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CC - Item 5B - Minutes of October 25, 2016 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING OCTOBER 25, 2016 The joint meeting of the Rosemead City Council and Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Armenta at 7:02 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Mayor Armenta INVOCATION was led by Councilmember Clark PRESENT: Mayor/Chair Armenia, Mayor Pro Tern/Vice-Chair Low and Council Members/Board Members Alarcon, Clark, and Ly(entered the meeting at 7:06 p.m.) STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Finance Chu, Director of Parks and Recreation Chacon, Director of Public Works Garcia, Director of Community Development Ramirez, and City Clerk Donohue 1. CLOSED SESSION -None 2. PUBLIC COMMENT Brian Lewin expressed his concerns pertaining to Proposition 64 and asked if staff would be updating the City's smoking ordinance and the medical dispensary marijuana ordinance. Mr. Lewin stated the use of marijuana under proposition 64 would allow residents to host pot parties which will have an impact on surrounding neighbors. City Attorney Richman announced staff was working on a moratorium if Proposition 64 passed on November 811. In addition, it was clarified the proposition did not permit the public use of marijuana and recreational businesses could not operate until 2018, pending the State's permit requirements. In the meantime, City staff will bring something before the City Council to allow the regulation over the use of marijuana under Proposition 64. Mayor Armenta asked staff to look into the social host ordinance pending the passage of Proposition 64. 3. PRESENTATIONS A. Los Angeles County Economic Development Corporation - Most Business Friendly City Finalist Award Bob Machuca Senior Regional Manager of Business Assistance Los Angeles Economic Development Corporation congratulated the City of Rosemead as a Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25. 2016 Page 1 of ITEM NO. 5.B finalist of the Eddy Award in the category of the most business friendly cities. Mr. Machuca presented the City Council with a recognition award for providing a centralized and streamlined business application process, next day inspections, and flexible hours to meet business needs. Mayor Armenta thanked Mr. Machuca for the award and commended City staff for their hard work. Council Member Ly stated the recognition award had been years in the making and thanked former City Manager Jeff Allred for starting the process to apply for the award. Mayor Pro Tem Low stated the award shows how much staff has worked and commended them for their efforts. B. Proclamation—Red Ribbon Week Public Safety Coordinator Wong stated Red Ribbon week was an alcohol, tobacco and other drug and violence prevention awareness campaign observed annually in October. In addition October is also crime prevention month in which the purpose of the campaign is to unite the community to create a safe, healthy, crime free and drug free environment through a series of community based programs. Mayor Armenta read the proclamation declaring the month of October as National Red Ribbon week to promote drug free lifestyles. C. Quality of Life Presentation Mayor Armenta presented a power point presentation on the Quality of Life project. She stated in connection with the CRM request system; City Manager Manis initiated a program called the Quality of Life Team. 'Be purpose of the program is to proactively target specific locations in the community that experiences blight on an ongoing basis. The team provides individuals squatting illegally on private properties housing assistance information, resources, and temporary storage of personal belongings. As of the commencement of the program in July of 2016 the City has cleaned up over 35.21 tons of debris on private and public property through the Quality of Life project. Mayor Armenta on behalf of the City Council, presented certificates of recognition to The Quality of Life Team Members comprised of the Los Angeles County Sheriffs Department, Republic Services, Volunteers of America, Code Enforcement Officers, Rosemead's Public Works staff, and the City Manager's Office. Mayor Pro Tem Low asked if there have been any concerns by people trespassing on properties while the City is cleaning up the blighted area. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25, 2016 Page 2 of 7 City Manager Manis reported the local businesses and neighbors have thanked the City for assisting in cleaning up the area. Staff has gone door to door to talk with and educate businesses on the importance of keeping their area clean to keep crime down. 4. PUBLIC HEARINGS - None 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2016-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,560,262.24 NUMBERED 94160 THROUGH NUMBER 94380 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2016-59 B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the regular meeting on September 13,2016 and the regular meeting on September 27,2016. C. Rosemead Skate Plaza—Appropriation of Additional Funds Recommendation: That the Successor Agency approve Resolution 2016-60, allocating an additional $80,700 in Redevelopment Bond Funds for the completion of this project. City Attorney Richman asked to table item 5C to the next City Council meeting. ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tcm Low to approve the Consent Calendar item 5A and 5B with the exception of item 5C. The motion carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly 6. MATTERS FROM CITY MANAGER & STAFF A. Updated Strategic Plan for 2016-2018 Recommendation: That the City Council approve the updated Strategic Plan for 2016-2018. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25, 2016 Page 3 of 7 Brian Lewin commended staff for the Strategic Plan update, as well as the updates to the sign code and Code Enforcement issues. He referenced strategy item 3D: Communications on HAM radio and suggested it was better fit for strategy 2, which focuses on Public Safety. Mr. Lewin suggested the City reinstate the municipal code sidewalk improvements requirements. Mayor Armenta asked staff to look into restrictions on neon lights on businesses within the City. Council Member Ly stated Strategy 1 item E "Explore the potential of creating a hotel district for the south end of the City Montebello Boulevard and Town Center Drive. Also explore the potential of reducing the appeal period under the Rosemead Municipal Code Section 1760 Appeals and Request for Review"could be treated as two separate items. City Manager Manis confirmed staff would update and separate those two items on the Strategic Plan. Council Member Clark agreed with Brian Lewin on reinstating the sidewalk requirement and asked staff to provide more information. Mayor Armenta indicated there are properties which cannot have sidewalks because they are on hills. The requirement would have to be based on what the City Engineer states is appropriate. Council Member Ly reiterated the sidewalk issue was not part of the Strategic Plan final draft. He explained during the comprehensive process the City Council, City staff and the public had input during the Strategic Plan Workshops. The Council could always explore the topic as an agenda item to discuss, however the sidewalk issue was removed as well as the Transient Occupancy Tax item in order to have a unanimous support on the Strategic Plan. Mayor Armenta agreed with Council Member Ly, stating the final draft of the Strategic Plan had all the information discussed during the public meetings. Council Member Ly encouraged Council Member Clark to request the sidewalk discussion as an agenda item for the next meeting. ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tern Low to approve the recommended action. The motion carried by the following vote: AYES: Alarcon,Armenta, Clark, Low, Ly 7. MATTERS FROM MAYOR& CITY COUNCIL—None Mayor Pro Tem Low asked for clarification on the difference between Matters from Mayor and City Council and City Council Comments. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25, 20/6 Page 4 of7 Mayor Armenta explained when Council request an item to be placed on the agenda, the item is placed under Matters from Mayor and City Council. City Manager Manis explained any updates and or staff reports the City Council would like to discuss are placed under Matters from Mayor and City Council. The City Council comments are usually when a council member wishes to share information such as a conference attended or an event. Council Member Clark confirmed if she requests to bring an item to the agenda it would be under Matters from Mayor and City Council. Council Member Ly stated based on the municipal code book section 2.04.060 the following item sets the agenda in the code. Per the code there is no City Manager Comments or City Council Comments section. Mayor Armenta confirmed all items requested by any Council Member will be under Matter from Mayor and City Council. City Council comments will be included under the same section. City Manager Manis clarified City Manager Comments will be removed and any related items for City Manager would be under Matters from the City Manager and Staff. 8. CITY MANAGER COMMENTS -None 9. CITY COUNCIL COMMENTS Council Member Clark requested an agenda item for the following meeting to discuss the support of two candidates to the Regional Water Quality Control Boards. She reported she attended an earthquake seminar hosted by the Southern California Association of Governments and would follow with important information for staff. Lastly, she stated she would like to recommend resident and Beautification Board Member Brian Lewin to a committee regarding airplane issues. Council Member Ly inquired on the operating hours of the Public Safety Center for the public. Assistant City Manager McKinney replied the Public Safety Center operates Monday through Friday 7:00 a.m. to 6:00 p.m. for the public. Council Member Ly stated he would like staff to look into having some weekend operating hours for the public and budgeted for the following year. He inquired about resident's concern with signage at the Garvey Avenue Bridge. Assistant City Manager McKinney explained he spoke to resident Adolfo about his concerns and indicated staff had examined the sign and the sign clears all ADA accessibility and the JPIA risk manager confirmed the sign meets the qualifications which exceed the normal width and height required. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25, 2016 Page 5 of Mayor Armenta stated the City Council approved the signage; however, the sign specific location was not approved by the Council. In addition, she stated on a previous request on another sign on Rosemead Boulevard, the arrow was not facing the right direction. Assistant City Manager McKinney clarified according to past staff reports it stated signs would be placed at entrances of the City but did not identify where they were going to be put. City Manager Manis affirmed if there are any concerns with other signs, staff could look at the placements and move or correct the signs. Council Member Ly asked staff to check the quality of the conference call system for the November 8th City Council meeting. City Clerk Donohue replied the IT staff had just installed new equipment and would start testing the sound quality of the phone system in the Chamber. Council Member Ly inquired about the Request for Proposal of the IT contract. City Manager Manis explained staff put out a Request for Proposal for IT services and once reviewed by staff; recommendations would be presented before the City Council meeting in December. Council Member Ly asked when the Council approved the Request for Proposal process. Assistant City Manager McKinney explained the IT services contract has been on a month to month agreement, and in order to have a formal agreement in place staff request proposals. Mayor Pro Tem Low stated the former City Manager had explained not all requests for proposals require the Council's approval. Council Member Ly asked if there is an Administrative Policy on request for proposals. City Attorney Richman stated typically if a request for proposal has certain thresholds, or if it's a Public Works contract, it would go before the Council because there are more requirements versus a professional services agreement. Council Member Ly asked staff to bring back more information at the next council meeting. Mayor Armenia thanked Parks and Recreation Director Chacon and his staff, public works for making the Fall Fiesta/Dia De Los Muertos event a success. She also expressed concerns brought to her by a Veteran regarding cost associated with the purchase of a military banner. She asked staff to look into find a way in getting local businesses involved to assist with funding the purchase of a military banner. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25, 2016 Page 6 of 7 City Manager Manis stated staff would work to approach businesses to help offset cost of the program. Mayor Armenta introduced the Rosemead Scoop newsletter which announces City events, Council meetings, Commission meetings, and Committee meetings for the month. 10. ADJOURNMENT The meeting adjourned at 8:29 p.m. The next regular City Council meeting is scheduled to take place on November 8, 2016, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Marc Donohue, City Clerk APPROVED: Sandra Armenia, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of October 25, 2016 Page 7 of7