CC - Item 5C - Crossing Guard Services - Amendment to Agreement with All City Management Services, Inc. and Annual Cost Sharing Agreement with School Districs S E M F
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� ' ` `, ROSEMEAD CITY COUNCIL ,
CIVIC PRIDE"
$4 STAFF REPORT
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TO: MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER dri./ I
DATE: JUNE 23, 2015
SUBJECT: CROSSING GUARD SERVICES--AMENDMENT TO AGREEMENT WITH
ALL CITY MANAGEMENT SERVICES, INC. AND ANNUAL COST
SHARING AGREEMENTS WITH SCHOOL DISTRICTS
SUMMARY
The City Council will consider: 1) an amendment to an agreement with All City
Management Services, Inc. for an additional two years of crossing guard services near
local public schools; and 2) annual cost sharing agreements with the Rosemead School
District and the Garvey School District for crossing guard services for the upcoming
2015/16 fiscal year. Funds to cover the City's share of the annual costs, which total
approximately $65,500, are contained in the City's 2015-16 Fiscal Year Budget.
Recommendation: That the City Council authorize the City Manager to: 1) execute
and Amendment to an Agreement with All City Management Services, Inc. through June
30, 2017; and 2) execute cost sharing agreements with the Rosemead School District
and the Garvey School District in funding the crossing guard services for the 2015-16
fiscal year.
BACKGROUND/ANALYSIS
The City has a longstanding partnership with the Rosemead School District and the
Garvey School District for the provision of crossing guard services near local public
school campuses. For the past three years, the City has contracted with a private firm,
All City Management Services, Inc. (ACMS), for the deployment of crossing.guards.
The three-year agreement with ACMS will expire on June 30, 2015, and the City has
negotiated a two-year extension for that agreement through June 30, 2017. Total costs
annual costs associated with this agreement are $130,876, to be shared equally by the
City and the respective school districts.
FINANCIAL IMPACTS
The City's Budget for the 2015-16 Fiscal Year includes $65,500 for crossing guard
services, with proportionate costs shared by the two participating school districts.
Attachments
APPROVED FOR CITY COUNCIL AGENDA: ITEMNOd ,
walk 6'thonffir IEPVItCI
Amendment to Agreement between
All City Management Services, Inc. and The City of Rosemead
for providing School Crossing Guard Services
The City of Rosemead hereinafter referred to as the "City", and All City Management
Services, Inc., located. at 10440 Pioneer Blvd., Suite 5, Santa Fe Springs, CA 90670,
hereinafter referred to as the "Contractor", mutually agree to amend the existing
Agreement entered into on August 14, 2012 as follows:
1. Item #1 The. City and the Contractor agree to extend the term of this
Agreement for the 2015 - 2016 school year beginning July 1, 2015
through June 80,.2017.
2. Item #15 The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fifteen Dollars and Ninety-Eight Cents
($15.98) per hour of guard service provided. It is understood that the
Cost of providing Eight Thousand One Hundred and Ninety (8,190)
hours of service shall not exceed One Hundred Thirty Thousand,
Eight Hundred and Seventy-Six Dollars.($130,876.00).
3. Except aS provided for in Item #1 and Item #15, all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Rosemead All City Management Services, Inc.
Signature Dem.' Farwell Corporate Secretary
Print Name and Title
Date Date March 25, 2015
_
MAYOR: s E City o f Rosemead
MARGARET CLARK o 4 City Rosemead
MAYOR PRO TEM: `l
SANDRAARMENTA 9` 8838 E.VALLEY BOULEVARD P.O BOX 399
CIVIC PRIDE;," ROSEMEAD,CALIFORNIA 91770
COUNCIL MEMBERS: ' ??9 linty TELEPHONE(626)569-2100
WILLIAM ALARCON �r FAX(626)307-9218
POLLY LOW WCORAORA1 O
STEVEN LY
April 27, 2015
Dr. Amy Enomoto-Perez
Superintendent
3907 Rosemead Blvd.
Rosemead, CA 91770
Re: Annual Agreement for Crossing Guard Services for 2015-16 Fiscal Year
Dear: D�r. nomoto-Perez
The City greatly appreciates the longstanding partnership with the School District in
protecting the safety of your students and members of our community. Enclosed is the
annual agreement between the District and the City for Crossing Guard Services for the
upcoming 2015-16 fiscal year. The crossing guard services provided through a contract
with All City Management Services, Inc. (ACMS) have been delivered in an efficient
cost effective manner for the past three fiscal years. During this three-year contract
period the costs of the ACMS crossing guard services have remained constant without
any increases. We are approaching the end of a three-year agreement with ACMS which
will terminate on June 30, 2015.
Looking forward, the City has negotiated an amendment to the agreement with ACMS
for a two-year period. During the next two years, ACMS will continue to provide the
Rosemead School District with six (6) crossing guards with the costs shared equally by
the city and the School District. The Rosemead School District's annual share of the
costs will be fixed at $30,202.20. This cost has been derived through the City's
negotiations with ACMS, which will be forced to increase its wages due to changes in the
minimum wage laws. All other terms of this annual agreement remain unchanged.
Please execute the enclosed agreement and forward the signed document to the City
addressed to the attention of Linda Young, Executive Assistant to the City Manager.
Once both parties have signed the agreement, we will forward a fully executed copy to
you for your files.
Again, we appreciate the continued partnership with the District in providing these
important services. Should you have any questions or concerns, please feel free to
contact me.
Best Regards,
e"f llred -
City Manager
Enclosure
c Lt. Ignacio Somoano, Chief of Police
Janet Lee, Administrative Assistant—Public Safety Center
CROSSING GUARD PROGRAM AGREEMENT
2015/16 FISCAL YEAR
SCHOOL DISTRICT: Rosemead School District
ADDRESS: 3907 Rosemead Blvd., Rosemead, CA 91770
PHONE: (626) 312-2900
This AGREEMENT made and entered into by and between the City of Rosemead, hereinafter
called "CITY," and the Rosemead School District hereinafter called the "DISTRICT" for the
2015/16 Fiscal Year.
WHEREAS, the City and the District are committed to facilitating student pedestrian safety; and
WHEREAS, the City and the District desire to have the City provide a crossing guard program
through shared financial contributions towards the operations of the program.
WITNESSETH: The City and District hereby contract and agree as follows:
1. Crossing Guard Program. The City shall provide the District a crossing guard service
for the amount described in this Agreement, six (6) fully trained crossing guards to serve
at school sites in assisting with student pedestrian safety. The crossing guards will be
deployed at locations and times determined by the District.
2. Compensation and Hours Provided. The hourly billing rate for this Agreement shall be
$15.98 per hour at a weekly average not to exceed 3.5 hours per day for 180 school days
annually.
3. Term. The term of this Agreement shall be for the 2015/16 Fiscal Year, which begins on
July 1, 2015 and ends on June 30, 2016.
4. Payment schedule. Payments from the District to the City shall be made in two
installments at the end of each semester, with the first payment to be made in January of
2016 and the second payment to be made in May of 2016. Based on an estimate of 180
school days and a maximum weekly average of 3.5 hours per day, the amounts of the two
biannual checks shall not exceed fifteen thousand one hundred and one dollars and ten
cents ($15,101.10). The maximum anticipated annual payment to the City by the District
is $30,202.20 (one half of the estimated costs).
5. Insurance and Indemnification. The City shall insure the crossing guard services at no
cost to the District. Should the City at its discretion contract out its crossing guard duties
under this agreement,the City agrees to indemnify, defend, and hold the District harmless
from and against any liability, damage, loss, cost or expense in connection therewith.
The District, their elected and appointed officers, employees, and agents shall be named
as "additionally insured" on the contractor's insurance for the performance of this
Agreement and the contractor shall furnish the City, concurrently with the execution
hereof, with satisfactory proof of carriage of the insurance required, and adequate legal
assurance that each carrier will give the City at least thirty (30) days prior notice of the
cancellation of any policy during the effective period of the contract.
6. Entire Agreement. This Agreement supersedes any and all Agreements either oral or
written, between the parties, and contains all of the subject matter hereof. Each party
acknowledges that no other agreement, understanding or promise, oral otherwise relative
to this subject matter exists between the parties at the time of execution of the
Agreement. Any modifications of this Agreement will be effective if it is in writing and
signed by both parties.
7. Notices. Any notice required to be given under the terms of this Agreement may be
mailed first class,postage prepaid as follows:
If to City: Jeff Allred, City Manager
8838 E. Valley Blvd.
Rosemead, CA 91770
If to District: Dr. Amy Enomoto-Perez, Superintendent
3907 Rosemead Blvd.
Rosemead, CA 91770
8. Waiver. Any waiver by either party of any breach of the other of one or more of the
terms of this Agreement shall not be construed to be a waiver of any subsequent or other
breach of the same or any other term thereof Failure of either party to require exact, full
and complete compliance with any term of this Agreement shall not be construed in any
manner as changing the terms hereof or stopping such party from enforcement hereof
9. Administration. This Agreement shall be administered by the City through its City
Manager and/or his/her designee. This Agreement shall be administered by District
through its Superintendent and/or his/her designee. The parties shall provide each other
written notification of persons designated other than the City Manager or Superintendent
to administer this Agreement.
In witness whereof the parties hereto have subscribed to this agreement by the signature of its
authorized representative below.
CITY OF ROSEMEAD ROSEMEAD SCHOOL DISTRICT
Approved by: Approved by:
Jeff Allred, City Manager Date Dr. Amy Enomoto-Perez Date
Attest:
Gloria Molleda, City Clerk Date
Approved as to Foim:
Rachel Richman, City Attorney
MAYOR: s e City o f Rosemead
MARGARET CLARK O @ q
MAYOR PRO TEM:
SANDRA ARMENIA I'$" 8838 E.VALLEY BOULEVARD P.O BOX 399
CIVIC PRIDV% ROSEMEAD,CALIFORNIA 91770
COUNCIL MEMBERS: Ca if TELEPHONE(626)569-2100
WILLIAM ALARCON "I'TT' FAX(626)307-9218
Pony LOW Po °
STEVEN LY
April 27, 2015
Anita Chu
Superintendent
2730 N. Del Mar Avenue
Rosemead, CA 91770
Re: Annual Agreement for Crossing Guard Services for 2015-16 Fiscal Year
Dear:11VIs` Chu
The City greatly appreciates the longstanding partnership with the School District in
protecting the safety of your students and members of our community. Enclosed is the
annual agreement between the District and the City for Crossing Guard Services for the
2015-16 fiscal year. The crossing guard services provided through a contract with All
Management Services, Inc. (AMSC) have been delivered in an efficient cost effective
manner for the past three fiscal years. During this three-year contract period the costs of
the ACMS crossing guard services have remained constant without any increases. We
are approaching the end of a three-year agreement with ACMS which will terminate on
June 30, 2015.
Looking forward, the City has negotiated an amendment to the agreement with ACMS
for a two-year period. During the next two years, ACMS will continue to provide the
Garvey School District with seven (7) crossing guards with the costs shared equally by
the city and the School District. The Garvey School District's annual share of the costs
will be fixed at $35,235.90. This cost has been derived through the City's negotiations
with ACMS, which will be forced to increase its wages due to changes in the minimum
wage laws. All other terms of this annual agreement remain unchanged.
Please execute the enclosed agreement and forward the signed document to the City
addressed to the attention of Linda Young, Executive Assistant to the City Manager.
Once both parties have signed the agreement, we will forward a fully executed copy to
you for your files.
•
J
Again, we appreciate the continued partnership with the District in providing these
important services. Should you have any questions or concerns, please feel free to
contact me.
Best Regards,
Je° Allred
City Manager
Enclosure
c Genaro Alarcon, Assistant Superintendent
Lt. Ignacio Somoano, Chief of Police
Janet Lee, Administrative Assistant- Public Safety Center
CROSSING GUARD PROGRAM AGREEMENT
2015/16 FISCAL YEAR
SCHOOL DISTRICT: Garvey School District
ADDRESS: 2730 North Del Mar Ave., Rosemead, CA 91770
PHONE: (626) 307-3404
This AGREEMENT made and entered into by and between the City of Rosemead, hereinafter
called"CITY," and the Garvey School District hereinafter called the "DISTRICT".
WHEREAS,the City and the District are committed to facilitating student pedestrian safety; and
WHEREAS, the City and the District desire to have the City provide a crossing guard program
through shared financial contributions towards the operations of the program.
WITNESSETH: The City and District hereby contract and agree as follows:
1. Crossing Guard Program. The City shall provide the District a crossing guard service
for the amount described in this Agreement, seven (7) fully trained crossing guards to
serve at school sites in assisting with student pedestrian safety. The crossing guards will
be deployed at locations and times determined by the District.
2. Compensation and Hours Provided. The hourly billing rate for this Agreement shall be
$15.98 per hour at a weekly average not to exceed 3.5 hours per day for 180 school days
annually.
3. Term. The term of this Agreement shall be for the 2015/16 Fiscal Year, which begins on
July 1, 2015 and ends on June 30, 2016.
4. Payment schedule. Payments from the District to the City shall be made in two
installments at the end of each semester, with the first payment to be made in January of
2016 and the second payment to be made in May of 2016. Based on an estimate of 180
school days and a maximum weekly average of 3.5 hours per day, the amounts of the two
biannual checks shall not exceed seventeen thousand six hundred and seventeen dollars
and ninety-five cents ($17,617.95). The maximum anticipated annual payment to the
City by the District is $35,235.90 (one half of the estimated costs).
5. Insurance and Indemnification. The City shall insure the crossing guard services at no
cost to the District. Should the City at its discretion contract out its crossing guard duties
under this agreement,the City agrees to indemnify, defend, and hold the District harmless
from and against any liability, damage, loss, cost or expense in connection therewith.
The District, their elected and appointed officers, employees, and agents shall be named
as "additionally insured" on the contractor's insurance for the performance of this
Agreement and the contractor shall furnish the City, concurrently with the execution
hereof, with satisfactory proof of carriage of the insurance required, and adequate legal
assurance that each carrier will give the City at least thirty (30) days prior notice of the
cancellation of any policy during the effective period of the contract.
6. Entire Agreement. This Agreement supersedes any and all Agreements either oral or
written, between the parties, and contains all of the subject matter hereof. Each party
acknowledges that no other agreement, understanding or promise, oral otherwise relative
to this subject matter exists between the parties at the time of execution of the
Agreement. Any modifications of this Agreement will be effective if it is in writing and
signed by both parties.
7. Notices. Any notice required to be given under the terms of this Agreement may be
mailed first class, postage prepaid as follows:
If to City: Jeff.Allred, City Manager
8838 E. Valley Blvd.
Rosemead, CA 91770
If to District: Anita Chu, Superintendent
2730 N. Del Mar Ave.
Rosemead, CA 91770
8. Waiver. Any waiver by either party of any breach of the other of one or more of the
terms of this Agreement shall not be construed to be a waiver of any subsequent or other
breach of the same or any other term thereof. Failure of either party to require exact, full
and complete compliance with any term of this Agreement shall not be construed in any
manner as changing the terms hereof or stopping such party from enforcement hereof
9. Administration. This Agreement shall be administered by the City through its City
Manager and/or his/her designee. This Agreement shall be administered by District
through its Superintendent and/or his/her designee. The parties shall provide each other
written notification of persons designated other than the City Manager or Superintendent
to administer this Agreement.
In witness whereof the parties hereto have subscribed to this agreement by the signature of its
authorized representative below.
CITY OF ROSEMEAD GARVEY SCHOOL DISTRICT
Approved by: Approved by:
Jeff Allred, City Manager Date Anita Chu, Superintendent Date
Attest:
Gloria Molleda, City Clerk Date
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