OB - Item 3B - Rosemead Park Improvements Project for Basketball CourtsROSEMEAD OVERSIGHT
BOARD STAFF REPORT
TO THE HONORABLE CHAIR AND BOARD MEMBERS
FROM MATTHEW HAWKESWORTH, ASSISTANT CITY MANAG �
DATE: FEBRUARY 19, 2014
SUBJECT: ROSEMEAD PARK IMPROVEMENTS PROJECT — BASKETBALL
COURTS
SUMMARY
As part of the July 2010 tax increment bond issuance by the farmer Redevelopment
Agency, the City included funding for a project to renovate and improve portions of
Rosemead Park and its amenities. The project identifies several elements of Rosemead
Park that need improvement, including playground equipment, the north parking lot,
court lighting, and the basketball courts. At this time, bids have been solicited to
improve the basketball courts, which are a popular park amenity for the community.
The existing court surface is in dire need of replacement, with portions of the concrete
surface that are cracked and uneven. In addition to replacing the basketball court, the
project will include the replacement of basketball hoops and the creation of a seat wall
on the east side of the courts in order to create a spectator friendly seating area.
Funding for this project is provided through bond proceeds from the former
Redevelopment Agency.
Staff Recommendation
It is recommended that the Successor Agency approve Resolution 2014 -0002
confirming the contracts associated with construction and construction support for the
construction of the Rosemead Park Improvements Project — Basketball Courts.
DISCUSSION
Rosemead Park is a community park in the northern section of the City that is
approximately 18 acres in size. The park includes several popular amenities including a
pedestrian walking /jogging trail, the Rosemead Aquatic Center, playground facilities,
basketball courts, and turf areas. The basketball courts, which feature three courts and
six basketball standards, are very popular and heavily utilized elements of the park.
The existing basketball court surface is in significant need of replacement due to cracks
and water damage, which create a significant safety hazard for park users. As part of
this project, these basketball courts will be completely renovated with the installation of
a new concrete court surface, six new basketball standards, and the construction of a
terraced seat wall on the east side of the basketball courts.
APPROVED FOR SUCCESSOR AGENCY AGENDA: T=NU. '°
Successor Agency Meeting
February 19, 2014
Pace 2 of 3
A Notice Inviting Bids for this project was published in local newspapers and trade
publications on January 9th and 16th, 2014. Sealed bids were received in the Office of
the City Clerk until 10:30 a.m. on Wednesday, January 22, 2014. At 11:00 a.m. on May
22, 2013, the City Clerk publicly opened and read eight (8) sealed bids with the
following result:
Rank Bidder Location Bid Amount
1 PK Construction Altadena, CA $ 117,227.50
2 Malibu Pacific Tennis Courts, Inc. Westlake Village, CA $ 119,575.00
3 CEM Construction, Corp. Downey, CA $ 119,700.00
4 Unlimited Engineering Simi Valley, CA $ 139,900.00
Contracting, Inc.
5 Geronimo Concrete, Inc. Los Angeles, CA $ 144,472.40
6 C.S. Legacy Construction, Inc. Chino, CA $ 145,092.00
7 1s1 California Construction, Inc. Arcadia, CA $ 176,440.00
8 E.C. Construction Co. South El Monte, CA $ 203,675.77
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Staff believes that PK
Construction is the lowest responsive bidder and is qualified to complete the work as
specified for this project. PK Construction has previously completed projects for other
public agencies, including the City of Pasadena and the California Department of
Transportation (Caltrans).
A bid protest letter was received from the 2nd low bidder, Malibu Pacific Tennis Courts,
Inc. (Malibu) regarding the low bid provided by PK Construction. In the letter, Malibu
asserts that the low bidder failed to provide bid documentation from its Board of
Directors indicating an agent that is authorized to sign bid documents. After reviewing
this protest letter, staff determined that PK Construction is a sole proprietorship and that
its owner /principal signed all bid documentation. The attached response letter
(Attachment D) was mailed to Malibu on February 4, 2014 rejecting the protest based
on these grounds.
Project Support Costs
Public Works Project Inspection (Demolition, Layout, Paving, Daily Oversight)
The City will utilize an existing on -call services agreement with CEJ Engineers to
provide regular project inspection services. CEJ Engineers will supervise daily
construction activities and ensure that work is completed in accordance with project
plans and specifications. The hourly rate for these services is highly competitive at $90
per hour, and will not exceed a total of 130 hours for this project. CEJ Engineers is
experienced in providing inspection services for public works projects.
Contract Cost: $11.700
Successor Agency Meeting
February 19, 2014
Page 3 of 3
Project Administration /City Staff Costs
In addition to these contractual services expenses, this project will involve interaction
between City staff, the project inspector, and construction contractors. As such, an
allotment of staff hours is included in the soft cost estimate for this project. These
services will include project administration, contractor coordination, and regular
oversight of the project.
Estimated Cost: $5,500
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Capital Improvement Program.
The budget for this project is $280,000 and is funded entirely through bond proceeds
from the former Redevelopment Agency.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By:
Owe/
Sullivan
Management Analyst
Submitted By:
Chris Marcarello
Director of Public Works
Attachments:
A. Resolution 2014 -0002
B. Plans and Specifications (Available in the City Clerk's Office)
C. Bid Analysis
RESOLUTION NO. 2014 -0002
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO
THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE
AWARD OF CONTRACT AND RELATED SUPPORT COSTS FOR THE ROSEMEAD
PARK IMPROVEMENTS PROJECT— BASKETBALL COURTS
WHEREAS, THE Rosemead Successor Agency received the Finding of Completion
on April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding of Completion states that the Rosemead Successor Agency
may utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner
consistent with the original bond covenants per Health and Safety Code section
34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million
in bond proceeds derived from bonds issued prior to January 1, 2011 for Capital
Improvement Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight
of the completion of the Capital Improvement Projects to ensure compliance with the
bond covenants; and
WHEREAS, the approved Capital Improvement Projects have been included on
each Recognized Obligation Payment Schedule filed by the Rosemead Successor
Agency; and
NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY
RESOLVES:
1. The Rosemead Successor Agency Oversight Board confirms that P.K.
Construction is the lowest responsible bidder and confirms any decision by the
City Council to award a contract for the construction of the Rosemead Park
Basketball Courts Improvement Project.
2. That the contract with P.K. Construction shall not exceed the price of the bid plus
fifteen (15) percent. If any contract amendments are required in excess of this
amount, then all such changes shall be brought back to the Oversight Board for
review and approval.
3. The Rosemead Successor Agency Oversight Board confirms that the contractor
listed below is qualified and capable to provide project support services during
the construction of the Rosemead Park Basketball Courts Improvement Project.
4. That the contract with the following firm shall not exceed the amount listed in the
table below. If any contract amendments are required, all such changes shall be
brought back to the Oversight Board for review and approval. Further, that staff
time in direct relation to the construction of the public plaza is authorized and
shall not exceed the amount listed below.
Trade
Firm
Total Budget
Civil Engineering Project Management
CEJ Engineering
$ 11,700.00
City Staff Project Administration
N/A
$ 5,500.00
Total Cost $ 17,200.00
% of Construction 14.67%
5. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary.
6. Successor Agency staff is directed to provide a copy of this Resolution to the
County Auditor - Controller, the State Controller's Office and the State Department
of Finance.
PASSED, APPROVED AND ADOPTED THIS 19th DAY OF February, 2014.
Pat Wallach
Chair
ATTEST:
Matthew Hawkesworth
Successor Agency Staff
PUBLIC WORKS SERVICE
CITY OF ROSEMEAO
ROSEMEAD PARK BASKETBALL COUPTS
BID ANALY55
PROPOSALS RECII JANUARY 22. 2014
PK CONSTRUCTION
11.11
1
CLEARING AND GRUBBING
1
LS
$ 3SOC U
b
2
DISPOSAL OF WASTE MATERIALS
1
LS
$ 150800 _
$ 1,500.00
REMOVE. DISPOSE EXISTING AND CONSTRUCT 4" iM1iG CMB 95%
3
RELATIVE COMPACTION OVER W% NATIVE AS INDICATED ON PLANS
345
TONS
S 2000
$_ 6.0.
3
AND SPECIFICATIONS COMPLETE
345
TONS
S 2500
$ 862500
CONSTRUCT 4 "THICK CDC BA SKETBALL COURT (3280 PSI)
11850
SF
$ 465
$ _5510250
5
- CONSTRUCT P THICK COLORED CONCRETE WITH LITHOCHROME
2111
SF
$ B00
$ 12 ME
5
COLORTANDENER ON
2000
SF
$ 9G0
8 18 P4".00
6
CONCRETE SEAT WALL INCLUDING GRANY
CONSTRUCT CONCRETE SEAT WALL INC W DING GFPDIN, CONCRETE
S.
LF
S 5000
$ 10 D30.00
fi
STAIRS. WEEP SCELLANE OVS
200
LF
$ 9100
$ 18IX3.00
]
]BALL COURT BACKBOARD PER
INSTALL BASKETBALL COURTPOLE
5
FA
S 15,00
$ 45. .00
T
MANUFACTURER CITY EQUIPMENT
6
EA
$ ]50.00
$ 45..00
B
T ALLC COURT STRIPING AS DGATE
INSTALL BASKETBALL COVRT STRIPING AS INDICATED
1
LS
S 8 ,50100
$ 5,5..00
MAUBU PACIFIC TENNIS COURTS, INC.
#2
2
DISPOSAL OF WASTE MATERIALS
1
LS
S 300_00
$ 30..
2
REMOVE. DISPOSE EXISTING AND CONSTRUCT P' ThiG COG 95%
1
LS
IS 500,00
$ 50. BE
RELATIVE COMPACTION OVER . %NATIVE AS INDICATED ON PLANS
3
AND SPECIFICATIONS COMPLETE
345
TONS
S 2000
$_ 6.0.
3
CONSTRUCT 4" THICK POD BASKETBALL COURT (3250 PSI)
1185E
SF
$ 5.$0
$ 65,1]500
CONSTRUCT 4" THICK COLORED CONCRETE WITH LITHOCHROME
11850
OF
S E.
$ W 00
5
COLORHARDENER ON TOP PER LM SCOFIELD COMPANY
2111
SF
$ B00
$ 12 ME
5
CONSTRUCT CONCRETE SEAT WALL. INCLUDING GRATIN, CONCRETE
20.',
SF
$ 10 OD
$ PIlO..OD
6
STAIRS WEEP HOLES AND MISCELLANEOUS
S.
LF
S 5000
$ 10 D30.00
6
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
2.
LF
3 10000
$ 20 SEE LC
]
MANUFACTURER SPECIFICATIONS CITY TO FURNISH EQUIPMENT
5
FA
S 15,00
$ 45. .00
5
INSTALL BASKETBALL COURT STRIPING AS INDICATED
1
LS
$ 3000.00
$ 300000
CEM CONSTRUCTION CORP
N]
1
CLEARING AND GRUBBING
1
LS
$ 15...
$ 1.5...
2
DISPOSAL OF WASTE MATERIALS
1
LS
IS 500,00
$ 50. BE
REMOVE, DISPOSE EXISTING AND CONSTRUCT 9" TMCk LMB 95%
RELATIVE COMPACTION OVER ELK NATIVE AS INDICATED ON PLANS
3
AND SPECIFICATIONS COMPLETE
345
TONS
$ 5,G0
$ 20]..00
CONSTRUCT P' THICK PCC BASKETBALL COURT 132. P50
11850
OF
S E.
$ W 00
CONSTRUCT P' THICK COLORED CONCRETE WITH
5
COT SCOFIELD COMPANY
20.',
SF
$ 10 OD
$ PIlO..OD
GRANY
CONSTRUCT CONCRETE SEAT WALL. INCLUDING GRATIN, CONCRETE
COOLES
6
IRS A D MISCELLANEOUS
STAIRS WEEP
2.
LF
3 10000
$ 20 SEE LC
BASKETBALL T
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
MANUFACTURER FURNISH EQUIPMENT
EA
S 60000
$ 3 PER .00
5
TBALL OURTIONS.LIT AS I
INSTALL BASKETBALL COURT STRIPING AS INDICATED
1 1
L$
S 150,.
S 1500.00
PAGE
PUSUG WORKS SERVIDEOEPARTAAATTWGMEEPWG DIVISION C".Alp
UNLIMITED ENGINEERING CONTRACTING, INC.
2
DISPOSAL OF WASTE MATERIALS
1
LS
$ 2OOO.00
$
REMOVE, DISPOSE EXISTING AND CONSTRUCT 4 Th ck CMB 95%
RELATIVE COMPACTION OVER 90 %NATIVE AS INDICATED ON PLANS
3
AND SPECIFICATIONS COMPLETE
345
TONS
$ 52.1]3
S
4
CONSTRUCT p' THICK POP BASKETBALL COURT (3250 PSI)
11850
SF
$ 5232
$
CONSTRUCT 4 THICK COLORED CONCRETE WITH LITHOCHROME
5
COLORHARDENER ON TOP PER LK SCOFIELD COMPANY
2G4
SF
$ 7 50
S
CONSTRUCT CONCRETE SEAT WALL, INCLUDING GRADIN. CONCRETE
6
STAIRS, WEEP HOLES. AND MISCELLANEOUS
2DD
LF
$ 14500
S
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
MANUFACTURER SPECIFICATIONS. CITYTO FURNISH EQUIPMENT
6
EA
$ A..
$
8
INSTALL BASKETBALL COURT STRIPING AS INDI CATER
1
LS
S ]pW OO
$
GERONIMO CONCRETE, INC.
a
a
2
DISPOSAL OF WASTE MATERIALS
1
LS
S 10609O'$
106500[
REMOVE, DISPOSE EXISTING AND CONSTRUCT 4" Thi6 CMB 95%
RELATIVE COMPACTION OVER 90% NATIVE AS INDICATED ON PLANS
3
AND SPECIFICATIONS COMPLETE
345
TONS
S 5] 42
$ 19 BD99C
p
CONSTRUCT 4 "THICK PCC BA SKETBALL COURT 13250 P511
11&50
SF
$ 525
$ 62 212
CONSTRUCT 4" THICK COLORED CONCRETE WITH LITHOCHROME
5
COLORHARDENER ON TOP PER LM SCOFIELD COMPANY
RDOO
SF
$ 500
$ 1O WOOL
CONSTRUCT CONCRETE SEAT WALL, INCLUDING GRADIN. CONCRETE
6
STAIRS, WEEP HOLES, AND MISCELLANEOUS
200
LF
$ 15]50
IS 31 WOOL
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
MANVFACTURER$PECIFICATIONS, CITYTO FURNISH EQUIPMENT
6
EA
$ GOO.00
$ 350.0E
8
INSTALL BASKETBALL COURT STRIPING AS INDICATED
1
LS
S 450000
$ p50.00
L.S. LEGACY CONSTRUCTION, INC.
96
PAGE
DISPOSAL WASTE MATERIALS AND
1
L$
$ 1332000
$ 133200
IS ICiTCMB95%
REMOVE, DISPOSEEXISTINGANDCONSTRUCT
N
RELATIVE COMPACTION OVER 90% NATIVE AS INDICATED ON PLANS
3
SPECIFICATIONS COMPLETE
ITONS
$ 340
$ 11]300
p
CONSTRUCT 4" THICK COURT (3250 PSI)
CONSTRUCT
11 SIC
11850
$F
8 54D
$ 639900
COLORED CONCRETE LITHOCHROME
CONSTRUCT P' THICK COLORED C
5
IS SCOFIELD COMPANY
CONSTRUCT
2030
SF
$ 560
$ 11 200
CONCRETE ALL INCLUDING GRANY
WALL GMOIN, CONCRETE
CTAIRS
6
WEEP HOLES A D MI
MISCELLANEOUS
WEEPTBALLANDMISOLE ANBAC
200
LF
$ 18) 00
8 3]aOOW
_
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
INSTAL
EQUIPMENT
MSTALLBASKETALLC
6
EA
$ '/4500_$
14100
8
COURT STRIPING AS INDICATED
INSTALL BASKETBALL COURT STRIPING AS INDICATED
1
L$
$ 1$2]0
$ 152Z0
TOTAL BASE BID PRICE
$ 10.5,093 .0
PAGE
PUBLIC WORKS $EPNSEOEPXRTAENLENGINEER)NG DIVISION
.132011
LIST CALIFORNIA CONSTRUCTION, INC. YT
2
DI SPOSAL OF WASTE MATERIALS
1
L$
5 9,IUB KV
$ 9, 15D00
REMOVE. DISPOSE EXISTING AND CONSTRUCT 4" Thick CMS 95 °%
3
RELATIVE COMPACTION OVER 90 % NATIVE AS INDICATED ON PLANS
345
TONS
$ 11445
S 394852
3
AND SPECIFICATIONS COMPLETE
345
TONS
S 6100
S 2],945.00
4
CONSTRUCT 4'THICK PCC BA SKETBALL COURT (3250 PSI)
11850
BE
$ ).10
$ SQ 13500
5
CONSTRUCT 4 THICK COLORED CONCRETE WITH LITHOCHROME
2000
BE
$ 1322
$ 284430
5
COLORHARDENER ON TOP PER LM SCOFIELD COMPANY
2D00
SF
$ 1158
S 23,16000
6
CONSTRUCT CONCRETE SEAT WALL, INCLUDING DESIGN, CONCRETE
200
LF
$ 32670
$ 653400
6
STAIRS WEEP HOLES, AND MISCELLANEOUS
200
LF
$ 9075
$ 16,15000
7
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
6
EA
$ 136167
S S 17 P.
7
MANUFACTURER SPECIFICATIONS CITYTO FURNISH EQUIPMENT
6
EA
$ 27250
$ 163500
8
INSTALL BASKETBALL COURT STRIPING AS INDICATED
1
LS
IS 211000
$ 211000
E.C. CONSTRUCTION CO.
1 CLEARING AND GRUBBING _ 1 LS $ 2500D9 $
2 DISPOSAL OF WASTE MATERIALS 1 L$ $ 120D0 DC $
PAGE
REMOVE, DISPOSE EXISTING AND CONSTRUCT 4' TN¢k CMB 95%
RELATIVE COMPACTION OVER M% NATIVE AS INDICATED ON PLANS
3
AND SPECIFICATIONS COMPLETE
345
TONS
$ 11445
S 394852
4
CONSTRUCT 4" THICK PCC BASKETBALL COURT (325) PSI)
11050
SF
$ 413
$ 489405
CONSTRUCT 4' THICK COLORED CONCRETE WITH LITHOCHROME
5
COLORHARDENER ON TOP PER LM SCOFIELD COMPANY
2000
BE
$ 1322
$ 284430
CONSTRUCT CONCRETE SEAT WALL, INCLUDING GR NDIN. CONCRETE
6
STAIRS, WEEP HOLES, AND MISCELLANEOUS
200
LF
$ 32670
$ 653400
INSTALL BASKETBALL COURT POLE AND BACKBOARD PER
7
MANUFACTURER SPEC IFICATIONS, CITY TO FURNISH EQUIPMENT
6
EA
$ 136167
S S 17 P.
8
INSTALL BASKETBALL COURT STRIPING AS INDICATED
1
LS
$ BIG,.
$ SIC
PAGE