section 34177(m) of the Health and Safety code, I
hereby certify that the above is a true and accurate Recognized
Obligation Payment Schedule for the above named agency.
/s!
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