OB - Item 3D - Rosemead Park Improvements Project - EMUHSD/City of Rosemead Perimeter Fence ReplacementROSEMEAD SUCCESSOR
AGENCY STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER -�
DATE: APRIL 30, 2014
SUBJECT: ROSEMEAD PARK IMPROVEMENTS PROJECT — EMUHSD /CITY OF
ROSEMEAD PERIMETER FENCE REPLACEMENT
SUMMARY
As part of the July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and improve portions of
Rosemead Park and its amenities. The project identifies several elements of Rosemead
Park that need improvement including playground equipment, the north parking lot,
court lighting, basketball courts, turf and other improvements.
Recently, El Monte Union High School District asked the City to share costs to replace
the dilapidated perimeter fence between the two properties. The District, in accordance
with its own purchasing policy, solicited bids for tubular steel fencing to replace 950
linear feet of existing chain link fence than runs along the park/school property line. A
review of the project indicates that other adjacent improvements would be required
including a small support wall and landscape and irrigation enhancements. Funding for
this project would be provided through bond proceeds from the former Redevelopment
Agency.
Staff Recommendation
It is recommended that the Successor Agency approve Resolution 2014 -0006 affirming
expenditures of funds, in a an amount not to exceed $76,500, for the joint
City /EMUHSD fence replacement and adjacent landscape enhancements as part of the
Rosemead Park Improvements Project.
DISCUSSION
Rosemead Park is an 18 acre community park in the northern section of the City. It
features numerous amenities including a pedestrian walking /jogging trail, fitness
equipment, two baseball /softball diamonds, three playground facilities, basketball
courts, expansive turf areas, and the Rosemead Aquatic Center.
The park is bordered to the west by Rosemead High School. The park and school are
separated by an unsightly chain link fence. The proposed project includes removal of
950 linear feet of existing chain link fence, installation of approximately 800 linear feet of
Tf 1a ah .
Successor Agency Meeting
April 30, 2014
Page 2 of 3
tubular steel fence, and construction of 40 linear feet of a three foot cinder block support
wall.
The El Monte Union High School District, at its regular meeting of February 5, 2014,
approved bids for district -wide fence repairs. The three lowest responsible bidders were
selected in accordance with District policy. The District subsequently solicited quotes
from approved contractors for the above referenced project. District representatives
have requested the City of Rosemead share 50% of actual associated project costs in
an amount not to exceed $50,000. During a walk- through of the project site with a
District representative and their approved contractor, it was determined that 40 linear
feet of support wall would also be needed on adjacent park property to support the
proposed replacement fence. The City solicited a quote for construction of the block wall
in accordance with our purchasing policy.
Project quotes are attached and costs are as follows:
Removal of existing fence /installation of 750 LF of tubular steel fence $77,500
Installation of 42 LF tubular steel fence (at grade change) $ 7,800
Construction of 3' support wall (40 LF) $ 5,000
Contingency (10 %) 9,030
Project Total $99,330
EMHUSD will be responsible for project management of the fence installation and, as
noted above, the City's costs for the fence portion of the project will be 50% of the total
(not to exceed $50,000). Further, as the removal and installation of the fence will impact
the adjacent landscape and irrigation located on City property, staff proposes to
upgrade existing irrigation and landscape to be consistent with the City's ongoing
drought tolerant landscape efforts. TruGreen, the City's current landscape contractor,
has provided a quote of $26,500 for the proposed enhancements including irrigation,
trees, shrubs, and labor.
The City's total project costs for the fence replacement and adjacent landscape
enhancements will not exceed $76,500. It is the view of staff that these improvements
are consistent with the goals of the broader Rosemead Park Improvements Project.
FINANCIAL REVIEW
The Rosemead Park Improvement Project was included in the Fiscal Year 2013 -14
Capital Improvement Program and is funded entirely through bond proceeds from the
former Redevelopment Agency.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines.
Successor Agency Meeting
April 30, 2014
Pace 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
for
A. Resolution 2014 -0006
B. Project Proposals from JB.A Fence and CEM Construction
C. Landscape /Irrigation Proposal (Trugreen LandCare)
RESOLUTION NO. 2013 -0006
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO
THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE
EXPENDITURE OF FUNDS FOR THE REPLACEMENT OF PERIMETER FENCING
AND ADJACENT ENHANCEMENTS AS PART OF THE ROSEMEAD PARK
IMPROVEMENTS PROJECT
WHEREAS, THE Rosemead Successor Agency received the Finding of Completion
on April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding of Completion states that the Rosemead Successor Agency
may utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner
consistent with the original bond covenants per Health and Safety Code section
34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million
in bond proceeds derived from bonds issued prior to January 1, 2011 for Capital
Improvement Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight
of the completion of the Capital Improvement Projects to ensure compliance with the
bond covenants, and
WHEREAS, the approved Capital Improvement Projects have been included on
each Recognized Obligation Payment Schedule filed by the Rosemead Successor
Agency; and
NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY
RESOLVES:
1. The Rosemead Successor Agency Oversight Board confirms that the firms listed
below are qualified and capable to provide project support and /or construction
services during this phase of the Rosemead Park Improvements Project.
2. That contracts with the following firms shall not exceed the amounts listed in the
table below. If any contract amendments are required, all such changes shall be
brought back to the Oversight Board for review and approval.
Trade
Firm
Total Budget
Project Coordination /Management
El Monte Union High School District
$ 44,500.00*
Support Wall Construction
CEM Construction
$ 5,500.00*
Landscape /Irrigation
TruGreen _
$ 26,500.00
Total Cost $ 76,500.00
*includes 10% contingency.
3. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary.
4. Successor Agency staff is directed to provide a copy of this Resolution to the
County Auditor - Controller, the State Controller's Office and the State Department
of Finance.
PASSED, APPROVED AND ADOPTED THIS 30th DAY OF APRIL, 2014
Pat Wallach
Chair
ATTEST:
Matthew Hawkesworth
Successor Agency Staff
J & A FENCE
5117 Calmviety Ave, Bald7vin Park, CA 91706
Tel. (626) 338 -1714 " Fax (626) 338 -1738
License M 913941
TO: El Monte Union High School District Revised Proposal # 0677
1003 N. Durfese Ave., So. III Monte, CA 91733
ORDER DATE
4/23/14
CUSTOMER P. O. No.
JOB LOCATION
Rosemead HS
ORDER TAKEN BY:
Mike Miranda _
STARTING DATE
ORDERED BY:
Mathew Strother
TERMS
DATE COMPLETED
Item
Description
Units
Price
Total
1
Furnish and install 7501f. of Wrought Iron Picket
Fence, 8' high. (Minus approx. 1901f. of fencing
and three man gates).
Remove and haul existing fencing.
2
To install one Double Gate.
Post: 3 X 3, 3/16" spaced 7' on center, posts capped
Footings: 12" X 48" (no rebar cages)
Panels: 1 -1 /2' X 1 -1/2" X I Iga, top & bottom rails
Pickets: I" X 1" X 1Iga, capped.
Panels— 8'X 8' and welded to posts.
All posts, panels and brackets be hot dip
galvanized.
Paint Color: Burgundy (to match the existing).
TOTAL
$77,500.00
We peopeae hereby to fhrnish material & labor - complete in aavrdance with the above specifications for the sum with payments to
be made as des-bed on this p.1-1, Any aliermion or devlmion an be alwve specificaions:.,coking cilia cost will be executed onto upon written
order, midnIt bea sort doe,ri and above the estinowe_All epn:mwn's conticgtta upon ".he'. aooidem; or delays betond our control.
ACCEPTANCE OF PROPOSAL
TLe above price, spec fi,iou & cloth; Ions we causholory and hareby accepted. You we andmrictimdothe work as spaif..1 I'm'e;;[ms wd1 be
made as mulund abmc.
Signature: _. _... Date:
J & A FENCE
5117 Cabnviety Ave., Baldwin Park, CA 91706
Tel. (626) 338 -1714 " Fax: (626) 338 -1738
License x 913941
TO: El Monte Union High School District Quote # 0689
1003 N. Durfee Ave., So. El Monte, CA 91733
ORDER DATE
4/23/14
CUSTOMER P. O. No.
JOB LOCATION
Rosemead HS
ORDER TAKEN BY:
Mike Miranda
STARTING DATE
_
ORDERED BY:
Mathew Strother
TERMS
DATE COMPLETED
Item
Description
Units
Price
Total
1
Furnish and install 42 If. of Wrought iron Fence,
9' high on top of the retaining wall that will be
built.
TOTAL
$7,800.00
We propose hereby m furnish material & labor- complete in accordance with the above specifications for the sum, with payments to
be wade as desarbed on Nis propasnl. Any alleralim of deviation fiom Ne nWSe sp,oflu i- si-.1 -, -t,. —, will be emcoled only upon xrillen
oMc, ad will Mwnc vi exne elix'e orn and A— Ibe utonnluv All a,,eeinevCS —ainpenl uWa strikes, nmd-ts or ddms beyond our contmi
ACCEP C.W CF. OF PROPOSAL
Tbcab., spuitirztions& mndiliowc mumnufudery and hereby amWted. Yau areroal edmdone -F as s,F,.Fcd. Payments wdl be
made as calmed abom.
CEM CONSTRUCTION
LIC. Y 951234
PROPOSAL
April 23, 2014
City of Rosemead
Attn.: Rafael Fajardo
8838 E. Valley Boulevard
Rosemead, CA 91770
626 - 569 -2151
SUBJECT Rosemead Park — Retaining Wall
Dear Mr. Fajardo
SCOPE OF WORK
8207 BROOKGREEN RD.
DOWNEY, CALIFORNIA 90240
5621708 -0014 5521714 -2886
Item Description
Unit
Quantity
Unit Price
Total
1
Clearing and Grubbing
LS
1
$500.00
$500.00
2
Construct 3 feet high
retaining wall, 8 inches block
as indicated by Sean Sullivan
LF
45
$100.00
$4,500.00
Total
$5,000.00
No part of this proposal:
1. Construction of new chain link or wrought iron fence.
2. Permit fees
Thank you for your consideration, if you have any question please call at 562 - 714 -2886.
Sincerely,
CEM Construction
Emigdio Carrillo
Page II
TRUGREEN LandCareba
Landscape Enhancement Proposal
JOB# 63540011
Branch Name: Pasadena Management
Address: 4134 Temple City Blvd.
City: Rosemead, Ca.91770
Phone Number: 626.478.2168
Fax number: 626.376.9176
Proposal Submitted To
Conrad
Date
City of Rosemead
Chris Marcarello
April 22, 2014
Street
Property
Customers Phone #
7933 Emerson PI.
Rosemead High School
City, State, Zip
Description
Customers Fax #
Rosemead, Ca
Planter Demo
TruGrees LantlCare hereby submits specifications and estimates for the following work:
>> Along the fence line east aide of Rosemead High School, we propose.
» Remove (20) trees, stump included
>> Remove all existing vegetation
» Install (18) 36" box trees
>> Install (68) 15 gallon shrub
>> Install drip systmn
$4,320.00
$1,080.00
$13,50(1
$5,100.00
$2,500.00
Twenty-six thousand five hundred and 00/100 Dollars $26,500.00
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ed BacDSra wll Da eveculaD Drily uPon water b ace and vall become an ¢Nay sense ovee and a0co m Ne accused egnemen,, de,Mgenl upon oble, , —1i ar dome remains ow
control reaertodemM1re, mmadd and cNerneceseary s —rance our maern are only nal by WOAmer' mpenababn lnewance.
TauGeeen LantlCare REPRESENTATIVE
AUTHORIZED SIGNATURE jol9fe&ri&z
NOTE: This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The a eve Pnaea apadead dns and wrratme are sanetaclary and are herehy —cea
You ere aalhorrred to do the work as speared Payment wall be made as n,tlmed¢ dove
Date