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CC - Agenda - 11-12-13Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead, the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead, and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and the Successor Agency of the Rosemead Community Development Commission JOINT MEETING AGENDA November 12, 2013 . 11 •11 City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.ora Polly Low, Mayor William Alarcon, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12, 2013 Joint Meeting Agenda CALL TO ORDER — 6:00 p.m. ROLL CALL: o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly 1. CLOSED SESSION A. Conference with Real Property Negotiator— Government Code 54956.8; Property Descriptions: 9201 Lower Azusa Road and 2562 River Avenue, Rosemead City Negotiator: Jeff Allred, City Manager Matt Hawkesworth, Assistant City Manager Chris Marcarello, Director of Public Works Negotiating party: Coldwell Banker Commercial, CA Lic. No. 01237757 (Barbara Lyle) Brand Realty, CA Lic. No. 00882330 (Ronna Brand) Under Negotiation: Price and Terms • CALL TO ORDER— 7:00 p.m. • PLEDGE OF ALLEGIANCE — Council Member Ly • INVOCATION — Mayor Low • ROLL CALL: • City Council —Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly • Successor Agency —Chair Low, Vice -Chair Alarcon, Members Armenta, Clark, Ly 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. PRESENTATION • Water Supply Update and Conservation Programs Presentation by Charles Trevino Page 2 of 2 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12, 2013 4. PUBLIC HEARING A. City of Rosemead Housing Element 2014 — 2021 State housing law requires local governments to adequately facilitate the improvement and development of housing to meet the existing and projected housing needs of all economic segments of the community. As the official housing policy document of the City of Rosemead (City) — one of the mandatory elements of the General Plan — the City of Rosemead 2014 -2021 Housing Element (Housing Element) analyzes existing housing conditions, describes existing and future housing needs, and identifies opportunities for improving and expanding the City's housing supply. The City has been working with GRC Associates in preparing the proposed Housing Element. As part of the Housing Element adoption process, the City has conducted two public workshops to receive comments on the Housing Element. In addition, as required by State housing law, the Housing Element was submitted to the State Department of Housing and Community Development (HCD) on June 6, 2013 for review and comment. Based on this submittal, HCD has conditionally approved the Housing Element and has indicated in its letter dated July 30, 2013 that the draft Housing Element will comply with State housing element law (Article 10.6 of the Government Code) when adopted and submitted to HCD, pursuant to Section 65585(g). This item was presented to the Planning Commission for consideration on October 21, 2013. At that hearing, the Planning Commission reviewed the draft Housing Element. No members of the public testified for or against the draft Housing Element. At the conclusion of the hearing, the Planning Commission' adopted Resolution No 13 -18 approving the City of Rosemead Housing Element 2014 -2021 and Negative Declaration; and recommended that the City Council adopt the City of Rosemead Housing Element 2014 -2021 and authorize submittal to HCD for State certification Upon City Council adoption of the Housing Element, HCD will certify Rosemead's Housing Element. Recommendation: That the City Council the following action 1. Approve Resolution No. 2013 -57, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING THE CITY OF ROSEMEAD 2014 — 2021 HOUSING ELEMENT AND APPROVING THE NEGATIVE DECLARATION (SCH # 2013091013) 2. Authorize submittal of the City of Rosemead Housing Element 2014 -2021 to HCD for State certification. Page 3 of 3 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12, 2013 5. CONSENT CALENDAR A. Minutes September 24, 2013 — Regular Meeting October 8, 2013 — Regular Meeting October 22, 2013 — Regular Meeting B. Claims and Demands • ResolutionNo.2013 -56 Recommendation: to approve Resolution No. 2013 — 56 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,886,350.72. NUMBERED 82835 THROUGH 83013 INCLUSIVELY • Resolution No.2013 -60 Recommendation: to approve Resolution No. 2013 — 60 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,240,859.52 NUMBERED 83014 THROUGH 83138 INCLUSIVELY • Resolution No. 2013 — 03 Recommendation: to approve Resolution No. 2013 — 03 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $862.50 NUMBERED 10065 C. The United States Conference of Mayors — January 22na — 24th — Washington, D.C. The City Council will consider approval of the attendance of Mayor Polly Low to the United States Conference of Mayors on January 22nd — 24th in Washington, D.C. Recommendation: That the City Council authorize the attendance, at City expense, of Mayor Polly Low to the United States Conference of Mayors on January 22nd — 24 2014. Page 4 of 4 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12, 2013 D. Consideration to Cancel the November 26, 2013 and December 24, 2013 City Council Meetings Due to the upcoming holidays, the City Council will consider action to cancel the November 26th and the December 24th, City Council meetings. The next regular scheduled City Council meeting is set for December 10, 2013. - Recommendation: That the City Council cancel the November 26, 2013 and December 24, 2013, City Council meetings. E. Rosemead Park North Playground Project The existing playground at the north end of Rosemead Park, adjacent to the preschool was installed in the 1990s. Given its age, the equipment is in disrepair, no longer meets ADA standards, and the manufacturer no longer provides replacement parts. Additionally, the existing poured -in -place safety surfacing is ripped and is pulling away from the curb resulting in trip hazards. As City Council is aware, this project was included in the Parks & Facilities Master Plan Projects List and in the Recognized Obligation Payment Schedule (ROPS) submitted to the California Department of Finance (DOF) to be paid for using Rosemead's bond proceeds. This project is also included as part of the Rosemead Park Improvements project in the 2014 City of Rosemead Capital Improvement Program (CIP). The current project includes the replacement of the playground with a new, ADA compliant play system, swings, and rubber mulch safety surfacing. Further, to accommodate the preschool program, a 6' steel perimeter fence will be installed. The project will be completed by Miracle Playground (the local agent for Miracle Recreation Equipment Company, Inc.) at an estimated cost of $97,645.70. Additionally, given the age of the existing playground, we will provide for a 10% ($9,764.57) contingency to address any unforeseen circumstances. Miracle is the sole source provider of all City of Rosemead playgrounds and provides services under GSA pricing. Recommendation: That the City Council authorize the City Manager to enter into an agreement with Miracle Recreation Equipment in an amount not to exceed $107,410.27 for the completion of the Rosemead Park North Playground Project. F. Resolution No. 2013 -56 — For Traffic Measures along California State Route 19 /Rosemead Boulevard to Accommodate the Rosemead 5K At its regular meeting on September 10, 2013, the City Council approved co- sponsorship of the Rosemead 5K with Pasadena Running Company on July 4, 2014. The proposed route occupies several lanes on California State Route 19 /Rosemead Boulevard from Lower Azusa Road to Marshall Street. Given the early start time, this should create minimal traffic impacts, but CalTrans must approve any traffic measures and may require an encroachment permit. Page 5 of 5 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12. 2013 As part of the approval process, CalTrans requires that the City adopt a resolution supporting the Rosemead 5K and accepting responsibility and maintenance for detoured tragic from Rosemead Boulevard, Additionally, CalTrans requires use of licensed traffic control company to perform any detours. All costs would be the responsibility of Pasadena Running Company. Recommendation: That the City Council approve Resolution No. 2013 -58, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE ROSEMEAD 5K RACE ROUTE G. Resolution Amending the Current CalPERS Contract to Reduce the Employer Paid Member Contribution for the City Manager from 8% to 6% On October 8, 2013, the City Council approved an amendment to the City Manager's employment agreement, which included the initiation of an employee contribution of two - percent (2 %) towards CalPERS retirement benefits. Since this is the first time that an employee is contributing to CalPERS for service retirement from the City, changes have to be made to both the City's financial system and the CaIPERS online reporting system. It is anticipated that the required changes will be completed shortly and the deductions will begin as soon as possible. Through consultation with CaIPERS, staff was made aware that a resolution must be adopted to document the new deduction. Resolution 2013 -61 reflects a reduction from the previous eight - percent (8 %) employer paid member contribution to six - percent (6 %). Recommendation: That the City Council approve Resolution No. 2013 -61, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD IN THE MATTER OF AMENDING THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM PLAN REGARDING EMPLOYER PAID MEMBER CONTRIBUTIONS 6. MATTERS FROM CITY MANAGER & STAFF A. Guidelines for Shopping Cart Containment and Abatement — Municipal Code 9.12.080 Under Rosemead Municipal Code Section 9.12.080, the abandonment of a commercial shopping cart upon any public street, alley, sidewalk, public place or private property is prohibited. Historically, the City has opted to combat the issue of abandoned shopping carts through a prevention and abatement approach as opposed to aggressive enforcement. Some of the City's efforts include public outreach, contracting with a shopping cart retrieval service, and the conditioning of new businesses to require utilization of shopping cart Page 6 of 6 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12, 2013 containment mechanisms. The City has not pursued aggressive enforcement as most of the offenders of this code are among the community's most vulnerable citizens, especially senior citizens. On September 24, 2013, the City Council discussed several options to enhance the City's shopping cart containment and abatement programs. Based on this discussion and input from the public, a revised version of the City's Municipal Code section 9.12.080 has been developed. Recommendation: That the City Council: 1. Introduce and conduct the first reading of Ordinance No. 934, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING SECTION 9.12.080 OF CHAPTER 9.12 OF TITLE 9 OF THE ROSEMEAD MUNICIPAL CODE 2. Approve Resolution No. 2013 -59, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING AN ADMINISTRATIVE FINE SCHEDULE FOR VIOLATIONS OF THE ROSEMEAD MUNICIPAL CODE SECTION 9.12.080 7. MATTERS FROM MAYOR & CITY COUNCIL A. Request by Lucheng District of Wenzhou, China to Build a Relationship with the City of Rosemead The City Council will review and discuss a request from the Lucheng District of Wenzhou City in the Zhejiang Province to build a relationship with the City of Rosemead for the purposes of economic, cultural and educational exchange. Wenzhou City is located along the East China Sea and touts itself as a business oriented - oriented town with exports distributed to over 100 countries and regions of the world. There is a large population of people in Southern California who hail from Wenzhou City, and a U.S. Wenzhou Association is headquartered in the West San Gabriel Valley with an office on South El Monte. The Rosemead Sister City Committee has considered this request and recommends that the City Council take affirmative steps towards initiating an exploratory process that could potentially develop into a future Sister City relationship. Page 7 of 7 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA November 12, 2013 Recommendation: The Rosemead Sister City Committee recommends that the City Council authorize actions leading towards the signing of a Memorandum of Understanding (MOU) with the Lucheng District of Wenzhou City, China to explore the potential for the ultimate establishment of a Sister City relationship. 8. COMMENTS FROM CITY COUNCIL 9. ADJOURNMENT There is a Strategic Plan Workshop special meeting scheduled to take place on November 19, 2011 at 6:00 p.m. at the Garvey Community Center. The next regular City Council meeting is scheduled to take place on December 10, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Upcoming City - Sponsored Community Events Fitness Day and Health Fair Garvey Community Center Sunday, November 17` 11:00 a.m. - 3:00 p.m. Christmas Tree Lighting Ceremony Civic Center Breakfast with Santa Garvey Community Center Thursday, December 5`' 6:00 p.m. Sunday, December 7' 8:00 a.m. - 11:00 a.m.