CC - Item 5B - Minutes of July 11, 2017MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION REGULAR JOINT MEETING
JULY 11, 2017
Closed session
The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:06 p.m.
in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead,
California.
PRESENT: Mayor Low, Mayor Pro Tem Ly, Council
STAFF PRESENT: City Manager Manis, City
McKinney, Director of Public Works Ramirez, I
Valenzuela, Director of Finance Lieu, Director of
Donohue
1. WORKSHOP
A. AB 1826 Food Waste D1.yeis on & Rate
Director of Public We
workshop aeenda item.
Armenta, and Clark
iey Rickman, Assistant City Manager
Director of Community Development
and Recreation7Chacon, and City Clerk
provided background on the
Jeff Snow, Republlc: Services;:
Unified School District, Santa Ana Unified School District, Huntington Beach
Union High School District, and pilot programs are starting this year for Los
Angeles Unified School District. He noted Republic Services will aggressively be
pursuing partnerships with school districts in the City of Rosemead.
Council Member Armenta asked how Republic Services is going to work with
school districts in the City of Rosemead who have a different trash hauler. She
referenced Garvey School District who has a different trash hauler.
Mr. Snow noted Republic Services will be in contact with those trash haulers to
seek staff support and endorsement to develop,, partnership for a food recovery
program.
Council Member Clark asked who
Council Member Armenta
Mr. Snow continued with the pre§eillation,
Council Member Armznta noted she utift]
she does not believe the;burden should be
Republic Services is workingwith.the City
to Rosemead residents.
Mr. SR--jiofed AB 1826 at,
resideiftfil rate impact on this
Council
s trash hauler is.
Disposal.
> this is an unfunded mandate, but
on to the residents. She asked how
ure raised rates are not detrimental
sector only and there is no
rPoint slides state all the burden should
successful.
Mr. Sno%W Wiwi it w6uld include'car dealerships and all the different commercial
business whi'6 ay not be in a particular tier. He noted the rate allocation strategy
v Auld apply tlie; cost to, "all commercial establishments and all bin service
Directnr-of Puble,'Works Ramirez noted Republic Services has three different rates
within in theCit'�'She stated only the commercial rate would be increasing and not
the residential* industrial rate.
Mayor Low clarified if apartments and multi -units are considered commercial.
Mr. Snow noted they are required to have organics recycling of green and wood
waste, not food waste. But they are in the segment of commercial customers where
their rate will be impacted.
Mayor Pro Tem Ly expressed his concern over potential rate increases. He noted
rate increases can be devastating to local business who are just getting by. He
referenced an article in the San Gabriel Valley Tribune which discusses recycling
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 2 of 14
items going to landfills instead of a recycling center. He noted the blue recycle bin
in City Hall even includes waste mixed with the recycling items. He stated adding
an additional bin will confuse residents.
Council Member Clark if everything goes into one bin, how could it not be
contaminated.
Mayor Pro Tem Ly expressed concern when referencing the article which states
waste and recycling items are being co -mingled. He noted the contract with
Republic Services began five years ago and the City is still having this issue.
Mr. Snow noted source separation is required.by'law and source separation done
properly will enhance diversion and recoyefy,by at least 50%. He noted everything
going in to one bin will cause contamrnatioh. He'stated contamination in the blue
bins has now eclipsed 20%.
Council Member Clark asked wfi the blue bins in Ros 'm*ad go
Mr. Snow noted blue bin materials in the,City of Roseniead,go to Republic
Services' CVT facrhty'in Anaheim, CA He, noted everything gets eparated at the
facility and it could be ve'iyicgstly.
Council Member Clark nested it- tiVould make `sense if some of the separation
occurred at_the household so it wouldtiot,l�e as costly_to separate when picked up
by
City Mager Mani s:asked if it vyoj id be possible to blend in a rate increase over
time.
Council Member Clark feferenced Council Member Armenta's question about the
fund wasted rn se1ool cafe, erias and asked if there is any legislation which would
allt?yy food whA', n't been touched, to be donated to someone in need.
Coun- cil<Member:nenta noted students are required to have a certain amount of
food on their, plate; even if the food is not eaten, they are required to take it.
Mr. Snow stated the Emerson Good Samaritan Act provides complete
indemnification for organizations who wish to donate pre -consumer food.
Council Member Clark clarified if its food which has not been on someone's plate
but it's expired and they are unable to sell it, would be eligible to be donated.
Mr. Snow shared an example of Albertsons Grocery Chain where 68% of the food
they don't sell is donated to local pantries. The remaining 32% is collected by trash
haulers where it's environmentally recycled as soil.
Rosemead City Council and the Successor Agency
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Mayor Pro Tem Ly referenced the news article which stated different trash haulers
have different standards as to what is considered recyclable. He asked how
Republic Services is getting the word out so customers are not throwing recyclable
items in to waste bins.
Mr. Snow noted Republic Services trains their customers through education and
outreach.
Mayor Low asked if different trash haulers do have different standards as to what
is considered recyclable.
Mr. Snow answered affirmatively.
Mayor Pro Tem Ly used an example
container and there is still food residu
recycle, or organics bin. He also '
residue of the coffee.
Mr. Snow noted if the container is
the blue bin and if it was wet and s
Council Member
Mr.
Mr. Snow not(
organics waste
divug to chara
of exactly how
IiX
CounciI-Winb
qualify for a-:ce
the
goes to
e�wasao,'eat a meal out of a styrofoam
the containe,r, would it go in the waste,
d a coffee a]ip, which may include some
ty, clean, and'dry, it would go in
go into the black bin.
goes.
and outreach for the
to the 4 tiers, what is required for
1;e1911 tablishment generating 4 cubic yards a week or more of
ated'.epublic Services has a consultant who does dumpster
the waste. This allows Republic Services to create a snapshot
yards a week each customer uses.
irk asked if Republic Services sends out a bin to customers who
tier.
Mr. Snow answered affirmatively. He noted Republic Services sends an outreach
specialist who will provide education to the businesses. He stated tier 3 starts in
January 2019, which will exponentially expand the program to include every single
business which has any food waste.
Council Member Clark asked if this program will affect residential at any point.
Mr. Snow said it will not come to residential. He noted the garage disposal in
households go straight to waste/water plants
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 4 of 14
RECONVENE TO REGULAR MEETING
The regular meeting of the Rosemead City Council and the Successor Agency to the Community
Development Commission was called to order by Mayor Low at 7:07 p.m. in the Rosemead City
Council Chamber located at 8838 East Valley Boulevard, Rosemead, California.
PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Alarcon, Armenta, and Clark
STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager
McKinney, Director of Public Works Ramirez, Interim Director of Community Development
Valenzuela, Director of Finance Lieu, Director of Parks and -Recreation Chacon, and City Clerk
Donohue
PLEDGE OF ALLEGIANCE was led by
INVOCATION was led by Council
2. PUBLIC COMMENT
Hector Chavez, Coach of Hits"
threaten the Hitsville Basketbal
off the street, in a safe enviror
Council Member Ami -,nta and
wants to keep,Hitsville"Basket
for the kids i"are part ctpati
Mayor Low
nce of
to pay.
Council N
he and his
3. PRESENTATIONS
cu&sed recent changes in fees that would
,d hi8hasketball program helps keep kids
and nrenarine them for life. He thanked
the issue. He stated he
ad at a reasonable rate
on the issues which Mr. Chavez ran into.
Parks & Recreation Department to pay off
period, which would have been impossible
coming to the meeting to speak on his issue.
on behalf of the City to Mr. Chavez for everything
A. Upper San Gabriel Valley Municipal Water District Presentation
Patty Cortez, Upper San Gabriel Valley Municipal Water District, provided an
overview of their local water supply. She discussed California's drought
progression, where local water supply comes from, total water use and rainfall
statistics, and the Upper District's programs for conservation and education.
Rosemead City Council and the Successor Agency
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Council Member Clark asked if there is another additional phase for Savannah
Memorial Park in the surveying and retrofitting program.
Ms. Cortez noted the District did meet with representatives from Savannah
Memorial Park a few months ago and there was a point where Savannah Memorial
Park was going to provide the District with the planting plans for the area. The
District is also waiting to see if they need infrastructure replacement which can be
covered by large landscape.
Council Member Armenta ask how the City could partner up with the District to
extend the recycled water pipeline from the sou�therp part of the City to the northern
part of the City.
Dan Arrighi, San Gabriel Valley Water C6mpany, stated there is less recycled water
today because of the recent droughf Tae rioted there-is.a high demand for recycled
water. He stated the San Gabriel valley Water Companys currently working on a
5 -phase recycled water project'jhe cities of South E%l-, to and El Monte. He
noted the City of Temple City also requested to bring recycled;water up Rosemead
Boulevard and the cost was about a million dollars per mile
Council Member Clark inquire about sdalpixlg plants.
Mr. Arrighi stated a scalping pidut-is,,when yoq? go up north before it gets to the
sanitation} districts and yon.put a snn all:;plant that scalps the sewage, treats it and
uses it-joealiy.,-He- noted the City �of "iar8mont is looking at doing something
snm&l He stated .that is als&,takes awav fro ii the water the sanitation districts
well and asked if more water could be
Mr. Arrnghn stated the'well is dropping 6/10' of a foot per week. He noted if
,more water is noi!Wded to, be basin, the key well is not going to come back up. He
S water froiri%te north to be purchased and it's about $800 per acre foot.
item IC for as the next item on the agenda. There were no
obj
C. Parks & Recreation Month Proclamation
Mayor Low presented the Parks & Recreation Month proclamation to the
Rosemead Youth Basketball Team.
Council Member Armenia recognized Reaction Coordinator, Bernie Galindo, for
fixing a glitch for the 4 I of July carnival. She expressed her appreciation to Ms.
Galindo for being such a loyal and hard diligent worker for the City. She also
thanked the rest of the Parks & Recreation staff who are the forefront for the City's
activities and community events.
Rosemead City Council and the Successor Agency
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Mayor Low and Mayor Pro Tem Ly reiterated Council Member Armenta's
thoughts.
B. California Choice Energy Authority Presentation
Michael Chapin, Connor Energy, provided an overview of the California Clean
Energy Authority (CCEA). He discussed the definition of community choice
aggregation, sample electricity bills under the program, reasons other California
Cities are establishing CCA's, and how the City could get started in the program.
Council Member Arrnenta stated she requestedthi
could get a different perspective from thq p!res
Angeles County. She noted the difference being,-,
rates and the City has no control. She staiedshe're
from the City of Pico Rivera and th6y,,bad expre
program and potential revenue frwnlhe program.
Council Member Clark asked if
3 presentation so the City Council
-.1nation that was given by Los
Los Angeles County dictates the
c'ently spoke to the City Manager
ssedjheir excitement to join the
would gain any reveniie,.from this program.
need the PowerPoint slide where it shows the
the line'ztem where it states "MCE Electric
„the City'instead of Southern California Edison
:tired to dictate what the rate would be.
11 pay;heir bill- to SCE and then SCE would
i portion't4 a lockbox at the Joint Power
er. He stated customers also have the option
less than 5% of customers in the program
can opt in and out of the program.
opt out of the program at no cost during the initial
determines the cost to the City for energy.
Mr. Chapiri stated the energy is bought on a whole sale market. It is the same
process followed by SCE.
Mayor Low asked how many customers of the cities who have already opted into
this program have saved money.
Mr. Chapin stated 100% of all customers who have opted in the program have saved
money. He noted the savings vary from 1 % to 12% but across the board, the average
is 3-5%.
Mayor Low clarified if the rates are set by the City
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
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Mr. Chapin answered affirmatively. Through analysis, Connor Energy would
present statistics on what SCE is charging and what they recommended the City
should charge.
Council Member Clark asked if the City would be purchasing the energy
themselves.
Mr. Chapin answered affirmatively. He noted the City would be scheduling power
to the residents and businesses in the boundaries of the City and the power would
be sourced from the City. He stated Connor Energy would work with the City to
develop an implementation plan.
City Manager Manis asked if the revenue generated from the program is only
restricted to energy programs or if the Crty eould.itse them towards parks programs
or Sheriffs related costs.
Mr. Chapin noted the revenue: is;geared towards energy'Mated program services
but they have seen how the revenue.has been a benefit towks other funds.
Mayor Low clarified.;ifthere is a restrictiQn du how the funds
Mr. Chapin stated they liake not seen any forriial,restriction on funds. He noted the
restriction has been there -has been enough uses for_energy related purposes.
form
will be used if they were to
to state how the funds will be used. He
programs and the range is very broad.
funds could be used for underground utility
how many cities are currently in this program.
Mr. Chapin stated4 e number of cities that have a working program today is about
60-70. i noted by the end of this year or the beginning of next year, the number
should be double today's amount.
Council Member Clark asked if the City has to make a profit or if it could just break
even.
Mr. Chapin stated the City could pass all the savings to the customer if they decide
to do so. He noted ideally, the City should save a little for reserves.
Council Member Armenta noted even if the City does not join the program,
residents still have to pay the same fee to SCE.
Rosemead City Council and the Successor Agency
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Minutes ofduly 11, 2017
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Council Member Clark asked if SCE's representative wanted to say a few words.
Sal Ramirez, SCE, noted there are restrictions on what he can say but SCE does
support the customer's right to procure their energy from whoever they want. He
stated the item is very complex and encouraged everyone to do their homework.
Mayor Low asked if the counties listed in the list of agencies participating in the
program are the entire county or cities within those counties.
Mr. Chapin noted the list is a road map of
program.
Mayor Low asked staff to research and
4. PUBLIC HEARINGS
A. Public Hearing on the Community,,;Developrr
Annual Action Plan for Fiscal Year 2017-18
Recommendation:
actions:
1. Conduct a
the
exploring the option to join the
program.
Block
City Council
HOME Programs
the following
blic,testimony on the Annual Action
— Jun&30. 2018.
2-1;pprove the CDBG and,HOME funding recommendations, authorizing the
submittal of ;he City's �FY 2017-18 Annual Action Plan to the U.S.
Department of Housing and Urban Development.
City M4fi ger "to execute all appropriate and necessary
geive funding and implement approved use.
Awar&,the follower public service agencies with CDBG funds and
authorize Elie City Manager to execute agreements:
Code Enforcement - $166,350
• Family Promise of San Gabriel Valley - $5,000
• Santa Anita Family Service - $5,000
• Southern California Housing Rights Center - $10,000
• Senior Nutrition Program - $76,100 (Morrison Management
Services $49,100 contract and staff costs $27,000)
5. Authorize the City Manager to execute a professional services agreement
with Barr & Clark, Inc. and Lead Tech Environmental for lead based paint
and asbestos testing, assessment, and clearances tests of properties
according to federal and state laws in a combined amount not to exceed
$11,000.
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 9 of 14
6. Award $2,000 of HOME funds to the Rio Hondo Community Development
Commission to defray certain costs for the operation as the City's
Community Housing Development Organization (CHDO) and authorize the
City Manager to execute the necessary operating and service agreements.
Director of Public Works Ramirez stated the City has been notified by the U.S.
Department of Housing and Urban Development (HUD) that Rosemead will be
receiving $646,913 in Community Development Block Grant (CDBG) funds for
Fiscal Year (FY) 2017-18, which is a 2.52% increase from its FY 2016-17
allocation, and $234,004 in HOME funds, whichIs a 7.15% increase from its FY
2016-17 allocation. When combined with projected carryover funds and projected
program income, the City anticipates hay -in -
g,; total of $782,013 of CDBG funds
available and $881,405 in HOME fund/ ayIailable for FY 2017-18. A list of staff -
endorsed projects has been developers based on )'ending requests and ongoing
CDBG and HOME funded activrt* All the proposed pr�cts meet the CDBG and
HOME eligibility requirements
Council Member Armenta stated
being eliminated.
these programs
Mayor Pro Tem Ly stated based on the discussions during the Federal Lobbyist
interviews today, the programs are, -.:fully funded,for this year and the House of
Representattves.and the Se ke will lie looking toTund it in next year's budget. He
noted there seem§:,to be no'bi-paxttsan support for the President's budget to
stated they were pleasantly surprised to see
Mayor Low opened=the public hearing at 8:01 p.m.
no request tp speak,, i public hearing was closed at 8:01 p.m.
ACTION: Moved', by Mayor Pro Tem Ly and seconded by Council Member
Ann&&Y to appi�aye the recommended actions. Motion was carried by unanimous
vote: AYES Ala►con, Armenta, Clark, Ly, and Low
5. CONSENT CALENDAR
A. Claims and Demands
Resolution No. 2017-29
Rosemead City Council and the Successor Agency
to the Rosemead Community Development Commission Joint Meeting
Minutes of July 11, 2017
Page 10 of 14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $1,579,079.95 NUMBERED
96625 THROUGH NUMBER 96820 INCLUSIVELY, WHICH IS
ATTACHED HERETO AND MADE A PART HEREOF
Recommendation: Adopt Resolution No. 2017-29
Resolution No. 2017-11 SA
A RESOLUTION OF THE CITY
SUCCESSOR AGENCY TO THE
DEVELOPMENT COMMISSION
ROSEMEAD ALLOWING C1
DEMANDS IN THE
INCLUSIVELY, WHI
A PART HEREOF
Recommendation: Adopt
B. Approval of
The City Council will
City Manager's. I(
>EMEAD AS THE
AD COMMUNITY
THE CITY OF
CLAIMS AND
LUMBERED 10215
benefits adjustment to the
lect the changes that were
that the City Council approve adjustments in
Dyment agreement to mirror and reflect the
;Service Unit.
ACTION: Moved b'y�Mayor>I?ro Tem Ly'and seconded by Council Member Armenta to
=.
approved the Consent,--Calendar-.Mems A and B. Motion was carried by unanimous vote:
AYES::,Alarcon, Armerita, Clark `Ly, and Low
6. MATTERS JH ROM CITY, MANAGER & STAFF
A. Updated Duff Scl ool Joint Usage Agreement & Site Development
Recommendation: It is recommended that the City Council approve the updated
joint usage agreement and proposed site development plan as well as provide
direction on funding source in the amount of approximately $400,000, should the
City not receive grant funding.
Director of Parks & Recreation Chacon stated staff reinitiated discussions with the
Garvey School District to inquire about their plans for the former Duff School site,
which lays adjacent to Garvey Park to the West. The Garvey School District
informed staff that there is a possibility the school may reopen in the future, but
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 11 of 14
would be agreeable to updating the current joint usage agreement for the property
to allow the site to be used as park and open space for the community. He noted the
City has applied for the California Natural Resource Agency's Urban Greening
Grant in the amount of $987,000. This would include the proposed site
developments in addition to upgraded landscaping and greening components that
are requirements of the grant. Grant recipients are expected to be announced in
November 2017.
ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member
Alarcon to approve the recommended action. Motion was carried by unanimous
vote: AYES: Alarcon, Armenta, Clark, Ly, and,Low
City Manager Manis noted the City should beai about the grant by November 2017.
He stated before City funds are used, the(i to hear if the City is awarded
the grant.
7. MATTERS FROM MAYOR &
A. Energy Upgrade California (Agendized by Council Member
Recommendation: Discussand provide direction to staff.
Council Member Armentastated4his:resolution.would encourage the community
to save their, 9pergy and expresses the ,City's support of the Energy Upgrade
Sal Ramie?, Soutli6na California -,Edison, stated the Energy Upgrade California
initiative are -programs which already,exist and the City is already taking advantage
of blexeiteratec� Council IVlember Aunenta's thoughts and stated this resolution is
to encourage the community to take advantage of energy saving programs.
Mayor Low siaG d this resplution basically says the City supports saving energy.
will push this information out on the City's social
its website.
ACTION Moved",by Council Member Armenta and seconded by Council Member
Alarcon to approve the recommended action. Motion was carried by unanimous
vote: AYES: Alarcon, Armenta, Clark, Ly, and Low
B. City Council Comments
Council Member Clark asked if the City Council should revisit the fee schedule due
to the issues which were brought up during public comment.
Mayor Pro Tem Ly stated he wasn't sure if the issue had to do with the actual fees,
rather when fees were due to be paid.
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 12 of 14
Council Member Annenta noted the issue also had to do with an increase in fees.
She noted the City needs to be cognizant of how it raises their fees because it affects
programs in the community.
City Manager Manis noted he has spoken with staff and their goal is to be as
friendly as possible and accommodate individuals who can't pay fees upfront.
Mayor Low clarified if the policy states individuals have to pay upfront. She noted
staff follows the policy but staff should be sensitive to individuals who have issues
paying upfront and work out a solution with them.
City Manager Manis noted there aregrogps wlio use City facilities who have
outstanding bills and end up not paymg.the;;CitJ;. He stated the City's practice in
those situations is to not allow those groups to signup for an additional year until
their balance is paid off.
Council Member Clark asked staff to revisit the fee schedu7o.
City Attorney Richman stated at 1
item back to a future. Civ. Council
tion has be 'given to bring the
can be discussed then.
Mayor Pro Tem Ly thanked everybody inVd&ed in what was a wonderful Ors of
July run, parade, festival, d fir&Wojrk show. He ,commended staff as a whole for
helping out with. the eventHe stated it`looks like, -the illegal fireworks were less
from last year rri the north end;of town, Hotvaver, the south end of town sounded
like tbere;was abukdance of ilicgal;lreworks: 4
Re stated staff found over $23,000
worth def fines. He noted the City needs to continue the education on fireworks and
hand out fines,when necessary.
Councif�Member momenta noted staff needs to be sensitive to those individuals who
cannot pay fees upfroiit.,She noted-Hitsville has been operating in the City for three
years and had not had"'
44-y issues until they received an email from the
Parks and Recreation Depainent and there was no budging from staff. She asked
the City Manager to look into this situation. She reiterated Mayor Pro Tem Ly's
comments regard the 4th of July event. She thanked Director of Parks and
Recreation Chacpgand his staff for their work on the event. She suggested all input
about the evenY'he taken into consideration for next year's 4th of July event. She
stated the 4rh of`July event puts the City of Rosemead on the map.
Mayor Low thanked staff for their work on the 4th of July event.
8. CLOSED SESSION
The City Council will meet in Closed Session to discuss the following items:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code Section 54956.9(d)(4):
Number of Cases: 1
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 13 of 14
9.
B. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(d)(2): 2 Potential Cases
Mayor Low recessed the meeting at 8:31 p.m. to closed session and reconvened at
9:12 p.m. City Attorney Richman stated there was no reportable action taken in
closed session.
ADJOURNMENT
The meeting adjourned at 9:13 p.m. The next regular
take place on June 27, 2017, at 7:00 p.m. in the Rose
APPROVED
Polly Low, Mayor
Rosemead City Council and the Successor Agency
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Minutes of July 11, 2017
Page 14 of 14
,ouncil meeting is scheduled to
City Hall Council Chamber.
Marc D046hue, City Clerk