CC - Item 6H - Out Of State Conference Expenditure ReimbursementROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL R. MANIS, CITY MANAGER�,,N
DATE: MARCH 28, 2017
SUBJECT: OUT OF STATE CONFERENCE EXPENDITURE REIMBURSEMENT
SUMMARY
Mayor Pro Tem Low recently participate in a National League of Cities (NLC) — Annual
Constituency Group Presidents Leadership Meeting. She attended this meeting in Washington
D.C. on February 8th through February 9th, 2017. The meeting agenda is attached. The lodging
and flight expenses for this meeting were paid for by the NLC, however staff was informed by an
NLC representative after the event took place that transportation and meal expenses of $89.36
did not qualify for reimbursement.
Rosemead's Municipal Code 2.04.020 states that any Councilmember shall be reimbursed for the
necessary and actual expenses incurred in the performance of official duties and that all expenses
must be verified and documented. The City's Travel Policy #20-02 states that the following
expenses require prior Council approval: "International and out of State travel except to an
adjacent State."
STAFF RECOMMENDATION
That the City Council approve the expenses incurred by Mayor Pro Tem Low at the NLC
meeting and reimburse her for these expenses.
FISCAL IMPACT
The Expense and Use of Public Resources Policy, adopted by City Council Resolution No. 2005-
47, requires prior City Council approval for out-of-state travel beyond an adjacent state. Funding
for this purpose is contained in the City's Annual Budget.
STRATEGIC PLAN IMPACT — None
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
ITEM NUMBER: 0 _�
City Council Meeting
March 28, 2017
Page 2 of 2
Prepared by:
City Manager
Attachment: Meeting
Attachment
Meeting Information
EL =LCNATIONAL
LEAGUE
OF CITIES
CITIES STRONG TOGETHER
Wednesday, February 8, 2017
All day travel to Washington, DC
5:30 pm — 7:30 pm
Leadership Meeting
February 2017
Group Dinner
Location: The Monocle Restaurant, 107 D Street, NE (D Street Entrance)
Thursday, February 9, 2017
Location: National League of Cities, 660 North Capitol Street NW
4t' Floor - Community Center Conference Room
8:00 am -8:30 am
Breakfast available
8:30 am -9:30 am
• NLC Welcome & Introductions - Clarence Anthony, Executive Director, NLC
• NLC 2017 Vision - NLC President Matt Zone, Councilmember Cleveland, OH
• NLC Executive Committee Meeting Update —Joel Navarro, Councilmember, Tempe, AZ
9:30 am -10:30 am
NLC Legislative Update & New Federal Advocacy Liaison Program Overview
Mike Wallace, Interim -Director, NLC Federal Advocacy
10:30 am —10:45 am
Break
10:45 am -11:00 am
Review CG Members Participating in Federal Advocacy Committees
11:00 am -12:00 pm
Group Discussion
• What are each group's priorities?
• How can we all collaborate throughout the year?
12:00 pm —1:00 pm
Working Lunch
• Constituency Groups Financial Overview
• Brief Overview of Overall Constituency Groups Membership Numbers
• Discuss Joint Lobby Day and Collaborating with External Partners (i.e. NACO, State
Leagues, CBC Legislative Conference)
1:00pm-1:15 pm
Break
1:15 pm — 2pm
Group Discussion
• How can we incorporate member best practices at CG business/membership meetings
during CCC, Summer Conferences, and City Summit?
2:00 pm—2:45pm
Open Forum
2:45 pm
Closing Remarks
3pm
Meeting Adjourned