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CC - Item 5B - Minutes of June 13, 2017MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THEROSEMEAD COMMUNITY DEVELOPMENT REGULAR JOINT MEETING JUNE 13, 2017 Closed session The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Council Members Alarcon, Armen6r(ioined the meeting at 6:10 p.m.), and Clark ABSENT: Mayor Pro Tem Ly STAFF PRESENT: City Manager Manis, ' City Attorney Richman; Assistant City Manager McKinney, Director of Community Development=Ramirez, Qrector of Frnance Lieu, Director of Parks and Recreation Chacon, and City Clerk Donohue 1. CLOSED SESSION The City Council Case N of Mayor Low receE back from closed meet in Closed Session to_discuss the.followina items: Code TING LITIGATION COUNSEL- ANTICIPATED LITIGATION pursuant to Government Code Section 6:02 p.m. to closed session and reconvened at 7:01 p.m. : no reportable action taken during closed session. TO REGULAR MEETING The regular meeting of the Rosemead City Council and the Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Council Members Alarcon, Armenta, and Clark ABSENT: Mayor Pro Tem Ly Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 1 of 10 ITEM NO. 5.13 STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Community Development Ramirez, Director of Finance Lieu, Director of Parks and Recreation Chacon, and City Clerk Donohue PLEDGE OF ALLEGIANCE was led by Councilmember Clark INVOCATION was led by Councihnember Alarcon 2. 3. PUBLIC COMMENT Raymond Quan inquired on the status of the 710 and the banners on Fremont Street in Alhambra: been asking the same questions to different City, C, obtain information. The 710 Coalition is down Mr. Quan explained he has surrounding cities in order to City Manager Manis replied the Metro,,, d recently decidedi the tunnel option. There is about $739 .million left in the Environmental Impact Report conducted only and a coalition is funds to help closed the 710 freeway gap. The;estimate4 approximately $3.2 billion. "There. are various Ime hers of the about options but the 710 tunnel has not official closed. move forward with are. There was an inking at options in a�� the tunnel is ion "meeting to talk Joseph Ramirez spoke on ongoing, trash':issues on the =sidewalk on Willard Avenue starting South of GarVeyvto Fern Avenue. He explained residents at 2648 N. Willard and the business nearby have�4dded to tha:problem. Hb has,,tried addressing the issue with City staff and, ash issue continues Recognition Services presented checks to the 2017 scholarship de Corrales, Maya Spangler, Philip Tran, and Yip. Mayor`t w, and" the City Council congratulated the students and presented them with certrficates:of recognition. B. Kim Boris Retirement Recognition Mayor Low recognized Kim Boris for her 32 years of public service with the Rosemead Parks and Recreation Department and dedication to the Rosemead community. City Council presented a plaque of appreciation and wished her well on her retirement. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 2 of 10 Kim Boris thanked the City Council for their support on her events for the community throughout her years. Council Member Clark thanked Mrs. Boris and wished her a good retirement. Council Member Armenta thanked Mrs. Boris for her contributions to the City. Council Member Alarcon commended Mrs. Boris for her service to the city. Brian Lewin thanked Mrs. Boris for all she has doa C. City Clerk Master Municipal Clerk Cerhfiea#ion�"(1 Anthony Mejia, Chief City Clerk of,Soutli Pasadi Donohue in obtaining the Master Municipal Clerk Vicki Kasad, Assistant City Cleikaof Ontario Master Municipal Clerk certification and dedie and local Government, The City Council co ed City obtaining his Master Ivluiucipal;Gler continued education. D. T in the City and its residents. Recognition City Clerk Marc nended Mr. Donohue of his to the City -Clerk Association ue for his achievement in and his commitment to his Anita Chu 'Garvey School Districf:Superintendent, expressed appreciation to the City. Coune11..mlrecogmz= Teach 'of Year Mr. Michael Naka. Michael Naka thanked the Crty Council for recognizing him on being Teacher of the Year. Mayor Low thanked Mr. Nak' a for his dedication and commitment to the students. thanked Mr. Naka and commended his service to public The City Council recognized Mr. Naka as the Teacher of the Year and presented a certificate of recognition. E. Goji Iwakiri 100"` Birthday Recognition Mayor Low recognized Mr. Goji Iwakiri on his 100th Birthday celebration and presented a commendation certificate. Council Member Clark commended Mr. community. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission .joint Meeting Minutes of June 13, 2017 Page 3 of 10 Iwakiri for his involvement in the 4. 5. Council Member Armenta wished Mr. Iwakiri a happy birthday and his ongoing commitment to the community. PUBLIC HEARINGS — None CONSENT CALENDAR A. Claims and Demands • Resolution No. 2017-21 A RESOLUTION OF THE CITY:'COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOW&G,,CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $752,20,34 NUMBERED 96169 THROUGH NUMBER 96311 INCLUSIVT L Y, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adont Resolufon No. 20.1'7-21 • Resolution N A RESOLUTION `OF THE CITY OF ROSEMEAD AS THE SUCCESS« R AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEF) ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $4,516.06 NUMBERED 10211 THROUGH NUMBER 12012 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-08 SA Resolution No. 2017-09 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 4 of 10 DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,426.97 NUMBERED 10213 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-09 SA B. City Council Meeting Minutes Recommendation: That the City Council appigY6 the minutes from the regular meeting on April 25, 2017, and the special'muting on May 30, 2017. C. Storm Water Catch Basin Upgrade P,xolect — Awat of Contract Recommendation: That the North & South Award of Contract — mmendatioA: Thafthdt,the City Council authorize the City Manager to enter a contractwith On d Engineering, Inc. for $88,005.00 for engineering sm F. Ordinarice.No,,`974" — Second Reading and Adoption: Establishment of a Parks Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 974. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADDING CHAPTER 2.33 TO TITLE 2 OF THE ROSEMEAD MUNICIPAL CODE AND PROVIDING FOR THE ESTABLISHMENT OF A PARKS COMMISSION FOR THE CITY OF ROSEMEAD Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 5 of 10 G. National League of Cities Summer Board & Leadership Meeting in Cleveland, OH from June 19-21, 2017 Recommendation: That the City Council authorize the attendance, at City expense, of any Council Member that wishes to attend the NLC — Summer Board & Leadership Meeting in Cleveland, OH, from June 19-21, 2017. H. Temporary Appointment to Los Angeles County Sanitation District No. 15 Board of Directors Recommendation: That the City Council appoint-Councilmember Margaret Clark as the temporary alternate representative on,the:Los Angeles County Sanitation District No. 15 Board of Directors for the m on May 24, 2017. L Used Oil Payment Program Applicattioi Recommendation: That the City: 'Council approve .-1tesolution No. 2017-23 authorizing the submittal of a TJsed Oil Payment Program, Application to the California Department of Resourcei'Recycling,and Recovery'for funding under the 8a' Cycle of the Used Oil Payment Program, A RESOLUTIOWOF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, "CALb'ORNIA ,AUTHORIZING THE SUBMITTAL OF;. AN APPZICATIQN, FOR PAYMENT ACTION: Moved ,by Council Member Clark and seconded by Council Member Armenta to approved the Consent Calendaf items A, B, C, D, E, F, and G. Motion was carried by_ unanimous uote,:,AYES: Alarcon, Armenta, Clark, and Low 6. MATTERS FROM.'CITY MANAGER & STAFF A. Annual Comprehensive Fee'Resolution Update Recorminendatior .„That the City Council approve Resolution No. 2017-22 "Annuatbomnreliensive Fee Schedule.” A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A COMPREHENSIVE SCHEDULE OF FEES AND CHARGES Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 6 of 10 Finance Director Lieu reviewed the staff report and explained staff was proposing changes to some fees to reflect the increased in cost. Fee increases were proposed for the Parks and Recreation Department for auditorium rentals and security deposits were increase to cover the cost of replacing tables, chairs, and flooring due to damages. Staff also proposed to combine and rename smaller rooms at Garvey Community Center. Other fee increases included some parking citations and other administrative fees. Council Member Armenta asked if all fees proposed were on attachment A. She referenced page 13 of the fee schedule. She indicated that none of the proposed changes of the meeting rooms were indicated jtr attachment A. Proposed changes to rooms at Garvey Center did not show the eosf"amount on the fee schedule. Mayor Low asked if the proposed merger of rooms at the Garvey Community Center was due to the wear and teal the wall divider.;,, Director of Parks and Recreation proposed for the Garvey Commuriit} as one room and renaming the room. $25 half room rate Council Member Armenta:4sked wla Director of Park:znd Recreation Cl change for the Whole room rental 01 room rate�,. Chacon clarified "tl was no changes being 103 and 104 to charged at the in attachment A. &the fees were not going to people capacity, only the half was going to be less meeting rooms by Mayor Low explained that staff was only removing the half rental room rate and the room fee wolxld reu a the same for the whole room which included room 103 and 104 Direct r, of Parks,"amd Recreation Chacon explained in the past the rooms have been miauily us6djor meetings, private rentals, and classes in the last two years. The room leas oily been rented for private parties four times. When classes are in the rooms the"dividing wall is old and you can hear what activities are going on in both rooms. The dividing wall is very cumbersome and scratches up the floor. Mayor Low asked how many rooms were available for rent at Garvey Center. Director of Parks and Recreation Chacon replied the Garvey Center has two banquet rooms and five meetings rooms. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofdune 13, 2017 Page 7 of 10 Council Member Armenta inquired on the rental fee proposal for Rosemead Community Recreation Center room 1 and 2. She expressed room 2 was double the size of room 1. Director of Parks and Recreation Chacon explained the capacity of room 1 and room 2 are about the same and there have been parties in room I that meet the capacity of room 2. Mayor Low asked what the fee structure was for the other rooms at the Rosemead Community Recreation Center. Council Member Armenta replied the rental, for room 1 was at $50 and room 2at$65.` Mayor Low reiterated the rental rates.. for rooms 3'46d 4 were $25, room 2 $65, and staff was recommending to �ohsnge the rental rate; for room 1 to $65. She disagreed with charging the same,rental rate proposed for, room 1 because of the size difference and capacity from morn 2. Council Member Armenta indicated the iental facility application stated room 3 and 4 cost $25 and thc,fce schedule stated $50; Director of Parks and Reezeation` Chacon stated here was an oversight on the facility rent al'application. He-explamed,the,fee schedule was updated last year and the application:was not updated by staff. Mayor LaW recommended room l -stay at the $50 rental rate and room 2 at $65. Council Membet Armenta'regiiestedFinance Director Lieu to confirm the rate for fees charged in the past for room 3 and 4. Low asked if root", and 4 should reflect the fee schedule. expressed concern with charging $50 the smaller rooms to Council Membcr`Armenta indicated increasing the rental rate for the smaller rooms was concerning because there are school clubs who would not be able to afford the $50 rental fee. She requested to defer the Annual Comprehensive Fee Resolution to the next meeting. Mayor Low announced Council would defer the item to the next City Council meeting and directed staff to provide Mayor Pro Tem Ly a transcript of the Annual Comprehensive Fee Resolution update. City Manager Manis reiterated staff would bring back the item to the June 27th City Council meeting and research what fees were approved last year. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 8 of 10 Council Member Armenta inquired on the deposit fee proposal for all the rooms to $300. She indicated the proposal was not accurate stating the deposit for all meetings rooms were at $100. Staff is proposing all the rooms to be charged at $300 but it's indicated on the proposal. She explained the deposit for the banquet rooms at both centers are $300 and the meeting rooms have a $100 deposit. The proposed fees increase or decrease states security deposit and were not correct. Furthermore, the proposal shows that by changing the deposit to only $300, nonresidents will have a decrease from the current deposit fee if $500. She disagreed with the proposed deposit fee Heritage House. There was difficulty renting current deposit rate of $300. She asked staf the public is paying when renting the rooms:? increase to $500 to the Dinsmoor poor Heritage House at the up the fees to reflect what Mayor Low agreed with Council Member Armenia about the Dinsmoor Heritage House being too high. Council Member Armenta state& a resident spoke to her and expressed he was told he could no longer drop off '& at the PO-Ilic Safety Centex. She inquired on the fees stated that the, fee schedule-on;page�2 Stray Cat Drog off was $0. On page 23, she pointed ouY;that a dead animal,A`isposal fee for smai11 animal $0 and without a dog license rt-iyas�$25. However, there is a $10 fee for animal pick up by animal control staff aM large js $0. She suggested the animal fees need to be reviewed. City Manager Mams,. stated staff would address. the council's concerns before the next meeting. Once the fees schedule is adopted and approved, staff would update all the onlh%and i4 -house applications to make sure they reflect the fee schedule. was telling residents they could not drop off Assistant City>Manager„McKinney replied the San Gabriel Humane Society encounters peoplo dropping `off cats that are not strays. Staff cannot identify if the 6dkfi being dropped off by residents are strays or pets until taken to the San Gabriel': -Humane, S,ociety. When the cats are checked and determined they are not strays,' & Crty;ge",tis billed $150 for the services. It was discussed that the City was not goangjtobe taking in stray cats because there was no fee for the service. Residents areIrected to the San Gabriel Humane Society to take their cats. It was also discussed that due to staff time with picking up animals and transporting them, the City would stop providing that service. However, if the Council would want to change that and provide the service, the fees would have to be revised. Council Member Clark asked when the San Gabriel Humane Society started charging $150 to the city. She suggested looking into the Baldwin Park Animal Shelter for more information. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 9 of 10 Assistant City Manager McKinney stated staff could look into Baldwin Park Animal Shelter; however the relationship with the San Gabriel Humane society has been positive and accessible to the residents. Council Member Armenta indicated the Humane Society is a no kill facility and Baldwin Park Animal Shelter is not a no kill shelter. Assistant City Manager McKinney asked for direction of the cat drop off service and proposed fees. Council Member Clark asked staff to o discussion. Mayor Low asked staff to preview the citati some are too high. She asked staff fo revie-, schedule. 7. MATTERS FROM MAYOR & CITY COUNCII A. City Council Comments -_y., Council Member Clark requested toadjourn resident Helen Gunther. Q and The meeting* ac Tse Chau arid;: Council meeth Rosemead City the information for further have increases because citation fees on the fee in memory of Rosemead erved a 1@iter from :Traffic Commissioner Jean Hall not She eomraended and thanked Mrs. Hall for her Commission and the community. to Hall for her contributions to the City the years. emory of Assembly Member Ed Chau's mother - Kam Pui sident Helen Gunther at 8:25 p.m. The next regular City ed to take place on June 27, 2017, at 7:00 p.m. in the Chamber. Marc Donohue, City Clerk Polly Low, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofdune 13, 2017 Page 10 of 10