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CC - Item 5B - Minutes of September 23, 2014 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING SEPTEMBER 23, 2014 The meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor/Chair Alarcon at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Mayor Pro TemNice Chair Clark. INVOCATION was led by Mayor/Chair Alarcon. PRESENT: Mayor/Chair Alarcon, Mayor Pro TemNice-Chair Clark, Council Members/Board Members Low, Ly Council Member/Board Member Armenia arrived at 7:03 p.m. PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda.- 1. PUBLIC COMMENTS FROM THE AUDIENCE Ron Esquivel addressed the City Council regarding the Civic Center Plaza dedication ceremony stating it was wonderful. On behalf of the Rosemead School District, he invited the City Council to the District's annual Health and Fitness Fair which is held during National Red Ribbon Week,on October 29", to educate the children to say"No to Drugs and Alcohol." Mr. Esquivel advised the City Council of all the festivities that will be held that day. Stanley Leventhal addressed the City Council regarding the challenges at the lap swimming pool. He advised there is too many people and not enough lanes; because of scheduled use there are only two or three lanes open to the public resulting in 20 to 30 people in each lane which was dangerous because people could get injured. Mr. Leventhal also said the pool hours change with the seasons and the hours in the fall are from 4:30 pm.to 6:30 pm. He explained those hours were too early for people who work. He felt if the City changed the hours from 6:00 pm to 8:00 pm the pool would get a lot more swimmers. He also asked if the swim clock could be put out so swimmers can check their speed and suggested the City offer senior discounts to encourage the senior citizen population to be more active and stay healthier. Council Member/Board Member Armenta asked to have these issues looked into; Mayor Pro TemNice Mayor Clark agreed. City Manager Allred stated he would speak to the Parks and Recreation Director about this the next day. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23, 2014 Page 1 of8 ITEM NO. 5.B 2. PRESENTATIONS • Beautification Awards Senior Management Analyst Pat Piatt presented a brief history of the founding of the Beautification Committee in the summer of 2013,which is made up of a group of volunteers committed to the City. He advised that the Committee has searched the City for homes and businesses that have been improved and maintained in a manner that exemplifies civic pride. Tonight the City Council will present the first City of Rosemead Beautification Awards to those Homeowners and business owners for their efforts in being good neighbors and partners in making the community more beautiful. The residential and commercial categories are landscaping for those homes and businesses that display excellence in the improvements and maintenance of lawns, shrubs,ground cover, etc.; zeroscaping to'ihose:homes and businesses that display a commitment to drought tolerant landscaping in a pleasant manner;and best overall for those homes and businesses that display a commitment to the appearance of their structures and landscaping. Mr. Platt announced the winner for the best residential landscape, Marybeth Thompson;for the best residential zeroscaping, Linda Costa;and for the best overall residential property, Joseptl and Jacqueline Eddy. For the best commercial zeroscaping is the City of Rosemead Chamber of Commerce;for the best overall commercial property is the Bank of the West. Council Member/Board Member Armenta congratulated the winners,and thanked the members of the Beautification Committee. Mayor Pro TemNice Chair Clark thanked the award winners and the Beautification Committee for their hard work. Council Member/Board Member Ly also thanked the winners and recognized the Beautification Committee for their hard work. Council Member/Board Member Low congratulated the winners and felt that it would inspire others to keep up their homes as welt.:She thanked Council Member/Board Member Armenta for leading the Committee. Council Member/Board Member Armenta forgot to mention staff and thanked Pat Platt for all of his hard work noting none of this could'have been done without his assistance. • Emergency Preparedness Month Proclamation Public Safety Coordinator Mandy Wong advised the City Council that September is National Emergency Preparedness Month. She informed the Council of some of the upcoming events the City would be sponsoring mentioning the CERT training that will be offered to the Community and community-wide drills that will be taking place. She announced the Great Shakeout on October 16t urging the City, residents and schools to participate and advising where to sign up. The City Council presented Ms. Wong with a proclamation recognizing September as Emergency Preparedness Month. Ms. Wong presented the City Council with goody bags containing items to assist with emergency preparedness. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23, 2014 Page 2 of 8 Mayor Pro TemNice Chair Clark commended Ms. Wong for all of her work on emergency preparedness noting that she is coordinating the Hamm radio operators who will be the only ones that can communicate during a major earthquake. Council Member/Board Member Armenta also thanked Ms. Wong and acknowledged her hard work with public safety and the Connections. 3. CONSENT CALENDAR Claims and Demands • Resolution No. 2014-42 Recommendation:to approve Resolution No. 2014-42, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIM$AND DEMANDS IN THE SUM OF 5677,378.69 NUMBERED 8610Q THROUGH 86226 INCLUSIVELY • Resolution No.2014-18 Recommendation:to approve Resolution No. 2014-18,entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF 5837,066.30 NUMBERED 10097 THROUGH 10098 INCLUSIVELY B. Resolution No 201:4.45: Authorizing City Staff to Execute a Supplemental Agreement with the State of California for the Reimbursement of Federal Grant Funds Recommendation: That the City Council approve Resolution No. 2014-45,entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 011-N TO ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 07-5358R FOR THE FEDERAL SAFE ROUTES TO SCHOOL PROJECT C. Adoption of the Updated 2014 Congestion Management Program and 2014 Local Development Report Recommendation: That the City Council: (1)Approve Resolution No. 2014-44, entitled:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP)AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089; and (2)Adopt the 2014 Local Development Report and authorize staff to submit the CMP Local Development Report to the Los Angeles County Metropolitan Transportation Authority. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23,2014 Page 3 of 8 D. Update of Phil Martin &Associates, Inc. Professional Service Agreement for the Environmental Consulting Services Contract for New Garvey Market Plaza Recommendation: That the City Council: (1)Authorize the City Manager to execute the updated contract agreement with Phil Martin &Associates, Inc.to assist in the preparation of required CEOA studies; and (2) Direct staff to obtain a deposit of$61215 from the developer to cover the full cost for contract services prior to authorizing the environmental studies consultant to proceed. ACTION: Moved by Council Member/Board Member Armenta, and seconded by Council Member/Board Member Low, to approve the Consent Calendar consisting of Items A through D. The Motion unanimously carried by the following vote: AYES: Alarcon,Armenta,Clark, Low, Ly. 4. MATTERS FROM CITY MANAGER& STAFF A. Bus Pass Subsidy Fee Adjustments Recommendation: That the City Council approve Resolution No.2014-43,entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING RESOLUTION NO.2014-19 AND ADJUSTING THE FEE FOR SENIOR BUS PASSES Acting Finance Director Carolyn Chu presented the staff report indicating the City sells bus passes to senior citizens and disabled citizens at a reduced cost Currently Metro charges the City$14 per month and the City sells the passes at$6 per month resulting in an$6 a month subsidy using Proposition C funds. She indicated that Metro has increased its charges by$6, effective September 15th,to$20 per month. Staff is proposing and recommending to split the cost of this increase so that the City pays an additional$3 per month and the residents pay an additional $3 per month. She advised staff did a brief survey of the surrounding cities and if the City does not implement this increase, it will be subsidizing 70%, which is higher than all of the surrounding cities. Council Member/Board Member Armenia felt it was right to adjust the fee indicating $9 per month compared to the City's payment of$20 per month is a large subsidy. ACTION: `Moved by Council Member/board Member Ly, and seconded by Council Member/Board Member Armenta to approve-Resolution No. 2014-43. The Motion unanimously carded by the following vote: AYES: Alarcon,Armenta, Clark, Low, Ly. B. Garvey Avenue Corridor Specific Plan Update Recommendation: That the City Council review and comment on this matter. Community Development Director Ramirez advised the City Council that the Garvey Avenue Specific Plan encompasses the Garvey Avenue corridor from New Avenue to just east of San Gabriel Boulevard. The majority of the area is zoned C-3 Medium Commercial, with one parcel zoned C-4 for Regional Commercial; and one parcel zoned PD for Planned Development. For the past several months staff has been working with the City's Consultant, MIG in completing a series of technical studies. Stakeholder Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23, 2014 Page 4 of 8 interviews and community outreach has taken place for the purpose of obtaining a profile of existing characteristics, trending forecasts and issues that affect the existing Garvey Avenue corridor. This information was presented to the Garvey Avenue Specific Plan Ad Hoc Committee during their September 10th, meeting. The next Garvey Avenue Specific Plan Ad Hoc Committee meeting will be on October 22^4 at 8:00 a.m. and will comprise of the Concept Alternative Summaries Report, which will cover ideal land use designations, urban design standards, mobility and policy options for the future development of the designated area along Garvey Avenue. There is no action needed by the City Council this evening,this information is merely an update to the progress of the project. Council Member/Board Member Ly requested the Ad Hoc Committee look into park space and possibly multi-use space with the prime developer so that part of their parcels can be opened for park and recreational uses. He provided an example of possibly an amphitheater on the auto lot property. He also requested the Committee look at a public parking lot along that area or a shared public parking lot with developers. He also requested a redesign of the streets and.Garvey Avenue to encompass and allow for a dedicated bus lane and/or Class A bike lane along that corridor to create mobility for the proposed mixed uses. Council Member/Board Member Armenta thanked staff and Brian.Lewin who represents the Beautification Committee on the Ad Hoc Committee acknowledging their hard work and efforts to make the businesses realize the importance of beautifying that corridor. C. Modifications to Rosemead Municipal Code Section 10.24 Regarding Private Bus Operations Recommendation: That the City Council introduce,for first reading, Ordinance No. 943, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING SECTION 10.24.060 AND RENUMBERING SECTIONS OF CHAPTER 10.24 OF THE ROSEMEAD MUNICIPAL CODE REGARDING.REGULATIONS FOR THE OPERATION AND PARKING OF PRIVATE BUSES City Manager Allred advised the City Council that since the current restrictions were put in place after the July 10th i'ileeting, staff has received positive feedback from the public because of the ordinance; however, there has also been some unintended consequences that affect some businesses, restaurants, and gift shops that rely upon tour buses and so the City Council directed staff to introduce an ordinance that will provide some relief for the businesses and, at the same time, retain the many positive gains that have been made. Mr.Allred thought the ordinance addresses the issues without compromising the current ordinance. He informed the City Council of the three changes indicating first, that private buses may stop on City streets to load and unload passengers only between the hours of 5:00 p.m. and 10:00 p.m.; second, the bus operators must be able to produce an itinerary with specific business appointments and a passenger roster with the specific time, date and location, which is designed to insure these would be actual tour buses opposed to people congregating to get on a bus bound for a casino; and third, no new passengers may board the bus while it is stopped on City streets during those time periods. Sarah Doyle representing Double Hi Express Tours, Inc. has been approved for loading and unloading times from 7:30 a.m. to 2:00 a.m. She said they currently hold a legal and binding contract with a casino for Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23,2014 Page 5 of 8 the times the bus has been granted in the City of Rosemead. She noted they have provided written proof of their loading and unloading times; their vehicles travel on major corridors only; and loading and unloading of passengers in their parking structures only. Their designated loading and unloading point is surrounded by commercial buildings and does not impede on Rosemead residential neighborhoods, restaurants or stores. She requested the City Council to allow them to continue to operate in the manner which the City of Rosemead has granted. They would like to remain in good standing with all business parties involved and most importantly with the citizens of the City of Rosemead. In response to Mayor Pro Tem/Vice Chair Clark's question, Ms. Doyle advised that their parking structure is located behind the Pacific Western Bank on the corner of Rosemead Boulevard and Valley Boulevard. She stated it does not impede on City streets due to the gross weight of the vehicle. A copy of the designated route was provided to the City Council. Council Member/Board Member Armenta clarified that Ms. Doyle was talking about a parking lot and not a parking structure. City Manager Allred advised the City Council that the hours Ms. Doyle is talking about is not germane to the ordinance Council is considering. He advised the ordinance before the Council is not addressing the drop off periods for private buses. The previous ordinance limited the drop off period to 10:00 pm because staff did not feel it was wise to allow the drop off period to go past 10:00 p.m. and all of the private bus companies have been told that 10:00 p.m would be the limit. Community Development Director Ramirez added that most of the,private parking lot owners allow the buses to come in and load and unload; however, they are not allowing cars to park on their lots. These cars will have to park on the streets and in the neighborhoods. She indicated that knowing people will be parking on the City's public streets and knowing they will be parking in residential areas, staff did not think it was fair to the residents to have people walking to their cars and starting them up in the middle of the night. She added that there has also been issues with trash being dumped on the streets or in the residential neighborhoods,which is also unfair to the residents. Staff wants to keep the policies as fair across the board as possible and if the City begins to say that if a company is located here you can go to 2:00 a.m. and if a company is located there it can go 24 hours; or if a company is located in another location it can only go to t0:00 p.m.,then issues would be created with the bus companies as well as an enforcement nightmare for public safety and the sheriffs department. Thereafter followed'a.lengthy discussion between Ms. Doyle, who asked that they be allowed to continue until 2:00 a.m., and staff regarding the parking situation on City residential streets. Council Member Ly appreciated Ms. Doyle's comments but felt it was not germane to the ordinance before the Council this evening. The ordinance this evening was whether or not Council believed the tour buses provide enough of a positive impact to the community that council would be willing to grant these three items specifically to encourage and continue to encourage tourism, tourism spending, and tourism travel within the City's borders. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23,2014 Page 6 of 8 ACTION: Moved by Council Member/Board Member Ly and seconded by Council Member/Board Member Armenta to introduce for first reading Ordinance No.943 and directed the City Attorney to read the title thereof. City Attorney Richman read the title of Ordinance No. 943 into the record: Ordinance No. 943,AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING SECTION 10.24.060 AND RENUMBERING SECTIONS OF CHAPTER 10.24 OF THE ROSEMEAD MUNICIPAL CODE REGARDING REGULATIONS FOR THE OPERATION AND PARKING OF PRIVATE BUSES The Motion unanimously carried by the following roll call vote: AYES: Alarcon,Armenta, Clark, Low, Ly. 5. MATTERS FROM MAYOR&CITY COUNCIL Council Member/Board Member Ly encouraged everyone to write a letter in support of the Gold Line Eastside extension along the 60 Freeway. He noted that the 60-day comment period for the EIR is past the 30 day mark and as many letters in support, as possible are needed to go on record. The City was in support of the alignment which would go along the 60 Freeway with one stop being at the Montebello Towne Center area which would provide a substantial benefit to the community. He advised everyone where they could find a sample letter. He apologized for not being able to attend the 9/11 Memorial ceremony because he was stuck at work and could not make it. He was able to get there afterwards and people were still walking around the monument. Council Member/Board Member Ly reported on his attendance at the League of California Cities' annual conference in downtown Los Angeles'and attended the City's division meeting in which Art Leahy spoke on transportation in the area. He noted:that the 710 tunnel project was coming down to crunch time and he thought the City really needed to push that issue as well and put together a grassroots committee to go to the meetings The need for the 710 gap to be closed and completed was imperative to improve the quality of life for the residents in Rosemead Council Member/Board Member Armenta said she was not able to attend the 9/11 Memorial which is the first one she has missed and she was saddened that she was unable to attend. She stated that she and her students did a remembrance of their own in the classroom. She said she also was unable to attend the ribbon cutting ceremony.earlier and she is sure it was beautiful. She expressed her gratitude to all of the staff that worked very hard on the project and thanked the City Council and all of the residents who came out celebrate this milestone in the City. She mentioned she couldn't wait for the Community Center and Teen Center to open. Mayor Alarcon reported he attended the League Conference and announced the times and dates of the upcoming community events. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23, 2014 Page 7 of 6. ADJOURNMENT There being no further business to come before the City Council, Mayor Clark adjourned the meeting at 7:55 p.m. The next regular City Council meeting is scheduled to take place on October 14,2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Carol Cowley,interim City Clerk APPROVED: William Alarcon, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 23,2014 Page 8 of 8