CC - Item 4A - Minutes of September 10, 2013Minutes of the
City Council
and the
Successor Agency to the
Rosemead Community Development Commission
Joint Meeting
September 10, 2013
The joint meeting of the Rosemead City Council and the Successor i
Development Commission was called to order by City Clerk/Director
Communications Molleda at 6:04 p.m. in the Rosemead City Council
Boulevard, Rosemead, California. ,
PRESENT: Mayor /Chair Low, Council /Board Members
ABSENT: Mayor Pro Tem /Vice -Chair Alarcon
STAFF PRESENT: City Manager Allred, City Attorney
Communications Molleda. ,
City Clerk/Director of Public Information and Co
arriving late to the meeting and would report direc to
Tern Alarcon was absent due to a family matter.
Gloria
;mead Community
Dn and
at 8838 East Valley
of Public Information and
nced that Mayor Low was
In addition, Mayor Pro
The joint meeting Rosem City Council and the Successor Agency to the Rosemead Community
Development Comm re ened at 7:01 p.m. in the Rosemead City Council Chamber located at 8838
East Valley Boulevard, ead, California.
PLEDGE OF ALLEGIANCE: Mayor /Chair Low
INVOCATION: Council /Board Member Clark
PRESENT: Mayor /Chair Low, Council /Board Members Armenta, Clark, and Ly
ABSENT: Mayor Pro TemNice -Chair Alarcon
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 1 of 11
and Ly
ITEM NO.
STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager /Finance Director
Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-
Scott, Public Works Director Marcarello, and City Clerk/Director of Public Information and Communications
Molleda.
City Attorney Richman announced there was no reportable action taken by the City Council during closed
session.
2. PUBLIC COMMENTS FROM THE AUDIENCE
Lanny Aplanalp — inquired about the abandon shopping carts issue.
City Manager Allred stated the abandoned shopping carts issue
Council MemberArmenta asked Mr. Alplanalp to
regards to the abandoned shopping carts issue.
Mayor Low asked that staff work with Mr. Aplanalp to resolve
on
meeting.
resolve any
City Attorney Richman stated that there shout' o e a discussion on
item is not on the agenda. She suggested that t Ip only state
Mr. Aplanalp — stated his various concerns, such " why
merchants are not being penal if the Ci
addition, he asked what res' do when the e
shopping carts can be i , , 'nded.
Meeting
No. 2013 — 48
issues in
carts.
cart issue because the
on the issue.
s A not being picked up; asked why
tiith the owners of the carts. In
shopping carts, and asked if
Recommendation: to approve Resolution No. 2013 — 48 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $72,498.81 NUMBERED 82101 AND 82118
THROUGH 82140 INCLUSIVELY
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 2 of 11
• Resolution No. 2013 — 49
Recommendation: to approve Resolution No. 2013 —49 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,184,373.74 NUMBERED 82102 THROUGH
82117 AND 82141 THROUGH 82258 INCLUSIVELY
Resolution No. 2013 — 51
Recommendation: to approve Resolution No.
A RESOLUTION OF THE CITY
ROSEMEAD ALLOWING CERT
IN THE SUM OF $61,686.2p.
82313 INCLUSIVELY
00fL, OF THE
CLAIMS AND [
Resolution No. 2013—
Recommendation: to
A RESOLUTION OF THi
ROS ALLOWING
F $1,193,1
No. 2013 —
THE CITY OF
C AND DEMANDS
IBER 82259 THROUGH
INCLUSIVELY
C. Proposed
)Pasadden is more tha00 runners participated in this years Rosemead 5K
whicin con ' n 'th our 4th of July celebration. Given the success of the
even re re ives o dena Running Company (aka Pasadena Marathon) have
subquest g that the City of Rosemead, again, co- sponsor the event in
14 nning Company representatives have already begun working closely
i concerns related to the 2013 event including improved traffic control
me ation procedures, and community notification. Additionally, they are
confith expanded marketing participation levels will significantly increase. Lastly,
the be hosted at Pasadena Running Company's expense.
Recommendation: That the City Council approve co- sponsorship, with Pasadena
Marathon, of the proposed 2014 Rosemead 5K Run, 1 -Mile Fun Walk, and Toddler Run as
part of our annual July 4th Celebration.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 3 of 11
D. Assignment of Garvey 168 Environmental Consulting Services Contract to Impact
Sciences, Inc.
On August 1, 2013, the Community Developmen a ment is Request for Proposal
(RFP) to seek a qualified environmental cons s ist with th aration of required
California Environmental Quality Act (CE udies. The cost to hire nsultant will be
paid for in full by the developer.
Recommendation: That the City Council:
1. Authorize the Mayor to e a contract agree ith Impact Services, Inc. to assist
in the preparation of requi studies.
2. Direct staff to obtain a deposi $37, e d v oper to cover the full cost for
contract s ' s prior to au 'n a envi al studies consultant to proceed.
E. City H ont Cou and Interior rnishings Improvements — Phase 2
The City Co I=ds r to authoriz a next phase of improvements to the City Hall
unter en a Council reviewed and discussed the conceptual
hese i ements on ay 28, 2013. Based on the comments provided by the
Council ay 2 ting the designs have been fine -tuned and construction bids
have obtain on Co proval of the recommended actions, construction and
furniture insta will o r in December of 2013. Funding for this project is included in
City's Capit provement Program (CIP) Budget.
Re enda n: That the City Council:
The City has received entitlement applications from Ken Kyi, which include a Design Review
and Tentative Tract Map application requesting to construct a new 36,100 square foot mixed -
use (residential /commercial) development consisting of two (2) buildings, located at 8479
Garvey Avenue. In addition, the applicant is proposing forty percent (40 %) moderate - income
units for a thirty -five percent (35 %) density bonus. The pe ,o designated in the
General Plan as Mixed Use: Residential /Commercial (30 n the zoning map it is
de signated C- 3- MUDO -D (Medium Commercial with Resi mercial Mixed Use and
Design Overlays).
plans and specifications for the City Hall interior improvements;
2. Authorize the City Manager to enter into an agreement with C.E.M. Construction in the
amount of $70,000 for the completion of custom cabinetry work in the City Hall front
counter area. In addition, authorize an amount of $10,500 (15 %) as a contingency to
cover the cost of unforeseen construction expenses;
Rosemead City Council and the SuccessorAgency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 4 of 11
3. Authorize the City Manager to enter into a purchase order agreement with G/M Business
Interiors in an amount not to exceed $247,620.30 for the procurement of furniture,
fixtures and equipment for the entire City Hall building. In addition, authorize an amount
of $37,143 (15 %) as a contingency to cover the cost of unforeseen expenses.
Council Member Sandra Armenta made a motion, seconded by Council Member Steven Ly to
approve the Consent Calendar. Vote resulted in:
Yes: Armenta, Clark, Low, Ly
No: None
Absent: Alarcon
Abstain: None
4. MATTERS FROM CITY MANAGER & STAFF
A. Loan Agreement between the City a Succes Agency of the Unity
Development Commission for Capital
mead I men, { ects to be Re by Excess
Bond Proceeds of the Rose Successo st
The City has been working t 'n approval from t to Department of Finance (DOF)
for the completion of the capit ment projects existing bond proceeds
from the former redevelopment - r n August 9, the DOF provided a letter
to the City outlining the steps the t mus rder expedite the intended bond
funded project the letter, the D Bests City may want to utilize the
permitted loa . es of Health Safety Cod section 34173(h) to permit the City to
move fo rd with t pital improve . nt projects in a timelier manner. City
staff a itt- ity Alto reviewed the etter and the Health and Safety Code, and
agree that a ing reement b een the City and the Successor Agency will
for the x r moving forward with the intended capital
I prof nder the agreement, the City will loan the Successor Agency
the fun struc I im rovement projects, and the City will be reimbursed by the
Successor eve nths with the first reimbursement on January 31, 2014. It is
important to n at theiccessor Agency has control of all the bond funds in a bank
count and wilt t need to wait for funding through Tax Increment or the DOF.
TYPre he Successor Agency funds, which will allow staff to move forward
imome of the capital impro vement projects, including the construction of the
Phe expansion of the Rosemead Community Recreation Center (RCRC).
Bid been issued for the Public Plaza construction and an award may be made
at the September 24, 2013 City Council meeting. Additionally, engineering and planning
work necessary for the RCRC expansion will be completed as soon as possible in an effort
to meet the previously promised deadline of July 1, 2014 for re- opening of the center.
Recommendation: That the Successor Agency approve the Loan Agreement with the City
of Rosemead for the completion of the previously approved capital improvement projects.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 5 of 11
Recommendation: That the City Council approve the Loan Agreement with the Successor
Agency of the Rosemead Community Development Commission for the completion of the
previously approved capital improvement projects.
Assistant City Manager /Finance Director Malt Hawkesworth reviewed the staff report.
Successor Agency Member Sandra Armenta made a motion, seconded by Successor Agency Member
Margaret Clark to approve the Successor Agency Loan Agreement with the City of Rosemead for the
completion of the previously approved capital improvement projects. Vo Ited in:
Yes: Armenta, Clack, Low, Ly
No: None
Absent: Alarcon
Abstain: None
Council Member Steven Ly made a motion, second e ouncil M mber Margaret'CI apl
the Loan Agreement with the Successor Agency of he ead reunify Develo ent
Commission for the completion of the previously approve improvement prof cts. Vote
resulted in:
Yes: Armenta, Clark, Low,
No: None
Absent: Alarcon
Abstain: None
B. Garvey
At pa. ity's Fi I Year 2013 -14 al Improvement Program, City Council
approved th ey: mnaswm R ovations. The project consists of restroom
1 ization ce r interior enhancements, window replacements and
ade architec u fly correspond to Splash Zone. Additionally, if allocated
funding an a ater is proposed to be constructed abutting the west side of the
gymnasium rojec fig funded through General Fund bond repayment funds and
will likely be bi ultipl ases.
That the City Council review and provide feedback regarding the
the Garvey Park Gymnasium Renovations.
Director of Parks and Reration Montgomery-Scott reviewed the staff report and presented a PowerPoint
presentation.
City Manager Allred stated that staff would bring back the item for discussion for additional appropriations if
funding were not available for phase 3.
Council MemberArmenta asked if the office in the gymnasium was being removed because staff rotates
between park facilities.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 6 of 11
Director of Parks and Recreation Montgomery—Scott explained that the office was being removed to expand
the men's restroom, since the majority of the users are from men's leagues. He added that an office space
could be accommodated in an existing team room or storage space.
Council MemberArmenta asked if the proposed amphitheater would have lighting and a sound system
available.
Director of Parks and Recreation Montgomery-Scott replied no, the amphitheater would be a generic multi-
function space that can accommodate concerts in the park in which the City b ' '" r own lighting and
sound. Other groups that wish to use the amphitheater could do the same.
Council MemberAr►nenta stated the City of Monterey Park's amphi ter rovide their own lighting
and sound system, and thought this could make Rosemead's amth ter morefriendly.
Director of Parks and Recreation Montgomery- -Scott st
because there is enough lighting around the park area.
Council MemberArments asked if the City had its own
Director of Parks and Recreation Montgc
period. However, the amphitheater is not
structure, which could be costly.
Council Member Clarke
public and inquired about
with
Director of Parks and
because of the natural slopi
Ups.
Council mbar Clark
Director o • ' s and Recreat
new landsca Jhe affected
Council Member
Council Member Ly
amphitheater would n6f ft in the dark
nd equipment woul that cut cost.
there be a shared cost over a long
nium lig ,would require additional
of t copies that are heavily used by the
exp ' that the three canopies need to be removed
thI types of removable gazebos available are E -Z
e
d cost of the amphitheater.
replied between $100,000 to $125,000 which includes
concern and asked to bifurcate the item for separate voting.
was no proposed vote on the item and staff was only seeking feedback.
Mayor Low expressed support for the amphitheater where children will be able to perform. She added that
there are seventeen canopies and only three are being removed to accommodate the seating terrace. Mayor
Low commended staff for the design and renovating the Garvey Gymnasium.
Council Member Ly - asked if a field trip could be arranged to the location to see visually and conceptually
what would be done to the park.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 7 of 11
Director of Parks and Recreation Montgomery-Scott reiterated that the project proposed was included in the
Capital Improvement Project program. However, Phase 3 -the amphitheater, is proposed only in the event
Council approves the item and there is funding available. Mr. Montgomery-Scott added that Phase 3 could be
brought back for discussion once Phase 1 and 2 are advanced.
Council Member Clark asked how the project would get funded.
Director of Parks and Recreation Montgomery -Scott replied that there is $400,000 in the Capital
Improvement Project program, which is part of a bond repayment. The money eady been paid back to
the general fund and is allocated for the project.
C. City Hall Conference Room/Office Space Improv , nts
The City Council will consider and provide dir fibhra p posed im ments to the City
Hall administrative conference room and le Iative office space. The it reviewed and
discussed conceptual designs for City , J rior impfovements at its M - 013
meeting. Based on the comments provide a Co II t its May 28th m ing, an
alternative, revised design has been develope a improvements. T e revised design
would provide for City Council office space (cubic the area now occupied by the
conference room adjacent to ouncil Chamber. inistrative conference room
would then be established in a ace along the f City Hall. These interior,
office space and conference roo im nts would be tle after completion of the City
Hall front counter and interior turn ings i is atined for December of 2013.
Funding for th _ ' rn rovements is I in th apital Improvement Program
(CIP)• .
the City
for the City Hall conference room /office space
M
2. Authori City to enter into a purchase order agreement with G/M Business
Interiors i amou f $51,172.02 for the procurement of furniture, fixtures and
w equipment he conference room and administrative offices. In addition, authorize an
mount of $ 75.80 as a contingency to cover the cost of unforeseen expenses.
Director of Public
reviewed the staff report.
Daniela Carter - of PrettrSmart presented a PowerPoint presentation of the proposed City Council work
area. She explained that there will be a conference table, a lounging area, and each council member would
have his or her own private cubicle area. Ms. Carter stated staff is working to possibly modifying the cubicles
to include doors.
Director of Public Works Marcarello stated that if the design is acceptable, staff would place the furniture
order and any construction and insulation will coincide with the remainder of the public counter project.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 8 of 11
Council Member Ly suggested that the Council conference table seat 10 people rather than 8 people.
Council Member Clark expressed concern with the project because she did not think it was a good use of
taxpayer's money. She stated the City has down sized in staff, raised fees, and the dissolution of the
Redevelopment Agency has affected the City during the recession. Mrs. Clark suggested that staff work with
the two existing council office spaces instead.
Council MemberArmenta expressed support for the project renovation for council offices and stated that
they are voting for future Council Members as well. She added the doors woul Ikeal for the cubicles so
that they are able to meet with constituents or work on projects in a private hner.
Council Member Clark stated the cubicle area would be less private�mee constituent because any
conversations and opinions made by Council could be heard by a th ,Council f � ; er present, and could
pose a violation of the open meeting act.
City Attorney Richman explained that in order to violate j wn Act' ouncil Member ve to
create a collective concurrence. She stated that the firs Cori e uld have to hear £ ck two other
Council Members opinions, while the first Council Member rasp ti andther opinion, W ich would
violate the open meeting act.
Council Member Ly stated the problem with t ffice is that it he perception of violating the
Brown Act because three Council Members can . in at the sam e. e, although they may not be
speaking to each other. However, with the new de � n the 11 ice • ce that automatically creates
that division. Mr. Ly added that'f ncil Members vu eet w stituents privately they are other
conference rooms in City H I I a
Mayor Low asked for6wwn on tli diagram desigqf P cubicles.
in the room and therefore if doors are added to
the
Dira Nna
c Works Ma o adde he panels of the cubicles will be 78 inches in height and there
will hting from the ows n,. the spaces. Mr. Marcarello explained there is space restrains to
acco the cubicles o e side of the room, a conference table, storage and filing capability.
Mayor Lowaskedl installi doors in the cubicles.
Daniels Carter reiterat at the room would have to be reconfigured because the doors required an 8
foot width.
Council Member Armenia stated that all the cubicles dimensions should be the same.
Council Member Steven Ly made a motion, second by Council Member Sandra Armenta to approve
the plans and specifications for the City Hall conference roomloffice space improvement and
authorize the City Manager to enter into a purchase order agreement with GIM Business interiors.
Vote resulted in:
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 9 of 11
Yes: Armenta, Low, Ly
No: Clark
Absent: Alarcon
Abstain: None
5. MATTERS FROM MAYOR & CITY COUNCIL
A. City Positions on League of California Cities' 2013 Annual
The City has received the League of California Cities'
Packet. Council will discuss authorizing the City Coui
oppose the adoption of the League's Resolution No.,
Policy Committee; and the League's Resolutio
Committee.
inference Resolutions
to either support or
e Environmental Quality
;public Safety Policy
Recommendation: That the City Couro ' e staff fu"rkier direction.
City Manager Allred reviewed the staff report.
Council Member Margaret Clark made a m seconded by Co Member Steven Ly to authorize
the City Council's Delegate to support the a the League o is Cities Resolution No.
1, referred to the Environmental Quality Polic o and the Le 's Resolution No. 2,
referred to the Public Safety Policy Committee. ,ote re f #
f�
Yes: Armen , ow, Ly
No: No
Abse on
Abstain: N'
6. COMM N Y CO
Cou her Armenta ended d Director of Parks and Recreation Montgomery-Scott for a
successf ily Fun Night. uggest that in the future the event include a resource fair with sponsors
and vendors. .
Council Member eques to adjourn the meeting in memory of resident Mary Cardenas.
7. ADJOURNMENT
The meeting adjourned In Memory of Mary Cardenas at 13:03 p.m. The next regular City Council meeting is
scheduled to take place on September 24, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber.
Rosemead City Council and the SuccessorAgency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 10 of 11
Polly Low
Mayor
ATTEST:
Gloria Molleda
City Clerk
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of September 10, 2013
Page 11 of 11