CC - Agenda - 08-11-15Public Comment from the Audience
• If you wish to address the City Council,
please complete a Speaker Request
Card, as it must be handed to the City
Clerk before the start of the meeting.
• The City Council will hear public
comments on matters not listed on the
agenda during the Public Comments
from the Audience period.
• Opportunity to address the City Council
(on non - agenda items) is limited to 3
minutes per speaker.
• The City Council will hear public
comments on items listed on the
agenda during discussion of the matter
and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no
action may be taken on a matter unless 4 is
listed on the agenda, or unless certain
emergency or special circumstances exist.
The City Council may direct staff to
investigate and /or schedule certain matters
for consideration at a future City Council
meeting.
Rules of Decorum
Persons attending the meeting shall observe
rules orpropriety, decorum, good conduct,
and refrain from impertinent or slanderous
remarks. Violation or this rule shall result in
such persons being barred from further
audience before the governing body.
Pursuant to Gov. Code Sect. 54954.3(c),
any person who engages in unlawful
interference shall be removed from
chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need
special assistance to participate in this
meeting, please contact the City Clerk's
office at least 48 hours prior to the meeting
to allow the City to make reasonable
arrangements to ensure accessibility to the
meeting or service.
This agenda was posted 72 hours in
advance or the meeting at the City Hall,
8838 E. Valley Boulevard, Rosemead, the
L.A. County Library, Rosemead Branch,
8800 E. Valley Boulevard, Rosemead, and
other locations pursuant to RMC Sec.
1.08.020. Any writings or documents
provided to a majority of the Rosemead City
Council regarding any item on this agenda
will be made available for public inspection
in the City Clerk's office during normal
business hours.
Rosemead City Council
and the
Successor Agency of the
Rosemead Community
Development Commission
JOINT MEETING AGENDA
August 11, 2015
7:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www cityofrosemead.org
Margaret Clark, Mayor
Sandra Armenta, Mayor Pro Tern
William Alarcon, Council Member
Jean Hall, Council Member
Polly Low, Council Member
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
August 11, 2015
Regular Meeting
7:00 p.m.
• CALLTO ORDER
• PLEDGE OF ALLEGIANCE -Mayor Pro Tom Armenta
• INVOCATION -Council Member Alarcon
• ROLL CALL:
• City Council - Mayor Clark, Mayor Pro Tern Armenta, Council Members Alarcon,
Hall, Low
• Successor Agency - Chair Clark, Vice -Chair Armenta, Members Alarcon, Hall,
Low
2. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
3. PRESENTATIONS -- None
4. CONSENT CALENDAR
A. Claims and Demands
Resolution No. 2015 -47
Recommendation: to approve No. 2015 -47, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN
THE SUM OF $1,510,354.04 NUMBERED 89469 THROUGH
89472 AND 89487 THROUGH 89530 INCLUSIVELY
Resolution No. 2015 -48
Recommendation: to approve No. 2015 -48, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN
THE SUM OF $526,308.23 NUMBERED 89468 THROUGH
89468 AND 89473 THROUGH 89486 AND 89531 THROUGH
89635 INCLUSIVELY
Resolution No. 2015.16
Recommendation: to approve No. 2015 -416, entitled:
Page 2 of 8
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Auaust 11.2015
A RESOLUTION OF THE CITY OF ROSEMEAD AS THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $2,127.00 NUMBERED 10137
THROUGH 10137 INCLUSIVELY
B. Approval of Minutes
Minutes of April 28, 2015
Minutes of July 28, 2015
Recommendation: Approve the Minutes of April 28, 2015 and July 28, 2015.
C. Second Reading of Ordinance No. 951: Approving Municipal Code
Amendment (MCA) 15 -02 Relating to Regulations for Nonconforming
Uses, Structures, Lots, and Parking Facilities
On July 14, 2015, the City Council introduced Ordinance No. 951, approving MCA
15 -02 and amending Chapters 17.04 and 17.72 of Title 17 of the City of Rosemead
Municipal Code relating to regulations for Nonconforming Uses, Structures, Lots,
and Parking Facilities. Ordinance No. 951 is now before Council at the required
second reading for adoption.
As introduced at its first reading, Ordinance No. 951 contains standards for
development applications requesting the addition of new structures on R -1 and R -2
lots where nonconforming residential structures exist. The Ordinance requires that
such requests include a signed written consent on a form created by the City from
all property owners of land abutting the subject property, as well as a notarized
sworn declaration from the project applicant stating that the declaration is made
under penalty and perjury that all written consents are true and accurate. Lastly,
the project may be granted only after a public hearing before the Planning
Commission.
Recommendation: That the City Council adopt Ordinance No. 951 at its second
reading, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, COUNTY OF LOS ANGELES, STATE
OF CALIFORNIA, APPROVING MUNICIPAL CODE AMENDMENT
(MCA) 15-02, AMENDING CHAPTERS 17.04 AND 17.72 OF TITLE
17 OF THE CITY OF ROSEMEAD MUNICIPAL CODE RELATING TO
REGULATIONS FOR NONCONFORMING USES, STRUCTURES,
LOTS, AND PARKING FACILITIES
D. Second Reading of Ordinance No. 954: Approving Municipal Code
Amendment 15-03 Amending the Building and Construction Code and
Zoning Code Relating to Solar Energy Systems
On July 28, 2015, the City Council introduced Ordinance No. 954, amending the
Building and Construction Ordinance and Zoning Ordinance to comply with newly
Page 3 of 8
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Auaust 11.2015
established State regulations for the streamlining of permit processes for small
residential rooftop solar systems. Ordinance No. 954 is now before Council at the
required second reading for adoption.
Recommendation: Adopt Ordinance No. 954 at its second reading, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, APPROVING MUNICIPAL CODE AMENDMENT 15-
03, ADDING CHAPTER 15.10 — SOLAR ENERGY SYSTEMS TO
TITLE 15 (BUILDING AND CONSTRUCTIN) AND AMENDING
SUBSECTION 17.28.020(8)(3)(5) OF TITLE 17 (ZONING) OF THE
CITY OF ROSEMEAD MUNICIPAL CODE RELATED TO STATE
REGULATIONS FOR SOLAR ENERGY SYSTEMS
E. Professional Services Agreement with LASER, LLC for Interim Public Works
Director Services
The City Council will consider approval of a professional services agreement with
the engineering firm of LA Solutions for Engineering Solutions (LASER) LLC for
interim Public Works Director Services. The individual designated to perform these
temporary contractual services is the Principal of LASER, LLC, Anthony M. La.
Recommendation: That the City Council approve a professional services
agreement with LASER, LLC
F. Fiscal Year 2015 -16 Road Resurfacing Projects Award of Contract — Design
Engineering
As part of the Fiscal Year 2015 -16 Capital Improvement Program, the City Council
approved two street rehabilitation projects entitled "Annual Residential
Resurfacing" and 'Temple City Blvd Resurfacing: 10 Freeway to Guess St. ". The
Temple City Boulevard project will include street rehabilitation and resurfacing from
1 -10 to Guess Street. The Annual Residential Resurfacing will consist of street
rehabilitation and resurfacing on Steele Street from Ellis Lane to Rosemead
Boulevard, and Ivar Avenue from Mission Drive to Marshall Avenue. The scope of
work for these projects includes the grind and replacement of asphalt, repair and
replacement of sidewalk, curb and gutter, new roadway striping, and related work.
This award of contract is for design services for these projects, which includes
surveying, pavement analysis, and development of street improvement plans.
These projects are funded through Gas Tax and Prop C. funds in the amount of
$975,000.00.
Recommendation: It is recommended that the City Council authorize the City
Manager to enter into a contract with CEJ Engineers, Inc. for design engineering
services for the "Annual Residential Resurfacing" and 'Temple City Blvd
Resurfacing /1oFwy to Guess St." improvement projects in the amount of
$82,420.00 and authorize a contingency of $12,300 (approximately 15 %) to cover
the cost of any unforeseen elements in the design process.
Page 4 of 8
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Auaust 11, 2015
Highway Safety Improvement Project — Garvey Avenue Award of Contract
During Fiscal Year 2010 -2011, the City applied for and was awarded funding
through the Highway Safety Improvement Program, Cycle 5, which is a Federal
grant program for traffic and pedestrian safety improvements. The awarded funds
are for the construction of pedestrian and traffic safety enhancements along
Garvey Avenue, including upgrades to several traffic signal systems including the
addition of pedestrian countdown heads, upgrading existing signal heads to larger
sized LEDs, the addition of video detection systems for traffic phasing, and
emergency vehicle preemption systems.
In May 2015, staff advertised the project for bid and all bids received were in
excess of the engineer's estimate at the time of $350,000. On May 26, 2015, the
City Council rejected all bids, and directed staff to review and modify the scope of
work, and to conduct another public bid process for this project. The revised project
was advertised for bid, with an engineer's estimate of $450,000, and on August 5,
2015, three bids were received. PTM General Engineering Services, Inc. submitted
the lowest bid of $479,079 and staff recommends that a contract be awarded to
this firm for the Highway Safety Improvement Project, Garvey Avenue. The
approved budget for this project is $489,500, however, based on design expense,
staff time, and construction costs the necessary budget is approximately $606,000.
Staff is requesting an appropriation of an additional $117,000 from the Street
Lighting District in order to complete this project.
Recommendation: that the City Council:
1. Authorize the City Manager to enter into a contract with PTM General
Engineering Services, Inc. for Highway Safety Improvement Project — Garvey
Avenue in the amount of $479,079 and authorize a contingency amount of
$72,000 (Approximately 15 %) to cover the cost of any unforeseen construction
expenses.
2. Approve Resolution 2015 -50 appropriating $117,000 in additional Street
Lighting District Funds for the completion of this project.
S. MATTERS FROM CITY MANAGER & STAFF
A. Review and Approval of Rosemead Park Skate Plaza Design
At its regular meeting on April 28, 2015, the City Council approved a contract with
Spohn Ranch Skateparks to design a skate plaza at Rosemead Park in the area
directly east of the aquatic center. As prescribed in the agreement with Spohn
Ranch, public meetings were held at the Rosemead Community Recreation Center
on June 17 and July 22, 2015 to solicit input from the community on the design of
the skate plaza. The design of a 10,000 square feet skate plaza is being presented
to City Council for review and approval. Upon approval, construction documents
will be developed and the project readied for construction. Skate plaza construction
will, then, be publicly bid or contracted directly through a cooperative purchasing
program at City Council's discretion.
Page 5 of 8
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEErING AGENDA
Recommendation: That the City Council:
1. approve the proposed design of the Rosemead Skate Plaza, and
2. authorize the City Manager to execute an Interlocal Contract through the
Helping Governments Across the Country Buy (HGACBuy) cooperative
purchasing program, in an amount not to exceed $475,000, for construction of
the skate plaza project.
B. Paratransit Contract Discussion and Award
In 2008, the City Council awarded a five -year contract for paratransit services to
Southland Transit ( "Southland "). The contract was subsequently extended for an
additional two years through June 30, 2015. Southland has since provided
services on a month -to -month extension through October 31, 2015, or until the new
contract is awarded.
On May 13, 2015, consistent with City Council direction, the City issued the
Request for Proposals (RFPs) for paratransit services, and later received a total of
four proposals. Technical review and financial analysis of the proposals are
provided in the Paratransit Services section.
Complementing the RFPs, on April 14, 2015, the City authorized the purchase of
five gasoline buses, which have since been manufactured and are now pending
delivery. On July 14, 2015, the City Council requested additional information,
including: alternative fuel buses, cost and performance comparisons, surrounding
cities' practices, etc. A summary of such information is provided in the Vehicle
Purchase section.
Recommendation: That the City Council take the following actions:
1. Award a contract for paratransit services, and;
2. Provide direction regarding the pending delivery of the buses.
C. Dissemination of New or Revised Administrative Policies and Departmental
Policy Documents to Members of the City Council
The City Council will consider adoption of a Resolution directing the City Manager
to forward new or revised administrative policies or departmental policy documents
to members of the City Council for informational purposes.
Recommendation: City Council direction is requested.
6. MATTERS FROM CITY COUNCIL
Page 6 of 8
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Auaust 11, 2015
7. COUNCIL COMMENTS
8. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on September 8, 2015 at
7:00 p.m. in the Rosemead City Hall Council Chamber.
Page 7 of 8
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Auaust 11.2015
Upcoming City • Sponsored Community Events
Rosemead Moon Festival Saturday, August 22, 2015
4:00 p.m. - 11:00 P.M.
Page 8 of 8