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CC - Item 5B - Minutes of July 11, 2017MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING JULY 11, 2017 Closed session The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:06 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Ly, Council STAFF PRESENT: City Manager Manis, City McKinney, Director of Public Works Ramirez, .a Valenzuela, Director of Finance Lieu, Director, o Donohue 1. WORKSHOP ................... A. AB 1826 Food Waste.DlVeision & Rate Director of Public We workshop-aeenda item. Alarcon, Arrnenta, and Clark ney Richman, Assistant City Manager Director: Unified School District, Santa Ana Unified School District, Huntington Beach Union High School District, and pilot programs are starting this year for Los Angeles Unified School District. He noted Republic Services will aggressively be pursuing partnerships with school districts in the City of Rosemead. Council Member Armenta asked how Republic Services is going to work with school districts in the City of Rosemead who have a different trash hauler. She referenced Garvey School District who has a different trash hauler. Mr. Snow noted Republic Services will be in contact with those trash haulers to seek staff support and endorsement to develop ,'partnership for a food recovery program. Council Member Clark asked who Garvek,'Sek661 District's trash hauler is. Council.Member Armenta Mr. Snow continued with the presenta Council Member Armenta noted she u she does not believe the,biiiden should Republic Services is wi to Rosemead residents. Mr. Sndw noted: AB 1826 ar, residential rate imuact on this Disposal. s this is an unfunded mandate, but on to the residents. She asked how ure raised rates are not detrimental sector only and there is no rPoint slides state all the burden should successful. Mr. Snow h6ted it Would include ear dealerships and all the different commercial business which may not be in a particular tier. He noted the rate allocation strategy would apply tho;, cost fo'gll commercial establishments and all bin service Direct&-,ofPubli,C.Works Ramirez noted Republic Services has three different rates within it the C1tysShe stated only the commercial rate would be increasing and not the residenttahi industrial rate. Mayor Low clarified if apartments and multi -units are considered commercial. Mr. Snow noted they are required to have organics recycling of green and wood waste, not food waste. But they are in the segment of commercial customers where their rate will be impacted. Mayor Pro Tem Ly expressed his concern over potential rate increases. He noted rate increases can be devastating to local business who are just getting by. He referenced an article in the San Gabriel Valley Tribune which discusses recycling Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJuly 11, 2017 Page 2 of 14 items going to landfills instead of a recycling center. He noted the blue recycle bin in City Hall even includes waste mixed with the recycling items. He stated adding an additional bin will confuse residents. Council Member Clark if everything goes into one bin, how could it not be contaminated. Mayor Pro Tem Ly expressed concern when referencing the article which states waste and recycling items are being co -mingled. He noted the contract with Republic Services began five years ago and the City is still having this issue. Mr. Snow noted source separation is requidd=by law and source separation done properly will enhance diversion and recoYexy b at least 50%. He noted everything going in to one bin will cause contamination. Hostated contamination in the blue bins has now eclipsed 20%. Council Member Clark asked where the blue bins in Rosemead go. Mr. Snow noted blue bin Services' CVT faci facility and it could Council Member Clark by City Council Mei food wasted allow food v Gity of Rosemead;„go to Republic LX everything gets separated at the ke:<sense if some of the separation as costly to separate when picked up if it would be possible to blend in a rate increase over ;d Council Member Armenta's question about the and asked if there is any legislation which would touched, to be donated to someone in need. Council�ember.A'Ymenta noted students are required to have a certain amount of food on their plate even if the food is not eaten, they are required to take it. Mr. Snow stated the Emerson Good Samaritan Act provides complete indemnification for organizations who wish to donate pre -consumer food. Council Member Clark clarified if its food which has not been on someone's plate but it's expired and they are unable to sell it, would be eligible to be donated. Mr. Snow shared an example of Albertson Grocery Chain where 68% of the food they don't sell is donated to local pantries. The remaining 32% is collected by trash haulers where it's environmentally recycled as soil. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJuly 11, 2017 Page 3 of 14 Mayor Pro Tem Ly referenced the news article which stated different trash haulers have different standards as to what is considered recyclable. He asked how Republic Services is getting the word out so customers are not throwing recyclable items in to waste bins. Mr. Snow noted Republic Services trains their customers through education and outreach. Mayor Low asked if different trash haulers do have different standards as to what is considered recyclable. Mr. Snow answered affirmatively. Mayor Pro Tem Ly used an example container and there is still food reside) recycle, or organics bin. He also raferi residue of the coffee. _ Mr. Snow noted if the container is the blue bin and if it was ;wet and s Council Member Mr. goes to the was to; eat a meal out of a styrofoam the container, would it go in the waste, d a coffee cu"hich may include some ly,empty, clean, anddry, it would go in would go into the black bin. goes. and outreach for the to the 4 tiers, what is required for Mr. Snow noted any 040.1ishment generating 4 cubic yards a week or more of organics wastL."He stated Rgpubhc Services has a consultant who does dumpster druWg to charae """ze the waste. This allows Republic Services to create a snapshot of exactly how rriany yards a week each customer uses. Councif"' embeftllark asked if Republic Services sends out a binto customers who qualify for a certain tier. Mr. Snow answered affirmatively. He noted Republic Services sends an outreach specialist who will provide education to the businesses. He stated tier 3 starts in January 2019, which will exponentially expand the program to include every single business which has any food waste. Council Member Clark asked if this program will affect residential at any point. Mr. Snow said it will not come to residential. He noted the garage disposal in households go straight to waste/water plants Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 4 of 14 RECONVENE TO REGULAR MEETING The regular meeting of the Rosemead City Council and the Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:07 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Ly, Council Members Alarcon, Armenta, and Clark STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Public Works Ramirez, Interim Director of Community Development Valenzuela, Director of Finance Lieu, Director of Parks and'Recreation Chacon, and City Clerk Donohue PLEDGE OF ALLEGIANCE was led by INVOCATION was led by Council 2. 3. Hector Chavez, Coach of threaten the Hitsville Bas) street, in a safe recent changes in fees that would asketball program helps keep kids barine them for life. He thanked the issue. He stated he ad at a reasonable rate Chavez ran into. & Recreation Department to pay off , which would have been impossible coming to the meeting to speak on his issue. Council Memb nArmeri apologized on behalf of the City to Mr. Chavez for everything he and his players wei t-1hrough. She requested the record to show, City staff doesn't understand when theyclange policy, the ones holding the responsibility is the City Council because they are the representatives of the community. She stated for things to change from one day to the next, is unacceptable. She apologized to Mr. Chavez, the parents, and the kids for what they went through because they are doing something good for the community. She stated it is frustrating when you think policy is set and then something changes. PRESENTATIONS A. Upper San Gabriel Valley Municipal Water District Presentation Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 5 of 14 Patty Cortez, Upper San Gabriel Valley Municipal Water District, provided an overview of their local water supply. She discussed California's drought progression, where local water supply comes from, total water use and rainfall statistics, and the Upper District's programs for conservation and education. Council Member Clark asked if there is another additional phase for Savannah Memorial Park in the surveying and retrofitting program. Ms. Cortez noted the District did meet with representatives from Savannah Memorial Park a few months ago and there was Park was going to provide the District with tb District is also waiting to see if they need infra: covered by large landscape. Council Member Armenta ask extend the recycled water pipel part of the City. Dan Arrighi, San Gabriel Valley today because of the xocent drought. He water. He stated the San Fzabxiel Valley 5 -phase recycled water piojeot,i-,the & noted the City of Temple City also requ, 11 Boulevard,--and-the cost was about a mill the southern where Savannah Memorial ng plans for the area. The replacement which can be up with the District to he City to the northern iy stated there isles recycled water there is a high demand for recycled Company is currently working on a South El Monte and El Monte. He < ng recycled water up Rosemead Mr. Arrighr stated a scalping plantsis, when you go up north before it gets to the sanitation distru t5,lhd you;put a small,,plant that scalps the sewage, treats it and uses �ii ;focally.. Fie ,noted the � City of Claremont is looking at doing something similar. He,;titated thafJs also takes away from the water the sanitation districts receive. the key well and asked if more water could be down from the north. Mr. Arrgbi stated`the key well is dropping 6/10th of a foot per week. He noted if more water"issiot added to the basin, the key well is not going to come back up. He stated water from the north has to be purchased and it's about $800 per acre foot. Mayor Low moved up item IC for as the next item on the agenda. There were no objections. C. Parks & Recreation Month Proclamation Mayor Low presented the Parks & Recreation Month proclamation to the Rosemead Youth Basketball Team. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 6 of 14 Council Member Armenta recognized Reaction Coordinator, Bernie Galindo, for fixing a glitch for the 4th of July carnival. She expressed her appreciation to Ms. Galindo for being such a loyal and hard diligent worker for the City. She also thanked the rest of the Parks & Recreation staff who are the forefront for the City's activities and community events. Mayor Low and Mayor Pro Tem Ly reiterated Council Member Armenta's thoughts. B. California Choice Energy Authority Presentation Michael Chapin, Connor Energy, provided an oYerview of the California Clean Energy Authority (CCEA). He discussed ,the= definition of community choice aggregation, sample electricity bills under the program, reasons other California Cities are establishing CCA's, and how, e City cogld get started in the program. Council Member Armenta stated she:requested this presedation so the City Council could get a different perspeco "ltrom the presentation hat was given by Los Angeles County. She noted the difference being, Los Angeles ounty dictates the rates and the City has no control. Shc Stated sOp recently spoke to`lhe City Manager from the City of Pico.; Mr. Chapin stated 100% of all customers who have opted in the program have saved money. He noted the savings vary from 1% to 12% but across the board, the average is 3-5%. Mayor Low clarified if the rates are set by the City. Mr. Chapin answered affirmatively. Through analysis, Connor Energy would present statistics on what SCE is charging and what they recommended the City should charge. Council Member Clark asked if the City themselves. Mr. Chapin answered affirmatively. He to the residents and businesses in the bi be sourced from the City. He stated Cc develop an implementation plan City Manager Manis asked if th( restricted to energy programs or if or Sheriffs related costs„,,. form a be purchasing the energy City would be scheduling power � the City and the power would gy would work with the City to ;d from.the program is only them towards,_ parks programs energy related program services riefrt towards other funds. funds are used. any formal restriction on funds. He noted the ough uses for energy related purposes. how the funds will be used if they were to Chapin stat6d,there isup requirement to state how the funds will be used. He d the intent jst will be used for energy programs and the range is very broad. noted the funds could be used for underground utility Council Member Alarcon asked how many cities are currently in this program. Mr. Chapin stated the number of cities that have a working program today is about 60-70. He noted by the end of this year or the beginning of next year, the number should be double today's amount. Council Member Clark asked if the City has to make a profit or if it could just break even. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 8 of 14 Mr. Chapin stated the City could pass all the savings to the customer if they decide to do so. He noted ideally, the City should save a little for reserves. Council Member Armenta noted even if the City does not join the program, residents still have to pay the same fee to SCE. Council Member Clark asked if SCE's representative wanted to say a few words. Sal Ramirez, SCE, noted there are restrictions on what he can say but SCE does support the customer's right to procure their energy from whoever they want. He stated the item is very complex and encouraged eueryone to do their homework. Mayor Low asked if the counties listed in: hcjist of agencies participating in the program are the entire county or cities within those,counties. Mr. Chapin noted the list is a road map of agencies exploring the option to join the program. Mayor Low asked staff to research 4. PUBLIC HEARINGS A. Public Hearing on the CoYiinunity DeVelopmerit$lock Grant and HOME Programs Annual Action Plan for Fiscal Year 20.17=1,8 that the; City Council take the following >lio hearing arid; take public testimony on the Annual Action the penod ,luly 1;'2017 — June 30, 2018. 2. Approve the CDBG and HOME funding recommendations, authorizing the submittaUof the City's FY 2017-18 Annual Action Plan to the U.S. Department of Housing and Urban Development. 3. Authorize ;the City Manager to execute all appropriate and necessary �doeum+snt 10 receive funding and implement approved use. 4. Award the following public service agencies with CDBG funds and authorize the City Manager to execute agreements: • Code Enforcement - $166,350 • Family Promise of San Gabriel Valley - $5,000 • Santa Anita Family Service - $5,000 • Southern California Housing Rights Center - $10,000 • Senior Nutrition Program - $76,100 (Morrison Management Services $49,100 contract and staff costs $27,000) Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 9 of 14 5. Authorize the City Manager to execute a professional services agreement with Barr & Clark, Inc. and Lead Tech Environmental for lead based paint and asbestos testing, assessment, and clearances tests of properties according to federal and state laws in a combined amount not to exceed $11,000. 6. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission to defray certain costs for the operation as the City's Community Housing Development Organization (CHDO) and authorize the City Manager to execute the necessary operating and service agreements. Director of Public Works Ramirez Department of Housing and Urban receiving $646,913 in Community, Fiscal Year (FY) 2017-18, which allocation, and $234,004 in HOME' 2016-17 allocation. When combhn program income, the City anticipate available and $881,405;in„HOME f endorsed projects has beeb�;develo CDBG and HOME funded activities HOME eligibility requirenipnts. atated'the�"Gity has been notified by the U.S. Deyeloprnezif(HUD) that Rosemead will be ?yelopmern'bfbck Grant (CDBG) funds for sa 2.52% increase from its FY 2016-17 Funds, which is a 7increase from its FY ,with proJected carryoverz#nnds and projected s 1 vmg a tgtal of $782,01==3, of CDBG funds i4s available for FY 2017-113:. A list of staff - zed bgsedl on funding requests and ongoing All the pr$posed projects meet the CDBG and about these programs Mayor Pro -Tem Ly stated based 4f: the discussions during the Federal Lobbyist hiteryiows t6day,`tbc-'&dgrpm s areftilly fanded for this year and the House of Representatives aiid.the Senate-witl be'looking to fund it in next year's budget. He noted there: seems to ,be no bi-paftisan support for the President's budget to eliminate these funds.' M4yor Low and Gpuncil Member Clark stated they were pleasantly surprised to see the`findine has notbeen eliminated. Mayor U6 opened the public hearing at 8:01 p.m. With no request to speak, the public hearing was closed at 8:01 p.m. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Armenta to approve the recommended actions. Motion was carried by unanimous vote: AYES: Alarcon, Armenta, Clark, Ly, and Low 5. CONSENT CALENDAR A. Claims and Demands Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJuly 11, 2017 Page 10 of 14 Resolution No. 2017-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,579,079.95 NUMBERED 96625 THROUGH NUMBER 96820 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-29 Resolution No. 2017-11 SA A RESOLUTION OF THE SUCCESSOR AGENCY TO DEVELOPMENT COMM) ROSEMEAD ALLOWING DEMANDS IN THE SUM INCLUSIVELY, WHICH,118", A PART HEREOF Recommendation: B. Approval of Adjustment The City,Counci City Manager's i annroved %r the CJTY :OF. ROSEMEAD AS THE TI iZOSEMEAD COMMUNITY SSION OF' ,THE CITY OF CERTAIN :.:CLAIMS AND OF $568.80 NUMBERED 10215 ATTACHED HERETO AND MADE 7-11 SA Manager [oval of employee benefits adjustment to the Lt to mirYox and reflect the changes that were Unit. Recommendatio �ti is rec611�1mmendedlhat the City Council approve adjustments in benefi6Ao the Cify.- anager's 'employment agreement to mirror and reflect the salary andbefits o 6Yae Management Service Unit. ACTION,:,Moved by Mayor Pro' Tnern Ly and seconded by Council Member Armenta to approved the Consent C,a�endar items A and B. Motion was carried by unanimous vote: AYES Alarcon, Armep ,� Clark, Ly, and Low 6. MATTERS FROM CITY MANAGER & STAFF A. Updated Duff School Joint Usage Agreement & Site Development Recommendation: It is recommended that the City Council approve the updated joint usage agreement and proposed site development plan as well as provide direction on funding source in the amount of approximately $400,000, should the City not receive grant funding. Director of Parks & Recreation Chacon stated staff reinitiated discussions with the Garvey School District to inquire about their plans for the former Duff School site, Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 11 of 14 which lays adjacent to Garvey Park to the West. The Garvey School District informed staff that there is a possibility the school may reopen in the future, but would be agreeable to updating the current joint usage agreement for the property to allow the site to be used as park and open space for the community. He noted the City has applied for the California Natural Resource Agency's Urban Greening Grant in the amount of $987,000. This would include the proposed site developments in addition to upgraded landscaping and greening components that are requirements of the grant. Grant recipients are expected to be announced in November 2017. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Alarcon to approve the recommended action:`Motion was carried by unanimous vote: AYES: Alarcon, Armenta, Clark, Ly; -and Low City Manager Manis noted the City should hear about.the grant by November 2017. He stated before City funds are used; Elie City will waifto dear if the City is awarded the grant. 7. MATTERS FROM MAYOR & CITY A. Energy Upgrade CaI3oi1, a ( endized by,-uncil Member Armenta) Recommendation: Coune�l="lylember;Armenta stated "h ,resolution would encourage the community to sane; their energy,,and expresses` City's support of the Energy Upgrade Sal Ramirez, Southeti California Edison, stated the Energy Upgrade California initiative are programs which already exist and the City is already taking advantage of He rel 'ie Council Member A menta's thoughts and stated this resolution is to He tlie,commu iity to take advantage of energy saving programs. Low stated --this resolution basically says the City supports saving energy. City Manager Maw stated staff will push this information out on the City's social media nlatfomis>and its website. ACTION: Moved by Council Member Armenta and seconded by Council Member Alarcon to approve the recommended action. Motion was carried by unanimous vote: AYES: Alarcon, Armenta, Clark, Ly, and Low B. City Council Comments Council Member Clark asked if the City Council should revisit the fee schedule due to the issues which were brought up during public comment. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 12 of 14 Mayor Pro Tem Ly stated he wasn't sure if the issue had to do with the actual fees, rather when fees were due to be paid. Council Member Armenta noted the issue also had to do with an increase in fees. She noted the City needs to be cognizant of how it raises their fees because it affects programs in the community. City Manager Manis noted he has spoken with staff and their goal is to be as friendly as possible and accommodate individuals who can't pay fees upfront. Mayor Low clarified if the policy states individuals>have to pay upfront. She noted staff follows the policy but staff should be scnsite to individuals who have issues paying upfront and work out a solution wig #I*. City Manager Manis noted there are' groups who ,use City facilities who have outstanding bills and end up not paying the City. Hes>ed the City's practice in those situations is to not allow'those groups to sign up fo;an additional year until their balance is paid off. Council Member Ch City Attorney Richn item back to a future Mayor Pro.Tern.Ly„ July ruzi parade, fes helping out with the from last year do the like there was aburd worth of fines. He' n( hand out'firies when Council MembefAr. tliere is policy set-in 1 when, and how tq„us1 been oj%erating iWtlle staff to revisifthe'fee schedule. has been given to bring the be discussed then. ilced eyerybgdy-iaQved in�vhat was a wonderful 4th of and firewokk show. H6 °commended staff as a whole for Tit. He stated it looks like the illegal fireworks were less ji end of town. However, the south end of town sounded of 'llegalfireworks. He stated staff found over $23,000 the Citvneedsto continue the education on fireworks and quested the record to show, in reference to Hitsville, when the policy is not adhered to and staff can choose policy, is when problems can arise. She noted Hitsville has City for three years and had not had any previous issues until they received 60romail from the Parks and Recreation Department and there was no budging from; -staff. She noted if staff is going to be implementing or changing a policy which hasn't been established, you cannot be so rigid and not allow the team to use the facility if they don't pay all their fees. She stated not having this program could be detrimental to residents, particularly the youth. She asked the City Manager to look into this situation. She noted staff needs to be sensitive to the groups which make the City of Rosemead a better place. Council Member Armenta reiterated Mayor Pro Tem Ly's comments regarding the 4th of July event. She thanked Director of Parks and Recreation Chacon and his staff for their work on the event. She suggested all input about the event be taken into Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 13 of 14 consideration for next year's 41h of July event. She stated the 4th of July event puts the City of Rosemead on the map. Mayor Low thanked staff for their work on the 4`h of July event. S. CLOSED SESSION The City Council will meet in Closed Session to discuss the following items: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.904 4): Number of Cases: 1 B. CONFERENCE WITH LEGAL COUNSEL- ANlCIPATED LITIGATION Significant exposure to litigation pursuant to Govahnincut Code Section 54956.9(d)(2): 2 Potential Cases Mayor Low recessed the meeting at.$:31 p.m. to closed session and reconvened at 9:12 p.m. City Attorney Richman st6ted there, -was no reportable, action taken in closed session. 01010K.\171ZII1]L►►�`Iit�1L I The meeting adjourned.at 9:13 p.m. ,The nextiregular City Council meeting is scheduledto take place on June 27, ZO:Z:7at 7:00,pm. in,the;Rosemead City Hall Council Chamber. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 11, 2017 Page 14 of 14 Marc Donohue, City Clerk