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OB - 04-30-14 - SpecialPublic Comment from the Audience • If you wish to address the Oversight Board, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The Board will hearpublic comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the Board (on non - agenda items) is limited to 3 minutes per speaker. • The Board will hear public comments on Items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Board may direct staff to investigate and/or schedule certain matters for consideration at a future Board meeting. Rules of Decorum Persons attending the meeting shall observe rules ofpropriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, Byou need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead, and other locations pursuant to RMC Sec. 1.08.020. Any writings ordocuments provided to a majority of the Rosemead Oversight Board regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead Oversight Board forthe Successor Agency to the Rosemead Community Development Commission SPECIAL MEETING AGENDA April 30, 2014 5:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Pat Wallach, Chair Nicole Lash, Vice -Chair Jeff Allred, Board Member Marty Jones, Board Member Robert Miller, Board Member Irene Redondo - Churchward, Board Member Dalila Sotelo, Board Member ROSEMEAD OVERSIGHT BOARD SPECIAL MEETING AGENDA April 30, 2014 Oversight Board Special Meeting Agenda • CALL TO ORDER— 5:00 PM • PLEDGE OF ALLEGIANCE — Vice-Chair Lash • ROLL CALL: Present: Chair Wallach, Vice-Chair Lash Board Members Allred, Jones, Miller Redondo - Churohward, Sotelo 1. PUBLIC COMMENTS FROM THE AUDIENCE The Oversight Board will receive public comments on matters not listed on the agenda. 2. CONSENT CALENDAR A. Minutes November 20, 2013 — Regular Meeting February 19, 2014 — Regular Meeting 3. MATTERS FROM STAFF OF THE ROSEMEAD SUCCESSOR AGENCY A. Update Regarding Capital Improvement Projects Funded By Existing Bond Proceeds As previously discussed with the Oversight Board, the Successor Agency's staff will provide a regular update on the progress of the capital improvement projects funded by the 2010 Tax Increment Bonds issued by the former Rosemead Community Development Commission. The matrix provides a detailed breakdown of the initial eight projects including funding status, contracts award and current status. Staff will regularly update the matrix and provide it to the Oversight Board as an information item at each meeting. Recommendation: That the Oversight Board receive and file this item. B. Rosemead Community Recreation Center Improvements As part of the July 2010 bond issuance by the former Redevelopment Agency, the City included funding for a project to renovate and expand the Rosemead Community Recreation Center (RCRC). The existing facility was built in 1975 and is approximately 17,000 square feet in size. RCRC serves as a major community recreation facility that houses senior programs, recreation classes, special functions, and community events. To date, a portion of the RCRC improvements have been completed, including the replacement of roof materials, heating /cooling systems, and interior renovations. Remaining items in the project scope will be completed in two phases including: Page ROSEMEAD OVERSIGHT BOARD SPECIAL MEETING AGENDA Phase 1: The installation of new interior lights, ceiling files, and windows at the existing facility; and Phase 2: Construction of the community center expansion, mini -plaza, landscape improvements, kitchen improvements, and fagade renovation. The work on Phase 1, which was approved by the City Council on April 22, 2014, will commence immediately upon approval of the Oversight Board. It is estimated that this phase will take 8-10 weeks to complete. Plans for items listed in Phase 2 are completed and will be advertised for bid later this month. It is estimated that this phase will take 6 months to complete. The facility will reopen upon completion of Phase 1 work. Phase 2 work will continue after the facility is reopened for public use. Recommendation: That the Oversight Board approve the Oversight Board Resolution 2014 -004, entitled: A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE CONTRACTS AND EXPENDITURES RELATED TO THE ROSEMEAD COMMUNITY RECREATION CENTER IMPROVEMENTS C. Garvey Avenue Sewer Improvement Project - Award of Contract for Design Engineering As part of the July 2010 increment bond issuance by former Redevelopment Agency, the City included funding to increase capacity in the sanitary sewer system along Garvey Avenue. The City's Sewer System Management Plan (SSMP), which was completed in 2009, identified the sewer along Garvey Avenue as lacking sufficient capacity to accommodate current and future land uses along this corridor. An increase of sewer capacity in this area will help to prevent sewer system overflows as well as accommodate any increased sewer volumes that could result from future development. A Request for Proposal (RFP) was distributed to seven (7) local engineering fines that have experience in sewer design services. Three (3) proposals were received and reviewed by City staff. Funding for this project is provided entirely from bond proceeds from the former Redevelopment Agency. Recommendation: That the Oversight Board authorize the Oversight Board Resolution 2014 -005, entitled: A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING CONTRACTS AND EXPEDITURES FOR ENGINEERING DESIGN SERVICES FOR THE GARVEY AVENUE SEWER IMPROVEMENT PROJECT ROSEMEAD OVERSIGHT BOARD SPECIAL MEETING AGENDA D. Rosemead Park Improvement Project— EMUHSD /City of Rosemead Perimeter Fence Replacement As part of the July 2010 tax increment bond issuance by the former Redevelopment Agency, the City included funding for a project to renovate and improve portions of Rosemead Park and its amenities. The project identifies several elements of Rosemead Park that need improvement including playground equipment, the north parking lot, court lighting, basketball courts, turf and other improvements. Recently, El Monte Union High School District asked the City to share costs to replace the dilapidated perimeter fence between the two properties. The District, in accordance with its own purchasing policy, solicited bids for tubular steel fencing to replace 950 linear feet of existing chain link fence than runs along the park/school property line. A review of the project indicates that other adjacent improvements would be required including a small support wall and landscape and irrigation enhancements. Funding for this project would be provided through bond proceeds from the former Redevelopment Agency, Recommendation: That the Oversight Board approve the Oversight Board Resolution 2014 -006, entitled: A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE EXPENDITURE OF FUNDS FOR THE REPLACEMENT OF PERIMETER FENCING AND ADJACENT ENHANCEMENTS AS PART OF THE ROSEMEAD PARK IMPROVEMENTS PROJECT 4. ADJOURNMENT The next regular Rosemead Oversight Board meeting is scheduled to take place on Wednesday, May 21, 2014 at 5:00 p.m. Page 4 of 4