CC - Item 6B - Minutes of February 14, 2017MINUTES OF THE CITY COUNCIL, HOUSING DEVELOPMENT
CORPORATION AND THE SUCCESSOR AGENCY TO THE
ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
REGULAR JOINT MEETING
FEBRUARY 14, 2017
Workshop
The workshop meeting of the Rosemead City Council was called to order by Mayor Armenta at
6:04 p.m. in the Rosemead City Council Chamber located at 883$ East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Armenta, Mayor Pro Tem Low, Council Members'larcon, Clark, and Ly
STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager
McKinney, Director of Community Development Ramirez, Director of Finance,, 'ieu, Director of
Parks and Recreation Chacon, Director of Public- Wb*gs ,Garcia, arld City Clerk Donohue
Council Member Ly requested to add an emergency item under Matters from Council to discuss
and take action to send a letter regarding Assembly Bill'287.,Holden. The proposed bill by
Assembly Member Holden bans the tunnel", tion for the I-710 free,�yay.,
City Attorney Richman clarified the item would be"adrleto the agenda as an emergency item
because an action was being requested prior toRthe next councitmeeting and staff became aware
of the issue after the aeenda vvasrrnosted.
ACTION: Moved by Council Member Ly and "keonded by Council Member Clark to add
emergency item AB 278 holden to Matters from CifyCouncil on the agenda. The motion carried
by the following vote: AYES, ?klaroon;,Akmenta, Clark, Low, Ly
1. WORKSHOP: _:
A =` Rosemead Chamber of Commerce Business Plan
Rgbert Oehler,,,, President of Rosemead Chamber of Commerce presented a
Po,oint presentation requesting a one-time grant of $200,000. The grant
would allow the Rosemead Chamber of Commerce to stabilize and increase its
capacity;
Mr. Oehler continued with the presentation adding the Rosemead Chamber of
Commerce also desires to develop a Business Improvement District.
Paul Chen, Board of Director for the Rosemead Chamber of Commerce added the
Chamber would like to be involved with the banner program to assist families in
paying for the military banners through fundraising efforts with local businesses.
Mayor Armenta reiterated in previous years the Rosemead Chamber of
Commerce coordinated the banner program by having local businesses sponsor
the banners. The banner program dissolved at one ,pgipt, therefore the City
decided to take the program back.
Mayor Pro Tem Low asked what the
Commerce was.
Mr. Chen replied the Chamber of
last five years.
Mr. Oehler added the cumulative do
$100,000. The financial profile for the
of $141,000 with expenses ('$171,156
Rosemead Chamber of
has had a deficit of $29,000 in the
ast five years is less than
year had a total gross income
,$29,236 deficit.
Ray Jan, Executive Director for tliekbsemead Chamber of Commerce stated the
events and programs being proposed in -the coining years are professional
development, workshops in a fozeigti language t6 assist the business community,
larger scale resource, fair, job fair" aining forbusiness members and community
members:,A health fair is being proposed to cater to the Rosemead community, as
well,as ''a;strget fair, To highlight the iuspitality industry, restaurant industry, and
their servioes: �. ;:.
the
Mr. Oehler what the expected return was for the city from
Oehler replied there may be no monetary profits, but increase in quality
s such as iransportation services. Furthermore, meetings with hotels and
1
owners,!,,, icated adding stops at shopping centers, would make it more
;tj_ve for Tourists staying in the city.
Ms. Jan,- explained tourists from China are shuttled or bussed to Focus Plaza in the
City of San Gabriel. The Chamber of Commerce would like to assist business
establishments like the Square Supermarket to create a welcome package for
tourists and facilitate communications with bus operators to bring guests to shop
and spend money in the city.
Mayor Armenta inquired if the proposal from the Chamber of Commerce
included the use of a city shuttle.
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Minutes of February 14, 2017
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Ms. Jan answered affirmatively, with the possibility of adding an additional stop
near a motel.
Mayor Pro Tem Low stated the use of a city shuttle could increase cost to the
city.
Mr. Chen explained to the Council in order to add additional stops using a city
shuttle, the Chamber of Commerce would have to expand its resources and staff
for the proposal to work.
Mayor Armenta expressed concerns on grar
request for funding and adding shuttle stops at
explanation on how the Chamber of Commerce
Mr. Chen stated in order to embark on
would have to expand its resources.
Mayor Armenta expressed concerns if the Ch
into a financial deficit in the next five years
Mr. Oehler stated it's the obligation of the C
performance with the additional capacity and
Mayor Armenta requested th
detailed information on their f
would operate4itfi;the grant to
to increase„
He continu(
and has a
recommend
people in T
hotels 'The
to be rnbr`e=
-hamber of Commerce
hotels. She asked for an
)rdinate hotel stops.
ects the
Commerce
of Commerce
fall back
of Commerce to improve its
he structural deficit.
mmerce to provide additional
nd provide a plan on how they
liability.
,ystated the City, and residents could benefit if the Chamber of
an overall structure of the development of a visitor and
He suggested4be Chamber of Commerce to demonstrate how
Spur economic development, tourism, visitors lodging at hotels
on transient occupancy tax; and or increase sales tax revenue.
�plazpAh City is located thirty minutes from major attractions
Asian population which attracts more tourism. He also
Chamber of Commerce to speak with people in China and or
who are business owners who may have the capacity to build
idea is a good idea for the city to invest; however, there needs
ition than just the plan to hire two more people.
Mayor Pro Tem Low asked Mr. Oehler if part of the grant request was going to be
used to pay off debt. She expressed concerns with seeing payroll expenses of
$150,000 and not leaving much money to work with.
Mr. Oehler replied there would be a reserve of $50,000 which would be used to
pay some of the debt.
Rosemead City Council, Housing Development Corporation and the Successor Agency
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Mr. Chen stated the professional staff would be staggered depending on how
much additional capacity is needed; in addition, they would help build additional
money generating events.
Ms. Jan explained the additional professionals will be dedicated full-time
employees to help create the hospitality program to build up the visitor center.
One person will go to each member and help them with marketing. The other
professional will focus on plans for current business members. Ms. Jan stated the
Chamber of Commerce could submit a new proposal with more information
before the Council at a future meeting.
Mayor Armenta advised the Chamber of Commerce to consider a business plan to
detail how they will use the grant. A business 'plan would allow the Council to
explain to the community what the city is investing in.
Council Member Ly stated the concept was worth the investment because it
would involve economic development, a key item in the City's S rate& Plan. He
reiterated the key success for' the Chamber --cf Commerce acid economic
development is the ability to push on hospitality and tourism because we have
location and demoeranhics.
Mayor Pro Tem Low noted the.items proposed by.the Chamber of Commerce are
similar to what the City already doesvuith economic development.
City Manager -Mans described_ the ' Chamber! , bf Commerce as a membership
organzatiob`andalie,City is a serv'ce driven organization. The city's goal is to go
out and -speak w i companies ,and do business retention and business
mnt, outreach; as well as'helping to solve safety issues or potholes in
develop
front of a business While the Chamber of Commerce supplements services, as far
as letworking and serving the business community.
Mayor Annenta state d;Ihe;.City Council needs more information to justify the
Chamber of,Commerce funding request. She suggested to Mr. Oehler to include
more detaileditformation on the presentation.
Pro Teri' Low advised the Chamber of Commerce to have a low risk plan
to
Council' Member Clark asked the Chamber of Commerce if they have done any
polling of the business district.
Mr. Chen replied polling businesses would be part of the projects to do if the
grant request is given.
Mr. Oehler thanked the City Council and stated the Chamber of Commerce would
come back with additional details and address the City Council's comments.
Mayor Armenta ended the workshop and recessed the meeting at 7:03 p.m.
Rosemead City Council, Housing Development Corporation and the Successor Agency
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Minutes offebruary 14, 2017
Page 4 of 16
RECONVENE TO REGULAR MEETING
7:00 PM.
The regular joint meeting of the Rosemead City Council, Housing Development Corporation and
Successor Agency to the Community Development Commission was called to order by Mayor
Armenia at 7:10 p.m. in the Rosemead City Council Chamber located at 8838 East Valley
Boulevard, Rosemead, California.
PRESENT: Mayor/Chair/President Armenia, Mayor Pro Tem/Vice-Chair/ Vice -President Low,
Council Members/Board Members/Directors Alarcon, Clark, and Ly
PLEDGE OF ALLEGIANCE was led by Mayor Pro Tem
INVOCATION was led by Councilmember Ly
STAFF PRESENT: City Manager Manis, City
McKinney, Director of Community Development:]
Parks and Recreation Chacon, Director of Public
2. PUBLIC COMMENT
Inez Juaregui recommended,re
She also suggested fundraislhl
Center's animal control truck"
Mayor Arm6hta: -advised Ms.
McKinney, who oversees the P
Ms.
Richman, Assist
iirector of Finance
ia, and City Clerk
City Manager
eu; Director of
pet owners tro, spay and neuter their dogs.
to assist in improving the Public Safety
fv", as?a cage"on the back.
to `speak to Assistant City Manager
Safety Center, to address her concerns.
to mandate residents to have their pets
Mayor Annepta explained to Ms. Juaregui staff will speak to the City Attorney to
look into tha city's current animal ordinance and to possibly survey the public.
Juaregui stated she could assist in surveying residents to collect the necessary
Dr. Ed`ward'Zinuga, Superintendent to the El Monte Union High School District
introduced himself and commended the City for their continued support on
programs such as the School Resources Officer. He invited the City Council to the
Los Angeles Philharmonic music event hosted by the El Monte Union High
School District at Rosemead High School on March 19'.
Council Member Ly welcomed Superintended Zuniga to the El Monte Union
School District and commended Rosemead High School teacher Eric Bridges on
the achievements with the Academic Decathlon team winning various medals.
Mayor Armenia stated the City would like to recognize the students in the future.
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Minutes offebruary 14, 2017
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3.
4.
Heather Shotke, teacher at Muscatel Middle School invited the City Council to
their Gram March Festival on March 4th at Rosemead Park.
Mayor Pro Tem Low thanked Ms. Shotke for her work with the students on the
importance of written communication.
Daniel Luevanos, representing One Legacy Donate Life, spoke on the importance
of organ donation and procurement. He stated one person can save the life of
eight people and enhance the lives of fifty or more people by tissue and
eye donations. He invited the public to attend the run/ -,y event on April 29th, as
part of Donor Awareness Month. He thanked the City Council for their support to
the organization.
James Berry, resident, spoke on the
right -of ways. He asked if the city
dumping sites and maybe have the Be
process. In addition, he addressed,tl
public areas.
aping of fiiilky items on public
1112,
fy key ateas; of popular illegal
Committee more, involved in the
3f abandoned shopping carts in
Mayor Armenia stated she had previously spoken to staff about the ongoing issue
of abandoned shopping carts." She added that'" the Parking Enforcement Officer
following the street sweeper diinng street sweeping=days; should be reporting any
abandoned shopping carts. `
Mr. Berry explained he reports,abadoned shopping carts via the city's website.
In addition,` he "addressed the laa)- of reporting bulky item pick-up at residential
Mayor Armeniareaerated„when parking enforcement should be addressing any
abandoned shopping cait"s-left,ot} the streets during street sweeping routes. Ms.
Armetrta xequestedstaff to look into the Target shopping carts being removed
from therr'pr'operty.
3 -stated the staff has implemented a program to clean up
and will focus on picking -up abandoned shopping carts.
suggested reminding the public there are fines associated with
carts from commercial properties.
John Lowrey shared his concerns on the attempt to eliminate Wal -Mart's annual
review. The Planning Commission voted four to one to keep Wal -Mart's annual
review and he inquired as to why the City was considering eliminating the review
condition.
PRESENTATIONS - None
PUBLIC HEARINGS
Rosemead City Council, Housing Development Corporation and the Successor Agency
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Minutes of February 14, 2017
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5.
A. Public Hearing on the Fiscal Year 2017-18 Annual Action Plan for Federally -
Funded Programs
Recommendation: That the City Council conduct a public hearing and take public
testimony on the Annual Action Plan covering the period July 1, 2017 — June 30,
2018. No further City Council action is necessary.
Community Development Director Ramirez reported the public hearing was being
held to allow citizens input into the city's Annual Action Plan for Federally
Funded Programs. In addition, the city has been advised:;by the U.S. Department
of Housing and Urban Development to expect a decrease in funding on home
allocations for the upcoming fiscal year.
Mayor Armenta opened the Public
Steve Cooper with Rio Hondo
have partnered with the City s
City to provide low income hoi
Chancela Al -Mansour with the Housing
ongoing funding support to },assist lane
responsibilities under Fair IIousipp laws.
Mayor Pro Tem Low asked
decreased forthe.next fiscal
not relei
funding
p.m.
ty Development Cort Orion stated they
and homes to continue w'orkirig with the
Center thanked the City for the
ncl tenants on their rights and
HOME funding would be
ector.Ramirez stated the Federal Government has
She stated staff would be working with the current
funding amount received is less than the current
e"submitted before the Council for a new Annual
public hearing at 8:00 p.m.
).2017-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $632,221.57 NUMBERED
95114 THROUGH NUMBER 95238 INCLUSIVELY, WHICH IS
ATTACHED HERETO AND MADE A PART HEREOF
Recommendation: Adopt Resolution No. 2017-03
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes offebruary 14, 2017
Page 7 of 16
C.
I•
• Resolution No. 2017-03 SA
A RESOLUTION OF THE CITY OF ROSEMEAD AS THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF $2,000. NUMBERED 10201
INCLUSIVELY, WHICH IS ATTACHED HERETO AND
MADE A PART HEREOF
Recommendation: Adopt Resolution No. 2017
• Resolution No. 2017-03 RHDC ..
A RESOLUTION OF
DEVELOPMENT CORI
CLAIMS AND DEMAN:
NUMBERED 1588 THROI
WHICH IS ATTACHED
HEREOF
Recommendation:
City Council Meeting
Lighting
No. 201
the (
2017.
the City Council:
OF $207,80,0.00
9 INCLUSIVELY,
MADE A PART
the minutes from the regular
— Award of Contract
specifications for the Rosemead Park Pedestrian
the City Manager to enter into a contract with Green Giant
e Inc. as the lowest responsive bidder in the amount of $429,000. In
authorize an amount of $42,900 (10%) as a contingency to cover the
foreseen construction expenses.
Temporary Appointment to Los Angeles County Sanitation District No. 15 Board
of Directors
Recommendation: That the City Council appoint Councilmember Margaret Clark
as the temporary alternate representative on the Los Angeles County Sanitation
District No. 15 Board of Directors for the meeting on January 25, 2017.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
Page 8 of 16
E. Consideration of a Resolution Urging Los Angeles County Metropolitan Transit
Authority to Ensure Jobs for Rosemead Residents Considering the Passage of
Measure M
Recommendation: That the City Council (1) adopt Resolution No. 2017-04,
urging Los Angeles County Metropolitan Transit Authority to ensure jobs for
Rosemead residents considering the passage of Measure M; and (2) Direct staff to
transmit an executed copy of the resolution to the Metro Chief Executive Officer,
Philip A. Washington and his administrative staff members
A RESOLUTION OF THE CITY COUNCII�OF THE CITY OF
ROSEMEAD, CALIFORNIA, STRONGLY URGING LOS
ANGELES COUNTY METROPOLITAN TRANSIT
AUTHORITY TO ENSURE .JOBS 1701Z TtOSEMEAD
RESIDENTS CONSIDERING THEE,PASSAGE OF -I EASURE
M
F. Beverage Container Recycling
Recommendation: That:the City Council' approve Resolution No. 2017-05,
authorizing the submittal :off a Beverage Container Recycling Payment Program
Application to the California Department of Resources. RocycIing and Recovery.
A RESOLUTION OF THE ,CITY`CO;UNCIL OF THE CITY OF
ROSEM,EAD, CALIFORNIA, AUTHORIZING THE
SUBMITTAT OF A BEVERAGE CONTAINER RECYCLING
CITY/COUNTY PAYMENT PROGRAM APPLICATION AND
ACTION: Moved by Coilacil;Mcmber Ly and seconded by Council Member
Alarcon` to, approved..,Consent Calendar Items 5A, 5B, 5C, 51), 5E, and 5F. The
motion unan(tlnously cad by the following vote: AYES: Alarcon, Armenta,
Clark, Low;;t y
6. MATTERS FROM CITY MANAGER & STAFF
A. Roseimead.Skdte Plaza — Additional Improvements
Recommendation: That the City Council approves Option 1 for the installation of
landscape and appurtenances in the area around the perimeter of the Skate Plaza.
Public Works Director Garcia reported the original plans for the Skate Plaza did
not include landscaping, only turf around the skate plaza. The newly installed
iron fence changed the grounds of the plaza; staff therefore is proposing
additional landscape.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 19, 2017
Page 9 of 16
City Engineer Fajardo described option 1 to include drought tolerant landscape,
synthetic turf, a bench, and garbage enclosures; which cost approximately
$40,000. He suggested using a tree funding of $20,625 for the proposed
improvements. Secondly, staff proposed installing concrete as option 2; however
there are further liability concerns.
Council Member Ly stated he has been thanked by residents and skaters utilizing
the skate plaza. He stated installing trash cans, concrete or turf would make the
skate plaza safer for the public. He expressed concerns with installing benches
within the skate area which could potentially be used as obstacles. In addition,
installing foliage could get destroyed by the public use of th&skate plaza.
City Manager Manis explained staff is
clumpy type of foliage which could be
shrubbery.
Council Member Ly asked if by
anticipate there being a buffer on
Public Works Director Garcia clarified tl
increased the slopes aroundthc skate plaza.
City Engineer Fajardo replied
distance from the original pry
issue with the --fence distance a
therefore, relocated?the fence f
taken inconsideration from the
Mayor
Thornless Agave as
with
to,,,install Mondeo grass, a
on "aud. hold on better than
iron fence, staff did not
of the wrought iron fence
ought iron fenceIs approximately the same
fence,, He explained staff encountered an
ng to avpid the roots of the Jacaranda tree;
around from the skate plaza, which was not
al design.
Member Ly on option 1; however not
agreed with option 1 and requested to not include the
ie landscape.
xpressed there is a high lability on the proposed benches in the
asked how much experience the landscape architect has with
plazas and the design cost.
City Engineer Fajardo replied he believed the landscape architect did not have any
experience working on skate plazas and the cost of the design was $1,300.
Mayor Armenta stated she requested information of the skate plaza which she
received the day of the City Council meeting. She addressed according to changes
in orders the contractor went over the 100 days of completing the project and
there is no certificate of completion filed. She suggested staff look into colleting
liquidated damages of $500 a day from the contractor, which could potentially
pay for any additions on the skate plaza.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
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Mayor Pro Tem Low asked why the skate plaza designer did not include
landscape designs in addition to the original design.
Public Work Director Garcia replied the skate plaza designer only worked on
what was included in the contract of the design of the skate plaza.
Mayor Armenta specified enclosed skate plazas do not have any vegetation and
the enclosed fence is usually right next to the skate plaza. In addition, she asked
City Attorney Richman, if without a certificate of completion, could staff
calculate how much liquidated damages the construction company owes the City.
City Attorney Richman explained liquidated
certificate of completion. In addition, when tl
certain period, such as 60 days, you cowl
considered delayed.
Mayor Armenta asked if it's coi
with added days so the contractor
City Attorney replied she could not
change orders.
s the City to file a
I on a project for a
as far as what is
to have,ehauve orders
because she does not review
Council Member Ly explained a Gautt�chart is used'to know the timeline of a
project to complete. Once you.have a critical„path, theoretically you could see
how long a project should taloa to complete; -Issues could arise when there are
change orders apd,fhe critical paih gets changed, you have to account for the
additional, days yodhhve to complete the project.
Mayor Armenta referenced a change'order for the wrought iron fence, stating the
contractor did nokadd iia} s to,thechange order to complete the installation; as a
result 11hey,.owe the -city. She suggested collecting liquidated damages of $50,000
which co'ifbe put back into the skate plaza and go with an option proposed by
staff without the benches: She asked staff of the total cost of the skate plaza up to
date and if it d s all nublic record.
Citi Engineer Fajardo replied he only has the total construction cost of the skate
plaza,; which is, $517,118.20 and would get back to Council with the complete
cost of the entire project, which is available for public review.
City Attorney Richman explained under the Public Records Act staff has ten days
to reply to requests with the understanding that staff may be working on other
projects and reviewing the requested information to make sure it is disclosable.
Mayor Armenta requested staff look into liquidated damages and see how much
the City could get back from the construction contractor. Lastly, staff was asked
to provide to the total cost of the project.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
Page 11 of 16
City Attorney Richman clarified to the City Council she would look into Mayor
Armenta's request and bring back information before the City Council at a closed
session meeting.
Council Member Ly agreed with Mayor Armenta to pursue the liquidated damage
and suggested the council choose the option staff is proposing for the skate plaza.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tem Low
to select option 1 with the exception of the benches, Thornless Agave foliage, and
directed the City Attorney to review the construction contract, timeline and report
options to pursue liquidated damages. The motion:uhaniriously carried by the
following vote: AYES: Alarcon, Armenta, Clark Low, Ly
MATTERS FROM MAYOR & CITY
A. Parks Commission Ordinance (Requested By
This item is presented to the Cit
Councilmember Ly would like to
Council.
Council Member Ly stated"
park come to fruition. The
1,000 residents when the r
five acres pgr,every 1,000
Garvey
to incre
Mr. Ly
as in He]
use. The
within the
at the.'rpquest of Councilmember Ly.
xks.Comhission options with the City
twenty years the,C;ity has only had one new
yaverages .5 acres of park space for every
ed average acres per park space are four to
He explained both the city's regional parks
used over capacity and there is opportunity
oposed to create, a_Parks vCommission to focus on identifying potential
and�pnrk ainchities . example, the Commission could discuss open
i Soutfierii. California Edison right -of ways. There are vacant lands such
M
man, Avem4 and, Stallo Avenue with two open lot areas which are not in
opt mission c iald also discuss joint agreements with school districts, in
to it
amenities such as a dog park. He reiterated a Parks
[on isxjeeded to foster and develop recommendation to the City Council
asked if the proposed Parks Commission would be a paid
Council Member Ly recommended the five member commission receive a stipend
like the Traffic Commission and only meet once a month.
Mayor Armenta suggested the Beautification Committee, which has been in
existence since 2013, be considered as a commission as well.
Council Member Ly expressed support and suggested the City Council could
discuss the Beautification Committee at a future meeting.
Rosemead City Council, Housing Development Corporation and the Successor Agency
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Minutes of February 14, 2017
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Mayor Pro Tem Low asked if there were additional duties Mr. Ly envisioned for
the Parks Commission and suggested to include the Beautification Committee to
also focus on parks.
Council Member Ly replied the Parks Commission would work on identifying
park space and park amenities. However, the Beautification Committee does a lot
in the City on Beautification projects. Mr. Ly spoke about a previous meeting
where Council spoke to Southern California Edison representative about lighting
poles, cleaning right -of ways, and Jay Imperial Park. If the City had a commission
properly staffed, those items would be talked about n6athly. He requested to
direct staff to bring back a draft ordinance to amend the municipal code to include
the Parks Commission as a five member board, two, year stagger term and meet
once a month. _
Mayor Armenta also requested staff to:_look into changiui ,, the Beautification
Committee to a Commission.
Council Member Clark suggested in expending, be duties of the Beautification
Committee, rather than creating a separate g} imission. She requested staff bring
back more information on the commission topic_,,.
Mayor Pro Tem Low
Parks Commission for
Council
spaces.
research
replied
stated
Member Ly`if residents would address the
recreation centers or recreation programs.
would only focus on open
iformation would require staff to conduct
not be in direct contact with Southern
Council Member Ly reiterated the Commission would serve as an advisory board
like the Traffic, Commission and the Council will make the final decisions. The
Commission will have verspectives as residents of Rosemead.
Pro Tem Low asked for clarification between a commission and a
Mayor,Elfrnenta explained a committee does not follow the Brown Act or Roberts
Rule of Order and it's a more informal board. For example, the Beautification
Committee has their own bylaws they follow.
City Attorney Richman stated it is important to know if there will be a committee
or a commission because the Brown Act will apply to a commission. The law
looks at a group to see if they are subject to the Brown Act and how formal of an
organization it is. To show it is a commission subject to the Brown Act, it is
required to codify and give specific responsibilities.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
Page 13 of 16
Mayor Armenta stated since the Beautification Committee posts agendas and has
bylaws they should qualify as a commission.
City Attorney Richman explained the law looks at the actual responsibilities that
have been delegated to the commission under the municipal code. The
Beautification Committee goes out to the community as volunteers. Typically, a
commission or ad-hoc committee is given specific direction, they meet in a
designated place, take public comment, and give final actions or advice to the
City Council.
Mayor Pro Tem Low suggested having a Parks Committee first, rather than a
Parks Commission.
Council Member Ly stated it was important to address fdtk,defrciency in the city
by forming a Parks Commission. He added the mcfease in mixed-use
developments do not have yards or Parks like amenities. Also; the Development
Impact Fees collected, there is a potaYitial to buy, more park space?ngw,r°ather than
later.
Council Member Clark Suggested starting with a parks ad-hoc committee and
requested Council Membe> i Ly provide a list:of.the items involving the Parks
Commission.
Council Member Ly stated
charge of the Parks Commis
Department would be in
MayoxArmenta noted it took three;, -years to get a good Beautification Committee
on board: She added'people are mo'e willing to invest more of an effort, if they
are given a 'stipend
MayorP,ro, Tem Low„suggested`Council Member Ly work with staff to provide a
list of moxe responsrbrltties,,for the commission and asked if an agenda would be
produced by the commission.
Council Member Ly stated discussing potential park space and park amenities
will cake a lot of the Commission's time. Staff or commissioners will bring items
to thaicomm'ssion to discuss, as well as residents.
Council: Member Clark expressed concerns about the potential of a commissioner
speaking to the school district about partnering on the Duff School property.
Council Member Ly clarified negotiating with the school district is a duty that is
performed by the City Manager. He explained when he got elected to the City
Council, everything became an opportunity to promote and improve the
community.
Council Member Clark requested staff to bring back more information on options
of commissions versus ad-hoc committees.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
Page 14 of 16
City Manager Manis reiterated staff would bring more information back on
different options as far as a commission versus an ad-hoc and outline the duties.
Mayor Pro Tem Low expressed concern on creating a new commission, because
sometimes there are people who just want to obtain the title and business cards,
and may take advantage of the title. She requested language on the ordinance to
give the City Council the opportunity to remove the commission if the board is
not serving its purpose.
City Attorney Richman clarified if the City Council adopts an ordinance, they can
repeal an ordinance as well.
Council Member Clark suggested including ipthe opliops for additional proposed
duties the Beautification Committee could take on.
Council Member Ly stated he did nat'support Council Member Clark's request
because the Beautification Committe,sbould only focus on beautf cation issues.
City Attorney Richman reiterated the Crty Council's'°direction fof staff will bring
back those duties that have been identified., `Xr addition, discuss the option of an
ad-hoc committee.
B. AB 287 Holden
Council Member, Ly reported .Stale Assembly Member Holden representing
Pasadena/South Pdsadena area, along with State Senator Anthony Portantino are
proposing a ban o£.the tunnel option and a potential completion of the 710
freeway`gap, ,He requested the City Council support and sign a letter to oppose the
proposed assembly'bill,by Assembly,'Member Holden.
AC'IT6N; Moved by,Council Member Ly seconded by Council Member Clark to
send a l&i(cr',-Qpposmg AB 287 Holden. The motion unanimously carried by the
following vofe AYES:-Alareon, Armenta, Clark, Low, Ly
C. City Council
Mayor, -Armenia reported the street sign at Rio Hondo Boulevard and Marshall
Avenue; Was not mounted correctly. She reminded employees, who have city
issued phones, should also have their city cell phone number on their business
cards. Furthermore, she asked staff to look into conducting a class and
compensation survey with salaries and benefits to determine what positions are
warranted. Lastly, asked staff to look into new city plaques with the city tile or
engraved emblem for Council to present at events.
City Manager Manis stated staff has received new plaques to formalize
certificates for presentations.
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
Page 15 of 16
9
9.
Mayor Armenta asked for clarification on the dates for the City Council
reorganization and swearing in ceremony. She reiterated the reorganization
usually takes place on the second meeting of March, and the installation of the
new Mayor and Mayor Pro Tem on the first meeting of April.
Council Member Ly reaffirmed Mayor Armenta comments, the City Council
reorganization will take place on March 28th and the installation ceremony on
April 11th
Mayor Armenta asked staff to look into having the
and the swearing in on April 11th.
CLOSED SESSION
The City Council will meet in Closed Session
A. PUBLIC EMPLOYEE PERFORMANCE EV
Government Code Section: 54957
Title: City Clerk
Mayor Armenta recessed tie meeting at 9:37
City Attorney Richman
session.
no
on March 281h
closed session.
action taken in closed
The meeting"adjourned at 1033 p.m. The neNttegular City Council meeting is scheduled
to take place on Feb#�y 28,2Q,17, at 7:00 p.m. in the Rosemead City Hall Council
Sandra Armenta, Mayor
Marc Donohue, City Clerk
Rosemead City Council, Housing Development Corporation and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of February 14, 2017
Page 16 of 16