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CC - Item 5B - Minutes of May 27, 2014 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING MAY 27,2014 The meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor/Chair Alarcon at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Council Member/Board Member'Low INVOCATION was led by Mayor/Chair Alarcon PRESENT: MayorlChair Alarcon, Mayor Pro TemNice-Chair Clark, Council Members/Board Members Armenia, Hall, and Low STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda. 1. PUBLIC COMMENTS FROM THE AUDIENCE Ronald Esquivel with the Rosemead School District Invited the City Council to the promotion ceremony for the 80 grade students at Muscatel who are graduating to high school on June 13th beginning at 5:00 p.m. Pat Trujillo thanked the City Council for sending someone to clean up behind the 7-Eleven store the Wednesday after the May 13th Council meeting at which she brought the issue to the City Council's attention. 2. PRESENTATIONS • Award of Scholarships by Republic/Consolidated Services Elizabeth Martinez representing Republic/Consolidated Services announced the winners of the 2013-2014 Scholarship program. She acknowledged the company's pride in the students who took the time to develop, write and submit essays. Republic received seven applications and five$1000 scholarships were being awarded to: Christy Low, Hamilton Nam Chan, Amanda Savala, Jackie Mei, and Yudi Sun. Mayor/Chair Alarcon thanked Republic and Elizabeth for its generosity. • Metro Eastside Light Rail Extension Project Update and Public Input A representative from Eastside Transit Corridor, Phase II Project team presented the City Council with an overview of the project. She advised that Measure R funds have been allocated for this project, noting Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27, 2014 Page 1 of 9 ITEM N0. 5.8 there are funding gaps for both alternatives. The estimated cost for the SR 60 is$1.2 to$1.3 billion and the estimated cost for the Washington alignment is $1.4 to 1.7 billion. She presented slides of Metro's current and future regional rail networks in the year 2035. She explained the goal purpose of the project and the study area which includes 50 square miles and ten jurisdictions. She advised of the environmental studies taking place to determine the impacts of the project. It was estimated that the project would be complete in the year 2035. She advised of the venous alternatives that were looked at, noting the SR 60 alignment includes four aerial stations and four park and ride stations along the SR 60 corridor providing information on the stops and the time it would take from the Atlantic Gold Line Station. She then provided the City Council with the particulars on the Washington Alignment which includes six stations and five parking lots. She discussed the environmental impacts that have been studied and the public outreach that has been done. She advised that the draft EIS/EIR will be released later in the summer and it requires a 45-day comment period; however, in response to public requests the public comment period is being extended to 60-days, which will include four public hearings. She announced the posting locations of the document. She explained the steps that will be taken after the comment period closed and encouraged the Council and public to stay involved. Henry Madrid representing the SR 60 Coalition, the advocates for the alternative route along the 60 freeway, addressed the City Council to discuss the advantages of the SR 60 Alternative versus the Washington Alignment. One of the advantages is having a station at Montebello Mall which will provide the opportunity for economic growth directly benefitting the City of Rosemead, such as office space, retail, and hotels. Mr. Madrid stated the SR 60 has more riders per station, permute mile, than the alternative, and the SR 60 has the potential to intercept the westbound am. peak traffic with more automated park and rides which would have a significant impact on reducing congestion resulting in more environmental benefits than the other alternative,He left the City Council with a handout for Council to read. Ron Esquivel addressed the City Council expressing his support of the SR 60 and addressing some of the benefits. • Downtown Plaza Update Public Works Director Chris Marcarello reviewed the design amenities of the Downtown Plaza advising once the Plaza was complete it will be transformed into a community destination for the civic center area, the adjacent commercial neighborhood, and the community in general. He described the unique features that will be included in the Plaza,noting the City clock displaying the City's Rose Logo will be located in the north area adjacent to Valley Boulevard alongside the City's Vietnam Veteran Memorial. He discussed the drought tolerant landscaping and shade trees to be planted throughout the entire space naming the types of trees; and an interactive feature for the children which will be operated in the summer months. He added the 9/11 Monument would be part of the Community Center surrounded by the memorial brick, which will come before the City Council soon. He presented renderings of the Plaza indicating the locations of the various features and what the Plaza will look like once it is finished. Council Member Armenta discussed the location of the 9/11 Memorial, noting that when Council viewed the initial plans for the Plaza both she and Mayor Pro Tem Clark stated they wanted the 9/11 Monument in front facing Valley Boulevard. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27, 2014 Page 2 of 9 Mr. Marcarella responded to Ms.Armenta that the idea of placing the 9111 Monument more toward the center of the Plaza was to make it the focal point of the Community Center area Thereafter,followed a lengthy discussion between the City Council and staff about the location of the 9/11 Monument; the majority of Council expressing their desire to have the Monument in front facing Valley Boulevard. In response to Council Member Low asking if there were technical reasons for moving the monument, Mr. Marcarella explained that one reason for relocating the monument is that the County, in agreeing to allow the City to use part of its property in which to build the plaza,would not agree to allow any permanent monuments on its property and the 9/11 Monument is currently abutting the County's property. After being asked by Mayor Pro Tem Clark if there was any way the monument can be kept in front, Mr. Marcarella advised that staff will look to see if there was enough space to accommodate the monument, staff will let the Council know in the weekly update, and bring it back at the next Council!meeting. Council Member Hall brought up the issue of security of the Monument;to protect it from vandals. She felt that should be a consideration in where the monument is placed:: Council directed staff to look at the plans and work with the architect to see if there is enough room for the Monument to remain where it is currently displayed and let the City Council know if that is possible. 3. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2014—20 Recommendation: to approve Resolution No.2014—20,entitled:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$1,405,454.52 NUMBERED 84893 THROUGH 85043 INCLUSIVELY • Resolution No.2014-10 Recommendation: to approve Resolution No. 2014—10,entitled:A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$493.50 NUMBERED 10084 B. Approval of Fireworks Stand Locations Recommendation: That the City Council approve the list of 11 applicants and their stand locations, and waive the electrical permit fee. C. School Resource Officer Program Funding Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page 3 of 9 Recommendation: That the City Council approve the agreement with the El Monte Union High School District for assistance in funding the SRO position. D. HOME Funds Commitment Agreement between the City of Rosemead and the Rosemead Housing Development Corporation for the Implementation of Certain HOME Funded Programs Recommendation: That the Rosemead Housing Development Corporation and the City Council take the following actions: (1)Approve a HOME funds Commitment Agreement between the Rosemead Housing Development Corporation and the City Council for the implementation of the City's Owner-Occupied Rehabilitation Loan Program and Mortgage Assistance Program; (2) Authorize the Mayor to execute the contract on behalf of the City; and(3)Authorize the President to execute the contract on behalf of the RHDC. E. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions Recommendation: That the City Council approve a Memorandum of Understanding with the Rosemead Employee Association and approve Resolution Nos. 2014-12, 2014-13,and 2014-14, respectively entitled: (1)A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL,AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD;(2)A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE OF THE CITY OF ROSEMEAD; AND(3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD F. CaIPERS Resolution Amending the current Ca1PERS Contract to Reduce Employer- Paid Member Contributions for members in the categories of General; Middle Management;.Professional and Confidential; Executive Management; Management; and City Council from 8%to 6% Recommendation: That the City Council approve Resolution No. 2014-15, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD IN THE MATTER OF AMENDING THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM PLAN REGARDING EMPLOYER-PAID MEMBER CONTRIBUTIONS G. Authorizing the Release of Unclaimed Checks Pursuant to Government Code Section 50050 through 5056 Recommendation: That the City Council approve Resolution Not 2014-20 and 2014-21, respectively entitled:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page 4 of 9 CODE SECTION 50050 AND 50053 TO THE CITY OF ROSEMEAD;AND (2)A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE SECTION 50055 TO THE CITY OF ROSEMEAD ACTION: Moved by Council Member/Board Member Armenta, and seconded by Council Member/Board Member Low to approve Items A through G on the Consent Calendar. The motion unanimously carried by the following vote: AYES:Alarcon,Armenta, Clark, Hall, Low. 4. MATTERS FROM CITY MANAGER&STAFF A. Regulations for the Operation and Parking of Private Buses-Rosemead Municipal Code Section 10.24 Recommendation: That the City Council introduce,for first reading, and direct the City Attorney to read by title only, Ordinance No.941, entitled:AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING CHAPTER 10 OF THE ROSEMEAD MUNICIPAL CODE RELATING TO REGULATIONS FOR THE OPERATION AND PARKING OF PRIVATE BUSES Director of Public Works Chris Marcarella presented the staff report indicating the Traffic Commission, over the past several months, initiated efforts to review private bus operations and loading zones in the community. The review was conducted in response to public concerns and involved review and input at two Commission meetings. The Commission discussed issues related to bus operations including loading zone locations, safety issues, and impacts on residential neighborhoods. As some of the neighboring cities have adopted similar regulations to what is before Council tonight,the problems have worsened causing additional bus traffic in City of Rosemead. He explained some of the problems associated with private bus traffic include trash and litter adjacent to the loading areas as passengers walk and drop coffee cups and food wrappers at the bus loading location in the public right of way. In addition,during field observations, problems with visibility were noticed as buses park on major streets adjacent to the residential streets. Also noticed were issues with pedestrian safety as passengers will sometimes jaywalk and cause near-miss accidents on some of the busy arterials. Staff has also received complaints about bus traffic in residential areas and problems with parking as passengers walk and park near loading areas on adjacent residential streets. He advised Council of the interim actions the City has taken to alleviate some of the problems. He advised most of the private buses operate under licensing and operating guidelines established by the Public Utilities Commission. The guidelines cover equipment maintenance, driver safety and operations and while the City cannot get involved with these aspects relative to private buses,the California Vehicle Code does give cities the ability to regulate some of their loading and unloading activities. He stated the proposed ordinance complies with both the Public Utilities Code and the California Vehicle Code guidelines. The proposed regulations prohibit loading and unloading on City streets; they require operators to establish their own arrangements with private property owners; and provide the City with written documentation of such arrangements. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page5 of 9 Finally the City requires those bus operators to obtain a business license if they plan to pick up on private property. If adopted by the City Council tonight the ordinance would go to second reading on June 1001 and the enforcement of the regulations would begin 30 days after that. Violators will be subject to fines starting at$500 and increasing for subsequent violations. He advised notifications were sent to private bus operators listed by the Public Utilities Commission in the adjacent area and they were encouraged to attend this meeting. Council Member/Board Member Low confirmed that the ordinance allows for loading and unloading on private property, thereby making the operation allowable. She asked what if the City does not think that is the best location or the location is not appropriate for loading and unloading. Community Development Director Michelle Ramirez responded that parking facilities are only allowed in C- 3 (Commercial Zones)and the City's Central Business District Zone. They are not allowed in any other location, so they would have to find an available location within those two zones explaining what the process would be to the City Council Council Member Low asked what would happen if a business is currently located on the property. Ms. Ramirez responded that if the property currently had a CUP, it would have to be amended to show that they have the parking available for the additional parking as well as the capability of a bus to get in and out including turn capacity. In response to Mayor Pro TemNice Chair Clark's quesfion as to whether other cities allow buses to park in private parking, Mr. Marcarella advised that both Monterey Park and San Gabriel have similar guidelines. Ms. Ramirez added the City does not allow overnight parking of buses, so no matter what the parking structure is, the buses would not be allowed to park overnight. Mayor Pro TemNice Chair Clerk asked about weight limits on City streets. City Manager Allred added that the City does have weight limits on residential streets. A discussion ensued regarding the buses traveling on residential streets which is creating problems for the residents. Ms Clark expressed her desire for enforcement because she has had issues on the street where she lives. Mr.Allred confirmed that the Community Service officers will issue citations if the City is made aware of the violations. Council Member/Board"Member Low said she has received several calls from business owners on Valley in which they have told her that their businesses are suffering because of the buses parking in front of their store fronts. She thought the biggest problem is the trash that is left and the people standing around. City Manager Allred confirmed there is a lot of problems on Valley and Garvey in regard to the complaints that Council Member/Board Member Low has received. ACTION: Moved by Council Member/Board Member Low, and seconded by Council Member/Board Member Clark to introduce Ordinance No. 941. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page 6 of 9 City Attorney Richman read the title of the Ordinance into the record: Ordinance No.941,AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING CHAPTER 10 OF THE ROSEMEAD MUNICIPAL CODE RELATING TO REGULATIONS FOR THE OPERATION AND PARKING OF PRIVATE BUSES The motion unanimously carried by the following roll call vote: AYES: Alarcon,Armenta, Clark, Hall, Low. B. Annual Comprehensive Fee Resolution Update Recommendation: City Council approve Resolution No 2014-19, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD APPROVING COMPREHENSIVE SCHEDULE OF FEES AND CHARGES BY THE ROSEMEAD CITY COUNCIL City Manager Allred provided a brief report explaining the comprehensive fee resolution details of the various fees for individualized services that are not of a general benefit to the entire community, such as inspections, permits, variances,etc. Every year, staff reviews and updates the fee resolution. On April 22rd the City Council held a workshop and reviewed the Fee Resolution in great detail. He emphasized the Fee Resolution does not include any Development Impact Fees. Mayor Pro TemNice Chair Clark asked what the Zoning Verification Letter was. Community Development Director Ramirez advised it was in response to a request for the history of a property from the first time it was zoned until the current zoning. So the fee was for staff research time and preparing the history of the property. In response to Ms. Cleric's question as to whether this was a new fee, Mr. Hawkesworth advised that it was always$60, however, this year it was divided into residential and non-residential.And while the fee for residential stays the same, the non-residential fee would be$225 because non-residential takes a lot more work. Council Member/Board Member Low asked about the Casino Tour Bus fee on page 25; and Ms. Ramirez responded that the fee is for the tour buses that stop in Rosemead to pick up or drop off passengers. City Manager added that it was the same fee taxi cabs are charged. When asked by Mayor Pro Tem/ Vice Chair Clark why the buses weren't charged more, it was explained to her by the City Attorney that the fees cannot arbitrarily be set, they have to be set based on the amount of staff time to undertake the review. Ms. Ramirez advised that the City will be issuing stickers to the vehicles that have to obtain a business license which includes ambulances, tour bus companies, and taxi cabs so public safety will be able to recognize whether or not the vehicle is licensed. Mayor Pro TemNice Chair Clark asked what was happening with the fireworks stand fee on page 26. Ms. Ramirez responded that fireworks stands are not a business license, it is actually a fee so it was taken out of the business license section. She confirmed that the fee is not being raised. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page 7 of ACTION: Moved by Council Member/Board Member Low, and seconded by Council Member/Board Member Armenta to approve the Fee Resolution. The motion unanimously carried by the following vote: AYES: Alarcon,Armenta, Clark, Hall, Low. C. Appointment of Garvey Avenue Corridor Specific Plan Sub-Committee Recommendation: City Council complete the outstanding appointments for the Garvey Avenue Corridor Specific Plan Sub-Committee by selecting one (1) member of the Planning Commission, one(1) member of the Traffic Commission, and one(1) member of the Beautification Committee. City Manager Allred presented the staff report advising that on May 13, 2014,the City Council authorized a contract with MIG Inc. for the Garvey Avenue Corridor Specific Plan and Environmental Impact Report project. Mayor Alarcon and Council Member Low were appointed to the Garvey Avenue Corridor Specific Plan sub-committee; however,the committee requires five members and at City Council's direction,the committee will include one member each from the Planning Commission, Traffic Commission,and Beautification Committee. He added the staff report includes a list of commissioners and committee members who have expressed an interest in being on the sub-committee. Amy Wong addressed the Council advised that because she has been so busy she forgot to apply but she is interested in being a part of the sub-committee and do whatever she can to help the City, asking if it was too late to apply. City Manager Allred advised that the City received applications from three members of the Planning Commission, one member of the Traffic Commission,and two members of the Beautification Commission and technically the filing period has concluded. City Attorney Richman advised the City Council that this is not a legal issue, but more of an issue of fairness and so she was not concerned with whatever decision the Council in regard to allowing Ms. Wong to apply after the closing date. ACTION: Moved by Council Member/Board Member Low, and seconded by Council Member/Board Member Armenta to appoint Planning Commissioner John Tang to the sub-committee. A substitute motion was made by Mayor Pro TemNice Chair Clark to appoint Planning Commissioner Tam Din to the sub-committee, explaining her reason for appointing her The substitute motion died for a lack of a second. The previous made motion by Council Member/Board Member Low unanimously carried by the following vote: AYES: Alarcon,Armenta, Clark, Hall, Low. ACTION: Moved by Mayor Pro TemNice Chair Clark, and seconded by Council Member/Board Member Low to appoint Traffic Commissioner Roderick Omelas to the sub-committee. The motion unanimously carried by the following vote: AYES: Alarcon,Armenta,Clark, Hall, Low. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page8 of 9 Council Member/Board Member Low asked the Council if they wanted to consider Amy Wong's late application to be a member of the sub-committee. Council concurred to deny Ms. Wong's application since it was submitted after the deadline. ACTION: Moved by Council Member/Board Member Low, and seconded by Mayor Pro TemNice Chair Clark to appoint Beautification Commissioner Brian Lewin to the sub-committee. The motion unanimously carried by the following vote: AYES: Alarcon,Armenta,Clark, Hall, Low. 5. MATTERS FROM MAYOR&CITY COUNCIL Council Member/Board Member Armenia reported on her attendance at.the Contract Cities Conference in Indian Wells. Mayor Pro TemNice Chair Clark also attended the Conference and added the session regarding "What Happens after Redevelopment"was very informative. Council Member/Board Member Armenta thanked David Montgomery-Scott and his staff for the Memorial Day Event at the Savannah Cemetery. The event was well attended. ' 6. CLOSED SESSION At 8:31 p.m. City Attorney Richman announced the City Council would recess to Closed Session to discuss the following two items: A. Anticipated Litigation.Significant Exposure to Litigation Against the City Pursuant to Government Code 54956.9 (d)(2): 1 potential case. B. Conference with Legal Counsel—Existing Litigation: 1.:.,Cal Poultry Vikon Inc.v.City of Rosemead Pursuant to Government Code Section 65956.9(d)(1) The City Council reconvened at 9:30 p.m. at which time,the City Attorney announced that no reportable action was taken by the City Council in Closed Session. 7. ADJOURNMENT There being no further business to come before the City Council, Mayor Alarcon adjourned the meeting at 9:31 p.m. The next regular City Council meeting is scheduled to take place on June 10, 2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Carol Cowley, Interim City Clerk APPROVED: William Alarcon, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 27,2014 Page 9 of 9