OB - Item 3B - Review of Expenditures - Rosemead Park Improvements ProjectROSEMEAD OVERSIGHT
BOARD STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER
DATE: FEBRUARY 9, 2015
SUBJECT: REVIEW OF EXPENDITURES — ROSEMEAD PARK IMPROVEMENTS
PROJECT
SUMMARY
As a part of July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and improve the facilities at
Rosemead Park. The bond issuance included approximately $280,000.00 for
miscellaneous park improvements and $750,000.00 for turf improvements, for a total of
$1,030,000.00. Extensive improvements have been completed at the park at this time,
including the replacement of the playground equipment on the north playground,
construction of the new basketball courts, and miscellaneous work and improvements to
the surrounding areas. As is common with construction projects, additional elements
and expenses have been added to this project as it was in progress. Included in this
report is a summary of all project expenses to date and a request for confirmation of the
expenses that were not previously presented to the Oversight Board.
Staff Recommendation
It is recommended that the Oversight Board approve Resolution 2015 -0002 confirming
the expenses associated with the Rosemead Park Improvements Project.
DISCUSSION
Included for the review of the Oversight Board is a review of expenditures related to the
Rosemead Park Improvements Project that have not previously been reviewed by the
Oversight Board. All of these products and services were procured consistent with the
City's purchasing guidelines and have been completed to the satisfaction of staff.
Basketball Court Improvement Project
A contract for the removal and replacement of the existing basketball courts was
issued to PK Construction in February 2014 in the amount of $117,227.50.
Throughout the course of construction, several unforeseen conditions were
encountered that resulted in increased costs. These items included the demolition
and removal of concrete that was far greater, in some areas, than the 4" that was
included in the plans. This required the utilization of specialized equipment and
additional labor. Also, based on the conditions, more dirt and base was removed
TfBM NO.
Rosemead Successor Agency Oversight Board
February 9, 2015
Page 2 of 3
than initially anticipated, resulting in a higher cost. At the time of approval, the
Oversight Board approved the contract and a contingency amount of ten percent for
additional or unforeseen construction expenses. The change order amount for this
contract totaled $29,000.00 (24.74 %) which is within the signatory authority of the
City Manager; however, the additional expense requires the confirmation of the
Oversight Board.
• Original Contract Cost: $117,227.50
• Additional Expenditures: $ 29,000.00
• Total Contract Amount: $146,227.50
Basketball Court Surface Issues
Upon completion of the basketball court project, it was determined that the playing
surface, as specified and constructed, was slippery and not suitable for safe play.
Staff determined that the best remedy for this situation was to sandblast the playing
surface to dull the concrete finish and improve the grip for players. This process,
which was conducted utilizing two vendors, has a cost of $ $30,600. Since both
phases of the work were completed, safety on the courts has improved significantly
and user satisfaction has increased. Additionally, as the playing surface of the courts
was sandblasted, the striping and logos that were placed on the original surface was
damaged and needed to be repainted. The firm that painted the striping originally
was contacted and completed a repainting of the courts for a cost of $3,850.
Confirmation of expenditures with the following firms is requested:
• Painting and Decor, Inc. Sandblasting $ 21,900.00
• Active Sandblasting, Inc. Sandblasting $ 8,700.00
• Mike Panzarello Striping /Painting $ 3,850.00
2. Landscaping Improvements
Upon completion of the Basketball Courts, staff and the City's landscape contractor,
TruGreen Landcare, undertook extensive efforts to improve the landscaping in the
vicinity of the basketball courts. These efforts included the installation of a new
irrigation system, the preparation, leveling and amending of existing soil, and the
installation of approximately 8,000 square feet of hybrid Bermuda sod. The expense
incurred with TruGreen Landcare was $21,640.00
• TruGreen Landcare Landscaping $ 21,640.00
3. Tree Plantings
In conjunction with the landscaping improvements that took place around the
basketball courts, the north parking lot, and along the fence between the park and
Rosemead High School, staff procured and oversaw the planting of more than fifty
(50) trees. These trees were selected by the City's arborist for quality and aesthetics
and purchased from A.Y. Nursery, Inc., a frequent supplier of trees for the City, at a
cost of $ 15,107.40.
• A.Y. Nursery, Inc. Tree Purchases $ 15,107.40
Rosemead Successor Agency Oversight Board
February 9, 2015
Page 3 of 3
4. Turf Improvements
The Public Works Department has begun the task of repairing and rehabilitating the
turf at Rosemead Park. City staff, aided by staff from TruGreen Landcare, began
work on the playing fields, which are the most severely impacted areas on the park.
The areas were fenced off so that surface could be leveled with soil and over
seeded with new grass seed. This work will continue in phases to minimize impacts
to park patrons, with each phase or section being fenced off for 8 -10 weeks. The
costs to this time include the rental of a fence and the purchase of seed.
• So Cal Industries Fence Rental $ 2,602.20
• Stover Seed Company Seed Purchase $ 2,651.98
5. Park Fixtures
Staff has identified new trash cans to be ordered and installed in the vicinity of the
basketball courts and northern parking lot. These trash cans, which have been used
throughout Rosemead and other parks in the City, are durable and coated to prevent
graffiti and vandalism. The trash cans will be purchased from Dave Bang and
Associates, at a cost of $830.00 each, and staff would like to purchase 6.
• Dave Bang and Associates Trash Cans /Fixtures $ 4,980.00
FINANCIAL REVIEW
This project is being funded entirely through tax increment bond proceeds from the
former Redevelopment Agency. Included in the bond issuance, there is funding of
$280,000.00 for park improvements and $750,000.00 for turf improvements.
Submitted By:
9 00""
Sean Sullivan
Acting Public Works Manager
Attachments:
1. Resolution 2015 -0002
2. Project Summary Worksheet
RESOLUTION NO. 2015 -0002
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING
THE AWARD OF CONTRACTS AND RELATED SUPPORT COSTS FOR THE
ROSEMEAD PARK IMPROVEMENTS PROJECT — BASKETBALL COURTS
WHEREAS, THE Rosemead Successor Agency received the Finding of Completion
on April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding of Completion states that the Rosemead Successor Agency
may utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner
consistent with the original bond covenants per Health and Safety Code section
34191 A(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million
in bond proceeds derived from bonds issued prior to January 1, 2011 for Capital
Improvement Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight of
the completion of the Capital Improvement Projects to ensure compliance with the bond
covenants; and
WHEREAS, the approved Capital Improvement Projects have been included on each
Recognized Obligation Payment Schedule filed by the Rosemead Successor Agency;
and
WHEREAS, the Oversight Board of the Rosemead Successor Agency previously
adopted Resolution 2014 -0002 on February 19, 2014 confirming the project and a
contract with P.K. Construction, related project management, and staffing.
NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY RESOLVES:
The Rosemead Successor Agency Oversight Board confirms the additional use of
$110,431.58 of 2010 Tax Increment Bonds for change orders and related
expenditures related to the Rosemead Park Basketball and Turf Improvement
Projects.
Basketball Court Change Orders $29,000.00
Sandblasting $30,500.00
Painting $3,850.00
Landscaping $21,640.00
Tree Planting $15,107.40
Turf Improvements $5,254.18
Trash Cans $4,980.00
Total $110,431.58
2. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary.
3. Successor Agency staff is directed to provide a copy of this Resolution to the
County Auditor - Controller, the State Controller's Office and the State Department
of Finance.
PASSED, APPROVED AND ADOPTED this 9th day of February, 2015.
Pat Wallach
Chair
ATTEST:
Matthew Hawkesworth
Successor Agency Staff
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